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City Council Packet 04.17.2018
NEXT RES. NO. R18-15 NEXT ORD. NO. 018-01 CITY OF LAUREL CITY COUNCIL AGENDA TUESDAY — APRIL 17, 2018 — 6:30 P.M. WELCOME ... By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has specified times for citizen comments on its agenda -- once following the Consent Agenda, at which time citizens may address the Council concerning any brief community announcement not to exceed one minute in duration for any speaker, and again following Items Removed f om the Consent Agenda, at which time citizens may address the Council on any matter of City business that is not on tonight's agenda. Each speaker will be limited to three minutes unless the time limit is extended by the Mayor with the consent of the Council. Citizens may also comment on any item removedfrom rom the consent agenda prior to council action, with each speaker limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. If a citizen would like to comment on an agenda item, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker- is limited to three minutes. Any person who has any question concerning any agenda item may call the City Clerk -Treasurer's office to make an inquiry concerning the nature of the item described on the agenda. Your City government welcomes your interest and hopes you will attend the Laurel City Council meetings often. 1. Pledge of Allegiance. 2. Roll Call of the Council. 3. Approval of Minutes of April 3, 2018. 4. Correspondence. 0 Laurel Chamber of Commerce minutes of March 8, 2018; Laurel Chamber of Commerce Agenda of April 12, 2018. 5. Council disclosure of ex parte communications. 6. Public Hearing. 7. Consent Items. NOTICE TO THE PUBLIC The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will first ask the Council members if any Council member wishes to remove any Item from the Consent Calendar for discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of this Agenda under "Items Removed frons the Consent Calendar. " (See Section 12.) The entire Consent Calendar, with the exception of items removed to be discussed under "Items Removed from the Consent Calendar, " is then voted upon by roll call under one motion. a. Claims for the month of April 2018. b. Clerk/Treasurer Financial Statements for the month of March 2018. C. Approval of Payroll Register for PPE 4/8/2018 totaling $177,752.81. d. Receiving the Committee/Board Minutes into the Record. 1) Budget/Finance Committee minutes of April 3, 2018. 2) Council Workshop minutes of April 10, 2018. 3) Corrected Park Board Minutes of March 1, 2018. 4) Library Board minutes of March 13, 2018. 5) Public Works Committee minutes of March 19, 2018. 6) Emergency Services Committee minutes of March 26, 2018. 8. Ceremonial Calendar. 9. Reports of Boards and Commissions. 10. Audience Participation (Three -Minute Limit). Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. Comments regarding tonight’s agenda items will be accepted under Scheduled Matters. The duration for an individual speaking under Audience Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. 11. Scheduled Matters. a. Confirmation of Appointments. i. Appointment of Taryn Massa to Emergency Services Committee b. Resolution No. R18-15: A resolution accepting an easement from the Nutting Drain District for the purpose of creating a publicly dedicated easement over district-owned property for the construction and/or installation of public improvements within the Iron Horse Subdivision. c. Resolution No. R18-16: A resolution approving amendment No. 3 to the previously adopted Task Order No. 29, authorizing Great West Engineering to perform services relating to the City’s Water System Improvement Project. d. Resolution No. R18-17: A resolution of the City Council establishing fees and charges for the City’s swimming pool for the 2018 season. e. Resolution No. R18-18: A resolution authorizing the Mayor to submit comments on the City of Laurel’s behalf regarding the Draft Yellowstone River Recreation Project Priority Plan. 12. Items Removed From the Consent Agenda. 13. Community Announcements (One-Minute Limit) This portion of the meeting is to p rovide an opportunity for citizens to address the Council regarding community announcements. The duration for an individual speaking under Community Announcements is limited to one minute. While all comments are welcome, the Council will not take action o n any item not on the agenda. 14. Council Discussion. Council members may give the City Council a brief report regarding committees or groups in which they are involved. 15. Mayor Updates 16. Unscheduled Matters. 17. Adjournment. DATES TO REMEMBER: Laurel Urban Renewal Agency - Monday, April 16th @11:00 a.m. Council Conference Room Public Works Committee - Monday, April 16th @ 6:00 p.m. Council Chambers Budget/Finance Committee - Tuesday, April 17th @ 5:30 p.m. Council Conference Room Emergency Services Committee - Monday, April 23rd @ 5:30 p.m. Council Chambers Council Workshop - Tuesday, April 24th @ 6:30 p.m. Council Chambers Laurel Airport Authority - Tuesday, April 24th @ 7:00 p.m. Laurel Airport Tree Board - Thursday, April 26th @ 9:00 a.m. Council Conference Room The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406 -628-7431, Ext. 2, or write to Bethany Keeler, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. APRIL 3, 2018 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Tom Nelson at 6:30 p.m. on April 3, 