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HomeMy WebLinkAboutResolution No. R18-25 RESOLUTION NO. R18-25 A RESOLUTION ACCEPTING THE BID FROM COP CONSTRUCTION, LLC AND AUTHORIZING THE MAYOR TO SIGN ALL RELATED CONTRACT DOCUMENTS FOR THE PROJECT KNOWN AS PHASE 3 WTP SED BASIN REMOVAL AND REPLACEMENT PROJECT. WHEREAS, the City sought bids from qualified firms to complete the project by publicly advertising the project pursuant to Montana law; and ' WHEREAS, with the assistance of Great West Engineering, Inc., City Staff received three responsive bids for the project and recommends the selection of COP Construction LLC to complete the project for the total cost of$7,819.197 as provided in COP Construction LLC's Bid which includes COP Construction's Base Bid of $6,627,017.00 and to include the following Additive Alternates for the respective Bid Costs: Alternate 1: Slush Ice Basin: $654,600.00; i� Alternate 2: Demolish Existing Sediment Basin: $112,900.00; and Alternate 3: Backwash Storage Tank: $424,680.00 WHEREAS, the City of Laurel has compiied with its procurement policy and applicable laws by � utilizing a competitive bid process to ensure the project cost and firm selected are in the best interest of the City in both quality and price; and WHEREAS, the City of Laurel currently possesses adequate funds to complete the project and it ' is in the City's best interest to proceed with this project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, the City Counci� accepts the bid submitted by COP Construction LLC, and the Mayor is authorized to execute all documents and contracts related thereto, for the award of the contract and completion of Phase 3 WTP Project to include Alternates 1, 2 and 3, for the total price of$7,819.197. Introduced at a regular meeting of the City Council on June 5, 2018, by Council Member ' Mountsier. PASSED and APPROVED by the City Council of the City of Laurel this 5`h day of June, 2018. APPROVED by the Mayor this 5`h day of June, 2018. CITY OF LAUREL homas C. Nelson, Mayor Beth ny an v ity Clerk/Treasurer Approv to Sam S. Pauiter, Civil City Attorney R18-25 Accept Bid—Phase 3 WTP Project SED Basin RemovaURepair RESOLUTION NO. R18-25 A RESOLUTION ACCEPTING THE BID FROM COP CONSTRUCTION, LLC AND AUTHORIZING THE MAYOR TO SIGN ALL RELATED CONTRACT DOCUMENTS FOR THE PROJECT KNOWN AS PHASE 3 WTP SED BASIN REMOVAL AND REPLACEMENT PROJECT. WHEREAS, the City sought bids from qualified firms to complete the project by publicly advertising the project pursuant to Montana law; and WHEREAS, with the assistance of Great West Engineering, Inc., City Staff received three responsive bids for the project and recommends the selection of COP Construction LLC to complete the project for the total cost of $7,475,000 as provided in COP Construction LLC's Base Bid which shall include the following Additive Alternates: Alternate 1: Slush Ice Basin; Alternate 2: Demolish Existing Sediment Basin; and Alternate 3: Backwash Storage Tank WHEREAS, the City of Laurel has complied with its procurement policy and applicable laws by utilizing a competitive bid process to ensure the project cost and firm selected are in the best interest of the City in both quality and price; and WHEREAS, the City of Laurel currently possesses adequate funds to complete the project and it is in the City's best interest to proceed with this project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, the City Council accepts the bid submitted by COP Construction LLC, and the Mayor is authorized to execute all documents and contracts related thereto, for the award of the contract and completion of Phase 3 WTP Project for the bid price of $7,475,000. Introduced at a regular meeting of the City Council on June 5, 2018, by Council Member Mountsier PASSED and APPROVED by the City Council of the City of Laurel this 5th day of June, 2018. APPROVED by the Mayor this 5 1 day of June, 2018. CITY OF LA REL Thomas C. Nelson, Mayor I: IWifla l AI Bert Ady L�ngW, City Clerk/Treasurer Sam S. Painter, Civil City Attorney R18-25 Accept Bid — Phase 3 WTP Project SED Basin Removal/Repair Greatwest engineering 115 N Broadway, Suite 500 Billings, MT 59101 PHONE: 406.652.5000 FAx: 406.248.1363 www.greatwesteng.com LETTER OF TRANSMITTAL To: Brittney Moorman Date: 5/29/18 Of: City of Laurel Project: Phase 3 WTP — 2018 Rebid