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Home My WebLink AboutCity Council Packet 07.17.2018NEXT RES. NO. R18-38 NEXT ORD. NO. 018-01 NYIVAIGJNJ�11 CITY COUNCIL AGENDA JULY 17, 2018 — 6:30 P.M. WELCOME ... By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has specified times for citizen comments on its agenda -- once following the Consent Agenda, at which time citizens may address the Council concerning any brief community announcement not to exceed one minute in duration for any speaker,- and again following Items Removed from the Consent Agenda, at which time citizens may address the Council on any matter of City business that is not on tonight's agenda. Each speaker will be limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. Citizens may also comment on any item removed from the consent agenda prior to council action, with each speaker limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. If a citizen would like to comment on an agenda item, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker- is limited to three minutes. Any person who has any question concerning any agenda item may call the City Clerk -Treasurer's office to make an inquiry concerning the nature of the item described on the agenda. Your City government welcomes your interest and hopes you will attend the Laurel City Council meetings often. 1. Pledge of Allegiance. 2. Roll Call of the Council. 3. Approval of Minutes of July 2, 2018. 4. Correspondence. • Laurel Chamber of Commerce minutes of June 14, 2018; Laurel Chamber of Commerce Agenda of July 12, 2018. • Council Member Mountsier's memo regarding handicap parking near stadium. 5. Council disclosure of ex parte communications. 6. Public Hearing. 7. Consent Items. NOTICE TO THE PUBLIC The Consent Calendar- adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will first ask the Council members if any Council member wishes to remove any item from the Consent Calendar far discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of this Agenda under "Items Removed from the Consent Calendar. " (See Section 12.) The entire Consent Calendar, with the exception of items removed to be discussed under "Items Removed from the Consent Calendar, " is then voted upon by roll call under one motion. a. Claims for the month of July 2018. b. Clerk/Treasurer Financial Statements for the month of June 2018. C. Approval of Payroll Register for PPE 7/1/2018 totaling $211,328.80. d. Receiving the Committee/Board Minutes into the Record. 1) Budget/Finance Committee minutes of July 2, 2018. 2) Council Workshop minutes of July 10, 2018. 3) Emergency Services Committee minutes of June 25, 2018. 4) Laurel Urban Renewal Agency minutes of June 25, 2018. 5) Park Board minutes of July 5, 2018. 8. Ceremonial Calendar. 9. Reports of Boards and Commissions. 10. Audience Participation (Three -Minute Limit). Citizens may address the Council regarding any item of City business that is not on tonight's agenda. Comments regarding tonight's agenda items will be accepted under Scheduled Matters. The duration for- an individual speaking under Audience Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. 11. Scheduled Matters. a. Confirmation of Appointments. b. Resolution No. R18-38: A resolution authorizing the Mayor to execute a contract for bond counsel services between the City of Laurel and Dorsey and Whitney. C. Resolution No. R18-39: A resolution accepting a grant from the Breakfast Exchange Club of Billings for the Laurel Fire & EMS. d. Resolution No. R18-40: A resolution approving a task order authorizing Kadrmas, Lee & Jackson, Inc. for services relating to the City of Laurel's Screwpress project. 12. Items Removed From the Consent Agenda. 13. Community Announcements (One -Minute Limit) This portion of the meeting is to provide an opportunity for citizens to address the Council regarding community announcements. The duration for an individual speaking tinder Community Announcements is limited to one minute. Tf7tile all comments are welcome, the Council will not take action on any item not on the agenda. 14. Council Discussion. Council members may give the City Council a brief report regarding committees or groups in which they are involved. 15. Mayor Updates 16. Unscheduled Matters. 17. Adjournment. II f t,_ u __uI: Cemetery Commission - Tuesday, July 10" @ 5:00 p.m. Council Conference Room Library Board - Tuesday, July 10" @ 6:00 p.m. Laurel Library Council Workshop - Tuesday, July 10' @ 6:30 p.m. Council Chambers Laurel Urban Renewal Agency - Monday, July 16t1i @11:00 a.m. Laurel Library Budget/Finance Committee - Tuesday, July 17"t @ 5:30 p.m. Council Conference Room Laurel City Council - Tuesday, July 17" @ 6:30 p.m. Council Chambers City -County Planning Board - Thursday, July 19" @10:00 a.m. Council Chambers Tree Board - Cancelled - Thursday, July 19" @ 9:00 a.m. PWD Conference Room Emergency Services Committee - Monday, July 23' @ 5:30 p.m. Council Chambers Public Works Committee - Monday, July 23`d @ 6:00 p.m. Council Chambers Laurel Airport Authority - Tuesday, July 24" @ 7:00 p.m. Laurel Airport Council Workshop - Tuesday, July 3151 @ 6:30 p.m. Council Chambers The City makes reasonable accommodations for any known disability that may interfere with a person's ability to participate in this meeting. Persons needing accommodation must notify the City Clerk's Office to make needed arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to Bethany Langve, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. JULY 2, 2018 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Tom Nelson at 6:30 p.m. on July 2, 2018. COUNCIL MEMBERS PRESENT: r COUNCIL MEMBERS ABSENT: OTHER STAFF PRESENT: Emelie Eaton Heidi Sparks Bruce McGee Richard Herr Scot Stokes Iry Wilke Richard Klose Bill Mountsier None None Mayor Nelson led the Pledge of Allegiance to the American flag. Mayor Nelson asked the council to observe a moment of silence. MINUTES: • Special City Council Minutes of June 19, 2018. Motion by Council Member McGee to approve the minutes of the special meeting of June 19, 2018, as presented, seconded by Council Member Wilke. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. • City Council Minutes of June 19, 2018. Motion by Council Member Sparks to approve the minutes of the regular meeting of June 19, 2018, as presented, seconded by Council Member Wilke. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. CORRESPONDENCE. • Thank you letter to Grace Bible Church volunteers from Council and Mayor COUNCIL DISCLOSURE OF EX PARTE COMMUNICATIONS: None. PUBLIC HEARING: None. CONSENT ITEMS: • Claims for the month of June 2018 in the amount of $491,868.12. A complete listing of the claims and their amounts is on file in the Clerk/Treasurer's Office. • Approval of Payroll Register for PPE 6/17/2018 totaling $175,972.23. • Receiving the Committee/Board/Commission Reports into the Record. --Budget/Finance Committee minutes of June 19, 2018, were presented. --Council Workshop minutes of June 26, 2018, were presented. --Emergency Services Committee minutes of April 23, 2018, were presented. --Tree Board minutes of June 21, 2018, were presented. --Public Works Committee minutes of June 18, 2018, were presented. The mayor asked if there was any separation of consent items. There was none. Council Minutes of July 2, 2018 Motion by Council Member Eaton to approve the consent items as presented, seconded by Council Member McGee. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. CEREMONIAL CALENDAR: None. REPORTS OF BOARDS AND COMMISSIONS: None. AUDIENCE PARTICIPATION (THREE-MINUTE LIMIT): None. SCHEDULED MATTERS: • Confirmation of Appointments. o Appoint Melissa Brennan to the Laurel Police Reserves. Motion by Council Member Herr to approve Melissa Brennan to the Laurel Police Reserves, seconded by Council Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. • Resolution No. R18-35: A resolution authorizing the Mayor to execute a contract for prosecution services between the City of Laurel and Elk River Law Office P.L.L.P. Motion by Council Member Stokes to approve Resolution No. R18-35, seconded by Council Member Wilke. There was no public comment. It was questioned what Elk River's track record has been. What rate do they have for convictions, how many times plea out, etc. Mayor Nelson agreed the data would be useful. From his understanding, Elk River has been doing a good job. Council will review all data before deciding to renew a future contract. Unfortunately, there was not a lot of time to get this contract negotiated before the first of the year. A vote was taken on the motion. Seven council members present voted Aye. Council i Member Stokes voted Nay. Motion carried 7-1. • Resolution No. R18-36: A resolution authorizing the Mayor to execute a contract with Wharton Asphalt LLC for the City's street repair project located at the intersection of 7th Avenue and West 2nd Street within the City of Laurel. Motion by Council Member Wilke to approve Resolution No. R18-36, seconded by Council Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. • Resolution No. R18-37: A resolution approving a task order authorizing Kadrmas, Lee & Jackson, Inc. for services relating to the City of Laurel's 2018 pavement maintenance project. Motion by Council Member Klose to approve Resolution No. R18-37, seconded by Council Member McGee. