HomeMy WebLinkAboutCouncil Workshop Packet 05.29.2018LN V !,0 WA UN Of F
CITY COUNCIL WORKSHOP
TUESDAY, MAY 29, 2018 6:30 P.M.
CITY COUNCIL CHAMBERS
Public Input: Citizens may address the Council regarding any item of City business that is not on tonight's agenda.
The duration for an individual speaking under Public Input is limited to three minutes. While all comments are
welcome, the Council will not take action on any item not on the agenda. If a citizen would like to speak or comment
regarding an item that is on tonight's agenda, we ask that you wait until the agenda item is presented to the Council
by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes.
Be advised, if a discussion item has an upcoming public hearing, we would request members of the public to reserve
your comments until the public hearing. At the public hearing, the City Council will establish an official record that
will include all of your comments, testimony and written evidence. The City Council will base its decision on the
record created during the public hearing. Any comments provided tonight will not be included in the record or -
considered by the City Council.
2. General items
• Re -appointment of Wallace Hall to Cemetery Commission for a two year term ending June 30,
2020.
3. Executive Review
• Resolution — A resolution to adopt an official Schedule of Fees and Charges for the City of
Laurel, repealing all previous resolutions that set fees or charges that conflict with the schedule
attached hereto upon its effective date. (PH 6.5.2018)
• Resolution — A resolution approving an agreement between the City of Laurel and Yellowstone
Boys and Girls Ranch, relating to fire protection. (Fiscal Year 2018-2019)
• Resolution — A resolution approving an agreement between the City of Laurel and Fire District
No. 8, relating to fire protection. (Fiscal Years 2018-2019; 2019-2020; 2020-2021)
• Resolution — A resolution accepting the Bid from COP Construction, LLC and authorizing the
Mayor to sign all related contract documents for the project know as Phase 3 WTP SED Basin
Removal and Replacement Project.
• Resolution — A resolution of the City Council amending the Purchase and Procurement Policy
for the City of Laurel
• Council Issues:
o Update on 2011 Yellowstone River flooding event
o Update on 2018 Laurel Declared Emergency — Flooding
o West Railroad Discussion
o Laurel Subdivision Regulations, Review - Forrest
o Floodplain Regulation Updates — Forrest
o Community Garden
4. Other items
Review of draft council agenda for June 5, 2018
6. Attendance at the June 5, 2018 Council meeting
7. Announcements
The City makes reasonable accommodations for any known disability that may interfere with a person's ability to
participate in this meeting. Persons needing accommodation must notify the City Clerk's Office to make needed
arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to Bethany Langve, PO Box 10,
Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana.
NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed
workshop agenda items.
CITY OF LAUREL
BOARDS, COMMISSIONS, AND COMMITTEES
REAPPOINTMENT FORM
Date:
Name of Member:
I presently serve on the and wish
(Board/Commis 'n/Committee)
to be considered for reappointment to arirother term.
Signature:
Date:
Please submit this form to: Administrative Assistant
City of Laurel
P.O. Box 10
Laurel, MT 59044
offliffl
i i L i i, i i
i1
Uej 10112 101 114 N #N n :0100 1 &!'
WHEREAS, the Laurel Municipal Code requires the City Council to review, modify and/or update
its fees and charges on an annual basis through further Resolution of the City Council; and
WHEREAS, Staff prepared the attached Schedule of Fees and Charges for the City Council's
consideration and adoption after public hearing until further Resolution of the City Council; and,
WHEREAS, on May 15, 2018 the City Council adopted Resolution No. R18-19, a Resolution of
Intent to adopt the updated Schedule of Fees and Charges and set a public hearing for June 5, 2018. The
public hearing was held on June 5, 2018 in order to provide opportunity for public input prior to adoption.
No public comment was provided.
BE IT RESOLVED, by the City Council that the attached Schedule of Fees and Charges is
reasonable and in the best interest of the City of Laurel; and
BE IT FURTHER RESOLVED that the City Council hereby adopts the Schedule of Fees and
Charges attached hereto for convenience.
Introduced at a regular meeting of the City Council on June 5, 2018, by Council Member
PASSED and APPROVED by the City Council of the City of Laurel this 5th day of June, 2018.
APPROVED by the Mayor this 5th day of June, 2018.
ATTEST:
Bethany Langve, City Clerk/Treasurer
Approved as to form:
Sam S. Painter, Civil City Attorney
R18-_ Schedule of Fees and Charges
CITY OF LAUREL
Thomas C. Nelson, Mayor
2018 Schedule of Fees and Charges
06/05/2018
Resolution No. R18-
Pagel of 8
CITY OF LAUREL
SCHEDULE OF FEES AND CHARGES
As OF TUESDAY, JUNE 5, 2018 / RESOLUTION NO. R18-_
Administrative. Citv Attornev and Court Fees and Charles (except Libra
ReturnedCheck................................................................................................................................$30.00
Document Photocopying
First3 pages..........................................................................................................................
No Charge
Copies in excess of 3 pages — per page......................................................................................
$0.25
Research City Records (Per Hour).....................................................................................................$30.00
Each Additional Copy $5.00
Video Tape or DVD Copy...............................................................................................
First Copy $25.00
...........................................................................................................
Each Additional Copy $5.00
Dog License Fees and Renewals before April 1 (must be renewed each year)
DogBoarding Fee — Per Day.............................................................................................................$10.00
Spayed Female/Neutered Male................................................................................................$10.00
Un -spayed Female/Un-neutered Male......................................................................................$15.00
Dog License Renewals after April 1
Spayed Female/Neutered Male................................................................................................$20.00
Un -spayed Female/Un-neutered...............................................................................................$30.00
Dog Kennel before April 1 (must be renewed each year)
Non-Commercial....................................................................................................................
$ 50.00
Commercial............................................................................................................................$75.00
Business License
General....................................................................................................................................
$75.00
Beer and/or Wine License......................................................................................................$200.00
ThreeApartments....................................................................................................................$30.00
FourApartments......................................................................................................................$40.00
Fiveor more Apartments.........................................................................................................$75.00
PawnShop............................................................................................................................$100.00
Utilities.................................................................................................................................$300.00
Amusement Machines........................................................ ......................................................
$50.00
LiveMusic..............................................................................................................................$50.00
Junk.........................................................................................................................................
$50.00
LiquorLicense.......................................................................................................................$406.00
Franchises.............................................................................................................................$300.00
Sexually Oriented Business....................................................................................................$500.00
Police Department Fees and CharLyes
Case Report Copy — One Page Report ................................................................................................ $5.00
Case Report Copy — Two or More Pages...........................................................................................$25.00
Vehicle Accident Report Copy...........................................................................................................
$5.00
Video Tape or DVD Copy...............................................................................................
First Copy $25.00
...........................................................................................................
Each Additional Copy $5.00
AudioTape Copy..............................................................................................................................$25.00
VehicleImpound — Per Day..............................................................................................................$25.00
DogImpound Fee.............................................................................................................................$25.00
DogBoarding Fee — Per Day.............................................................................................................$10.00
FingerPrinting— 1 card.....................................................................................................................$10.00
FingerPrinting — 2 cards................................................................................................................... $15.00
Fire Department Fees and Charges
Incident Report (NFIRS Copy)..........................................................................................................$30.00
Photograph Copies — Color (35mm) Prints ....................................................... Cost of Processing + $25.00
Photograph Copies — Enlargements.................................................................. Cost of Processing + $25.00
2018 Schedule of Fees and Charges
06/05/2018
Resolution No. R18-
Page 2 of 8
Photograph Copies — Digital (Copy of Disk)......................................................................................$35.00
Fire Suppression Fees Charged to Non -Residents or for Code or Ordinance Violations
Base Rate for First Hour of Response for working fires, rescue operations, hazmat or
largescale incidents............................................................................................................ $1,100.00
Base Rate for Service Assist Calls or Minor Calls.............................................................$700.00
Foreach Fireman.....................................................................................................................$20.00/hour
Base Rate for Assist and Investigate.......................................................................................$200.00/hour
Rates for Additional Hours after the First Hour of Any Response
(Time calculated from time of response to return to service.)
Engine#1..............................................................................................................................$250.00
Engine#2.............................................................................................................................. $250.00
Engine#4..............................................................................................................................$200.00
Squad5.................................................................................................................................. $250.00
Tender#1................................................................................................................................$75.00
Tender#2................................................................................................................................$75.00
Support#1...............................................................................................................................$75.00
Command1........................................................................................................................... $100.00
Command2...........................................................................................................................$100.00
Brush#1................................................................................................................................$100.00
Brush#2................................................................................................................................ $100.00
Brush#3................................................................................................................................ $100.00
Brush#5................................................................................................................................$100.00
Business inspection within jurisdiction — marketing fireworks, firecrackers and other pyrotechnics $200.00
False Fire Alarms (per year)
First........................................................................................................................................Free
Second................................................................................................................................... $100.00
Third.....................................................................................................................................$200.00
Fourth+................................................................................................................................$300.00
Fire Extinguisher Training
10 Students .........................
-Additional per student..
Ambulance Service Fees
Paramedic Base Rate ..............
Basic Base Rate ......................
Mileage with Patient (per mile)
Other Charges
Treat Only .....................
...............$150.00
.................$15.00
$1,200.00
...$900.00
.....$17.00
.................................................................................... $ 80.00
Basic Disposable Supplies.....................................................................................................$120.00
Paramedic Disposable Supplies..............................................................................................$170.00
DefibrillatorSupplies............................................................................................................
$200.00
EKGSupplies..........................................................................................................................$50.00
WaitTime...............................................................................................................................$45.00
ExtraAttendant........................................................................................................................$45.00
DOATransport......................................................................................................................
$150.00
Stand -By Rate (per Hour)........................................................................................................$80.00
Nebulizer................................................................................................................................. $20.00
Decontamination of Ambulance...............................................................................................$70.00
IVSupplies..............................................................................................................................$50.00
Glucometer..............................................................................................................................
$20.00
PluseOx..................................................................................................................................$20.00
SpinalImmobilization..............................................................................................................
$ 50.00
Splinting..................................................................................................................................
$25.00
Supraglottic Airway (BVM/King)............................................................................................$75.00
2018 Schedule of Fees and Charges
06/05/2018
Resolution No. R18 -
Page 3 of 8
SuctionKit..............................................................................................................................$15.00
IntraosseousKit (IO).............................................................................................................$200.00
WoundCare............................................................................................................................$20.00
Pelvic Splint (any size)..........................................................................................................$100.00
BurnKit..................................................................................................................................$50.00
Medication Charges
AlbuterolNeb 5mg..................................................................................................................$15.00
Aspirin....................................................................................................................................$10.00
BenadrylTab 25mg.................................................................................................................$15.00
D5WSolution..........................................................................................................................$20.00
DIOW Solution per 1000 ml....................................................................................................$25.00
D50WSolution........................................................................................................................$25.00
Epinephrine Injector Adult.....................................................................................................$300.00
Epinephrine Injector Pediatric................................................................................................$400.00
Epinephrine1 mg/ml...............................................................................................................$30.00
Glucagon1 mg.......................................................................................................................
$400.00
OralGlucose 30g.....................................................................................................................$15.00
Morphine Sulfate per 10 mg.....................................................................................................$30.00
Narcan (Naloxone) per 2 mg....................................................................................................$55.00
NSSolution 500cc...................................................................................................................$30.00
NS Solution 1000cc.................................................................................................................$60.00
NitroTab.................................................................................................................................$20.00
Oxygen....................................................................................................................................