Address: PO Box 10 Project No.: 2-07128, TO 29 Laurel, MT 59044 Subject: Recommendation to Award Phone: 406-628-9024 Fax: 406-628-2241 We transmit: ❑ As requested ❑ Attached ❑ Under separate cover Via: ❑ Mail ❑ e -Mail ❑ Courier ❑ Overnight delivery ❑ Fax # of Copies Description 2 Recommendation to Award Our action: ❑ Reviewed ❑ Not approved ❑ Approved ❑ See remarks Action requested: ❑ Review and comment ® Approve / Accept ❑ Make corrections noted ❑ Revise and resubmit ❑ For your information and use Remarks: Brittney, Enclosed please find two corrected copies of the Recommendation to Award for the referenced project. The letter is the same but the signature line has been corrected to "Thomas C. Nelson'. These copies can replace the previous letters sent. If the project is awarded, please have both copies executed with the boxes checked with which portions of the project are to be awarded and strike through any portions not to be awarded. Please keep one original for your files and return the other to us. Thanks. From: Crustal BennettV�� e-mail address: cbennett@greatwesteng.com Phone: 406-652-5000 cc: Project file If enclosures are not as noted, please notify the sender immediately. J:\2-07128 - Laurel On Call\Task 29 - Water System PER\Bidding\2018 Rebid\Low Bidder Documentation\LOT - B Moorman - Corrected Recommendation Letter.doc BILLINGS 6780 Trade Center Ave. Billings, MT 59101 406.652.5000 ■ Fax 406.248.1363 www.greatwesteng.com HELENA PO Box 4817 2501 Belt View Drive Helena. MT 59604 406.449.8627 Fax 406.449.8631 BOISE 3050 N. Lakeharbor Ln. Suite 201 Boise, ID 83703 208.576.6646 MISSOULA 112 W. Front Street Missoula, MT 59802 406.493.0312 May 24, 2018 Mayor Nelson and City Council City of Laurel PO Box 10 Laurel, MT 59044 RE: Phase 3 WTP - 2018 Rebid: Recommendation to Award Dear Mayor Nelson and City Council: GreatWest�. engineering Bids for the Phase 3 WTP - 2018 Rebid project were received on May 22, 2018. Great West Engineering has reviewed the bids and found no anomalies. Please find enclosed a copy of the certified bid tabulations. COP Construction, LLC was the lowest bidder with a base bid price of $6,627,017.00. This is less than the Engineer's Estimate of $7.4 million. Great West Engineering has worked with COP Construction on numerous projects. COP Construction has also done multiple projects with the City of Laurel. Based upon past experience, we have no concerns regarding their ability to complete this project. As such, Great West Engineering recommends the award of Phase 3 WTP - 2018 Rebid to COP Construction. The City may award the Base Bid only or the Base Bid with any combination of the Additive Alternates. Costs for each of the options are below: $ 6,627,017.00 Base Bid $ 654,600.00 Additive Alternate #1: Slush Ice Basin $ 112,900.00 Additive Alternate #2: Demolish Existing Sed. Basin $ 424,680.00 Additive Alternate #3: Backwash Storage Tank We have attached a spreadsheet that provides a summary of the project totals with various award combinations. Also attached is a copy of the most recent project budget for reference. The total budget includes construction funds of $7,475,000 plus an additional contingency funds of $750,000.00. engineering If the Council concurs with our recommendation to award to COP Construction, please sign this letter below. Please keep the original executed letter for your records and provide a copy to me. If you have any questions, please do not hesitate to contact me. Sincerely, Great West Engineering, Inc. Crystal Bennett, PE Project Engineer /CG1TrreqWA1PC�Sq engineering The City of Laurel intends to award the Phase 3 WTP - 2018 Rebid project to COP Construction contingent on funding agency approval. The contract to be awarded will include the Base Bid plus any of the Additive Alternates that are checked and not struck through as indicated below. $ 6,627,017.00 Base Bid ,1 $ 654,600.00 Additive Alternate #1: Slush Ice Basin J( $ 112,900.00 Additive Alternate #2: Demolish Existing Sed. Basin X $ 424,680.00 Additive Alternate #3: Backwash Storage Tank Thomas C. Nelson, Mayor City of Laurel u a 0 0 (DIola 0 0 0 0 0 Cl 0 0 0 0'o 0 Cl a( 0(( 0( ( 01010 C 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0( C) C> 0 0 V O ( O O o 0 0 0 Cl 0 O O o 0 Co 0 Ci O O O O o 0 O C) 6 N C Q. 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