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. ITEMS REMOVED FROM THE CONSENT AGENDA: None. COMMUNITY ANNOUNCEMENTS (ONE -MINUTE LIMIT): None. COUNCIL DISCUSSION: Park Board Meeting July 51h at 5:30 p.m. in Council Chambers. The first Wednesday of each quarter the American Legion reads off the names of veterans who were interned without military honors. Due to the holiday, the ceremony has been moved to July I Ph at 11 a.m. There will be approximately eight names read during this ceremony. There will also be approximately 20 cremains that have been found on shelves at local funeral homes. There will also be a representative from the National Cemetery Administration to announce that the National Cemetery located in Laurel is designated as a shrine, which is the highest honor given to a National Cemetery. Council Minutes of July 2, 2018 Have a happy Fourth of July. Thank you to all who are volunteering over the Fourth of July. Emergency Services Committee has made the recommendation to Council to move forward with the Sheriff's Department Labor Detail. The minutes reflect that Council Member Herr requested an article be placed in the paper explaining costs of street improvements to the citizens. It was requested if an update in regards to Railroad Street could be added to the article. Council Member Eaton has continued to receive questions on this location. Council Member Mountsier's memo documenting the meeting with a constituent over parking at the handicap lot near the stadium will be added to next week's Workshop Agenda. MAYOR UPDATES: Mayor Nelson should have a letter rescinding the state of emergency that was declared at the end of May. At that point, the City will not be under a state of emergency anymore. The Mayor will request that the CAO is present at Workshops to give an update on the items he has been assigned. UNSCHEDULED MATTERS: None. ADJOURNMENT: Motion by Council Member Mountsier to adjourn the council meeting, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. There being no further business to come before the council at this time, the meeting was adjourned at 6:57 p.m. I Brittney M6orman, Administrative Assistant Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this 171h day of July 2018. Thomas C. Nelson, Mayor Attest: Bethany Langve, Clerk/Treasurer Laurel Chamber of Commerce Board Meeting Minutes The Meeting was held on June 14, 2018 at Sid's. In attendance were: Executive Board Members: President- Carrie Smith, Treasurer- Sandy Reese and executive secretary- Marcia Hafher and Chamber Assistant Camilla Nelson. Directors: Beth Hoferer, Patsy Woody, Renee Studiner, Bruce Larson, and Katie Whitmoyer Members: Evan Bruce. Carrie called the meeting to order. The minutes were approved: Renee, Sandy 2nd Bills to be presented for payment: done to date Old BUSINESS • July 4th- Finalized volunteers, sheet was passed around for members to sign up. We are still accepting crafter, and parade registration. Run signups are a little low this year. • By-laws- Did everyone get their copy that was emailed? YES New BUSINESS • None Ribbon cuttings- • Culligan Water- Has not set a date yet • MasterLube- Would like to do a ribbon cutting for the carwash later in June OPEN FORUM 0 Coffee with Councilperson- Next one will be July 16th with the Mayor, location and time TBA Business after Hours — • June- Harmony o July7_Kona-Ice and the Crossings o August--Thomae Meeting Adjourned Next meeting — July 12th, 2018 Log Cabin Agenda • Laurel Chamber ofCommerce July 12th, 2018 at the Chamber ,. Cabin Please RSVP Moment of Silence Presentation of minutes: Financial Reuort Yellowstone Checking - $ 77,181.25 Altana CD $ 8,235.96 Altana Saving $ 748.31 Christmas Repair Fund $ 655.96 TOTAL $ 86,821.48 Bills to be presented for payment: - done to date OLD BUSINESS 3uly 41- Thank you to everyone who helped. Discussion about how it went. New BUSINESS None Ribbon cuttings- • Culligan Water- Has not set a date yet OPEN FORUM - Business After Hours - If you would like to host an event, please contact the Chamber. o July- Kona -Ice and the Crossings o August- Thomae o September - Next Meeting August gth, 20 IS MEMORANDUM OF DISCUSSION June 5, 2018 (7:15-7:45 pm) Present: Mayor Tom Nelson Karl Koch Councilman Iry Wilke Councilman Bill Mountsier Subject: Handicapped parking problem at Laurel High School On several City Council meetings, Karl Koch has made presentations concerning the parking problems at the handicapped parking lot located on the south side of the Laurel High School. The parking should be angled to assist handicapped drivers in parking their vehicles. There currently is no parking at the fence to the rear of this area which is appropriately posted NO PARKING ANYTIME. Koch stated that the Department of Transportation approved the 17 parking slots provided in this lot but will not allow the number to be reduced to 10 which may alleviate some of the congestion. He feels that since the park is a public park, both handicapped and non -handicapped persons should be allow to park in that combination lot, however, realizing that there is not enough room to accommodate the vast number of vehicles during school and other events. The school administration did not plan for this parking overflow when planning the stadium. Signs are posted identifying the handicap lot however, vehicles parking on the street block the view of the signs. Many of the drivers just ignore the no parking signs as there is no enforcement of the no parking anytime zone. Koch suggested that the problem could be resolved with angled parking and one entry point and one exit point. There was some discussion concerning parking at the fence to the rear of this parking lot which would make the reverse movements from the angled parking stalls difficult since the handicapped drivers would not have the dexterity, depth perception, of the physical ability to turn sufficiently around and view where the illegally parked vehicles would be located. This backing out would only be complicated more should the vehicle be a crew cab pickup truck with an 8' bed. Mayor Nelson stated that he would speak with Chief Rick Musson concerning this matter and the enforcement of the parking regulations. The old skating rink area, located to the west of Graff Elementary, was discussed as an area which could house numerous vehicles during one of these events. It was also mentioned that when someone has a picnic at the shelter in that area, that parking on the street was all that was available to those individuals. MINUTES BUDGET/FINANCE COMMITTEE JULY 02, 2018 5:30 P.M. CONFERENCE ROOM MEMBERS PRESENT: Emelie Eaton Richard Klose Scot Stokes Bruce McGee OTHERS PRESENT: Tom Nelson Bethany Langve Chairwoman Emelie Eaton called the meeting of the Budget/Finance Committee to order at 5:31 p.m. The next regular Budget/Finance meeting will be on July 17, 2018 at 5:30 p.m. The minutes of the June 19, 2018 meeting were reviewed. Richard made a motion to approve the minutes, Bruce seconded the motion, all in favor, motion passed. Claims entered through 06/29/2018 which totaled $491,868.12 were presented to the committee. Bruce reviewed both the Claims Detail Register and the Check Register to ensure accuracy. Bruce made a motion to approve the claims, Scot seconded the motion, all in favor, motion passed. Scot will be reviewing the next claims detail register and check register for accuracy. One purchase requisition was presented to the committee for approval. The Clerk/Treasurer presented a purchase requisition requesting approval of a contract between the City of Laurel and Dorsey and Whitney. Dorsey and Whitney are the City's bond counsel and they are going to provide services associated with the sale of the bond to fund the SED Basin project. Emelie made a motion to approve the contract with Dorsey and Whitney for bond counsel services, Scot seconded the motion, all in favor, motion passed. The Comp/OT report for PPE 06/17/2018 was reviewed by the Committee. The Committee had no questions associated with the Comp/OT report. The Payroll Registers for PPE 06/17/2018 totaling $175,972.23 were reviewed by the Committee. Scot made a motion to recommend Council approval of the payroll register, seconded by Bruce, all in favor, motion passed. Clerk/Treasurer Comments: Bethany stated that the new fiscal year is open. Fiscal Year 2018 closing process has begun and preparation for the audit is underway. The Committee had a question regarding the CAO budget and if line items were over or under budget. Bethany explained the report and how to identify budget changes, over expended line items and under expended line items. Mayor's Comments: The Mayor stated that the LURA fiscal year end reports would be going to council in September, after Fiscal Year 2018 was closed out. The Committee requested that the LURA fiscal year end reports be presented in a more user-friendly report. Bethany stated that she would redo the reports and bring them back to the Committee, before presentation to council. The Committee questioned the lunches that are provided at LURA and if they were necessary. The Mayor stated that food is no longer being provided at the LURA meetings. The Mayor stated that the new CAO is up and running, the City website was down over the weekend but is back up and there was an issue with the shelter rental on the 0' of July, but it's taken care of. The Mayor reported that Thursday July 5u' there would be a Park Board meeting at 5:30 pm. Other: Bethany presented the LURA revenues and expenditures to the Committee, and there were no questions. Bethany stated that she had emailed Chief Peters regarding the fire driver pay formula. Chief Peters responded that a formula error had occurred and had been corrected. Bethany also found where the Fire Department had purchased a drone in June of 2016 for $919.95. This drone is used to view areas of a wildland fire that are not accessible to the firemen due to safety issues. The Committee explained that the question regarding funding the Screw Press and Digester project had been answered by the Management Budget. The Committee did ask why the sewer camera had not been purchased. Bethany explained that the departments must wait until the Management budget has been passed and after July 1 st, when the new fiscal year starts. For next agenda: • Clean-up Day numbers • Dumping Station Figures • Health Insurance Cap The meeting adjourned at 6:20 p.m. MINUTES COUNCIL WORKSHOP JULY 10, 2018 6:30 P.M. COUNCIL CHAMBERS A Council Workshop was held in the Council Chambers and called to order by Mayor Tom Nelson at 6:30 p.m. on July 10, 2018. COUNCIL MEMBERS PRESENT: Emelie Eaton _x Heidi Sparks _x x Bruce McGee x Richard Herr Scot Stokes x Iry Wilke x Richard Klose x Bill Mountsier OTHERS PRESENT: Matthew Lurker, Chief Administrative Officer Bethany Langve, Clerk/Treasurer Tim Reiter, Utility Plants Superintendent Public Input There was none. General Items There was none. Executive Review • Resolution — A resolution authorizing the Mayor to execute a contract for bond counsel services between the City of Laurel and Dorsey and Whitney. Dorsey and Whitney have been the City's Bond Counsel for awhile. They review all bonds the City is trying to sell, look at the ability for the City to repay the bond, and that the City is following all Federal and State laws regarding the sale of a bond. All this information will be given to DNRC which allows the City to sell the bond. The fees associated with the bond for the SED Basin project will be between $17,000 and $22,000. In the past, the estimated cost for their services has been accurate. Therefore the City can expect the cost to remain between $17,000 and $22,000. These fees will be paid with cash reserves. Dorsey and Whitney will prepare all documents needed to sell the bond; the City Attorney will review prior to being presented to Council. • Resolution — A resolution accepting a grant from the Breakfast Exchange Club of Billings for the Laurel Fire & EMS. This is a non -match grant, which means this grant will not cost the City anything to accept. The application included