2018. COUNCIL MEMBERS PRESENT COUNCIL MEMBERS ABSENT: OTHER STAFF PRESENT: Emelie Eaton Heidi Sparks Bruce McGee Richard Herr Scot Stokes Iry Wilke Richard Klose Bill Mountsier None Tim Reiter, Utility Plan Supervisor Mayor Nelson led the Pledge of Allegiance to the American flag. Mayor Nelson asked the council to observe a moment of silence. MINUTES: Motion by Council Member McGee to approve the minutes of the regular meeting of March 20, 2018, as presented, seconded by Council Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. CORRESPONDENCE: None. COUNCIL DISCLOSURE OF EX PARTE COMMUNICATIONS: None. PUBLIC HEARING: None. CONSENT ITEMS: • Claims for the month of March 2018 in the amount of $ $31,699.01. A complete listing of the claims and their amounts is on file in the Clerk/Treasurer's Office. • Approval of Payroll Register for PPE 3/25/2018 totaling $142,011.20. • Receiving the Committee/Board/Commission Reports into the Record. --Budget/Finance Committee minutes of March 20, 2018, was presented. --Council Workshop minutes of March 27, 2018, was presented. --Tree Board minutes of March 15, 2018, was presented. --Laurel Urban Renewal Agency minutes of January 25, 2018, was presented. --Laurel Airport Authority minutes of February 27, 2018, was presented. --Laurel Urban Renewal Agency minutes of March 19, 2018, was presented. --Tree Board minutes of March 29, 2018, was presented. The mayor asked if there was any separation of consent items. There was none. Motion by Council Member Eaton to approve the consent items as presented, seconded by Council Member McGee. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. Council Minutes of April 3, 2018 CEREMONIAL CALENDAR: None. REPORTS OF BOARDS AND COMMISSIONS: None. AUDIENCE PARTICIPATION (THREE-MINUTE LIMIT): None. SCHEDULED MATTERS: • Confirmation of Appointments: None. • Resolution No. R18-13: A resolution of the City Council authorizing the Mayor to sign a contract with the Billings Family YMCA for the operation and management of the City of Laurel Municipal Pool. Motion by Council Member Sparks to approve Resolution No. R18-13, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. Resolution No. R18-14: A resolution approving a Task Order authorizing Kadrmas, Lee & Jackson, Inc. for services relating to the City's East 61h Street reconstruction project. Motion by Council Member Klose to approve Resolution No. R18-14, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. • Motion to approve consideration by Staff, an application to annex property constituting less than one half of a City BIock: Lots 1-6, Block 7, Nutting Brothers Subdivision. Motion by Council Member Herr to approve consideration by Staff, an application to annex property constituting less than one half of a City Block: Lots 1-6, Block 7, Nutting Brothers Subdivision, seconded by Council Member Mountsier. There was no public comment. Mayor Nelson clarified that voting for this motion would allow the applicant the ability to proceed to City/County Planning Board and continue the annexation process. Likewise, voting against this motion would deny the applicant the ability to proceed to City/County Planning Board. The annexation policy states the minimum land size to be considered for annexation is one city block or 2.06 acres. In this case, the owner owns more than one city block, but the developer only wants to annex half of one city block. Council Member Herr requested a roll call vote to be taken. A roll call vote was taken on the motion. Council Members Sparks, Herr, Wilke, Mountsier, Klose, Stokes, McGee, and Eaton voted nay. Motion failed 0-8. • Motion to approve Council Member Mountsier to be absent from the City of Laurel for more than ten days (LMC 2.12.060) Motion by Council Member Wilke to approve Council Member Mountsier to be absent from the City of Laurel for more than ten days (LMC 2.12.060), seconded by Council Member Stokes. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. ITEMS REMOVED FROM THE CONSENT AGENDA: None. - - COMMUNITY ANNOUNCEMENTS (ONE -MINUTE LIMIT): None. COUNCIL DISCUSSION: Council Member Mountsier asked for two updates to be placed on next week's Workshop agenda. He would like an update on the sign by the High School and an update on the leveling of manholes on 1St Avenue by the Post Office. Council Minutes of April 3, 2018 Council Member Stokes stated Park Board would meeting Thursday, April 5`h at 5:30 p.m. in Council Chambers. Council Member McGee asked for a discussion item to be placed on next week's Workshop agenda. Emergency Services has asked to bring forward discussion regarding a survey of our community in regards to Emergency Services in Laurel. Council Member Eaton stated that Public Works Committee will meet April 16`h at 6:00 p.m. in Council Chambers. She also clarified that there was confusion regarding the start time of Budget/Finance Committee, they will continue to meet at 5:00 p.m. until otherwise stated. The next meeting is scheduled for April 17`h at 5:00 p.m. in Council Chamber Conference Room. MAYOR UPDATES: Mayor Nelson gave an update on the Executive Workshop in Polson last week. It is difficult to find a City similar to Laurel. Most cities our size are also their County seats. Belgrade is the closest City to be approximately the same size and not be a County seat. He talked with Belgrade's Mayor regarding how they work their Ambulance Service. They do have an Ambulance district, but they are also located