$80.00
HumidifiedOxygen.................................................................................................................$90.00
Ondansetron (Zolfran) Injectible per 4 mg...............................................................................$15.00
Ondansetron (Zolfran) oral per 4 mg.........................................................................................
$2.00
Solu-Medrol 125 mg................................................................................................................$20.00
Thiamine200 mg.....................................................................................................................$25.00
Nitrous Oxide Administration................................................................................................$350.00
Diphenhydramine Injectable 50 mg..........................................................................................$10.00
Impratropium Bromide Inhalant 2.5 ml..................................................................................... $5.00
Solu-Cortef 100 mg.................................................................................................................$75.00
EMT Class (plus the cost of books and testing)...............................................................................$550.00
Advanced EMT Class (plus the cost of books and testing)
............................................................$1,500.00
Water Rates & Charges
See current resolution (Resolution No. RI l -I 10).
Raw (untreated) Water: Base rate as per meter size, plus $0.40/1000 gallons.
System Development Fees (Based on Line Size):
Inch................................................................................................................................$1,500.00
1 Inch................................................................................................................................. $2,685.00
1'/ Inch.............................................................................................................................. $4,170.00
1 %i Inch.............................................................................................................................. $6,000.00
2 Inch............................................................................................................................... $10,710.00
3 Inch............................................................................................................................... $24,000.00
4 Inch............................................................................................................................... $42,855.00
Connections to the water system with meters larger than 4 inches or when the unique usage characteristics of a large
water user may require, the City will determine the system development fee at that time if the City can provide the
service as requested.
Curb Box Repair Insurance Fee: $1.00/month per water account.
2018 Schedule of Fees and Charges
06/05/2018
Resolution No. R18-
Page 4 of 8
Utility Hook -Up Fees:
Water Tapping — Two Inches or Less..............................................................................................$200.00
Water Tapping — Greater Than Two Inches................................................................................. Fee x 1.25
Labor/Operator Rate Per Hour...........................................................................................................$40.00
HeavyEquipment Rate Per Hour.......................................................................................................$75.00
Other Fees for Repairs. etc.:
Frozen or Damaged Meter ............................................... Replacement meter or meter parts cost plus 25%
Plus the Labor/Operator Rate Per Hour.................................................................................$40.00
OR overtime hourly rate if called out after hours...................................................................$90.00
Hydrant meter rental............................................................................. $476.00/month prorated plus the total usage
Utility Billing Fees and Deposits:
New Accounts or Re -Establishing an Account...................................................................................$25.00
Restoring Service to a Delinquent Account........................................................................................$50.00
Deposit for New Meter Accounts, No Service in Previous Year ....................................................... $150.00
Charge for check returned by bank as unpaid.....................................................................................$30.00
Wastewater Rates & Charges
See current resolution (Resolution No. R11-110).
Septic dump fee .................................... $40.00/minimum up to 1,000 gallons plus $0.04/gallon thereafter;
(Resolution No. R15-96)............................................................................. $40.00 cleanup fee for spillage
Svstem Development Fees
System Development Fees (Based on Line Size) — Sewer
Residential
Eachhousing unit..............................................................................................................$1,000.00
Duplex = 2 units; Triplex = 3 units; Four-plex = 4 units; Etc.
Commercial - Based on water meter size; Includes Subdivisions for Rent or Lease
3/ Inch................................................................................................................................ $1,000.00
1 Inch................................................................................................................................. $1,790.00
1 % Inch.............................................................................................................................. $2,780.00
1'h Inch.............................................................................................................................. $4,000.00
2 Inch................................................................................................................................. $7,140.00
3 Inch............................................................................................................................... $16,000.00
4 Inch............................................................................................................................... $28,570.00
Connections to the wastewater system with water meters larger than 4 inches or when the unique usage
characteristics of a large water user may require, the City will determine the system development fee at that time if
the City can provide the service as requested.
Solid Waste Fees and Charges
See current resolution (Resolution No. R14-34).
(Resolution No. R15-101)
(4) Multiple Containers. Non-residential users who use multiple containers shall be assigned a volume of
use variable for each container used.
Roll Off Container Set / Reset................................................................................................... $30.00
Roll Off Container Haul.......................................................................................................... $150.00
Roll Off Container Cost per Ton........................................................Current City of Billings' landfill rates
2018 Schedule of Fees and Charges
06/05/2018
Resolution No. R18 -
Page 5 of 8
Replacement Waste Container (due to negligence)........................................................... Cost x $1.50
AllTires....................................................................................................................................... $5.00/tire
Container Site Waste - Business and Non -City Residents and/or City Residents that do not use City Solid
Waste Services
Minimum.......................................................................................................................... $5.00
PerCubic Yard................................................................................................................ $10.00
Non -Residential Garbage Disposal Rate Schedule
See current resolution.
Park and Recreation Fees and Charees
Shelter Reservation .......................................
Special Events in Parks .................................
.$40.00
.$50.00/one day
$75.00/two days
YouthSports in Parks.............................................................................................................No Charge
Riverside Park Camping Fees
With water and electricity................................................................................................... $20.00 per night
Withno water..................................................................................................................... $15.00 per night
Tentcamping...................................................................................................................... $12.00 per night
Library
PhotocopyFees (per page)................................................................................................................. $0.10
Printer Fees
Black and White (per page)....................................................................................................... $0.10
Lostor Damaged Book................................................................................................................... Cost
Library Cards for Non -Residents
For Three Months (Minimum)......................................................................................No Charge
PerYear.......................................................................................................................No Charge
Interlibrary Loan Postage (per item)................................................................................................... $2.00 After 3
Community Room
Useduring library hours................................................................................................................ $3.00/hour
Use after hours (per hour or any portion of an hour).................................................................$30.00
Refundable Cleaning Deposit.................................
.................................................................. $30.00
Library Card Replacement Fee (per Card).......................................................................................... $2.00
FaxFees (per page)............................................................................................................................ $0.25 Send
................................................................................................................................................. $0.10 Receive
Cemetery Fees
(Please Note: Cemetery caretaker must be present at all interments.)
(Please Note: Burials are not permitted on Sundays, holidays or Saturday afternoons.)
$200.00
City Residents
$250.00
FullGrave.............................................................................................................................$350.00
BabyGrave..........................................................................................................................
$200.00
Non -Residents
Two Cremations on single plot..............................................................................................$225.00
FullGrave.............................................................................................................................$500.00
BabyGrave..........................................................................................................................
$250.00
Opening and Closing
FullGrave.............................................................................................................................$280.00
Full Grave on Saturday mornings...........................................................................................$380.00
BabyGrave..........................................................................................................................
$200.00
Baby Grave on Saturday mornings ................ ........................................................................
$250.00
Cremation..............................................................................................................................
$150.00
Cremation on Saturday mornings...........................................................................................$200.00
Two Cremations on single plot..............................................................................................$225.00
2018 Schedule of Fees and Charges
06/05/2018
Resolution No. R18 -
Page 6 of 8
Two Cremations on single plot on Saturdays........................................................................$ 300.00
Set Cremation Urn at existing Headstones.........................................................................................$10.00
Private Sale of any plot (transfer processing fee)...............................................................................$25.00
Disinterment fee for a full burial.....................................................................................................$300.00
Disinterment fee for cremains..........................................................................................................$225.00
PlanninLy Fees
ZoneChange......................................................................................................................
$1,100.00 + $25.00/acre
Site Plan Review Fee
Residential............................................................................................................................. $ 55.00
Commercial.......................................................................................................................... $325.00
All Zone Change Applications resubmitted within 1 year
of a withdrawal request made after the legal advertising............................................................ $550.00
Conditional Use Application (Residential)...................................................................................... $550.00
Conditional Use Application (Commercial)................................................................................. $1,100.00
SpecialReview..............................................................................................................................
$325.00
All Special Review Applications resubmitted within one year
of a withdrawal request made after the legal advertising............................................................
$550.00
Annexation into the City of Laurel (80 acres or less)..............................................................
$300.00 + $25.00/acre
Annexation into the City of Laurel (81 acres or more)............................................................
$300.00 + $35.00/acre
HomeOccupations..........................................................................................................................
$ 75.00
Planned Unit Development (PUD) Concept Plan ............................................... .............................
$550.00
Planned Unit Development (PUD) Preliminary Plan............................................................
$1,100.00 + $25.00/unit
Planned Unit Development (PUD) Final Plan.................................................................................
$550.00
TemporaryUse Permit...................................................................................................................
$325.00
Vacation of Street or Alley.............................................................................................................
$110.00
Variance Commercial...................................................................................................................
$1,100.00
VarianceResidential.......................................................................................................................$500.00
All Variance Applications resubmitted within one year
of a withdrawal request made after the legal advertising.............................................................$500.00
Subdivision Application Fees
Pre-Application.............................................................
Preliminary Plat
$550.00 + $25.00/Lot
Major Subdivision............................................................................................ $1,375.00 + $50.00/Lot
Minor Subdivision............................................................................................... $600.00 + $50.00/Lot
Final Plat (Major or Minor).................................................................................................... $550.00 + $25.00/Lot
Corrections or Vacations or Recorded Final Subdivision
Plats or Supporting Documents ..............................................
Corrections or Adjustments to Plats, Conditions, and
Supporting Documents after Preliminary Plat Approval:
Minor Adjustments........................................................
Major Adjustments
Major Subdivisions affecting:
6 to 401ots
......................... $220.00
............................................................................
41 to 200 lots.......................................................................
Over200 lots.......................................................................
Minor Subdivisions............................................................................
ExemptSubdivision...............................................................................................
All Appeals Same as Application Fee
ZoningMap Amendment.......................................................................................
StaffResearch........................................................................................................
Cash in Lieu of Parking spaces except in the Central Business District ...................
OutdoorSeating.....................................................................................................
$220.00
..................... $1,100.00
..................... $35300.00
..................... $4,400.00
....................... $440.00
........................ $200.00
.......... $1,100.00 + $25.00/acre
......................... $ 3 5.00/hour
.................... $1,000.00
......................... $75.00
2018 Schedule of Fees and Charges
06/05/2018
Resolution No. R18 -
Page 7 of—8
FloodplainPermit..............................................................................................................................$50.00
Review of Buildings for Lease or Rent............................................................................................ $200.00
Subdivision for Rent or Lease Preliminary Plan............................................................................$1,375.00
Subdivision for Rent or Lease Final Plan.........................................................................................$550.00
ZoningCompliance Fee....................................................................................................................$50.00
BuildinLy Permit Fees
BuildingPermits........................................................................................................................See Appendix A
FencePermits..................................................................................................................................$50.00
Plan Review...................................................................................................
35% of Building Permit Fee
DemolitionPermits...........................................................................................................................$45.00
Portable and Banner Sign Permit.......................................................................................................$45.00
Re-Inspection....................................................................................................................................$45.00
MovingPermit..................................................................................................................................$25.00
Mobile Home Inspection (Blocking permit includes two meter inspections) ......................................$50.00
Mobile Home Water Meter Inspection .....................................
$25.00 per additional inspection
Permit to Work in the Right -of -Way — Gravel Surface.......................................................................$25.00
Permit to Work in the Right -of -Way — Paved Surface........................................................................$45.00
Encroachment Permit (per Year).......................................................................................................$50.00
Approach, Sidewalk, Curb, and Gutter............................................................................................
$55.00
Residential Roofing Permit...............................................................................................................$50.00
Commercial Roofing Permit..........................................................................................
See Appendix A
SignPermit...................................................................................................................
See Appendix A
2018 Schedule of Fees and Charges
06/05/2018
Resolution No. R18-
Page 8 of 8
APPENDIX A: BUILDING PERMIT FEES
Building Permit Fees are determined by the Total Valuation of the project. For new construction and additions the total
valuation is determined by the most recent square foot construction costs as published in the Building Safety Journal. For
remodel projects, the total valuation is based on the documented project cost.