a list of items to be purchased with the grant. The list is attached to these minutes. This grant was brought to the Mayor's attention by the Fire Chief and went through the appropriate process to apply for these funds. Council Workshop Minutes of July 10, 2018 ® Resolution — A resolution approving a task order authorizing Kadrmas, Lee & Jackson, Inc. for services relating to the City of Laurel's Screwpress project. Travis Jones from KLJ spoke to Council regarding the task order before them. Originally the screwpress project and the digesters project were two separate projects. Upon further review, it was discussed the need for both projects to occur at the same time. In order to install the new screwpress, the digesters will need to be drawn down. Which would allow a window of time to do the rehab work needed on the digesters? If these were done as two separate projects, the digesters would need to be drawn down a second time to complete the rehab work. Currently, the drying beds are full, the digesters are full, and the sludge is collecting in the clarifiers. The estimated thickness of this layer is 6-8 feet in depth when it should be approximately 2-3 feet in depth. When the City experiences a rain event part of the sludge layer is washed out into the river and requires the City to notify DEQ. The drawdown process will produce a very dry cake in the bottom of the digesters. This material will be mixed in with the drying beds and will assist in the drying process. The digesters work by pumping the sludge material into a digester, with a closed loop heating system internal to the digester. This helps to break down the sludge so that it may be sent to the drying beds. The digesters currently have a leak in the heating system, which requires more water to be pumped in, which in turn fills them up faster. The digesters also have things such as snail shells, garbage, and debris that will pass to the new screwpress, if not removed with the digester drain down. This is very hard on the new equipment. In order to best preserve the new screwpress, it would be beneficial to clean out and rehab the digesters at the same time. By rolling both of these projects into one the City will save money on items such as mobilization fees, the bidding process, and the engineering fees to review the project before it is put out to bid. By adding this project, it would also allow in the event the rehab for the digester is more extensive than expected a change order from the contractor could be presented to Council. The operators have verified the City can run off of one digester over the winter, in the event the cost is high to do the rehab on the drawn down digester it could remain empty for the winter, and go out for rebid in the spring. This is only an option if the screwpress if fully operational before winter. The resolution presented to Council this evening would be an amendment to add in the rehab project. There are also cost associated with the VFDs on the sludge transfer pumps located in the basement of the building when tying them into the control panel on the second floor which is more difficult than anticipated. There is also a replacement of an air transfer unit on top of the digesters. This would not be a new task order, just an amendment to the existing task order. It was questioned how this amendment would affect the timeline to go out for bid. This should only add on two to three weeks to the original timeline. KLJ is still looking to put this out for bid by the end of July. Construction would begin approximately mid to late September. By adding this project, while they are waiting for the digesters to be drawn down, construction crews can work on yard piping and staging within the building during this downtime. It was questioned what the City would save by moving forward with the project now. 2 Council Workshop Minutes of July 10, 2018 The estimated savings would be approximately $20,000 from mobilization and bidding alone, with potential for additional contractor savings. It was questioned if these projects will help with this issues associated with the drying beds. Yes, currently employees are out each week trying to get the drying beds to dry. This back up of sludge causes issues with equipment and testing. Currently doing everything to maintain the appropriate levels. These projects will bring the sludge levels down to a reasonable amount. These projects are about giving the City flexibility in how it handles the sludge as well as addresses the issue of long-term feasibility of the process. ® Council Issues: o Update on 2011 Yellowstone River flooding event Staff spent part of the day on the river assessing the intake. They first tried back flowing the intake with air, without success. They then tried backflushing the intake with water for quite a while. There were no identifying marks at the surface that the backflush of water had achieved any clearing of debris. They then tried using air again, in which they observed a plum of air exit the intake. This did achieve flow. They are still monitoring to see how much flow they were able to achieve. It was questioned if they have identified how to keep the intake functioning in the future. Currently, the water is 6 to 8 feet above the intake and not clear at this time. This fall Staff should be able to visualize the intake and be able to identify further what maintenance actions need to occur in the future. It was questioned if the engineers are working on a solution at this time. Not at this time. Once Staff is able to see the bottom of the river and assess what occurred at the intake, then the engineering firm will be brought in to come up with solutions to resolve any future issues. It was questioned if the City is currently using the new intake for water. Correct, over the spring the City has not been using the new intake. The new intake will not be used when the water has high turbidities, as this sediment would settle in the three miles of pipe, instead of during this time of the year the City will use the 2003 intake which is located by the plant. The City has not closed out the project yet; they are still waiting to have the wetland survey signed off on. Then the City can move forward with the closeout process. o Update on 2018 flooding event Mayor Nelson stated he is waiting on the letter from the City Attorney to rescind the state of emergency. o Update on West Railroad The CAO met with KLJ this afternoon to discuss the street maintenance projects. There are three projects proposed, see attached memo. 3 Council Workshop Minutes of July 10, 2018 The City has two options. Option One is to repair West 40' Street between 8th Avenue and 6th Avenue. This repair would be the full width of the road with all utility replacements. This option would cost approximately $680,000. Option Two is to only properly pave over the driving lanes on West 4`h Street for approximately $300,000. Spending up to $300,000 on crack seals, chip seals, and hot mix pothole repairs. And allocating $100,000 to temporarily repair West Railroad Street. Option Two offers the City the ability to tackle three projects. Even though West 4th Street would only have its driving lanes replaced, the City would have room to be able to address the utilities at another time. The City would also be able to do its annual crack seal, chip seal and hot mix repair of potholes. And most importantly the temporary repair to West Railroad would be two -fold. First, it would show the State the City is doing its part in maintaining the road. And secondly, it would allow for the three to five years' time it would take the State to come in and fully repair the road. Option two would cost the City an additional approximate $20,000 to do these three projects. It was questioned if Yellowstone County Public Works had come out to review the area. The Public Works Director is on vacation this week and was not able to attend. The Mayor will follow up with him upon his return and report back to Council. It was questioned if the City is no longer pursuing the Urban Funds to repair West Railroad. The City is still pursuing the use of Urban Funds to repair West Railroad. However, the use of those funds will not be immediate. The temporary fix allows for the road to be improved in the meantime and show the State the City is doing its best to maintain the road. The funds available in the Urban Route Fund were not enough to cover the entire project that is why a project using both the Urban Funds and LURA Funds were brought forward. It was further clarified that to fully repair West 4` Street, between 8th Avenue and 6th Avenue, would cost the City $1.3 Million. It was questioned if these three projects would occur this year or are the City looking at next year. It was clarified that there is still enough time to get these projects done this year. However, the bid opening date is the day after Council. It was proposed that Council approve a resolution up to a certain dollar amount and that when opening the bids if the bids were higher than the approved amount one project would not be completed. The projects need to be done by September 15 as this is when the asphalt plants close for the year. It was questioned if the proposed $700,000 including the engineering costs for these projects. It was stated that the $700,000 is the total cost of the project, including all engineering costs. The other cost savings will be from City employees doing as much of the work as they are able to. The City has many miles of streets that they are in charge of maintaining. Street maintenance is not an enterprise fund such as water, sewer, and garbage. Those projects are easier to fund. El Council Workshop Minutes of July 10, 2018 It was questioned if the City has the $700,000 currently set aside for the presented projects. It was also questioned if the City is currently saving money for the expected expense to replace West Railroad. There will be infrastructure costs. However, those expected expenses should be covered. Once these projects are done, the City will be back to saving for the next big project. It was clarified that the Interim Planner is sending a letter to the Yellowstone County Public Works Department as questioned earlier in this discussion. It was further clarified that the projects selected to be presented to Council were based off the pavement index. This index takes into account all factors to determine the highest priority street(s). A resolution will be presented to Council at the next Workshop scheduled for July 31, 2018. Due to the tight turn of these projects, the CAO has requested weekly updates and will present those to Council. o Yellowstone Historic Preservation Board Lora Mattox and Elizabeth DeGrenier from the