closer to Bozeman. He spoke with Glendive regarding how they run their Ambulance Service. They support their entire County and are making money from this service. In both cases, their volunteers are close and able to provide prompt service. Neither has a safety levy in place but focused on billing. He will continue to follow up with both these communities to see if any of their solutions will work for Laurel, once all questions have been asked those responses will be forwarded to the Emergency Services Committee for review. There have been some small changes in the Ambulance; they are recent, so there is no data if those changes have made an impact. Mayor Nelson requested an update on intake after the update given at last week's Workshop was not favorable. Tim Reiter, Utility Plant Superintendent, gave an update on what they have done with the intake over this past week. When both lines were opened, it was discovered that sediment had covered the screens. The Chief Operator asked if he could blow the lines to try to remove the sediment by pushing water out of the intake. Each time this process was done they were able to achieve more flow in the line. This process was done dozens of times. Currently, both lines are open, providing more water than the City needs. The actuator valve will control the flow, and allow for the operator to adjust from the control panel. The actuator valve is included in the SED Basin project. The screens on the intake are not clear of sediment. However, we have more water than the City needs at this time. The City will be able to inspect once the water levels drop later this year. Council Member Eaton asked for clarification on if one line or two is working. Mr. Reiter stated that both lines coming to the plant are open. Council Member Eaton asked for clarification why having one line open did not create a problem, but the second line open created sediment on the screens. Mr. Reiter stated that sediment has been building all winter. Council Member Eaton stated that there was adequate water with one line. Mr. Reiter clarified that all winter both the new and 2003 intakes were online. We had adequate water using both. Council Member Eaton questioned if they found the issue when they tried to run off just the new intake. Mr. Reiter clarified that when those lines were charged, it was discovered that there was not — adequate water coming into the new intake. One line has been shut to maintain the pumps. Council Member Eaton questioned if the line that was open was feeding the slush melting heaters. Mr. Reiter clarified that the line open was feeding into the plant. The second line was used to keep the well pump full during the winter to supply water to the heater. Council Minutes of April 3, 2018 Mayor Nelson stated once the weather is nicer there will be a tour of the Water Plant to show Council what they are talking about in regards to the intake. Mr. Reiter clarified that the process of blowing out the screens had cleared some of the debris away. The intake was buried in significant sediment last fall. The water is not clear enough to visually see the intake at this time. The deck wash flows are still plugged as the operators are unable to blow them out. Council Member Wilke questioned if they have consulted with our Engineering firm to find a solution and would there be problems next year? Mr. Reiter stated that they need to wait till low flow and there is no way to know what will happen in the future. Right now they are waiting to see what spring runoff will take care of. Mayor Nelson stated that this is not unusual to have maintenance on the intakes as they are located in the river. This is the first year running the new intake. The City is working with Great West to find possible solutions. He reminded Council that FEMA and DEQ directed where the intake could be placed. UNSCHEDULED MATTERS: None. ADJOURNMENT: Motion by Council Member Mountsier to adjourn the council meeting, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. There being no further business to come before the council at this time, the meeting was adjourned at 7:12 p.m. Brittney Mo rma Administrative Assistant Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this 17'h day of April 2018. Thomas Nelson, Mayor Attest: Bethany Langve, Clerk/Treasurer � ', I I I \�� L:= Ll \:I ii=i AFF CITY OF LA RM [�Msll =1 I Board Meeting Minutes The Meeting was held on March 8, 2018 at Log Cabin. In attendance were: Executive Board Members: President - Carrie Smith, and executive secretary- Marcia Hafner and Chamber Assistant Camilla Nelson. Directors: Beth Hoferer, Patsy Woody, Katie Whitmoyer, Renee Studiner, Lori Hodges, and Billie Lehman Members: Mary Lou, and Dave Wilson Carrie called the meeting to order. The minutes were approved: Renee, Billie 2nd Bills to be presented for payment: done to date Temple Display paid $1,149.35 Old BUSINESS • July 4th- 22 vendors have paid and have had calls from others! • Lunch & Learn- Facebook Lunch & Learn will be April 18' at 12pm. We would like to advertise in the Outlook if we have any extra openings. Mary Lou, Renee and Carrie all asked to be signed up for it. Free to chamber members, $10 for non-members • Set Committee meeting dates- • Audit: March 22nd • Budget, March 29th • By -Laws: April 19th 11am • Scholar -ship: May? New BUSINESS • Meet your City Council- The Outlook asked if we would like to help host a monthly meet your city councilperson, like they have