Total Project Cost Permit
From To Fee
$1 --------$500 -------- $24
$501 --------$600 -------- $27
$601 --------$700 -------- $30
$701 --------$800 -------- $33
$801 --------$900 -------- $36
$901 ----- $1,000 -------- $39
$1,001 ----- $1,100 -------- $42
$1,101 ----- $1,200 -------- $45
$1,201 ----- $1,300 -------- $48
$1,301 ----- $1,400 -------- $51
$1,401 ----- $1,500 -------- $54
$1,501 ----- $1,600 -------- $57
$1,601 ----- $1,700 -------- $60
$1,701 ----- $1,800 -------- $63
$1,801 ----- $1,900 --------- $66
$1,901 ----- $2,000 --------- $69
$2,001 ----- $3,000 --------- $83
$3,001 ----- $4,000 --------- $97
$4,001 ----- $5,000 --------$ 111
$5,001 ----- $6,000 --------$125
$6,001 ----- $7,000 --------$139
$7,001 ----- $8,000 --------$153
$8,001 ----- $9,000 --------$167
$9,001 ----$10,000 --------$181
$10,001 ---- $11,000 --------$195
$11,001 ----$12,000 --------$209
$12,001 ---- $13,000 --------$223
$13,001 ---- $14,000 --------$237
$14,001 ---- $15,000 --------$251
$15,001 ----$16,000--------$265
$16,001 ---- $17,000 --------$279
$17,001 ----$18,000--------$293
$18,001 ---- $19,000 --------$307
$19,001 ----$20,000 --------$321
$20,001 ----$21,000 --------$335
$21,001 ----$22,000 --------$349
$22,001 ----$23,000 --------$363
$23,001 ----$24,000 --------$377
Total Project Cost Permit
From To Fee
$24,001---- $25,000 -------- $391
$25,001---- $26,000-------- $401
`$26,001---- $27,000-------- $411
$27,001---- $28,000-------- $422
$28,001---- $29,000 -------- $432
$29,001---- $30,000-------- $442
$30,001---- $31,000-------- $452
$31,001---- $32,000-------- $462
$32,001---- $33,000-------- $472
$33,001---- $34,000-------- $482
$34,001---- $35,000-------- $492
$35,001---- $36,000--------$502
$36,001---- $37,000------- $512
$37,001---- $38,000--------$523
$38,001---- $39,000-------- $533
$39,001---- $40,000-------- $543
$40,001---- $41,000-------- $553
$41,001---- $42,000-------- $563
$42,001---- $43,000--------$573
$43,001---- $44,000--------$583
$44,001---- $45,000 -------- $593
$45,001---- $46,000-------- $603
$46,001---- $47,000-------- $613
$47,001---- $48,000-------- $623
$48,001---- $49,000 ---=---- $633
$49,001---- $50,000-------- $643
$50,001---- $51,000 -------- $651
$51,001---- $52,000-------- $658
$52,001---- $53,000-------- $665
$53,001---- $54,000--------$672
$54,001---- $55,000--------$679
$55,001---- $56,000-------- $686
$56,001---- $57,000 -------- $693
$57,001---- $58,000-------- $700
$58,001---- $59,000 -------- $707
$59,001---- $60,000-------- $714
$60,001---- $61,000-------- $721
$61,001---- $62,000-------- $728
Total Project Cost Permit
From To Fee
$62,001-----$63,000-------- $735
$63,001-----$64,000-------- $742
$64,001- ---.$65,000-------- $749
$65,001-----$66,000-------- $756
$66,001-----$67,000-------- $763
$67,001-----$68,000-------- $770
$68,001-----$69,000-------- $777
$69,001-----$70,000-------- $784
$70,001-----$71,000-------- $791
$71,001-----$72,000-------- $798
$72,001-----$73,000-------- $805
$73,001-----$74,000-------- $812
$74,001--- $75,000-------- $819
$75,001-----$76,000-------- $826
$76,001-----$77,000-------- $833
$77,001-----$78,000-------- $840
$78,001-----$79,000-------- $847
$79,001-----$80,000-------- $854
$80,001-----$81,000--- ---- $861
$81,001-----$82,000-------- $868
$82,001-----$83,000------- $875
$83,001-----$84,000-------- $882
$84,001-----$85,000-------- $889
$85,001-----$86,000-------- $896
$86,001-----$87,000-------- $903
$87,001-----$88,000-------- $910
$88,001 ----- .$89,000-------- $917
$89,001-----$90,000-------- $924
$90,001-----$91,000-------- $931
$91,001-----$92,000-------- $938
$92,001- ---$93,000-------- $945
$93,001-----$94,000-------- $952
$94,001-- --$95,000-------- $959
$95,001-----$96,000-------- $966
$96,001-----$97,000-------- $973
$97,001-----$98,000-------- $980
$98,001- ---$99,000-------- $987
$99,001---$100,000-------- $994
Building Permit Fees for projects with total values of $100,001 to $500,000 are $994 for the first $100,000 plus
$5.60 for each additional $1,000 or fraction thereof up to and including $500,000. Building Permit Fees for project
with total values of $500,001 to $1,000,000 are $3,233.75 for the first $500,000 plus $4.75 for each additional
$1,000 or fraction thereof up to and including $1,000,000. Building Permit Fees for projects with total values of
$1,000,001 or more are $5,608.75 for the first $1,000,000 plus $3.15 for each additional $1,000 or fraction thereof.
i!11 111111 11 11,11,11112,r
BE IT RESOLVED by the City Council of the City of Laurel, Montana:
Section 1: Approval. The Agreement between the City of Laurel and
Yellowstone Boys and Girls Ranch, relating to fire protection, a copy attached
hereto, be and the same is hereby approved.
Section 2: Execution. The Mayor and the City Clerk of the City of Laurel
are hereby given authority to execute said agreement on behalf of the City.
Introduced at a regular meeting of the City Council on June 5, 2018, by
Council Member
PASSED and APPROVED by the City Council of the City of Laurel,
Montana, this 5th day of June, 2018.
APPROVED by the Mayor this 5`h day of June, 2018.
CITY OF LAUREL
Thomas C. Nelson, Mayor
ATTEST:
Bethany Langve, City Clerk/Treasurer
Approved as to fonn:
Sam S. Painter, Civil City Attorney
R18-_ YBGR Fire Agreement 2018-2019
HUREL FIREIEMS
215 WEST 1 ST STREET • LAUREL, MT • 59044
OFFICE 406.628.4911 • FAx 406.628.2185
March 13, 2018
Yellowstone Boys and Girls Ranch
Dear Yellowstone Boys and Girls Ranch Chairperson,
The Laurel Volunteer Fire Department and the City of Laurel have discussed the
upcoming Fire district contracts and other services for the Rural Fire Districts and Fire Service
Areas.
We would like to continue to offer contract with a 2% increase each year for the next
three years. The increase is due to the rising inflation cost of expenses associated to the fire
service. Such increases are for fire apparatus, both new equipment and the maintenance and
repair of existing apparatus, personal protective equipment, rising fuel costs and equipment
purchases to maintain a highly effective service to our districts.
The proposed increase would be as follows:
Contract
Year
Last
Contract
%
+/-
Increase/
Decrease
I
Annual
Payment
2018-2019
$9693.93
x
.02
$193.88
+
$9693.93
=
$9887.81
If your Board of Directors accepts this contract amount, the City of Laurel and the Laurel Fire
Department are requesting that the new contracts will be finalized and ready to be presented
to the City of Laurel Council by first the Council Workshop in June. If you feel that the new rate
is unjust and would like to meet with myself or the City of Laurel Mayor or CAO please contact
me and arrange a date and time at your convenience to meet.
Enclosed you will find the contract for the next Xyears of service. Please sign and return to the
following by May 15, 2018.
Brittney Moorman
Council Secretary
PO Box 10
Laurel, Mt. 59044
Thank you for your support. If there is anything we can do to help support the Fire District of
the Yellowstone Boys and Girls Ranch please don't hesitate to call us. Feel free to contact me
with any questions or concerns.
Brent S. Peters
Fire Chief, Laurel Fire Department
bpeters@laurel.mt.gov
406-628-4911
District Contract Work Sheet
Date Prepared:
District:
V/-�
Prepared by:
Increase:
City Contact:
2017-2018 Contract:
Years -T
Amount
x percent
increase Plus
Original $ Equal
New Amount
1900-1903
$1,000-00
x 6,63
$30-00 plus
$1,000.00 equals
$1,300.66
2018-20191x
plus
equals
2019- 2020
x
plus
equals
2020-2021]
x
plus
equals
Contact:
Name(s):
Address:
City/ State/ Zip:
Phone Number:
I Major changes to contract period I
Additions to new contracts
AGREEMENT FOR
YELLOWSTONE :i i GIRLS 1
THIS AGREEMENT is made and entered into this I" day of July, 2018, by and between the
City of Laurel, Montana, a municipal corporation, hereinafter referred to as "City" and the Yellowstone
Boys and Girls Ranch, hereinafter referred to as the "Yellowstone Boys and Girls Ranch".
WITNESSETH
WHEREAS, the City maintains a fire department and is willing to provide fire protection,
prevention, and investigation services to properties within the Yellowstone Boys and Girls Ranch at the
same level as such services are provided to properties within the limits of the City, upon the terms and
conditions hereinafter provided; and,
WHEREAS, attached hereto and by this reference made a part hereof, is the Yellowstone Boys
and Girls Ranch boundary description and map; and,
WHEREAS, the Yellowstone Boys and Girls Ranch desires to obtain the said fire services from
the City by entering into a contract with the City for such services;
NOW, THEREFORE, it is agreed by and between the parties hereto as follows:
1. SERVICES
The City will furnish the following services to properties and residents within the
Yellowstone Boys and Girls Ranch at the same level as such services are provided to
properties and residents within the limits of the fire districts served by the City:
a. fire protection and suppression;
b. fire prevention;
C. fire investigations;
The City further agrees to provide grassland, rangeland, and timberland fire protection
services to properties located within the Yellowstone Boys and Girls Ranch.
2. SERVICE AREA
Fire services will be provided to all properties located within the boundaries of the
Yellowstone Boys and Girls Ranch as specified in the Agreement, and as amended from
time to time by agreement of the parties. Any enlargement of the Yellowstone Boys and
Girls Ranch will not receive fire service unless approved in writing by the City. The
hydrants and water system used for fire suppression by the City will be the sole
responsibility of Yellowstone Boys and Girls Ranch.
3. EFFECTIVE
This Agreement shall be effective on July 1, 2018, and shall terminate on June 30, 2019.
4. RENEWAL AND EXTENSION
This Agreement may be renewed, with the terms and conditions of the renewal
Agreement to be as mutually agreed upon by the parties or prior to expiration, this
agreement may be extended for one or more thirty -day period(s) to provide the parties
the opportunity to negotiate a new annual agreement. The parties may extend the
1
agreement in writing that is accepted and signed by both the City's ;Mayor and an
authorized official/agent of the Yellowstone Boys and Girls Ranch.
5. CHARGES AND PAYMENTS
The fee for providing services for this Agreement shall be nine thousand eight hundred
eighty seven dollars and eight one cents ($9,887.81). One-half of the said fees shall be
paid on or before December 31, 2018. The remaining one-half shall be paid on or before
June 30, 2019.