Yellowstone Historic Preservation Board gave a presentation to Council, see attached. Their presentation included what the Board does, what it costs the City, what the City receives by participating in their program, some history about the City of Laurel, and if the City would want to pursue putting Riverside Park on the National Register of Historic Places. It was questioned what would happen if the Park was listed on the National Register. It was clarified that nothing would happen to the buildings. This would be an opportunity to document the buildings either by photo or narrative for historical purposes. In the event the City received Federal funds then the rehab of the buildings would need to be in a historic manner. This would also open the City up to additional funding opportunities as well. Even if the Park is not on the Register, the City would still be requested to fill out a section 106 to ensure the buildings are preserved appropriately. In the event the buildings needed to be removed, there would be documentation of what occurred there. It will also not change the use of the buildings. It was questioned what will happen to items such as the window frame with the names of those what stayed in the camps will go if a build is torn down. In the event, the building would need to be torn down, items such as the example given would be preserved as best as possible. Mayor Nelson stated that Park Board would look into the possibility of placing the park on the National Registry. They will notify the Yellowstone Historic Prevention Board if they would like to pursue further. The City of Laurel still does not have representation for this Board. Those interested should submit their letter of interest. o Discuss expectations of Budget/Finance Committee 5 Council Workshop Minutes of July 10, 2018 The City Attorney was unable to attend tonight. This agenda item has been moved to the July 31st Council Workshop. o Letter from Councilmen Mountsier Council Member Mountsier wrote this memo after the meeting he, Council Member Wilke, and the Mayor had with Dan Koch regarding handicap parking near the stadium. This memo will be included in the minutes. Other Items Council received a copy of the engagement letter from the auditors for last Fiscal Year's audit. This will occur this fall. Review of Draft Council Agenda for July 17, 2018 There were no changes made. Attendance at the July 17, 2018, Council Meeting All in attendance will be at next week's meeting. Announcements Recognition of employees for the month of July will be on the July 31" agenda. Council Member Klose has been named the American Legion Commander for the State of Montana. Congratulations. The council workshop adjourned at 7:57 p.m. Respectfully submitted, �-6 Brittney Moorman Administrative Assistant NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items. In ... ._'t.1' ...il-' .:19.. 'i---,—r'°�'�•_, ,r�r..r,i;c•�__, a iZ,f;ij• T i i i -d I 7 -',4: � r r-- :.`iT.; e;i��i:.: � r � r •r . i.:ialt4•� i »,,r!s�'_`Tr_,.:ieai .�j;_iTfi_� .�_ _.._.,._ • .�L7�. ��: r'.:IU��.��i :..ilii?=..:� l_iU s ._r_. - - WHOM JW-MH6t LOA3 6P91�.L NON �.. 0 i IM W18I2iO18 r{,•,'r 7:. -! •' ,- ., r. ' ^�rj;:Kt or ol � � Thov 8;-11, e t ai � .v .•,.e.,-..� < xir.:....r.•...,...,,......�......v.:o...>•�.aa s......�...:,:a-:.r+a......a+ .x sark-.; F«e t,L116")r�.,.: nd 0 '01/ a0 . --__ PAF: M414 ) Laurel F=ro-? 8, E -IMS 215 Wast i s4 to. lurid. INI T 59i'Na 2017-201 a Gf-A !? if U A Li • P (ii' 3 aL 1 e IU� t :'.lb 11. G Iisll l a i r i c r p Laurrai vire ;M Ci` ,-- Date J"Pe ieYrrenc - Cr ;mm Am Wince Date N191016 BUI 2017-20 18 021 -Wit 150010 q50000 SMW2M 8 DIMUM O'heck AmQun( 014177 PWmen'. 150100 6.500, 0 New General Account 2017-2018 Gran: 6.500.06. Billings Breakfast Exchange Club PO BOX 2221 Billings, MT 59103 MEMORANDUMI June 5, 2018 From: Kevin Davis, Grants Committee Co -Chair To: Wendy Wong, Laurel Volunteer EMS Subject: Grant for Ambulance supplies and equipment Congratulations! Enclosed is a check in the amount of $6500 for your department's needs as outlined and detailed in your recent Grant Application. Thank you for applying and I hope our grant helps serve the EMS needs of your department as well as the citizens of the Laurel Community. Please extend our thanks to the entire department for everyone's duty and volunteer service to the community. Best Regards, ALjG` e` Kevin Davis i'ii? % �?i:;i' I�.•;I:itt:r .. 11t:!lt�lfY.i'-. C "? ;�ti+r'tY':'i' Lavv `Ai lil?ititii,'1Ct12 i1;Jkj+iltwrl;:tj:ii. r'f`riY `1Riil�.• 1Sb�i1Ci( ?fj':•, 71(lii�r'' J1 it v,+Ould be up to the Granior (Breakfast Club) to determine if the City (Fire Department) .*"its INC criteria or the grant purposes. The IRS considers Cities similar to 502c3 entitles and consequentl-, donations to Iota: „ overnments are- tax deductible similar to 50.c3 entities. As I understand the process the city has user ,. the fire riep•artrnent staff N.vould prepare the grant and the IVlaY0r �VUUId sign off on behalr of the City. If the grant is funded, the City'.vould accept the donation through the ON Council (over SSOOC) or Mayor if under $5000. If a contract must be signed to accept the grant ant' conciitions of the grant, the best praCdCe Y-o—OUld be io accept through th.- City Council - S ,!, 11," S. FO—At"� �4- Sain, S. Painter Thompson Painter Law P.C. Professional Center @ 32"" 76 SOuth 32" Street W=-st, Suitt' 4 (3illings, MT 59132-6867 Telephone: (406) 294-4230 f-acsimiie: (406) 294-4235 From, City Clerk(mailto:cityclerkCcolaurel,mt.c3ovJ sent: Wednesday, Januar; 31, 201.8 3;38 PM To: Sam Painter (sani@thompsonpainkerlaw.com); City fiat;or Cc: Brent Peters Subject: Grant for the Fire Department Sarn -arid Mayor, Attached is a grant that the Fire Department would like to apply for. I have reviewed the grant and my only concern is that the City of Laurel is not a 501 (C) 3. ilei L iv X eeXelv� Bethany Keeler Clerk./Treasurer City of laurel. Montana (40611628-7431 ext 2 D �_ ._? J? 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Exchange is an all -volunteer, national service organization for men and women who want to serve their community, develop leadership skills and enjoy new friendships. The first club in Billings began in 1954 and made its mark selling beer at horseraces and developing the Par 3 Golf Course. From those beginnings, the Breakfast Exchange Club was established on April 1, 1967. The Club raises its proceeds by selling beer and wine throughout the MetraPark Arena buildings and grounds. This allows the Club, through good sales and no labor cost, to raise thousands of dollars for nonprofits in Billings and the surrounding areas that fit our mission of the prevention of child abuse, and the support of Youth Programs, Americanism and Community Service. What is the Club looking for in a grant applicant? It is important that grant applications from local 501(c)(3) nonprofit organizations fit within the three Programs of Service of Exchange, which are Youth Prograrris, Americanise; and Community Service. Through Youth Programs, Exchange has sponsored an impressive selection of activities designed to benefit and encourage our community's youth. College. scholarships, mentoring acid guidance, and service recognition are. just a few of the ways that Exchange supports our youth. The Americanism Programs of Service promotes pride in our country, appreciation for the freedoms granted to American citizens and gratitude to the men and women who serve/have served in the Armed Forces. Community Service Program of Service allows the club to identify opportunities within the community and offer assistance to fill gaps of service. Community service is the lifeline of Exchange and the club devotes countless hours and dollars to serve our neighbors every year. Here are a few other guidelines of what we're looking for in applications: 0 The number of lives impacted by a grant a Lack of duplication with other programs ® Innovation and creativity Lifetime impact on individuals Other sources of funding Local impact Past Grant Recipients Big Brothers Big Sisters • Boys & Girls Clubs - Crime Stoppers • Family Support Network e The Family Tree (National Center for the Prevention of Child Abuse) • Head Start - Montana Rescue Mission & Homeless Family Shelter • Rainbow House • School District 2 Parenting Education Program - SOAR (Youth Substance Abuse) - South Central Montana Mental Health Center • Special K Ranch Tumbleweed Runaway Program • Yellowstone Treatment Center/Yellowstone Boys & Girls Ranch Young Families • Youth Dynamics e YMCA Youth Prograrn • YWCA Breakfast Exchange Club; PO Box 222:1 Billings, MT59a.03 www.Breakfas ExchangeClub.arg Are there grant applications the Club won't fund? We do not provide funds for the following, • Individual medical or related expenses • Travel for teams, athletes, students, etc. • Building funds or endowments • Specific staff positions • Dinners, shows, or other events. When are applications accepted and how much is available to a nonprofit? The Club funds grants each quarter of the year. Our fiscal year runs July 1 - June 30, and only one application from an organization is allowed within each fiscal year. Grants range from $100 to $7,500 per organization. Organizations will be notified if grant requests are approved by both the Community Service Committee and the Board of Directors. Unsuccessful organizations will not be notified due to time restraints of our volunteer -rased organization. Breakfast Exchange Club j PO Box 2224 1 Billings, MT S9103 1 www.BreakfastExchangeClub.org /, z, - 4, KL, Date: 7/10/2018 Facilitator: Carl Jackson Time: 2:00 PM Attendees: City of Laurel: Matthew Lurker, Matt Wheeler I KU: Carl Jackson, Bryan Vanderloos Agenda Topics .3cak West 4th Street (8th Ave. to 6th Ave.) 1. There is existing 8" water main in both blocks — type and age unknown L2. There is existing 8" sanitary sewer between 8th and 7th—type and age unknown 3. Full -Depth Reconstruction Options: a. Full -width, no utility (current KU scope) 4,43 , cm b. Full -width, with utility replacements 7 c. Driving lanes only, no f/utility L--7 4,11 Pavement Maintenance s k 1. Scope is to include crack seals, chip seals, and hot mix pothole repairs. (The City will perform cold mix pothole repairs.) 