in Billings. It was discussed that we need more information on this from the Outlook Ribbon cuttings- • Domino's Pizza- March 14th at 3:14pm. It is national PI day so everything is centered around 3.14 • Midway Auto Sales- March le at 4:30pm, BAH after • Dickey's Barbecue- March 21St at 10:30, will be having a lunch special that day OPEN FORUM • Crossings Open House- Summer concert will be June 21st, Wylie & the Wild West band will be performing. Beth will be going around looking for sponsors • Ice Dam- We are having issues with the ice dam again this year, the city came over to look at it and are discussing what do about it. Business after Hours — • March- Midway Auto Sales- and ribbon cutting • April 2618 _Exchange Club & KC's Palace • May- Thomae • June- Kona Ice would like to do something with someone Agenda Laurel Chamber of Commerce April 12th, 2018 at Guadalajara Moment of Silence Presentation of minutes: Guest Sneaker - Financial Report Yellowstone Checking - $ 73,371.54 Altana CD $ 8,235.96 Altana Saving $ 748.31 Christmas Repair Fund $ 655.96 TOTAL $ 83,011.77 Bills to be presented for payment: - done to date Payne West (Bond Ins) $ 125.00 OLD BUSINESS • July 4th- 22 vendors have paid and have had calls from others. Food vendors are full. Theme & Grand Marshall • Lunch & Leann- Facebook Lunch & Learn will be April 181h at 12pm. Free to chamber members, $10 for non-members • Committee meetings - o Audit: March 22nd - Brent report. o Budget: March 29th - Sandy report. • By -Laws Committee - Meeting will be April 19th at 11am. NEW BUSINESS - • Southeastern Montana Tourism Region - Has asked us if we would help host their regional luncheon. April 24th, Tuesday 10am-3pm. We arrange for them to see a local point of interest, give a small speech and arrange for the place. The Best Western already said OK. Ribbon Cuttings Billings Seafood Guy - April 17th, at 3:00 in the Chamber parking lot. • Laurel Exchange Club - April 19th, 4:30 at KC's Palace before the Business after Hours. OPEN FORUM - Business After Hours - If you would like to host an event, please contact the Chamber. o April 2018 -_Exchange Club & KC's Palace o May- Thomae o June- Maurer Chiropractic o July -_Kona Ice and the Crossings o August - Harmony Next Meeting -May loth - Fowl Play, APR - 9 ?.010 LL—�� MINUTES BUDGET/FINANCE COMMITTEE APRIL 03, 2018 5:30 P.M. CONFERENCE ROOM MEMBERS PRESENT: Emelie Eaton Richard Klose Scot Stokes Bruce McGee OTHERS PRESENT: Tom Nelson Bethany Langve Chairwoman Emelie Eaton called the meeting of the Budget/Finance Committee to order at 5:30 p.m. The next regular Budget/Finance meeting will be on Tuesday, April 17, 2018 at 5:00 p.m. The minutes of the March 20, 2018 meeting were reviewed. Richard made a motion to approve the minutes, Scot seconded the motion, all in favor, motion passed. Claims entered through 03/30/2018 which totaled $31,699.01 were presented to the committee. Emelie reviewed both the Claims Detail Register and the Check Register to ensure accuracy. The Committee questioned the Rotary Dues, Fire Chief Uniform and who Laurel Power Systems, Inc. was. As the Mayor was not present during this discussion questions regarding Rotary and the Fire Chief uniform were held until the Mayor arrived. After the Mayor arrived he explained that Rotary was a place for business men and women to meet. He feels that Rotary is one location for the City of build goodwill with the community and keep current on events. The discussion regarding the Fire Chief's uniform was placed on the next Budget Finance meeting agenda. Richard made a motion to approve the claims, Scot seconded the motion, all in favor, motion passed. Two purchase requisition were presented. The first purchase requisition was from the Police Chief to change out the lighting in the Police Department to LED lighting. There was a brief discussion by the Committee regarding the amount of money that would be saved annually going to LED lighting. Bruce made a motion to approve the purchase requisition for LED lighting in the Police Department, Richard seconded the motion, all in favor, motion passed. The second purchase requisition was from the Public Works Department for the new 72" lawn mower. The Committee asked if the mower was a budgeted item through the CIP. The answer was no, the lawn mower was not a budgeted item. The mower is a necessity, but it was not budgeted for the Fiscal Year 2017-2018. The Committee stated that the Public Works Department should have noted that need for the mower prior to the 2017-2018 budget and included it in the budget. Bruce made a motion to approve the purchase requisition for the 72" Lawn Mower, seconded by Scot, all Committee members voted nay, motion failed 0-4. The Comp/OT report for PPE 03/25/2018 was reviewed by the Committee. The Committee questioned the continued overtime and or comp time accrual by Brittney. There has been no discussion regarding her continued comp time accrual between Brittney's department head and the Mayor. The Payroll Registers for PPE 03/25/2018 totaling $142,011.20 was reviewed by the Committee. Richard made a motion to recommend Council approval of the payroll register, seconded by Bruce, all in favor, motion passed. Clerk/Treasurer Comments: Bethany stated that she questioned her auditing team regarding movement of Water reserves from the operating cash account into the replacement cash account. After she received guidance from the auditors she then met with the