6. INDEMNIFICATION
The City will be liable for any injury to person or damage to property caused by
negligence of the City or its employees in performance of its obligations under this
Agreement. The City hereby agrees to indemnify and hold harmless the Yellowstone
Boys and Girls Ranch from any claims for such injury or damage.
7. ANNUAL REPORT
The City will furnish an annual written report to Yellowstone Boys and Girls Ranch,
which will include the number and type of incidents, responded to within the
Yellowstone Boys and Girls Ranch by City personnel.
8. MODIFICATION
This Agreement cannot be modified or amended except in writing executed by the
parties.
9. TERMINATION
Each party must give at least thirty (30) days written notice to the other party of the
cancellation of the said Agreement. Cancellation can only occur on the termination date.
IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first
above written.
CITY OF LAUREL
Thomas C. Nelson, Mayor
ATTEST:
Bethany Langve, Clerk/Treasurer
0)
Y OWSTONE BOYS AND GIRLS RANCH
BY QC.V.
� ;��l jl;ii�1�1 ! ��� �ql �qi 11:111�
�Gj y aw-11. I
1
114 ?
BE IT RESOLVED by the City Council of the City of Laurel, Montana,
Section 1: Approval. The Agreements between the City of Laurel and Laurel
Rural Fire District No. 8, relating to fire protection for the respective fiscal years: 2018-
2019 and 2019-2010, copies attached hereto, be and the same are hereby approved.
Section 2: Execution. The Mayor and the City Clerk of the City of Laurel are
hereby given authority to execute said agreements on behalf of the City.
Introduced at a regular meeting of the City Council on June 5, 2018, by Council
Member
PASSED and APPROVED by the City Council of the City of Laurel this 5"' day of
June, 2018.
APPROVED by the Mayor this 5th day of June, 2018.
CITY OF LAUREL
Thomas C. Nelson, Mayor
ATTEST:
Bethany Langve, City Clerk/Treasurer
Approved as to form:
Sam S. Painter, Civil City Attorney
R18-_ Laurel Fire District No. 8 Agreements
LIUREL FIRE/Ems
215 WEST 1 ST STREET • LAUREL, MT • 59044
OFFICE 406.628.4911 • FAX 406.628.2185
April 17, 2018,
2018
Fire District 8
Dear Fire District 8 Chairperson,
The Laurel Volunteer Fire Department and the City of Laurel have discussed the
upcoming Fire district contracts and other services for the Rural Fire Districts and Fire Service
Areas.
We would like to continue to offer contract with a 3% increase each year for the next
three years. The increase is due to the rising inflation cost of expenses associated to the fire
service. Such increases are for fire apparatus, both new equipment and the maintenance and
repair of existing apparatus, personal protective equipment, rising fuel costs and equipment
purchases to maintain a highly effective service to our districts.
The proposed increase would be as follows:
Contract
Year
Last
Contract
%
+I-
Increase/
Decrease
Annual Payment
2018-2019
$6787.61
x .03
$203.63 + $6787.61
= $6991.24
2019-2020
$6991.24
x .03
$209.74 + $6991.24
= $7200.98
2020-2021
7200.98
x .03
$216.03 + $7200.98
= $7417.01
If your Board of Directors accepts this contract amount, the City of Laurel and the Laurel Fire
Department are requesting that the new contracts will be finalized and ready to be presented
to the City of Laurel Council by first the Council Workshop in June. If you feel that the new rate
is unjust and would like to meet with myself or the City of Laurel Mayor or CAO please contact
me and arrange a date and time at your convenience to meet.
Enclosed you will find the contract for the next 3 years of service. Please sign and return to the
following by May 15, 2018.
Briftney Moorman
Council Secretary
PO Box 10
Laurel, Mt. 59044
Thank you for your support. If there is anything we can do to help support the Fire District 8
please don't hesitate to call us. Feel free to contact me with any questions or concerns.
Z"Iz�eg
Brent S. Peters
Fire Chief, Laurel Fire Department
bpeters@laurel.mt.gov
406-628-4911
District Contract Work Sheet
Date Prepared:"
?�
District:
ff
Prepared by: —4 lele 11 --- , M
Increase:
y
City Contact: A
a
2017- 2018 Contract:
Years TAmount I
X
1percentl
Increase
I Plus
I Original $ 1 Equal I
New Amount
1900-1903 $1,000.00:
x
0.03
$30.00
plus
$1.000.00 equals
$1,300.00
2018- 2019 1L,t
X
< r
w
plus
equals
2019- 2020 t ' ^2
x
plus
f '. Z equals.
2020-2021] 7,2zf , `
x
r ✓, 0 -7
plus
equals
Contact:
Name(s):
Address:
City/ State/ Zip:
Phone Number:
Major changes to contract period
r ,
Additions to new contracts
AGREEMENT
THIS AGREEMENT, made and entered into this I" day of July, 2018, by and
between the CITY OF LAUREL, a Municipal Corporation, Yellowstone County,
Montana, hereinafter known as the City, and RURAL FIRE DISTRICT NO. 8, a rural
fire district, organized and established by the Board of County Commissioners, of
Yellowstone County Montana, pursuant to the laws of Montana, made and provided,
hereinafter called the FIRE DISTRICT.
WHEREAS, the said Fire District has requested the City to provide fire protection
to the said district and the said City is agreeable to provide said fire protection.
NOW, THEREFORE, for the mutual benefit and advantage of each, it is herewith
agreed as follows:
I.
That the said City, in consideration of the covenants and agreements of the said
Fire District hereafter agrees as follows:
1. To dispatch the City fire equipment and personnel to fight fires,
explosions, or to answer emergency resuscitation calls to endangered
property within the said Fire District upon notification to the City.
2. It is expressly agreed and understood that the amount dispatched, the type
of equipment, the number of personnel dispatched, the manner of fighting
the fire or explosion, etc., shall be at the sole discretion of the City and its
personnel.
3. It is further mutually covenanted, agreed and understood that in the event
fire or explosion or resuscitation calls shall occur simultaneously in the
District and within the municipal boundaries that the said City shall have
the preference to use its equipment and manpower in protecting the City
property first, and that protection of City inhabitants and property shall
have preference and priority over all call, demand of the District.
4. The City shall have the responsibility for investigating all fires within the
District or explosions and attempting to determine the cause of same.
II.
The District in consideration of the covenants and agreements of the City, as
herein stated, agrees as follows:
1. To pay to the City the total sum of $6,991.24, the same to be divided into
two equal payments due December 31, 2018 and June 30, 2019.
2. In the event the District is enlarged or additional homes or buildings built
therein, the City may adjust the compensation upwards as required for the
additional protection.
3. The District agrees to cooperate with the City and City Fire Department in
the inspection of property to be protected and to cooperate in reducing fire
risks as may be suggested from time to time by Fire Department
personnel.
It is mutually covenanted, agreed and understood that the term of the Agreement
shall be for one (1) year, commencing on the 1 st day of July, 2018 and ending on the 30th
day of June 2019.
CITY OF LAUREL
Thomas C. Nelson, Mayor
ATTEST:
Bethany Langve, Clerk/Treasurer
AGREEMENT
THIS AGREEMENT, made and entered into this 15` day of July, 2018, by and
between the CITY OF LAUREL, a Municipal Corporation, Yellowstone County,
Montana, hereinafter known as the City, and RURAL FIRE DISTRICT NO. 8, a rural
fire district, organized and established by the Board of County Commissioners, of
Yellowstone County Montana, pursuant to the laws of Montana, made and provided,
hereinafter called the FIRE DISTRICT.
WHEREAS, the said Fire District has requested the City to provide fire protection
to the said district and the said City is agreeable to provide said fire protection.
NOW, THEREFORE, for the mutual benefit and advantage of each, it is herewith
agreed as follows:
I.
That the said City, in consideration of the covenants and agreements of the said
Fire District hereafter agrees as follows:
1. To dispatch the City fire equipment and personnel to fight fires,
explosions, or to answer emergency resuscitation calls to endangered
property within the said Fire District upon notification to the City.
2. It is expressly agreed and understood that the amount dispatched, the type
of equipment, the number of personnel dispatched, the manner of fighting
the fire or explosion, etc., shall be at the sole discretion of the City and its
personnel.
3. It is further mutually covenanted, agreed and understood that in the event
fire or explosion or resuscitation calls shall occur simultaneously in the
District and within the municipal boundaries that the said City shall have
the preference to use its equipment and manpower in protecting the City
property first, and that protection of City inhabitants and property shall
have preference and priority over all call, demand of the District.
4. The City shall have the responsibility for investigating all fires within the
District or explosions and attempting to determine the cause of same.
II.
The District in consideration of the covenants and agreements of the City, as
herein stated, agrees as follows:
1. To pay to the City the total sum of $7,200.98, the same to be divided into
two equal payments due December 31, 2019 and June 30, 2020.
2. In the event the District is enlarged or additional homes or buildings built
therein, the City may adjust the compensation upwards as required for the
additional protection.
3. The District agrees to cooperate with the City and City Fire Department in
the inspection of property to be protected and to cooperate in reducing fire
risks as may be suggested from time to time by Fire Department
personnel.
It is mutually covenanted, agreed and understood that the term of the Agreement
shall be for one (1) year, commencing on the lst day of July, 2019 and ending on the 30`h
day of June 2020.
RURAL FIRE DISTRICT NO. 8
'l
- - � 0 — s� L'C'� 12-i
CITY OF LAUREL
Thomas C. Nelson, Mayor
ATTEST:
Bethany Langve, Clerk/Treasurer
AGREEMENT
THIS AGREEMENT, made and entered into this 1st day of July, 2018, by and
between the CITY OF LAUREL, a Municipal Corporation, Yellowstone County,
Montana, hereinafter known as the City, and RURAL FIRE DISTRICT NO. 8, a rural
fire district, organized and established by the Board of County Commissioners, of
Yellowstone County Montana, pursuant to the laws of Montana, made and provided,
hereinafter called the FIRE DISTRICT.
WHEREAS, the said Fire District has requested the City to provide fire protection
to the said district and the said City is agreeable to provide said fire protection.
NOW, THEREFORE, for the mutual benefit and advantage of each, it is herewith
agreed as follows:
I.
That the said City, in consideration of the covenants and agreements of the said
Fire District hereafter agrees as follows:
1. To dispatch the City fire equipment and personnel to fight fires,
explosions, or to answer emergency resuscitation calls to endangered
property within the said Fire District upon notification to the City.
2. It is expressly agreed and understood that the amount dispatched, the type
of equipment, the number of personnel dispatched, the manner of fighting
the fire or explosion, etc., shall be at the sole discretion of the City and its
personnel.
3. It is further mutually covenanted, agreed and understood that in the event
fire or explosion or resuscitation calls shall occur simultaneously in the
District and within the municipal boundaries that the said City shall have
the preference to use its equipment and manpower in protecting the City
property first, and that protection of City inhabitants and property shall
have preference and priority over all call, demand of the District.
4. The City shall have the responsibility for investigating all fires within the
District or explosions and attempting to determine the cause of same.
II.
The District in consideration of the covenants and agreements of the City, as
herein stated, agrees as follows:
1. To pay to the City the total sum of $7,417.00, the same to be divided into
two equal payments due December 31, 2020 and June 30, 2021.
2. In the event the District is enlarged or additional homes or buildings built
therein, the City may adjust the compensation upwards as required for the
additional protection.
3. The District agrees to cooperate with the City and City Fire Department in
the inspection of property to be protected and to cooperate in reducing fire
risks as may be suggested from time to time by Fire Department
personnel.
It is mutually covenanted, agreed and understood that the term of the Agreement
shall be for one (1) year, commencing on the Is' day of July, 2020 and ending on the 30`h
day of June 2021.