2. KU needs to know the City's budget, so we can determine how many blocks can be included in bid package. See per block estimating tool emailed June 281H 3. Due to supplier (plant) constraints, construction likely will need to finish by September 15`h, so this work will define the critical path for bid advertising. jcwk West Railroad Street os�wiv vn 4 % aeVw rhe c, -F efaVg P�y1i'-1�'73 (uZ 3i -ad uKi! A preliminary evaluation was in KU's scope, to determine if a short-term (3-5 year) fix is possible. At this time, we do not know existing pavement/base construction, so without geotechnical it is not appropriate to assume what construction is feasible. We recommend a more detailed evaluation to determine if any short-term fix is advisable. However, there is not time to complete this work and include in a chi 4 p seal bid, so we/ recommend a ding this to a future taskr. ) I.,,7,- t, 6&d S'i.s . �GV �9✓�a, /1r /r 'l llg� "Cl}�r/iN CcsrE�'L -/nj Stfh�101k Schedule — a preliminary schedule is shown below for discussion purposes. We will need to understand City of Laurel bid opening protocols, so the bidding/Council award is timed appropriately. Given the chip seal September 15th date, it might be necessary to expedite the bid opening and City Council award process, for construction to begin on time. ENGINEERING, REIMAGINED .� , , qe a � a � r. 4 ��' •d«, � � �, ��. ;�.� �» ,. ....;:: f'... � � 3rr 31� y... .. ', _ C� Q !- ( ( ) \\ ( ` � a <«»;� w.� »w �»«?w� �� \ \\� �° �\�� /,` � :«� � » « »»\ � \\{�» =oma 2U/ ° / ƒf { . �o ,,� : \ )i \ � � 2 �; § � � \�yy. ._...: ,�. < � � §::.. � � ƒ%�&: � %« .\ . . <` ^� ��/�d2\ \ y\ . . \\: } � j / \ f� »� t : � �. . \� \\� \ } : \ ° \ § § j ©:§§\ \ . .��. - r e� .a = : ; : : .: : d� ^� ` : � / \ \ < < \ ��\\� \ �z« : : \`� � � x � � v 5 : . .: . . .. »� .. �� . - �\ ..:� \,�� /:� � z� � � �� \\ �<^ ,we �r. � �.� t ;:G: , �. .) LIz o a \ tt O O � 4- 3 AV 11411 v 3AV J.51- Y 00 4 3RV @Ne r P4 RAV allC G W w ,3nV HJ,._ co vi r t .) LIz o a \ tt O O � 4- 3 AV 11411 v 3AV J.51- Y 00 4 3RV @Ne r P4 RAV allC G W w ,3nV HJ,._ co r�ry a a rw Y � . � s I t. �. 1' 1 �� —�. _;;�� w MEMORANDUM OF DISCUSSION June 5, 2018 (7:15-7:45 pm) Present: Mayor Tom Nelson Karl Koch Councilman Iry Wilke Councilman Bill Mountsier Subject: Handicapped parking problem at Laurel High School On several City Council meetings, Karl Koch has made presentations concerning the parking problems at the handicapped parking lot located on the south side of the Laurel High School. The parking should be angled to assist handicapped drivers in parking their vehicles. There currently is no parking at the fence to the rear of this area which is appropriately posted NO PARKING ANYTIME. Koch stated that the Department of Transportation approved the 17 parking slots provided in this lot but will not allow the number to be reduced to 10 which may alleviate some of the congestion. He feels that since the park is a public park, both handicapped and non -handicapped persons should be allow to park in that combination lot, however, realizing that there is not enough room to accommodate the vast number of vehicles during school and other events. The school administration did not plan for this parking overflow when planning the stadium. Signs are posted identifying the handicap lot however, vehicles parking on the street block the view of the signs. Many of the drivers just ignore the no parking signs as there is no enforcement of the no parking anytime zone. Koch suggested that the problem could be resolved with angled parking and one entry point and one exit point. There was some discussion concerning parking at the fence to the rear of this parking lot which would make the reverse movements from the angled parking stalls difficult since the handicapped drivers would not have the dexterity, depth perception, of the physical ability to turn sufficiently around and view where the illegally parked vehicles would be located. This backing out would only be complicated more should the vehicle be a crew cab pickup truck with an 8' bed. Mayor Nelson stated that he would speak with Chief Rick Musson concerning this matter and the enforcement of the parking regulations. The old skating rink area, located to the west of Graff Elementary, was discussed as an area which could house numerous vehicles during one of these events. 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Lb '6 o 7@ c o E 'oi mS -c -,, w - -a E -ym 875 '- o a 'a 2 'o, Z > T, R j _v c 2 < 7E 0 E m ;6 >Z = �!e " c J, I z o M O w > > -2 E -oo OC .c cl op v v > > -3� E m r, 5� -o , I = ra a' :tf o E E 6 r o j= E o v u lu o E -a a, - cw w 3 i -a O54, E j -; �5 E E - T 2 ,, � v�� - G o - -cm, c o L� o N , v , - E cx� c 13 E w, ,m, (cup o a o > �5 o) L^ < CO a E r. a, 10 > oo 72 '2 'E > > a- ca 22 AA 'T nl"OIL ��9 / 'i ,� a' � �; tib, r.'-t�' v..: �;:!_ �a if► .- �"-= ^� _ r•'+_ "� � a.`ts'. . . � /.. „1j,ry �a . -^! �, ,: . � r,. 2..- L Laurel Urban Renewal Agency (LURA) JUNE 25TH, 2018, CITY HALL CONFERENCE CHAMBERS Meeting was called to order by Judy Goldsby. Introductions: None. Old Business: a. None. New Business: Reports: a. King Koin Laundry - Resubmit the Large Grant request as a Facade Grant. b. Eagle Lodge - Split out the Facade items from the Large Grant items and submit. c. McDonald Land Holdings - Dean and Steve will contact the Hutterites for possible haul away of the steel grain elevators at no cost. Hold on the concrete ones. d. Nardella Investments - Return it for more land specific information and possible referral. e. Red Rock Auto Body - Return it for more land specific information and possible referral. f. Thomae Lumber - Split out the Facade items from the Large Grant items and submit correctly. g. Klein -A Haus of Realty/Mt. Mudd - Split out the Facade items from the Large grant items and submit. h. Lazy 8 Properties -Gene's Pharmacy - Facade Improvement Grant. i. Building 1938, LLC - Electrical only at this point. j. Miller Buildings -201 E. Main/9 MT - Split out the Facade items from the Large Grant items and submit. k. Atkins 217-221 West Main St. - Easy Approval. I. MT. State Fire Memorial - Easy Approval. M. ConoMart/Subway - Easy Approval. a. City Administration: None. b. City Planner: None. c. City Treasurer: None. d. Big Sky EDA: None. Public Comment on Non Agenda Topics: None. Next Meeting: July 10th, 2018 at 11:00 at the City Hall Conference Chambers. City of Laurel Park Board Minutes Thursday, July 5, 2018 In attendance were Park Board Members: Scot Stokes, Amy Pollock, Iry Wilke, Richard Herr, Phyllis Bromgard; Mayor Tom Nelson; City Attorney, Sam Painter; new CAO, Matt Lurker; and Citizens, Ben Lewis, Laurel Rod & Gun Club(LRGC); James Knight and Darrell Johnson, Laurel Rifle Club (LRC); Jamie Krug, 4-H Shooting Program; Jason O'Rear, and Chris Hust, Laurel Shooting Education Program (LSEP); Howard Rickard, Laurel Jaycees; and Nick Kisch, Horseshoe Club Public Comment: Howard Rickard, Laurel Jaycees, reported he had talked to Kurt Markegard concerning the need for a new roof which he said was "on schedule" and also some electrical issues that have a "high risk/failure rate." Kurt and Matt Lurker are aware of the situation. Darrell Johnson, LRC said he is asking the Park Board to negotiate a lease to bring shooting back to the community. They have never had any issues for the 20 years he has been involved. The lead issue was mitigated as well. Jason O'Rear, LSEP, said they have lost out on Big Sky State Games and Daisy BB Gun tournaments. Seven kids qualified but couldn't go due to the loss, including one who is aged out. Chris Hust, also from LSEP, said they have 40-5o kids per year who participate and learn not only to shoot but also gun safety and how to be on a team. It was started in 1973, parent involvement is at an all-time high, and several have participated in the state and even national meets. James Knight, LRC, said it was ridiculous that we have shut down all the shooting events. Twelve clubs have been destroyed. Open house showed that people want these events. Even had five Olympians who have medaled and used our Laurel Rifle Club. Ben Lewis, LRGC, said based on history, they have never had a problem. Encourage Park Board to allow a lease and to shoot again. 2. Minutes: Reviewed and approved minutes from May meeting. Iry moved to accept, Phyllis seconded, and they were unanimously approved. 3. Lease Negotiations: Horseshoe Club: Nick Kisch said he has talked to the members and there simply is not enough money to purchase insurance for their group. The cheapest he found was $boo per year and they cannot afford that, especially when they only have events 6 times per year. He said he has already committed to three tournaments this year, but if required, he could cancel the 2019 events. He expressed they had been around since 1982 without an incident and without insurance and have never had a problem. They have a sign hanging that says to use at your own risk. Felt that should be enough because people have their own insurance. Iry Wilke suggested event insurance might be cheaper which could cover them. Sam Painter was asked about the liability insurance requirement and he said the Horseshoe Club could always bring a lease proposal to the table requesting they use the facility for events 6 times per year and if the City Council oks it, then that's fine. He suggested bringing forth what they could do and present it and let the City Council decide. Nick said he would work on it and bring a lease back to the Park Board for possible approval. Laurel Rod & Gun Club: Mayor Nelson said he is a strong supporter of guns and even convinced the Council to give them 5 years to find a place when it came up several years ago. In the meantime, Riverside Park has been incorporated into the City which then makes it subject to city ordinances. Mayor Nelson passed out copies of Ordinance Chapter 9.24 which makes it illegal to discharge a firearm in city limits. However, 9.24.050 gave exceptions to the regulation including "for the purpose of instruction or contest..." It was then discussed that possibly events fitting in this category could be brought before the City Council and approved or denied on an individual basis. However, if there was ever a wrongful death lawsuit or lawsuit of any kind brought against the city, there is NO insurance to cover it. A lien would be put on each citizen until the settlement was paid off. Iry Wilke (speaking on behalf of the shooting clubs and not necessarily as a Park Board Member) said a lease has been voted on and recommended by the Park Board on more than one occasion and nothing has been done. Mayor Nelson seemed unaware that an "official" recommendation had been sent from the Park Board and never addressed. Iry said that he doesn't tolerate anything but safety. Nobody is allowed to have alcohol in their hand while they are shooting. He is a certified instructor and there has never been an incident in all the years they have been down there. He also said both the LRC & LRGC have their own liability policies with up to $2,000,000 in coverage—double what was required by the city when they had the lease. They would be willing to add the city as an additional