Mayor and it was decided to move $3,000,000 into the replacement cash account. These reserves are to help fund the SED Basin project and other replacement projects. Mayor's Comments: The Mayor stated that the SED Basin project is moving forward. The funding for the project looks to be ok but he wants to go over the engineering with staff and Great West The 2003 intake is off at this time and is being used to expel excess water. The SED Basin project involves a valve that will meter open and closed to restrict the amount of water that enters the plant. The Committee asked if the new intake is currently working and the Mayor stated that it is. The City did not receive any acceptable applications for City Planner, so the job is still open. The City did receive several strong applications for the CAO position. All the new business cards are in and council should have received theirs. The Laurel Outlook will be hooking up a cable to the City's sound system to improve the sound broadcast through Facebook Live. 'Me Outlook will be removing the cable after each meeting. Other: For next agenda: Fire Chief Uniform Rotary Dues The meeting adjourned at 6:25 p.m. RpeJI-lay submitted, Beth tted, Beh Langve, Clerk/Treasurer MINUTES COUNCIL WORKSHOP APRIL 10, 2018 6:30 P.M. COUNCIL CHAMBERS A Council Workshop was held in the Council Chambers and called to order by Mayor Tom Nelson at 6:30 p.m. on April 10, 2018. —x Emelie Eaton —x Heidi Sparks @ 6:35 p.m. x Bruce McGee x Richard Herr x Scot Stokes x Iry Wilke x Richard Klose Bill Mountsier OTHERS PRESENT: Kurt Markegard, Public Works Director Bethany Langve, Clerk/Treasurer Judge Jean Kerr, City Judge Chad Hanson, Great West Engineering Public Input Jason Summers, 304 Cedar Avenue #3, thanked the Mayor for his work on the concerns he has previously brought forward. Mayor Nelson stated that he is working on a new website, and the hope is to be able to post articles, like the one recently in the Outlook, to our website. General Items ® Appointment of Taryn Massa to Emergency Service Committee. Mayor Nelson stated the only letter of interest received for the vacancy on Emergency Services Committee was from Taryn Massa. He asked Ms. Massa to introduce herself to Council. Ms. Massa, 304 Cedar Avenue #3, introduced herself to Council and thanked Council for consideration to fill the vacancy. She questioned when the next Emergency Services Committee meeting would be held. Emergency Services Committee meets on the 4th Monday of each month unless otherwise noted, at 5:30 p.m. The next meeting will be held on April 23rd at 5:30 p.m. in Council Chambers. Executive Review ® Resolution — Accept Easement Agreement from Nutting Drain District Kurt Markegard, Public Works Director, stated that during his meeting with Forrest to determine outstanding items it was discovered that an easement between the Nutting Drain District and the City of Laurel had been filed with the County. This easement will allow the developer of the Iron Horse Subdivision the ability to build the road to begin Phase I1 of the subdivision. The City Attorney was contacted in regards to what steps if any, the City would need to complete. It was advised for Council to accept this easement. It was questioned who would be responsible for paying for the bridge over the ditch. Council Workshop Minutes of April 10, 2018 The developer is responsible for all public infrastructure within the development. This ditch is not large and should only require a culvert. It was stated that the developer had brought forth concerns regarding the timing of being able to move forward with Phase lI of this development. It was questioned if Council will see Phase II come to fruition soon. Mayor Nelson responded that he is working with legal counsel to resolve any issues and possible miscommunications with the developer at this time. Once all issues are resolved, then Phase II can proceed. It was questioned since this easement has already been filed if this resolution is a formality. Correct, this is a formality. Approximately the same time this easement was filed, the City's Chief Administrative Officer was in the process of leaving. The original copy of this document was found in a pile of paperwork given to the Clerk/Treasurer during this time. Resolution — Amendment No. 3 to Task Order No. 29 — Water System Improvement Laurel Engineering Services On -Call Great West Engineering, Inc. Project No. 2-07128. Chad Hanson, Great West Engineering, stated that this past January he had met with Kurt, Tim, and Nathan to review the plans for the SED Basin project, per request. This group looked for any items that could be removed from the project, become additive alternates, or any cost-saving efforts they could find, taking into account the cost saving measures as well as the unit prices off of the bids from last year, with a three percent inflation increase, a cost estimate was compiled. The three percent increase should account for the increase in the price of aluminum and steel due to the recent tariffs that were imposed. It is unclear how these tariffs will affect the steel and aluminum prices. The amendment presented to Council is to move forward to bid and construct this fall. The majority of the cost of this amendment is to make the changes to the plans before going out for rebid. Clint Kampar, of Rosebud Engineering, is retiring. He has been the integrator for both the Water Treatment Plant and the Waste Water Plant; this is