RURAL FIRE DISTRICT NO. 8
CITY OF LAUREL
Thomas C. Nelson, Mayor
ATTEST:
Bethany Langve, Clerk/Treasurer
RESOLUTION
PROJECTAUTHORIZING THE MAYOR TO SIGN ALL RELATED CONTRACT DOCUMENTS FOR
THE BASIN
WHEREAS, the City sought bids from qualified firms to complete the project by publicly
advertising the project pursuant to Montana law; and
WHEREAS, with the assistance of Great West Engineering, Inc., City Staff received three
responsive bids for the project and recommends the selection of COP Construction LLC to complete the
project as advertised at the cost of $ as provided in its bid (Base Bid and Additive
Alternate No(s). ; and
WHEREAS, the City of Laurel has complied with its procurement policy and applicable laws by
utilizing a competitive bid process to ensure the project cost and firm selected are in the best interest of
the City in both quality and price; and
WHEREAS, the City of Laurel currently possesses adequate funds to complete the project and it
is in the City's best interest to proceed with this project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana,
the City Council accepts the bid submitted by COP Construction LLC, and the Mayor is authorized to
execute all documents and contracts related thereto, for the award of the contract and completion of
Phase 3 WTP Project for the bid price of $
Introduced at a regular meeting of the City Council on June 5, 2018, by Council Member
PASSED and APPROVED by the City Council of the City of Laurel this 5th day of June, 2018.
APPROVED by the Mayor this 5th day of June, 2018.
CITY OF LAUREL
Thomas C. Nelson, Mayor
ATTEST:
Bethany Langve, City Clerk/Treasurer
Approved as to form:
Sam S. Painter, Civil City Attorney
R18-_ Accept Bid — Phase 3 WTP Project SED Basin Removal/Repair
BILLINGS
6780 Trade Center Ave.
Billings, MT 59101
406.652.5000 • Fax 406.248.1363
www.greatwesteng.com `
HELENA
PO Box 4817
2501 Belt View Drive
Helena. MT 59604
406.449.8627
Fax 406.449.8631
BOISE
3050 N. Lakeharbor Ln.
Suite 201
Boise, 10 83703
208.576.6646
MISSOULA
112 W. Front Street
Missoula, MT 59802
406.493.0312
May 24, 2018
Mayor Nelson and City Council
City of Laurel
PO Box 10
_ Greatkst
engineering
Laurel, MT 59044
RE: Phase 3 WTP - 2018 Rebid: Recommendation to Award
Dear Mayor Nelson and City Council:
Bids for the Phase 3 WTP - 2018 Rebid project were received on May 22, 2018.
Great West Engineering has reviewed the bids and found no anomalies. Please find
enclosed a copy of the certified bid tabulations.
COP Construction, LLC was the lowest bidder with a base bid price of
$6,627,017.00. This is less than the Engineer's Estimate of $7.4 million. Great
West Engineering has worked with COP Construction on numerous projects. COP
Construction has also done multiple projects with the City of Laurel. Based upon
past experience, we have no concerns regarding their ability to complete this
project.
As such, Great West Engineering recommends the award of Phase 3 WTP - 2018
Rebid to COP Construction. The City may award the Base Bid only or the Base Bid
with any combination of the Additive Alternates. Costs for each of the options are
below:
$ 6,627,017.00 Base Bid
$ 654,600.00 Additive Alternate #1: Slush Ice Basin
$ 112,900.00 Additive Alternate #2: Demolish Existing Sed. Basin
$ 424,680.00 Additive Alternate #3: Backwash Storage Tank
We have attached a spreadsheet that provides a summary of the project totals with
various award combinations. Also attached is a copy of the most recent project
budget for reference. The total budget includes construction funds of $7,475,000
plus an additional contingency funds of $750,000.00.
/#+GreaWcst
engineering
If the Council concurs with our recommendation to award to COP Construction,
please sign this letter below. Please keep the original executed letter for your
records and provide a copy to me.
If you have any questions, please do not hesitate to contact me.
Sincerely,
Great West Engineering, Inc.
1
Crystal Bennett, PE
Project Engineer
oo� Gyrreatwwpest
engineering
The City of Laurel intends to award the Phase 3 WTP - 2018 Rebid project to COP
Construction contingent on funding agency approval. The contract to be awarded
will include the Base Bid plus any of the Additive Alternates that are checked and
not struck through as indicated below.
❑ $ 6,627,017.00 Base Bid
❑ $ 654,600.00 Additive Alternate #1: Slush Ice Basin
❑ $ 112,900.00 Additive Alternate #2: Demolish Existing Sed. Basin
❑ $ 424,680.00 Additive Alternate #3: Backwash Storage Tank
Tom Nelson, Mayor
City of Laurel
LM
>
o
o a 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
i:: 0 0 0 0 0 0 0 0
0 0 0 0
0
0 0 0 0q 0 0 0 0
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
0 o c o
CO
U
O
0 0 0 0 0 0 0 0n
0 0 0 0 0 0 0 0
'. O O a 0 0 0 0 0
0 0 0 N
Q
C
d
O
O
0 0 0 0 0 0 0 0 0
O (D O V Cn +- V N O
OC) 0 0 0 0 0 0
co r �S CO to O M O
t 0 0 0 Cl) C O O K
O tD (D O O (D O C)
O O O O
O (n 0 I`
0
C)
ON N a v^) to M 0)
M (� M N O
N M N In cV M til r
0 O m O
U
N
m 0. N V M
r M N
to n O r
tD to
C
0
N COO COD
M
o
Cl
- r
O
O
C
D
°
U
(n
to V) (A) (9 60 V7 (A) w V)
V) (A V) V) w w N V)
O
v
Vr 69 (n V) Vi 69 V) V9
00
V) 69 £9 69
C
Ic
C
N
O
0 0 0 0 0 0 0 0 0
O O o o 0 0 0 0
Cn
;3 0 0 0 0 0 0 0 0
f-
0 0 0 0
Cl)
N
O
0 0 0 0 0 0 0 0 0
0 0 0 Cl 0 0 0 0
0
o O Cl O O O O Cl
N
O O O O
N
OC
V
O
O O O O O O O O O
O O O O O O O O
to
O O O O O O O O
O O O N
U
'C
O
0
0 0 0 0 0 0 0 0 0
00 (D CO Q M n V N O
N N 0 0 0 0 0 0
N? n O M N
n
;. O O O M O O O V
O (D (D m O (o 00 C)
O O O O
O n r r
c
CL
C)
OD •- N N O O V M cy
M N
c; M N n N M to r
M O O
C)
-
•C
O
M CO 00 N (N M N C) It
M N
Lo to 00 r
(O LO
N
N co O co V M
r r
V
M
N
.r
V)
[n V) M d) u3 [n t9 V) 69
V) V) E9 69 69 1.4 fA 691
63 ffl fA E9 69 Ef9 (!) V)
V) O to co
M
M O V u) M M M r M
to to O a r f-- O O
O N O N CD M N t7)
CO 1� O o
c6
ti O CD C3) CO C) V) V r
N to ti V V co co O
'� �� V r O M to N O C)
V M r r
U
I`
O N M to V r
<t t` CO N V N O
O n O o n O to O
O O co M
d
N
CD
_N
00 I CO a to n O _M
M V• f, 90 M (D
O N_ M fl- Cl) CD � V
o) 'It r co O C) C)
N co M 0) (A C D V' C)
C^ o C to C)
'tel f� M h
M CD Ili oq
(D
Cl)
M tb M OD CD O tD
CD qr O M m M
M �f r n to o
r N `cT C)
C') f- f, I` (D f` V
M V O O M r O
T co CO co
M to
(J
N
CD co IN Q) r r
7
r - r
J
}-
M
LO
N
O
_
O
=
69
69 V) 69 69 69 69 EA 69. 69
V) V) 69 be V) 69 V) [,)
n
69 O V) V) V) V) V) (A
�2
V) to 69 69
Q1
CD
r
U
:•')
M c6 d' to M M
:T
N tt) to O n O^
in
CO N O N O M N (7)
to
OJ f, C) co
�?
C '..
U
.b
:�
f� CD CO C) (D M to f�
W N N M O CA V n
N '- O N V CO (D I`
"i CO O m N C N K
O
O
V r O M to N O m
O t� O CD tf) O N O
tD
1
- O O N
O O r M
M
N
CD
O fD V In O t� M
r n M a_ O Cl! M CO r
CO N r CO M O f- C)
N n (D O C)
1A
N M M O O CS V m
Cl) to r r_ O Io C)
J h 6) h
c^ (D O
n'
(D
M r- O t-- N co O (D
n n
M f` t` r CD r-- v
O M
co
O V NN M (D M Cl) to
V' G)
O `7 CS O M r to
Ii) (D
C
N
c OD to C) to M
M -
M
n(9
U) to V) V) V) V) V) O
V) V) M (n V) t9 V) 69
69 to V) t9 V) 69 69 69
n 69 CA) V)
CD
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
Y o o 0 o a o 0 0
0 0 0 C.
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
Cl 0 0 0 0 0 0
d
V
(D 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0
' 00 0 0 0 0 0 0
0 0 0 0
)
/D 0 0 0 0 0 0 0 0
O (D (D N O O O
0 0 0 0 0 0 0 0
O o 0 0
J
d
O
r to ti Ci Ci 0 0 0 0
O M C) In O O O
O to O C? O O (n I`)
O O CO r
O M O 0 ti (i)
CA mti)
t() N CA (D (� er tD M
O t1) C7 r
O O N CVV
r r [Y C N
M O CO r
O r
^
O CO ',I- (D r CO)
O
(h r
O
0
N
O
O
O
O
O
j
A
V) O V) 69 69 69 69 V) V)
69 619 f9 W 69 69 69 69
,. V) 69 69 69 (4 (n 6) O
°O
O V) (n V)
C
IC
C))
N
0 0 0 0 0 0 0 0 0
O O O O O O a O
N
r 0 0 0 0 0 0 0 0
C
O
O O O O O O O O O
O O O a O O O O
t6
O O O O O O O Cl
In
O O O O
r
C
m
0
(D 0 0 0 0 0 0 0 0
o c') o o o 0 o tri
(c
0 0 0 0 0 0 0 0,
•
0 0 0 o
w
U
IL
u
d
O
C
(o 0 0 0 0 0 0 0 0
r to 0 0 0 0 0q 0
N N OD a0 N O O O
r r V tD O O
to
0 0 0 0 0 0 0 0
O to O C': O O C.) M
C O N O
O O r r
0
V r 0 r O n 1, to
7 In
to N C) CD ti V' to M
O n 1-
r
n N N CVM
f -IO V
V V
j M 0 CO r
co
U
C
J
(C14D
O V
`-
N
`
69
V) 69 V) 66 V) (9 V) 69 V)
(n O N V) in V) V) V)
(n V) N in Vi V3 to V)
A 69 V) 4A
'c
N
(n N Cn U) d Q (n (n (n
>- LL Q Q ¢ (n (n >-
(n :n (n to w U) 0 0
to (n >- to
J
J J J J W W J J J
(n J W LtJ W J J W
J J J J J J J J
J J (n J
a
r r r r M M r r
O n N N r e- - O
•- - •- r--
-- O
CO N
I
c
fA
N
M
C
d
C N
U
ti
O a)
(n
O
C
cov
N m
G1
O
C
-°
C
m
e E
y
m
E
:.