insured as well. Chris Hust said that since they are doing their shooting program for instruction each time, maybe they wouldn't have to have it approved each time. Howard Rickard asked if the groups could possibly submit a "calendar" of events for the year or a certain period and have those approved. Sam Painter said the City Council can basically do whatever they feel is best. That might be a possibility if the Council approves it. Richard mentioned the difference in indoor vs. outdoor shooting. He felt air rifles, bb guns, (small bore) didn't pose the same threat. Iry mentioned that 22 rifles have been used in the past for Hunter Education instruction with an NRA approved instructor with them at all times. Mayor Nelson asked about the current Park Master Plan suggesting kids and guns in the park don't mix. Richard also expressed concern if an "out -of -stater" was camping in the park and was awaken to shooting in the Park. Things are so crazy that they might consider suing the city for some crazy thing. Howard suggested possibly having the camping from May to September and then having the shooting events in the other months. Jamie Krug, 4-H Shooting Program, said something she has been taught and she teaches is not to call the guns weapons. Just about anything these days can be considered a weapon and that doesn't make them necessarily bad or illegal. We need to educate the kids on safety. Matt Lurker, CAO, said he believes in his 2nd amendment rights and has served in the military and is also an NRA instructor. He believes in the small town values and feels that some groups got "cross contaminated" and instead grouped all together as ANY shooting (BB Gun/Air Rifles vs. high power rifles). Matt said Kurt has shown him the different buildings at Riverside Park and so he has seen it and has an idea of the condition of the buildings. Matt recommended talking to other towns, clubs, etc. and see what they are doing and then present a proposal to the Park Board for their recommendation. Then, we will be able to make a well-educated decision PER club. Scot mentioned it would be nice to actually have the proposals in advance of the Park Board Meeting so that we have time to take a look before the meeting. We hoped if they dropped them off to Brittney Moorman in the City Office she could get them out to the Park Board Members with the agenda and minutes. Mayor Nelson said he is going to put it on the July 31St Workshop to start a conversation about it and see how the City Council Members feel. He also mentioned as he left that he truly does like guns. However, he will also present the risk and liability to the City Council because that is. his responsibility. Richard mentioned, and everyone agreed, that the LSEP and the 4-H Shooting Program should get their proposals in ASAP. It was agreed that they were lumped into the group and that really wasn't anyone's intent. Richard said he felt bad opportunities were missed. 5. Swimming Pool: Brittney Moorman in City Office received the bid to put the shade in, but she is on vacation and no one else saw it. She will return on the gth and so will Kurt. Amy requested it be sent out to the Park Board Members so they can be kept up on the progress of the shade going in. No update on Pool Passes... 6. Update on Funds from Dept. of Justice: No Update. Park is open but not for camping. Howard mentioned he has seen several people camping down there even though it is supposed to be closed for camping. He said the sign that says "No Camping" needs to be replaced or repainted to be clearer. Right now, it is hard to read unless you catch it in the right light. He also mentioned that the police are good about patrolling it, but an updated sign would definitely be better. Other: None Meeting was adjourned at 7:15 pm. Respectfully submitted by Amy Pollock, Park Board Member Chapter 9.24 Sections: 9.24.010 Carrying concealed weapons prohibited. 9.24.020 Exceptions to provisions against carrying concealed weapons. 9.24.030 Wilful or negligent discharge-11'enalty. 9.24.040 Wilful or negligent allowing of discharge— Penalty. 9.24.050 Exception to discharge regulations. 9,24.010 Carrying concealed weapons prohibited. No person within the limits of the city shall wear under his clothes, or concealed or par- tially concealed upon his person, any dirk, dagger, pistol, revolver, sword cane, billy, blackjack, knuckles made out of metal orbard substance, knife having a blade four inches long or longer, razor, not including a safety razor, or other deadly weapon. (Prior code § 924.0 10) 9.24.020 Exceptions to provisions against carrying concealed weapons. The prohibition of Section 9.24.010 does not apply to: A. A sheriff or his deputy; B. A marshal or chief of police of their deputies; C. A constable or his deputy; D. A police officer or special policeman; F.. A United States marshal or his deputy; 9.24.010 F. A person in the secret service of the United States; G. A game warden or his deputy-, 14. A United States forest reserve official, or his deputy 1. A person in actual service as a national guardsman; J. A revenue officer or his deputy; K. A. person. summoned to the aid of any of the foregoing named persons; L. A civil officer or his deputy engaged in the discharge of official business; M. A person authorized understate law to carry a weapon, or concealed weapon-. N. The carrying of arms by any person on carrying 1 his own premises or at his home or place of business; 0. Any peace officer of the state. (Ord. 02-27, 20021; prior code § 9,24.020) 9.24.030 Wilful or negligent discharge --Penalty. Any person who wilfully or negligently discharges any firearm or air rifle within the city limits of the city shall be punished ac- cording to provisions set out in Section 136.010 of this code. (Prior code § 9.24.030) 9,24.040 Wilful or negligent allowing of discharge—Penalty. Any person who wilfully or negligently permits any -firearm or air rifle to be dis- charged within the limits of the city by any child or other person under his care, custody or control shall be punished according to the provisions set out in Section 1.3 6.010 of this code. (Prior code § 9.24.040) 173 (IA[Ird "3) 9,24.050 9.24.050 Exception to discharge regulations. Sections 9.24.0' ) 0 and 9.24.040 shall not prohibit discharges of firearms or air rifles within the city limits when discharged tinder responsible supervision for the purpose of in- struction or contest, or if the discharge of the firearm or air rifle is justifiable tinder MCA Title 43, Chapter 3, Part L (Ord. 02-28, 2002; priorcode§ 9.24.00) (Laurel 4-03) 174 716120'!8 45-8-351. Restriction on local government regulation of firearms, MCA MCA Contents / TITLE 45 / CHAPTER 8 / Part 3 / 45-8-361 Restriction on... TITLE 45. CRIMES CHAPTER 8. OFFENSES AGAINST PUBLIC ORDER Part 3. Weapons Kestriction On Local Government Regulation Of Firearms 45-8-351. Restriction on local government regulation of firearms. (1) Except as provided in subsection (2), a county, city, town, consolidated local government, or other local government unit may not prohibit, register, tax, license, or regulate the purchase, sale or other transfer (including delay in purchase, sale, or other transfer), ownership, possession, transportation, use, or unconcealed carrying of any weapon, including a rifle, shotgun, handgun, or concealed handgun. (2) (a) For public safety purposes, a city or town may regulate the discharge of rifles, shotguns, and handguns. A county, city, town, consolidated local government, or other local government unit has power to prevent and suppress the carrying of concealed or unconcealed weapons to a public assembly, publicly owned building, park under its jurisdiction, or school, and the possession of firearms by convicted felons, adjudicated mental incompetents, illegal aliens, and minors. (b) Nothing contained in this section allows any government to prohibit the legitimate display of firearms at shows or other public occasions by collectors and others or to prohibit the legitimate transportation of firearms through any jurisdiction, whether in airports or otherwise. (c) A local ordinance enacted pursuant to this section may not prohibit a legislative security officer who has been issued a concealed weapon permit from carrying a concealed weapon in the state capitol as provided in 45-8,317. History: En. Sec. 11, Ch. 589, 1.,,1985; amd. See. 11, Ch. 759, L. 1991; amd. Sec. 3, Ch. 384, L.2011. Created by LAWS, httDs:llloa.mt.,aovibilisimcaltitl"4501chapter_00801part-00301secbon-05i010450-0080-0030-051 0.html 1/1 7/5/2018 45-8-343. Firing firearms, MOA MCA Contents / TITLE 45 / CHAPTER 8 / Part 3 145-8-343 Firing firearms 11111� 111111111 11 1 TITLE 45. CRIMES CHAPTER 8. OFFENSES AGAINST PUBLIC ORDER Part 3. Weapons Firing Firearms 45-8-343. Firing firearms. (1) Except as provided in subsections (2) and (3), every person who willfully shoots or fires off a gun, pistol, or any other firearm within the limits of any town or city or of any private enclosure which contains a dwelling house is punishable by a fine not exceeding $25 or such greater fine or a term of imprisonment, or both, as the town or city may impose. (2) Firearms may be discharged at an indoor or outdoor rifle, pistol, or shotgun shooting range located within the limits of a town or city or in a private dwelling if the shooting range is approved by the local governing body. (3) Subsection (1) does not apply if the discharge of a firearm is justifiable under Title 45, chapter 3, part 1. History: En. Secs. 1, 2, p. 46, Ex. L. 1873; re -en. See. 185, 4th Div. Rev. Stat. 1879; re -en. Sec. 228, 4th Div. Comp. Stat. 1887; amd. See. 1161, Pen. C. 1895; re -en. Sec. 8834, Rev. C. 1907; re -en. Sec. 11530, R.C.M. 1921; re -en. See. 11530, R.C.M. 1935; See. 94-3578, R.C.M. 1947; recles. 