the computer system that runs both plants. In the past Great West Engineering specified the proprietary provider, being as he is retiring Great West's Electrical Engineer will need to specify in more detail of the existing system so outside integrators can effectively bid the project. This amendment includes through construction costs as well as post -construction costs. This would include items such as an on-site inspector, reviewing submittals, answering all contract questions, progress meetings, record drawings, warranty work, etc. It was questioned if the $1.3 million is included in the $5 or $6 million that was bid for the project. Some of the $1.3 million has already been paid to Great West Engineering, this amendment if for $675,000 for bidding and support during construction. This is in addition to the actual construction cost for the project. It was questioned what the estimated total cost for the SED Basin project is. Bethany Langve, Clerk/Treasurer, stated that total cost including the Cherry Hills booster station is $9.697 million. Funding for this project is as follows: $500,000 from a TSEP grant, $125,000 through a DNRC grant, $2 million from the City's cash reserves, $1.8 million from the CHS donation, $100,000 from CHS, and the remainder will be a loan from the State. If this project is not awarded by 12/31/2018, the City will lose the approximately $2 million in CHS donations. If the City were to 2 Council Workshop Minutes of April 10, 2018 replace the SED Basins in the future, the City would be responsible for making up for those donated monies. It was questioned if Great West Engineering would be in charge of applying for the TSEP and DNRC grants. Those services have already been rendered. They were applied for and approved for both the TSEP and DNRC grants. This amendment is specifically line items E, F, and K. The summary includes the work that has been completed to date. It was questioned what the increase in construction cost is. There is no simple answer to this question. The construction cost has been raised three percent from the bids obtained last year. The $50,000 to revise the project falls within industry standard of ten percent of the project; this fell approximately 8.4 percent. It was questioned if this project is costing the City more now than it would have had the City approved the SED Basins project the first time it was before Council. That is not necessarily the case when the City bid the project previously it was not a competitive bid environment. Currently, the bid environment is very competitive. The lowest bid last year was approximately $7.4 million, with costs reduced to $6.5 million. It was questioned if the cost of the project went from $6.5 million to approximately $9.5 million. It was clarified that the $9.697 million is the total cost for the project. The $6.5 million was just the construction cost of the project. It was stated that it seems to be a pattern when a project is not approved the first time it is presented to Council, it ends up costing the City more in the long run. It will be interesting to see after this project is bid, how it compares to the cost the previous year. It was clarified that the amount before Council tonight will not be spent unless the project moves forward. The financial stability of the City is significantly better; the reserves are back up. With the expected expenditure of $2 million, there will still be $1.96 million left in the cash reserves. The City has recouped some money from FEMA. When the Council was reviewing this project last year, the City did not have the $2 million to contribute. It was stated that SED Basins are still in need of replacement, and have been in need for many years. The City will need to replace the SED Basins at some point regardless. Approving the project the first time around could have saved the City some money. It was noted that Council Member McGee was the only Council Member to vote to approve this project when it was before Council last year. If Council chooses not to move forward with the replacing the SED Basins and a catastrophe occurs, which has been over 60 years in the making, the donated funds from CHS will not be available. CHS made it very clear they will not grant the City another extension. It was questioned if the Council wants to risk having to repair the SED Basins in an emergent situation. It was clarified that when this project first carne to Council, those funds were not readily available. The City knew funds were coming but did not have them in possession. There was discussion on whether it would have been feasible to move ahead with the project last year not knowing when the funds would Council Workshop Minutes of April 10, 2018 be received. It was stated that the project would have cost $6.5 million if the City would have moved forward last year vs. $ 9.697 million. It was clarified that increase was from $6.5 million to $7.475 million. The $9.697 million figure is reference to the cost of the entire project. The cost increase is approximately $900,000 difference in construction costs. Some of the other costs included in the $9.697 million figure have gone up since last year as they are proportional to the cost of the project. It was questioned if the Cherry Hills lift station was included in the $6.5 million bid brought forward to Council last year. It was clarified that the Cherry Hills lift station was not included in the project score last year, as it is a