OC
cn m
2U)
1`
'0 c
IInn
co
o
Q
o
a
a)
E �' U)
m
m
ani
G
.a a - 2 C m)
a)
T D
>
Q ° o� d H
o°
u
o N a
_
a
U LL
'v
i
(co
y �, a
__
m aNi
n
U
d
c N
'cl II. a� r
>m
N 7 o d'
'O .d (O 'D
C N 'D
Z
y
'N° V n> j W Q
w w
c
!4
a <n Q
m j
m
(D o �' y
v N
(co
-'
x C
t�
d d 4 C
.� E
1°-
N Q
a
W
d
c
en a)
o)
0
.y ° tG tY (n
m a) N C) C
[p C °
m
(p
.Q d tri
Ci an d
_�
iv v 2 N c
H
cc o c
H
o (tpp
.E
U(� Um
0 N Q
N d 4
!- •O O
V U m Oi O) 0
`O ,°
L
U
m
°
o° m m
o m
a
f6 m m c) m o
o y 3 3 3 d �'
(� °' o'
o
2
U) U >- c (n C7 u w U
U tL (n (n (n a to f-
•• in Y S w w U Q
•� O U ¢
N
N M V tf) CD t` O CA O
O
O O O C O O O O
0 0 0 0 0 0 0
C O O o
r r r r r r r r r
r r '- r r r r
N0
N N N N N N N
M Cl) M co
0
7
D
n
M
T
0 0 0 0 0 0 0
C
O O C O O O O O
�v
0 0 0 0
U 0 00CL
�C�
CD 0 CD
N O M O� O
d
0
O
O) ti O O O N
U
R N r ()
N
C
C
O
fO
U
VJ VT di V) V3 E9 69
p
O O O O O O O
M
N
0 0 0 0 0 0 0
0
0 0 0 0 0 0 0
O
U O O
U
O N O M
c
t1 of t_ (6 co C)
y
N—M
C N
v
D
to
69 69 w 69 w V) V)
W O C t0 m co O
V O O M to 10 V
U O0 to ti in tJ) m
N O O M V LO O
a c� o Cl (0 cD r�
v
M cp m V' (O
�q M CO O M r
U
O V
N
J
H
�
J
-
Vi 69 V) [n V> to Vi
W
U
co O V' (D O) co rl-
cy
d'
V O O M 10 CO cY
W O O 40 r-- M) O) In
r-
V N O O M V N co
01
a n O v M q co
M aO a0 �T c0
!= M to O) to
N
V) Vi v3 69 69 69 6F,
0 0 0 0 0 0 0
d O O O O O O O
U O O O O O O O
0 C. 0 0 0 0 00
(D 0 J0 C) to O
O
tC N N V .- N
f-
Cl
69 w V9 V) V) V3 V)
O
tb
c0
N
O O O O O O O
V
c
0
O O O O O Cl O
m 0 0 0 0 c) o -ti-
N
c) O Q O O O Cl)
a
n o O o to O to
0
M o .
U
N N V M N
C
D
V) N V) V) Vj V) Vfl
T
C r r r
O
3
a
O
C
N
U
M
'O C
#
CC
D
�2
o �
c
NU
CJ CJ
a
C
Q
_ :n a n
N O'
cC Q
U
%
W
V)
@ y
CO C C Ln F-
N
t0
O N _ N
O 3 a
O
N c
N..O LLd. O O
F-
r N CO -4- L7 O r
• O O O O O O O
• V C V V V ^ V
1
UQcf)
m
00
N
C)
C.0
co
O N
r
rt
^S
to
LC: T`
CNN
(Lo
N
CD
Pr
r-
613,
EH
6%
EH
EA 4A,
I,-
O
00
4m
O O
o
CT
CN
4C)
O
Net
LO
rl-
CNN
r
Ems-
M
CN'
P +
r
Efi
EA
Ei4
ER
E!4 4116
O
O -
O 00
O
cp
0
LOCa
er
(N
ui
r
a)
I-
CD
til
t1
r-
ta
ir>
6%
49
EF} 40
~
en
O
00
Co
Q7
tD
O O
Ca Cl
r.
'Cl'
T
Lo M
cN
It
O
S et
co
n
tl
Ee4
kl%
4R
Eft 69k
r
o
o
Cr
T
O
o CO
O C?
r.
N
=
Ui 47
CNN
r
CM„
yl- m
CN
CD
h.
Uf
Cfi
49
6% 40).
Ci
O
CSD
CTD`
O M
Le)CNN
Q� O
U*)
N
e~t
co
CD
h
r
To m
Cfs
49.
4Rr
e3 49
N
r.
I"-
o M
00
6. CL
o
D
o
V
.mJ
"13CO
o cn m
cNN_
c0
cNn
to
r'
}�
HT
44
d} E/}
CNO Q
0
or,
o n
Q„
r
o
o
Co
m
O C.'ii
O
Co
cr
Co
T
o T
fl-
zt
N
-IYr
m
CC) !t
c0
Co
r
rt'
Co
cf' M
Co
f-
I` v
Ed>
6094
4F}
e4
4q
44
Y
C
C
I-
N
iV
bD
CO
m
0
V)
N
C
H
t0
C
H
8i
m
m
W
m
a
u�^
v
=3
o
u
m
Ln m
v
aEi
v
LL
o
o
Q
o
i+
N
N
41
CSO
CSO
N
E
E
m
=
Q
Qa
-o
v
v
W
�°
ami c
>
>
>
o
4) L
a
Y
F
m
Q
4
4
to
m
WA
0
§808§8yR;-,,2,M;
cc �
z;
8
to
to
co
V)
—
64
q (CL
r- to
— M
(IS C14
69
00000
Ct
8
-
m
69
8
-
0
LO
(113�
8
-
to
04
(0
W,
Ct
0
U')
(Al
C�
8
R
.s
84MO)o
0
LO -
r
8 8
- -
8 co
Il- (000
69
m
CC)
g
0
0
0
0
00
0
0
0
0 0
0
0
0
0
0
0
0
0
0
603.
G9696%
69
64
GH
64
64
61), Ni
Cq
69Hi0..
69
(H0
C�
8
V� C�
4=
0
0
CD
0
64
0
619,
0
(Al
00
fi6<,06960
0
0
FA
0
631
0
69V,
0 0
64
0
64
8
61* 0
0
0
0
69.
0
V>
80
0 0
"'q 8
0
Ct
CL
0
LO
C14
LO
LO
-
0
0
40
60i
6->
IQ
cct
ai
tli
603.
61>
69
8
8
8
64
6r�
co
V)
�
0%
V
U9.
619,
oil
Cl)
69m
64
to
(D
C\f
e4
o
0
69,
a
0
63,
a
0
(0
0
60 3
(oq
8
U9,
to!).
(As
8
Cl
Ct
co
C, co
w
611,
U.
6469
69
0
6903,
0
0
66-
0
691
0
0
69
61),
6211
60
Cp
0
CD
ui
tc
C14
N
cm�
Z
613,
619,
613,
613,
60
V>
0�
61)
611�
613,
61).
a
8
o69W4S
2
C9
8
Q
LQ
U')
CC)
ca
Ck
V)
(01,
Oil
c
0
o
r
0
co
0
co
0
fZ
(n
0
c
,
c
U
cnm,
c
�iv;
G5
.05
00
()
0
0
0
a)
.—
E
1
9
LL
Z
M
ob
Q
U
m
.2
(n
a -ca
2
r
-W
a)
ir
0
0
(D
0
U
to
C)
c 0
0)
m
C
M
C
0
0
0
0
0
0
o
w
0
'=
C:
(D
C
0
p
0)
a
-@
U-
LL
w
E
c
w
a)
4)
-t5
. c:
zf000
-�o
ccc000
a-
0
CL
<
W
w
w
RESOLUTION NO. R18 -
WHEREAS, the City adopted its Purchase and Procurement Policy through Resolution R05-
114 on December 6, 2005 and revised the Policy on December 6, 2008 through Resolution No. R08-
128 and revised the Policy again on November 15, 2011 through Resolution No. R11-115; and
WHEREAS, the Mayor and Staff reviewed the existing Purchase and Procurement Policy
(Policy) and determined further amendments are necessary to remain current with changes in Montana
law and to clarify and streamline the process for the entire Staff; and
WHEREAS, Staff prepared the proposed Policy for the City Council's consideration and the
attached Policy contains all of the recommended amendments to the existing Policy;
WHEREAS, the proposed amendments have been reviewed and approved by the City Attorney
as in compliance and not contrary with existing City Ordinance and Montana law.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Laurel, Montana,
that the attached amended and proposed Purchase and Procurement Policy is hereby adopted by the
City Council.
Introduced at a regular meeting of the City Council on June 5, 2018, by Council Member
PASSED and ADOPTED by the City Council of the City of Laurel, Montana, this 5th day of
June, 2018.
APPROVED by the Mayor this 5th day of June, 2018.
CITY OF LAUREL
Thomas C. Nelson, Mayor
ATTEST:
Bethany Langve, City Clerk/Treasurer
Approved as to form:
Sam S. Painter, Civil City Attorney
R18-_ Amend Purchase Procurement Policy
CITY OF
PURCHASE AND PROCUREMENT POLICY
The City of Laurel is empowered to enter into, execute and effectuate contracts in accordance with §7-
5-4301, MCA.
The City of Laurel is entrusted with public monies and is dedicated to the stewardship of expending the
public's funds in a lawful, reasonable and prudent manner. The City shall consider the lowest possible cost of
the goods or service needed, the timeliness of delivery, and the quality of the product when making the
purchase. Whenever possible, goods shall be inspected prior to payment being made. To standardize the
purchasing process, the City of Laurel hereby adopts the following "Purchase and Procurement Policy" in order
to effectuate Title 3, Chapter 3.08 of the Laurel Municipal Code in order to provide a lawful, equitable and.
defensible guideline for purchases and procurement by the City to ensure they are in the best interest of the City
of Laurel.
Contracts and products over $80,400
1. The City shall utilize competitive and advertised bidding for any proposed purchase or project
(Project) that constitutes a:
a. Purchase of automobiles, equipment, appliances, materials or supplies that will cost over
$80,000.
b. Construction, repair or maintenance projects that will cost in excess of $80,000.
c. It is illegal to circumvent the competitive bidding process by dividing a contract into
smaller segments to avoid the bidding process.
d. For projects $80,000 or over, the department head will consult with the CAO /Mayor with a
plan and a cost estimate.
e. The department head or city staff will prepare an advertisement with the assistance of the
engineer or professional, if applicable. The CAO will approve the advertisement. The
Council Secretary or Clerk/Treasurer will submit the advertisement for publication. If some
other entity, approved by the City, submits the advertisement to the media or posts the ad,
then a copy will be forwarded to the Council Secretary and Clerk/Treasurer.
2. The Bid Advertisement will be placed twice in a local newspaper or other publication, with the second
publication not less than 5 days prior to the City's bid opening.
• At a minimum, the City's advertisement shall contain the date the bid closes, the time and place of
the bid opening, and an address and telephone number of the City representative who may be
contacted for further information on the process.
3. At the conclusion of Bid Opening, Staff shall present its recommendations and the lowest responsible
bid to the City Council.
• Council shall award the contract to the lowest responsible bidder, if it is in the best interest of the
City.
• The City retains the right to reject or re -advertise for any bid advertised.
• Projects will not commence until a contract is approved by the City Council.
4. Contracts for professional, technical, engineering, and legal services are exempt; however, all such
contracts must be approved by Resolution of the City Council and executed by the Mayor/CAO.