94.8218 by See. 29, Ch. 513, L. 1973; amd. Sec, 39, Ch. 359, L. 1977; R.C.M. 1947, 94-8-218; amd. See. 1, Ch. 20, L. 1981; amd. Sec. 1, Ch. 618, L. 1983. Created by LAWS hffnm-//Ipn.mt-covibills/VncaAiVe 0450/chapter 0080/part 00301section 0430/0450-0080-0030-0430.htmi ill RESOLUTION NO. R18-38 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AN ENGAGEMENT LETTER WITH DORSEY & WHITNEY, LLP AS BOND COUNSEL FOR THE CITY'S WATER SYSTEM REVENUE BOND. BE IT RESOLVED by the City Council of the City of Laurel, Montana, Section 1: Approval. The engagement letter between the City of Laurel and Dorsey & Whitney, LLP relating to serving as bond counsel for the Water System Revenue Bond, a copy attached hereto, is hereby approved. Section 2: Execution. The Mayor or Chief Administrative Officer and the City Clerk of the City of Laurel are hereby given authority to execute the engagement letter on the City's behalf. Introduced at a regular meeting of the City Council on July 17, 2017 by Council Member PASSED and ADOPTED by the City Council of the City of Laurel, Montana, this 17`h day of July, 2018. APPROVED by the Mayor this 17`h day of July, 2018. CITY OF LAUREL Thomas C. Nelson, Mayor ATTEST: Bethany Langve, Clerk -Treasurer APPROVED AS TO FORM: Sam Painter, Civil City Attorney R18-38 Dorsey & Whitney — Bond Counsel Water System Revenue Bond ID0RSEY" always ahead June 4, 2018 Mr. Tom Nelson, Mayor Ms. Bethany Langve, City Clerk/Treasurer City of Laurel P.O. Box 10 Laurel, MT 59044 DAN SEMMENS semmens.dan@dorsey.com Via First Class Mail Re: Water System Revenue Bond (DNRC Drinking Water State Revolving Loan Program), Sedimentation Basin Project City of Laurel, Montana Dear Mayor Nelson and Ms. Langve: This letter sets forth the services we will provide and our estimated fees for serving as bond counsel in connection with the issuance by the City of Laurel, Montana (the "City"), of its Water System Revenue Bond (the "Bond"), to evidence a loan from the State's Drinking Water State Revolving Fund Program (the "Program"), for its sedimentation basin project (the "Project"). As bond counsel, our principal function is to render an opinion with respect to authorization and issuance of the Bond. The opinion is rendered in written form at the time the Bond is delivered to the Department of Natural Resources and Conservation (the "DNRC"). The opinion would be addressed to the DNRC, as purchaser, and the City, and both parties are entitled to rely on it. The opinion addresses three basic matters: the validity of the Bond, based upon the proceedings taken in its authorization and issuance; 2. certain matters relating to the security for the payment of the Bond; and 3. the exemptions from current federal and state income taxation of the interest payable on the Bond. In fulfilling that function and responsibility, we have or will perform the following tasks for the City: 1. prepare the bond resolution and the Bond and review proceedings of the City relating to other outstanding bonds and notes relating to financing improvements to the City's municipal water system (the "System"); 2. review water rate ordinances and resolutions to confirm that rates and charges are in effect at the time the Bond is issued to provide adequate revenues to pay the costs of operating and maintaining the System and to pay debt service on the 125 Bank Street I Suite 600 1 Missoula, MT 1 59802-4407 1 T 406.721.6025 1 F 406.543.0863 1 dorsey.com Mr. Tom Nelson yWm. BethonyLaDgve June 4.2O18 Page Bond consistent with the Program requirements and adopted in accordance with the provisions of law; 3. coordinate with the City Clerk/Treasurer, or other designated officer of the City, the adoptionofresolutions and other actions necessary tobgtaken b»the governing body of the City; 4. advise the City of the statutory requirements for the issuance of the Bond and the Program rules for the purchase of the Bond by the Program; 5. prepare closing documents for the City and supervise closing onthe Bond; and O. deliver the opiniondiscussed above bJthe City and the DNRC. The fee for our services isafunction of the size of the bond issue and the amount of time expended. There ioominimum amount ofwork that has tobedone irrespective ofthe size Ofthe bond issue. VVaunderstand that the size ofthe bond issue will beapproximately $4.577.000. We estimate our fee will be $17.00Oto$22.00O'depending primarily onthe amount of assistance needed to satisfy conditions precedent to the issuance of the Bond. If, as we proceed, we discover factors that are currently unanticipated that would cause us to exceed this eetinmate, we would let you know. We would expect to be paid at the time of closing on the Bond. Our fees are eligible costs ofthe Project andcaDbeindudadinthaonnountoftheBond. It is mutually understood that the services set forth in this letter are solely for the benefit of the You should beaware that we have served as bond counsel to the State of Montana (the "State") with respect to establishing the Program and the issuance of the State's general obligation bonds bofund the Program. Anbond counsel for the City's Bond, xvewould not represent the State or the IDNRC in the negotiation of the terms of the Bond, the bond resolution, oFother aspects ofthe proposed financing. Adthis point, the terms ofthe financing have been established in the approved Program documents and regulations and our principal task is to draft a bond resolution that conforms to these requirements and the terms ofthe Commitment Agreement o[commitment letter prepared byDNF{C. (in advising the City ofthe statutory and other legal requirements for the issuance of the Bond, in accordance with provisions of the Commitment Agreement or commitment letter, the requirements of the Program and statutory provisions, we can advise the City with respect to the legal implications of the covenants in the Commitment Agreement or commitment letter and statutory and Program requirements that would becontained inthe bond reao|uUoD.\ Accordingly, vvedonot anticipate that our acting mabond counsel to the State with respect to the Program will present any practical impediment to our acting as bond counsel to the City with respect to the Bond; and, in fact, we believe our familiarity with the Program could be an advantage to the City in completing its proceedings efficiently. As bond counsel tothe State and the proo[onm' however, we are available tothe State, and we would intend to respond to questions raised by the IDNRC regarding requirements of the Mr. Tom Nelson Ms. Bethany Langve June 4, 2018 Page 3 the type of obligation being purchased by the Program to evidence the Program loan, in this case a municipal revenue bond. In such a response, we would not attempt to advocate a position on behalf of either the State or the City, but to respond in our capacity as bond counsel with respect to the State's outstanding bonds. While we would attempt to render independent advice, the potential for a conflict of interest or the appearance of a conflict of interest is present. The State has consented to our acting as bond counsel to the City in connection with the Bond. We trust that our serving as bond counsel to the City and as bond counsel to the State with respect to the Program is acceptable to the City. If so, please sign the attached Acknowledgment and return the same to us at your earliest convenience. If there are any questions, please give us a call so we can answer those questions or provide any additional information about our firm or our qualifications to serve the City in this capacity. Very truly yours, /Danemme s 1 DPS/vm Mr. Tom Nelson Ms. Bethany Langve June 4, 2018 Page 4 ACKNOWLEDGMENT The undersigned acknowledges receipt of the attached and foregoing engagement letter dated June 4, 2018, and confirms consent to the representation described therein on behalf of the City. Accepted this day of $2018. CITY OF LAUREL, MONTANA la Its: RESOLUTION NO. R18-39 A RESOLUTION OF THE CITY COUNCIL ACCEPTING A GRANT FROM THE BILLINGS BREAKFAST EXCHANGE CLUB FOR AMBULANCE SUPPLIES AND EQUIPMENT FOR THE LAUREL VOLUNTEER AMBULANCE SERVICE. WHEREAS, the City of Laurel, by and through the Laurel Volunteer Ambulance Service, applied for a grant from the Billings Breakfast Exchange Club for funds to be used for purchase of Ambulance supplies and equipment; and WHEREAS, the Billings Breakfast Exchange Club awarded the City of Laurel, by and through the Laurel Volunteer Ambulance Service, a grant in the amount of $6500 for the purposes detailed in the grant application that was submitted by the ambulance staff; and WHEREAS, it is in the best interest of the City and the Laurel Volunteer Ambulance Service to accept the $6500 grant, and by accepting the grant, the City is obligated to comply with the terms, conditions, and purposes of the grant that are attached hereto and incorporated herein; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, that the City of Laurel hereby accepts the Billings Breakfast Exchange Club Grant for the purposes expressed in the Grant Application and Approval Letter, pursuant to the Terms and Conditions attached hereto and incorporated herein. The Mayor or CAO are authorized to execute any documents necessary to accept and expend the funds on behalf of the Laurel Volunteer Ambulance Service. Q1g:3 Introduced at a regular meeting of the City Council on July 17, 2018, by Council Member PASSED and APPROVED by the City Council of the City of Laurel this 17th day of July, APPROVED by the Mayor this 17th day of July, 2018. CITY OF LAUREL Thomas C. Nelson, Mayor ATTEST: Bethany Langve, Clerk -Treasurer F090 • t:�.�L1191�6)' T' Sam Painter, Civil City Attorney R18-39 Accept Billings Breakfast Exchange Club Grant for Laurel Volunteer Ambulance Service ... 'f.l ., ua. a.L�f�n :1L�:", Aa,ia a• SJ a .P a MA 1i: �if`711_t ..J a..•• d.g < a a a f. 01 4177 BREAKFAST EXCHANGE CLUB OF BILLINGS, US BANK GENERAL ACCOUNT 93-38-929 PO Ciox 222.1 BILLINGS, torr 59103-2224 5/19/2018 PAY TOTHORDER OF Laurel Fire & EMS $ k*6,500.00 Six Thousand Five Hundred and Laurel Fire & EMS 215 West 1 st St. Laurel, NIT 59044 M FMO 2017-2018 Grant IIL'011,h`1711° 1:0921100.16-11., W�� BREAKFAST EXCHANGE CLUB OF BILLINGS Laurel Fire & EMS Date Type Reference Original Amt. Balance Due 5/19/2018 Bill 2017-2018 Grant 6.500.00 6,500.00 5/19/2018 Discount Check Amount 0.1.41 7 / Payment 6.500.00 6.500.00 New General Account 2017-2018 Grant 6,500.00 01 Billings Breakfast Exchange Club POBOX Z2z4 Billings, IvIT59103 MEMORANDUMI June 5,Z018 Fron): Kevin Davis, Grants Committee Co -Chair To: Wendy Wong, Laurel Volunteer EMS Subject: Grant for Ambulance supplies and equipment Congratulations! Enclosed is a check in the amount of $6500 for your department's needs as oudined and detailed in your recent Grant Application. Thank you for applying and I hope our grant helps serve the EMS needs ofyour department aswell asthe citizens ofthe Laurel Community. Piea,;e extend Our thanks to the entire department for everyone's duty and volunteer service to the community. Best Regards, Kevin Davis Brent Peters From, Sam Painter - Mompson Painter Late;s;mto)tliofnpsonp2iriterlativ.com> Sane: Wednesday, January 31, 2018 4:20 NO To: City Clerk; City Mayor Cc: Brent Peters Subject: RL: Grant for the Fire Department It would be up to the Grantor (Breakfast Club) to determine if the City (Fire Department) fits the criteria or the grant purposes. The IRS considers cities similar to 501c3 entities and consequently donations to local governments are tax deductible similar, to 501c3 entities. As I understand the process the city has used, the fire department staff would prepare the grant and the Mayor would sign off on behalf of the City. If the grant is funded, the City would accept the donation through the City Council (over 55000) or tvlayor if under $5000. if a contract must be signed to accept the grant and conditions of the grant, the best practice would be to accept through the City Council.. S6W'w S. Fa.i*-4&r Sam S. Painter Thompson Painter Law P.C. Professional Center @ 32"`' 176 South 32"' Street West, Suite 4 Billings, IVIT 59102-6867 Telephone: (406) 294-4230 Facsimile: (406) 294-4235 From: City Clerk[mailto:cityclerk@laurel.mt.gov] Sent: Wednesday, January 31, 201.8 3:38 PM To: Sam Painter (sam@thompsonpainterlaw.com); City Mayor Cc: Brent Peters Subject: Grant for the Fire Department Sam and Mayor, Attached is a grant that the Fire Department would like to apply for. i have reviewed the grant and my only concern is that the City of Laurel is riot a 501 (C) 3. Bethany Keeler Clerk[Treasurer City of Laurel; Montana (406) 628-7431 ext 2 n� wG w c� w w G v w � G n, G w G w S � G � N a w w w w w w w w G C) w w C a G a C � G v G v w w G w w w < v w w G � { wm G n a w in O [5 w cn O W F -s w Ul O N w Ln O w yr O O w r. O (n W 4I - O A W .A. O W W t O N�-a W -P,4-1cn O w O O w O un .A. 00 ' OW Fa N N to LP In rn 0 N O O t-' -J N -.l N w H v N N N W m m F' t-• P 4, O O 4:> ul O O W O N ' N N in 00 4t. 