small project, however it has always been part of the project and part of the grant applications. The Cherry Hills lift station was budgeted in this Fiscal Year 2017-2018 budget. The expected cost of the lift station is $207,000 with the purchase of land for approximately $40,000. ® Resolution — Pool Fees Kurt Markegard, Public Works Director, stated the recommendation to change the pool fees came from Park Board. These fees were included in the Schedule of Fees at one point in time but were removed so Park Board could discuss the rates closer to pool season. The current rates are $2.00 per day with $1.00 on Sunday. There is also books of pool passes that discount each pass to $1.50 instead of $2.00. Park Board discussed with other communities what they charge for their pool entrance fees. Park Boards recommendation is as follows: under 5 years of age with a paying adult — no charge, ages 5 years and older -$3.00 per day, Individual membership - $40.00 for the season, and family membership for up to six immediate family members - $75.00 for the season. The goal of Park Board was to increase visitation to the pool. In order to best serve the community, all three on-call supervisors are certified pool operators. ® Council Issues o Update on 2011 Yellowstone River flooding event There is no update at this time. Mayor Nelson stated that on May 22nd, 2018 the Council will take a field trip to the Water Treatment Plant and see what Kurt has been giving updates on. There will be drawings to explain further how the intake works. Council will be asked to meet a bit earlier than usual, so there is plenty of light to do the tour. Iry stated that he works until 5:30 p.m. and most likely will not be able to meet too much earlier than the standard start time. This tour is expected to take approximately a half hour to an hour. The meeting with MMIA and the City Attorney will be held as a special meeting. The date and time of this meeting has yet to be determined. o Sidewalk Program Update — Scot Scot clarified that he was asking for an update on the sidewalk replacement program, in which residents who need their sidewalks replaced can choose to pay upfront or have the cost assessed on their taxes. 11 Council Workshop Minutes of April 10, 2018 Due to the change in personnel, the Code Enforcement Officer was unaware how the program worked. There was clarification towards the tail end of the budget cycle. However, at this point, it was too late to bring forward any applicants for the Fiscal Year 2017-2018. The Code Enforcement Officer is working with the Clerk/Treasurer to be able to present applicants this next budget cycle. Residents who had previously had their sidewalks replaced will continue to be assessed. They can be assessed for up to twelve years. There is $62,177.48 available for sidewalk replacement. Residents can volunteer for this program or per ordinance be told a particular section is in need of replacement given the option to either pay up front for that replacement or become part of this program. o Sheriff's Community Service Program Update — Scot Scot clarified that in the past this program was brought before the Council and it was deemed not feasible at the time. There was concern regarding the types of people who would be doing community services within our community. There were concerns about what costs the City would incur. Judge Jean Kerr, City Judge, was present to answer any questions the Council may have had. She clarified how this program works and why it could be a benefit to the cominunity. There is a $25 application fee to be accepted into the program; this covers their paperwork and workman comp. The applicant cannot be a violent offender, felonies, etc. Once accepted into the program, there is an additional $25 fee to work their 8 -hour shift, which covers their uniform, lunch, and water during their shift. They are expected to work an 8 -hour shift. For this shift, they receive $150 taken off of their fines amount. A person can choose to spend a day in jail to pay $75 worth of fines. Someone who is in this program essentially gets two days' worth of jail time for one 8 hour shift. The City would be responsible for checking on these participants during the day. They do not need direct supervision. If they walk off, they will be placed in jail to pay the rest of their fines off. They will also not be allowed to continue with the program. Currently, the check-in is at the jail, but the program was willing to create a check in at our local Police Department. A few years ago Judge Kerr had applied and was approved for a grant a while ago to purchase tools, such as shovels and rakes, for a program like this. Mayor Nelson wanted to explore what costs the City would have to incur to move forward with this program. He would also like to speak with Union Employees on what work they would be ok with people in this program completing. Once all questions have been answered this matter will be sent to Emergency Services to further discuss the details prior to sending a recommendation to Council. Scot expressed his interest in having Park Board look into this program instead of Emergency Services under a later agenda item. o Sign at High School Update — Bill Kurt Markegard, Public Works Director, showed Council a picture of the sign, it has been set and placed. There was concern about placing the sign in the concrete, one because of the temperature and two because it would limit the School