5. The City Council hereby delegates its authority to the Mayor/CAO to approve and execute any written
necessary alteration, modification or change order so long as the cost of the changes does not exceed the
City of Laurel Purchase and Procurement Policy
Adopted 12/06/2005 — Resolution No. R05-114; Revised & Adopted 12/06/2008 — Resolution No. R08-128;
Revised & Adopted 11/15/2011— Resolution No. RI 1-115; Revised & Adopted 08/20/2013 — Resolution No. R13-55
contingency budget approved by the City Council for the Project. The changes will be reported to the
City Council.
6. The City shall not pay a contractor for extra work caused by an alteration, modification or change order
unless the Mayor's/CAD's approval is obtained, or if necessary, a City Council Resolution is passed and
an agreement signed (5).
Contracts and Products Valued at $5,000 and under $80,000
All purchases must be budgeted for prior to the expenditure. In cases of emergency, the department
head will contact the CAO for emergent purchases.
All purchases must be reviewed and approved by the Budget/Finance Committee prior to ordering. The
requested purchase will be submitted on a purchase requisition form. After review by the Committee,
the Clerk/Treasurer will inform the department head to proceed.
• If a purchase or service is $5,000 or over and less than $80,000, at least 2 quotes must
be attached to the requisition with a note from the department head as to why they
prefer the chosen product or service. This section does not apply to essential recurring
operational supplies and services.
• Staff will choose the best alternative for the City.
• Should this requisition be for a small service contract the department head will consult
the CAO/Mayor and with their approval consult with the City Attorney for a Small
Service Contract that will be presented to the Council for approval.
• All purchases in this category will have the department head, CAO and Budget/Finance
signatures on the purchase requisition.
No purchase will be approved or Paid if the invoice shows the purchase was trade prior to the date
the purchase order, requisition or request was prepared
Purchases of $1,000 to $4,999
1. Purchases of $1,000 to $4,999 require the purchasing employee's name and signatures on the purchase
order prior to the actual purchase.
• Signature of the Department Head and CAO and/or Mayor; or
• Signature of the CAO or Mayor if the Department Head is unavailable.
No purchase will be approved or Paid if the invoice shows the purchase was made prior to the date
the purchase request was prepared
Purchases under $1,000
1. All purchases under $1,000 require the purchasing employee's name and the following on the purchase
order or invoice.
• Signatures of Employee making purchase and his/her immediate Supervisor for purchases that
do not exceed $250.00.
• Signatures of Employee making purchase and his/her Department Head for purchases that
exceed $250.00 but less than $1000.00.
City of Laurel Purchase and Procurement Policy
Adopted 12/06/2005 — Resolution No. R05-114; Revised & Adopted 12/06/2008 — Resolution No. R08-128;
Revised & Adopted 11/15/2011— Resolution No. RI 1-115; Revised & Adopted 08/20/2013 — Resolution No. R13-55
No purchase will be approved or paid if the invoice shows the purchase was made prior to the date
the purchase order was prepared.
Purchases for water, sewer, solid waste and street departments
The Public Works Director, Public Works Superintendent, and Utility Plants Superintendent are
authorized to make purchases for the water, sewer, solid waste and street departments so long as the
purchase is from funds budgeted within the appropriate department.
Exemptions from Biddin,- or Advertisinz for Emer,-encu Contracts
1. The provisions requiring advertisement for bids shall not apply upon the happening of any
emergency natural or manmade emergency.
2. An emergency must be declared by the City Council/Mayor or CAO for this to apply.
Employees shall, at all times, keep the best interest of the City in mind and make every attempt to get
the best quality with the best price when purchasing for the City.
City of Laurel Purchase and Procurement Policy
Adopted 12/06/2005 — Resolution No. R05-114; Revised & Adopted 12/06/2008 — Resolution No. R08-128;
Revised & Adopted 11/15/2011— Resolution No. RI 1-115; Revised & Adopted 08/20/2013 — Resolution No. R13-55
oa1GAO Road
m'1ifipNIT soua*q
"0fmsmso
Memorandum
Date: 3/I7/2018
To: Lnu*4City-County Planning Board
[opyto: KurtK4nrkegan1
From: Forrest Sanderson, N[P'CFM
RE: Lavnc| Subdivision Regulations, Review
As I performed a cursory overview of the codification of the 2017 Laurel Subdivision Regulations, I did a
Cursory review o(the balance ofthe document todetermine if there were any additional itemmthat may
beworthy o[consideration for inclusion inthe Regulations. During this review, Inoticed. that the City nf
Laurel Regulations do not include the modifications enacted as part of the 2017 Legislative Session.
Primarily, the 2017 changes make provisions for the review and approval of Phased Subdivisions and
correct deficiencies in the enabling legislation and other items identified in the Legacv Ranch Case in
RavaUiCounty asfollows:
HB 245 - fffi�,ctive May 3, 2017
This legislation mandates timelines for the review and approval of final plats. Although |amriot
aware of at) issue in the City of Laurel, apparently in sorne jurisdictions final plats have not been
acted upon inareasonaNeamount oftime.
In the broadest of terms, the final plat review timeline is limited to 60 days:
�+ 20days for the subdivision administrator toreview for conformance;
)+
20 days for the subdivision administrator to review any additional information submitted;
)� 2Odays for the governing body toreview arid approve ordeny the final plat.
� The final plat application will need to be submitted 60 days prior to expiration of the
preliminary plat approval.
These changes Should beincluded inthe Subdivision Regulations.
HB 416 - Effective October 1, 2017
This legislation addresses issues raised in the Legacy Ranch and Aspen Trails Court Case out of
RavaUi{ounty. In the Court Decision, the local government was required to apply a "hard look"
standard of review to Subdivisions within their jurisdiction.
cNG|NEen|wC. ne|mxG|mco
In general iennS, the legislation provides clarification that an EovkonmcnCa|Assusoncni for
subdivision is NOT an Environmental Assessment under the Montana Environmental Policy Act,
buLUhesiandu/do(/evewaidhekua||eve|is"4rbiLmr&[aphdousorUnbwh/i"
These chan"'.,es should be included in the Subdivision Regulations.
HB 445 - Effective May 8, 2017
This legislation again addressed issues raise(] in the Legacy Ranch decision related to the ability of
local government to approve phased subdivision applications. The legislation also ouWoes
procedural rcVuircmcxis, approval iimcUnes and the ability ;W impose coxdihon^ on [uLu/c
phases asthey are proposed for filing. These new conditions inaddition tothe original conditions
imposed nnthe overall development must bemet before the phase can befiled.
The necessary changes to implement phased sobdivision approval should be considered for
inclusion in the Subdivision Regulations.
5B 219 - Effective April 7, 2017
his legislation addresses the issues surrounding Mortgage Exempt Surveys filed before October
2'Z0O3,and the parcel that was created was transferred toathird party. |n.shortthe legislation
legitimizes the transfers and clarifies that the remainder parcel can be conveyed without
subdiv|donreview.
'The necessary changes should be included in the regulations.
Recommended Modff�ication - PreliminaLry Plat Approval Period
These changes address concerns gemmh�homthe ��cyRanch D��on. �emmemnm�o
on the public's right to know and to meaningfully participate /n governmental decisions,
Additionally, there are concerns that some reasonable limit on the lifespan of a preliminary plat
approval period needs tobeimplemented.
The specific recommended dmx#es require that notice of request to extend an approval of
preliminary plat must appear oo the agenda for the governing body, that the governing body
provide an opportunity for the public to comment on the requested extension and that the
maximum cumulative period foran approval or a preliminary plat is fixed to a reasonable tirneline.
These changes should beconsidered for inclusion inthe Subdivision Regulations.
[NC|NEEn/mC. mcIwxo|NcD
DEPARTMENT OF NATURAL RESOURCES
AND CONSERVATION
jN
STEVE BULLOCK
DIRLCTOR'SOPfICG(.1061t11.20i4
GOVERNOR
TEI. m NUMBER 1.106) 444.2644
i
-S IATE
OF
i/I(,DNTANA
11'.x1LR RLSOURCLS DIVISION (106)444-bbUl
Tri r A\ \U.\IBrRS 140b) 414.0;3311400 414-;a 1 R
hllP��h.�c �.�.dnroml•R.. �'
May 26, 2016
City of Laurel Floodplain Administrator
Noel Eaton
P.U. Box 10
Dear Noel:
11219TH AVENUE
PO BOX 201601
HELENA, MONTANA 59620.1601
1 hope this letter finds you well. I would like to thank you for meeting with IIIc on January 4, 2016. Please
allow this letter and the attached Community Assistance Visit (CAV) Reports to serve as a summary of the
relevant points covered during the visit.
Aficr careful review of the City of Laurel's floodplain program, there were a few items that we will need to
follow-up with the community on:
I . The City of l.mll-el will need to update their ordinances within six months of the date of this
Community Assistance Visit follow-up letter. The community will need to update their ordinance
to the 2014 model and include the 2016 LOMB. If additional time is needed for the ordinance
update, then the community should Submit written request to Inc.
2. The Community needs to continue to provide information on the mitigation, enforcement and
permit activities in the SH IA.
3. DNRC Floodplain program will continue to work with Noel on training for mapping products and
tools.
4. DNRC will send a cop), ofthe FIS to the community and wok with Laurel on the ordinance
update.
S. DNRC will provide additional information on flood proofi n a for the applicant and the community.
6. DNRC will provide an example of a Recovery flan to the Community.
7. The community should continue to educate landowners about permit rcquiremcnts and
development practices along tine river and in designated floodpla ills.
S. Additional outreach and education Should be performed annually tlu'ougllout the community to
highlight tile. benefits of flood insurance,
9. Please review and provide comments on the attached CAV repot for any errors or information
that may have been left out.
As nncntioned previously, it is required that both DNRC and FEMA approve any changes to your floodplain
regulations prior to adoption. It is a required review process as well as a benefit for the community to make
sure the updated regulations meet both state and federal regulations.
STATE NATER PROJECTS NATER DIANAGE.\1GNT WATER OPERATIONS NATER RIGHTS
BUREAU BUREAU BUREAU BUREAU
140b)444.bb4b 1400 444.607 (406)444.OSbO (406)444.6610
Swe Ow time comes, i will be availablc to work Nvith you throughout this process to assist with any
questions and concern;. dere is my contract inR)nna!k)q along with inCormatien for the -National Flood
Insurance Pr psm. (igi°IP) Specialist for Montana, Marijo Brady. Please feel free to contact either one of Its
with q-ocstions:
lywi Seat's
NFIP Coordinator
Montana DNRC,
Floodplain Pro,>ranl
1 424 9 Ave.
Ilelena. NIT 59620
I06-444_6654
Inew vii;;% nt. ov
Now ljo Brady
1`1FIP Spccklist
I-E�1A Re -hair VIII
PA Box 252137
DFC,, Bldg 710
Dawcr, CO 8025
303-235-4835
naarijo.hrady frr�tlh�,gcav
I know that in thc, last Inv months, you We been Wively working with Sam Johnsotl, DNRC' Regional
Fngyillcer, oil fluow11)NO pn jects and intermatiw I `dncvura"C thi. etit'sl MHHit)� to Continue k) Utilize ".)u;-
DNRC.; Floodplain Progi-a a as 4t community resource.
I look forward to talking with You soon and plensc call nae with any questions you may have coneerniMg
this letter or the enclosed CAV reports.
Sincerely.
Traci :cars, C'A1
hNional 1=1ood Insurance Program (NFW) Coordinator
Montana DNRC Floodplain Program
1424 91 Ave.