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O CO O x CU CT) U7 N Ul L> O Lu lD O i31 {-' :(: C XM Ul i!J :D lD .T k.0 CC CO 0) O G`. :� :D O UI �n In Ul co O N d C O rJ (`.l t.) N O N O O (Ji 0 to J G fJ' (.r- (n =n Billings Breakfast Exchange Club Grant Application P.O. Box 2224 j Billings, MT 59103 What is Billings Breakfast Exchange Club? Exchange is an all -volunteer, national service organization for men and women who want to serve their cornrnunity, develop leadership skills and enjoy new friendships. The first club in Billings began in 1954 and made its mark selling beer at horseraces and developing the Par 3 Golf Course. From those beginnings; the Breakfast Exchange Club was established on April 1, 1967. The Club raises its proceeds by selling beer and wine throughout the MetraPark Arena buildings and grounds. This allows the Club, through good sales and no labor cost, to raise thousands of dollars for nonprofits in Billings and the surrounding areas that fit our mission of the prevention of child abuse, and the support of Youth Programs, Americanism and Community Service. What is the Club looking for- in a grant applicant? It is important that grant applications from local 501(c)(3) nonprofit organizations fit within the three Programs of Service of Exchange, which are Youth Programs, Americanism and Community Service. Through Youth Programs, Exchange has sponsored an impressive selection of activities designed to benefit and encourage our community's youth. College, scholarships, mentoring and guidance, and service recognition arc just a few of the ways that Exchange supports our youth. The Americanism Programs of Service promotes pride in our country, appreciation for the freedoms granted to American citizens and gratitude to the men and women who serve/have served in the Armed Forces. Community Service Program of Service allows the club to identify opportunities within the community and offer assistance to fill gaps of service. Community service is the lifeline of Exchange and the club devotes countless hours and dollars to serve our neighbors every year. Here are a few other guidelines of what we're looking for in applications: • The number of lives impacted by a grant • Lack of duplication with other programs • Innovation and creativity • Lifetime impact on individuals • Other sources of funding • Local impact Past Grant Recipients Big Brothers Big Sisters • Boys & Girls Clubs • Crime Stoppers • Family Support Network o The Family Tree (National Center for the Prevention of Child Abuse) • Head Start . Montana Rescue Mission & Homeless Family Shelter • Rainbow House • School District 2 Parenting Education Program • SOAR (Youth Substance Abuse) - South Central Montana Mental Health Center . Special K Ranch - Tumbleweed Runaway Program • Yellowstone Treatment Center/Yellowstone Boys & Girls Ranch . Young Families • Youth Dynamics • YMCA Youth Program • YWCA Breakfast Exchange Club ; PO Box 2224 1 Billings, MT 59a.03 1 www.Bi-eakfastExchangeClub.org Are there grant applications the Club won't fund? We do not provide funds for the following: Individual medical or related expenses Travel for teams, athletes, students, etc. Building funds or endowments * Specific staff positions Dinners, shows, or other events. When are applications accepted and how much is available to a nonprofit? The Club funds grants each quarter of the year. Our fiscal year runs July 1 - June 30, and only one application from an organization is allowed within each fiscal year. Grants range from 5100 to $7,500 per organization. Organizations will be notified if grant requests are approved by both the Community Service Committee and the Board of Directors. Unsuccessful organizations will not be notified due to time restraints of our voluntor-based organization. Breakfast Exchange Club 1 PO Box 22241 Billings, MT 59203 1 wwr %,.BreakfastExthangeClub.org Ali Please type or clearly print the following information. You may use additional paper or reproduce this form if necessary. Please do not include any supplemental materials (newsletters, brochures, etc.) other than those requested. Name of Organization: Tax IDM Phone: Name of Project/Funding Request: Address/CitylStatelZip: Contact Person and Title: Email: Amount Requested: Have you received a grant from the Club within the past three years? D., Yes I No If yes, please list the years and amounts, as well as the projects funded: Breakfast Exchange Club I IP -O Box 22-241 Billings, MT 59103 1 viavw.BreekfastExc'rarigeClub.org What is the mission of your c What will the funds that you a need? Breakfast Exchange Club j PO Box 22241 Billings, MT 591031 vvww.Brea kfastExchangeClub.arg Breakfast Exchange Club I Ptd Box 22241 Billings, MT591.03 I www. Break astExchangeCub.org Please provide abudget for how grant funds would baused !mbhhnthe ovend|budget for th�project. Also, please attach a copy of your organization's most recent financials, such as an [RS Form 890 or organizational budget. Will the Club be recognized for its contribution to the project? How? Please attach a copy of your IRS 501(c)(3) letter. As a reminder, applications are accepted throughout the year and considered on a quarterly basis, Breakfast Excliange Club I PO BOX 22241 Billincs, MT 59203 1 www.Break,astExch,3ngLClub.org RESOLUTION NO. R18-40 A RESOLUTION APPROVING THE AMENDMENT TO TASK ORDER NO. 1 AUTHORIZING KADRMAS, LEE & JACKSON, INC. TO PROVIDE ADDITIONAL SERVICES FOR THE CITY OF LAUREL'S WASTEWATER TREATMENT FACILITY. WHEREAS, the City of Laurel previously approved and executed Task Order No. 1 for services relating to the City's Wastewater Treatment Facility; and WHEREAS, the City of Laurel currently requires the additional services and work described in the attached Amendment to Task Order No. 1; and WHEREAS, the City's Engineering Firm, KL&J, prepared the attached Amendment to Task Order No. 1 and City Staff and the Mayor reviewed it and are recommending City Council approval; and WHEREAS, the services to be provided and cost for the additional services are fully described in the attached Amendment to Task Order No. 1. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, the attached Amendment to Task Order No. 1 authorizing the services to be performed by KL&J for the additional costs included therein is hereby approved and the Mayor or CAO and City Clerk are hereby authorized to execute the attached Amendment to Task Order No. 1 on the City's behalf, and BE IT RESOLVED the effective date for the Amendment is hereby authorized and approved as June 26, 2018. Introduced at a regular meeting of the City Council on July 17, 2018, by Council Member PASSED and APPROVED by the City Council of the City of Laurel this 17`h day of July, 2018. APPROVED by the Mayor this 17`h day of July, 2018. CITY OF LAUREL Thomas C. Nelson, Mayor ATTEST: Bethany Langve, Clerk -Treasurer APPROVED AS TO FORM: Sam Painter, Civil City Attorney R18-40 Approve Task Order for WTP Screw Press Kadrmas, Lee & Jackson, Inc. This is EXHIBIT K, consisting of two pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services — Task Order Edition dated December 5, 2017. Amendment To Task Order No. 1 1. Background Data: a. Effective Date of Task Order: February 20, 2018 b. Owner: City of Laurel C. Engineer: Kadrmas, Lee & Jackson, Inc. (dba "KU") d. Specific Project: Wastewater Treatment Plant Screw Press 2. Description of Modifications a. Engineer shall perform the following Additional Services: Include the replacement of two sludge transfer pumps, drawdown and dewatering of existing sludge, cleaning of both digesters, replacement of the digester transfer air box, and rehabilitation of the primary digester into the Final Design Phase (A1.03), Bidding Phase (A1.04), and Construction Phase (Al .05) of the project. b. For the Additional Services or the modifications to services set forth above, Owner shall pay Engineer the following additional or modified compensation: An additional $39,000 for the Preliminary and Final Design Phase (increasing the amount from $52,000.00 to $91,000.00), an additional $700 for the Bidding Phase (increasing the amount from $7,000.00 to $7,700.00), and an additional $6,000 for the Construction Phase (increasing the amount from $15,500.00 to $21,500.00). The Total Compensation is increased by $45,700 (increasing the amount from $104,000.00 to $149,700.00. e. The schedule for rendering services under this Task Order is modified as follows: Engineer will work in good faith to have the project ready for bidding by July 31, 2018. Exhibit K —Amendment to Task Order EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services — Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 3. Task Order Summary (Reference only) a. Original Task Order amount: $104,000.00 b. Net change for prior amendments: $0.00 C. This amendment amount: $45,700 d. Adjusted Task Order amount: $149,700 The foregoing Task Order Summary is for reference only and does not alter the terms of the Task Order, including those set forth in Exhibit C. Owner and Engineer hereby agree to modify the above -referenced Task Order as set forth in this Amendment. All provisions of the Agreement and Task Order not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is June 26, 2018. OWNER: By: Title: Date Signed: ENGINEER: By: Title: Date Signed: Exhibit K — Amendment to Task Order EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2