Ilelena, MT 59620-1601
400444165LI
cc: klarijo Brady, FI:`IMA; Sam Johnsen, Montana DMU'
Attachments: Community :assistance Report (Draft)
C'0 IMM, 1' -NITY ASsis'rASIT NCE VIREPORT
CITY OF 1,AUREL
VELLOWSTONE COUNTY, MONTANA
3AN (.JAR V 4, 2016
WMEM
1) Coil) III unity Fjoodpla it] 1'lanagemen I Regulations — (A re there any problems --
Serious — Minor--- None - N/A) - Minor
Laurel 1'e('UhAes development within the identified floodplain via an Ordinancearnending
Chapter 15.70 of the Laurel Municipal Code "Floodplain Regulations" effectivc
November 1, 2013. A review of this ordinance has found the majority of the document in
compliance with the requirements of section 60.3 of'l'itle,14., ofthe Code of Federal
RC(1LJa-1.i011S (44CFJZ). Thi; only minor issuc v,4th the ordinatice is the state model used
fol- this local Ordinance
Section 1.7, the responsibility of floodplain ,,id.)iiiiiis�i'atic)ii is with the office of planning.
Copies of the ordinance are available in the C"Ierk and lZecorders and Planning Offices,
Issues:
Cuii-entiv, the effective ordinance is based on the 201' ) version of the State Model
Floodplain Ordinance and is an older version of the State Model completed in 2014. The
community will also need to include the LOMR 15-08-1029P to reflect the change in
jurisdictional area for the SFI4A,
Remedies:
The community should look into updating their ordinance to reflect the small changes to
the state 2013 version and to include LOMB 15-08-1.029P dated January 8, 2016.
i
The community was provided a copy of the 2014 State Model Floodplain Ordinance
which is also available for download at wvw.iiitflooc]L)Iaiii.].iit.gov, Traci Sears with
jklontana DNk-C encouraged the comilitinity to work with. DN -,RC and F13 -MA in the
updating or amending of the ordinance.
2) ErIgilleel-ing oj- other- problems with the maps of Flood Insurauce Study -- (Are there.
ariv problems with the community administrative Lind enforcement procedures -- SeriOLCS-
M111or-None-N/A) — Minor.
The current effective Flood Insurance Study (FTS) and Flood Insurance Rate Maps
( t,
FIRIN4 s) are dated 'November 6, 20 t 3.
Tho 2013 FIS and FIRMS amended the initial detailed Flood Tnsurance Study (FTS) with
an effectiveI
date of July 6, 1082 and the accompanying Flood Insurance Rate 'Maps that
went effective January 6, 1983,
Issues:
Noel refcrs to the FIRMs and HS whicti needed. She WOUld lilke some additional training
on how to use the malas and Flood Insurance Study. Noel is not aware of any issues or
cham,e—, to tho.Special Flood Hazard Area (SFHA.") since November 6,2013.
The conuininity requested an additional copy of the FIS for the City of Laurel.
Hie Community will also need to amend their Current ordinance to reflect 1,01% IR 15-08-
1029P.
Remedies:
DNRC Floodlilain program will continue to work with Noel on training for mapping
produicts and tools.
DNR_(.,', will send a copy of the FIS to the communityandwork with Laurel or) the
ordinance update.
Bimmial Renort Data -- (Are there, any problems widi die community Biennial Report
Minor
Per FE-N—IA Region Vllf,. at this time FEMA is not requiring SUb-mittal Of COMTnU11itV
Biennial reports.
4) V iolations/Enfo mem ent —(Are there any potential violations of the COMM LIM ty
irianagenient regulations? — Yes-`No-N,,A) Minor
At the time Of the CAV,. Laurel was not aware of any violations,
Issues:
In March, 21016 the cornniunity started an enforcement procedures on a new gas station
th',1L is going, into the SFIIA.'Ilic community has asked for additional information on
floodproofirig for the applicant and die community.
Remedies:
The coniniunity is working with DNITRC to help resolve this enforcement issue. It is
important that, the community is familiar with the NFIP program. DNRC is also working
closely Nvith the Department of Environmental Quality (DEC.) — underground storage
division. Traci Sears and Steve Story witb.DNRC Floodplain program nict with DEQ
representatives to go over the NFIP and local floodplain, programs. Both agencies are
dedicated to moving forward with improved collaboration and understanding.
DNRC will provide additional information on floodproofing for the applicant and the
conuilunity.
5) Administration acid EnforccxncittProcedures (Are there any problems with the
COMMUnity administrative. axed enforcement procedures? — Serious -Minor -None -WA)
Minor
The initial detailed Flood Insurance Study (FIS) with accompanying Flood Insurance
m
Rate Maps (FIRA/Is) went effective on November 6, 2013. As a condition of continued
,participation in the NFIP, the City of Laurel was required to adopt floodplain,
rt-,anagoincrit regulations that accepted the FfS find accon)par-ykig maps as well as
meeting local, state, atid f"ederal requirements. Laurel has adopted floodplain
fnanagcnicnL regLilations consistent with those required under Montana State Statute.,
Title 76, and Chapter 5 According to 44 CT'R 60.3 (.4 the City of Laurel has adopted
-el "'U", Floodplaiii Regulations. The. study and maps are the priniary tools used I, -,y the
local floodplainadrinnistrator in assuring that all developirient in the designated
floodplain meets (lie standards set forth in the floodplain management regulations.
The, City Planner. Noel [-,ator, has assLijiie.d 011ie duties of file floodplaii'l administrator for
the City of Laurel, She is new to the floodplain program and is eager to b�!. educated an(]
-esponsihilit:y for
trained oil the local prograin artcl the NFIP, Section JJ07, identified the i s y
Floodplain Adininistration with the City of Laurel plantlijin, office. Floodplain permits
are separate fi-orti all oilicr permits; i.e. building pernaits.
Information provided to the, conirn on Ity included.
* Answcrs to Questions on the NFIT-1
* The TiLliefits of Flood 111SLIA-011CC Versus Disaster Assistance
RedUCIng, Damage from L.ocalized Flooditig
F"273 Manual
6) Floodplain Management Program .- (Are there any other probleins in the coinnninity's
floodplain management prograill — Sel-i()Lls-';I—vfirior-Nc)nc.--N,/Y-) Minor
The instances of floodplain permit applications were minimal atiolTraci Seams and Sam
Johnson with Montana DNR,(, assisted with reviews and information for• the community.
There have been no variances or appeals ISSUed or sLibinitted by {lie community in the last
Year.
Issues:
Permits may have been i-coluiredfor emeracricy projects/activities that may have occurred
in the designated floodplain. It is also important. for the conlinunity to recognize, any type
of development in the 1.00 -year flnodplain Should have a floodplain permit; i.e.
Substantial improvements, fill, retaining walls, etc...
Remedies:
Training is a key COMPORent in Understanding the requirements and responsibilities of the
local floodplain prorrari,. Montana DNRC provides training throughout the year to local
communities and various stakeholciers. DNRC provides training information and oji-liiic
training nodules (currently in draft form) at w,,vw.iiitfloodi)liiii.int.c-yov.
7) 1,rOgr,,jmm.jtic issue or problems identified — (Yes -No) —Yes
(Programmatic problems relate to the nation or region, not,just a community)
Z!,
Issues:
A. Careful and well thought decisions should be made when doing any type of
development ill and around a designated or natural floodplain.
11. Flood Insurance outreach should be a inairl component for a local floodplain
program.
Remedies:
A. The community should continue to educate landowners about permit
requirements and development practices along the river and ill designated
Z7�
floodplains.
B. Ack-litional outreaCil and education should be lxerfonlled annually dirougliout file
Gorull-111111W to highlight the benefits of flood insurance.
NARRATIVE.
1) Communiq, Background Notes -
Laurel is located in the Southwestern corner of'Yollowstore County, insouth-ccillral
Montana, in Yellowstone County. The principal industries in Laurel include an oil
rofincry, a ]arge railroad. yard, and a modular home plant. Land use in Laurel Consists Of
agricultural pasture, drylanid, farthing, irrigated crops, and urban development.
Developnicrit,,:-dong Italian Ditch consists of business districts and industrial parks.
Nutting Ditch is located in a rapidly growing residential area consisting ofliomcsitcs and
SUbUivisions.
.Several small tributaries such as Clarks Fork Ditch, Italian Ditch, and Nutting Ditch, and
a major tributary, Clarks Fork Yellowstone River, join Yellowstone River near Laurel.
The topography c the con-anuniLy consists of'gently sloping floodplains and alluvia.] fiIIIS
rising to local terraces.
The runoff wato, causiniz flooding problems within the corporate limits of Laurel
originatesas rainfall runoff From local drainage areas Surrounding the city. Floodwaters
in the Italian Ditch and Main Street study reaches originate from an ungauged area -west
of Laurel. Flooding on May 18, 1978, was the worst in the history of Laurel and was
used as file. basis for the Main Street and Italian Ditch Studies. Major floods of" record on
Yellowstone R.WerOCCUrIVIII in 1918, 1943, 1944, 11967, 1974, 1975, and 201 L
Laurel entered the regular phase of the NFIP Oil January 6, 1983.
2) Mitigation Grants Notes:
Yellowstone County and the City of Laurel adopted Multi-.) urisdictional Pre -Disaster
INTiligation Plan Update in 2012. The community is working on several grant
Opportunities to assist in, the relocation and update to the water intake system. The
community is closing out the riprap project on Riverside Park.
There is a concern on the ongoing erosion issues downstream of the briclue and near
11
Rive= -side Park. The community would also like to get an example of a Recovery Plan to
start putting together.
3) Other Findings Notes:
The conimunity is interested in all training opportunities to assist the planner/floodplain
administrator. NIs. Sears briefly discussed floodplain training opl)ortuni ties to include
DNRC, Y;MH, and ANIFNI cojifermco. Noel wa< able to attend the ANNIF)J cout'crence
that v,,,as holdhi Fairmont.
4) Genvi,al CAV Notes
The fh1lowirig Community Assistance Visit Report narrative has been prepared by "Traci
Scars %vith the Niontana Department of NNaturA Resources aild ("IbrIservafimi (Y)NRC).
Traci met with Noel Eaton the Plarincr and Floodplairi .administrator foi- the City of
Llaurel on January 4, 2016) to conduct CAV and Dasic, Floodplain traiiiing. Floodplaiii
imitori'a"s wire distributed and discussed.
the last (,'AN! for the comn-amity occurred on June 16, 2013. As of Jaiivary 4, 2016 CIS
TMAX[MCC OVCrViOVV ShOWS that there are CUITCEtIV 13 floodplain policies in plac;for this
,III, un
C0, 2 1ity-and I I paid losses.
-5) F.O. .1 f 98 Notes:
ruderal ,,tct.ivities/p.i-o.jects need to consider floodplain requirernOnts in the design and
project construction. Also, the community is aware that prior to issuing a permit, they are
required to make SUrC, adl other applicable (federal. slate. and local agency) applications
L111d permits have fiectl received/issues for proJeOLS located in the designated floodplaiii.
6) Comimmitv Action Needed Notes:
I
A. The coMnaunity needs to
coiitimic to provide information ora the mitigation,
enforcement and permit activities in the SFHA.
B. The community will need to update their ordinance to the 20H inodel and include the
210 16 LOMR.
C. DNRC Floodplain program �villl continue to work with Noel on training; for mappingz:1 C-1
products and tools.
D. DNRC wili send a copy of the FIS to the community and work with Laurel on the
ordinance:. update.
F,;. DNRC will provide additional information on floodproofing for the applicant and the
COP11111,111iLy.
J�. DRC: wil 1 provide in example of a Recovery Plan to the community.
G. The community should continue to educate landowners about permit requirements
and development practices along the river and in designated floodplains.
1-1. Additional outreach and education should be perfonned arinually throughout the
counijuid-ty to highlight the benefits of flood insurance.