Districts ability to easily remove snow in the winter. The City worked with the School District and placed the sign in the grass to solve both issues. The picture of the sign is attached to these minutes. It was questioned if someone were to park between the sign and the corner if they would receive a ticket. It was stated then yes; they would receive a ticket because it is an enforceable sign. o Manhole cover leveling by Post Office — Bill Kurt Markegard, Public Works Director, stated that last year the City was trying a new product to rehab the sewer manholes. During this process, those manholes were leveled. The City prioritized the W1 Council Workshop Minutes of April 10, 2018 manholes that needed the lining the most in detennining which manholes to consider in the scope of the project. The two near the Post Officer was not considered a priority like those south of them and were therefore not included in the project. The City will continue to work on prioritizing the manholes that are in most need of rehabilitation. After the liner is placed the top edge is encased in concrete, which is used to level the manhole. Because of this fact it is in the City's best interest to pair both the rehab and leveling services together. Another factor being taken into consideration when selecting which manholes to rehab is when the street is slotted for replacement, the new road surface may be at a higher elevation than the existing level of the manhole, creating the same problem. Manhole lids rest on rings. These rings keep the lid on the street surface. In replacing the manholes on East Main Street, some of those rings were severely deteriorated. The cost to just level the manhole is approximately $1,400. Many of the manholes in Laurel are 22 inches in diameter. The current standard is 24 inches in diameter. During the rehab process on East Main Street, those 22 -inch diameter manholes were increased to the standard. The City did keep the old manhole lids in case one is damaged or missing. The pictures of the condition of the manholes that were recently replaced are attached to these minutes. It was questioned if the leveling would need to wait for the street replacement project that is done every two years. Not necessarily, the scheduling of a street rebuild is only one factor used to select which manholes to replace The City will work to have the manholes identified so that when the contractor is in our area the work can be approved by Council. Otherwise, there would be additional costs for mobilization. It was questioned if we know what the lifespan is for the leveled manholes. The manholes are surrounded by concrete, which will last quite a while. What is unknown is how the de-icer in the sand, that is put down each winter, will affect the concrete. The ones done last year have held up very well. It was questioned why the manholes were not leveled when the State redid l' Avenue. The State milled the asphalt and laid new asphalt down. They did not adjust any of the manhole elevations. The contract has already been approved. To have a change order to amend the amount to include more manhole leveling will take time. The Public Works Director will look into any options, but the contractor will be finished this week. However, these manholes could be included in next year's project. o Emergency Services Survey Idea — Bruce Emergency Services Committee had a presentation regarding the volunteer program that assists the Billings Police Department in small tasks, such as writing parking tickets, monitoring abandoned vehicles, etc. Emergency Services would like to poll our community to see if a program of this nature would be of interest to the coirununity. There was concern that an idea, such as this program may take considerable amounts of time and may never come to fruition. The Emergency Services would like to poll the community to see if this is a good use of their time. The purpose of the program is to take care of simple tasks in order to free up the time of Billings Police Officers. Council Workshop Minutes of April 10, 2018 Before being able to move forward and poll our community the City would need to look at how feasible this program would be. Items such as vehicles to drive and fully understand the cost associated with the program. While this town has been very successful in implementing programs run by volunteers, there is a significant shift in our culture and volunteers are becoming more difficult to find and keep. Scot expressed the interest for Park Board to take on the discussion of the Sherriff's Community Services Program. Mayor Nelson stated that he would investigate if this program is feasible for the City to implement prior to moving forward with the survey of our community. o Purchase benches and shade with interest from the Billie Riddle fund. In the early 2000's the City was gifted money from Billie Riddle's Trust Fund for the purpose of building a new pool. The City received a total of $99,733.23. In 2005 the City did a pool study for $7,197. In order to use the money for the pool survey, the City held a public hearing prior to voting to approve the use of those funds. Currently, these funds have accrued $19,546.67 of interest. The City Attorney was consulted on if the interest could be used to purchase benches and shade for the pool. The trust stipulates how the money from the trust can be spent, but does not address how the interest accumulated on the principal amount can be used. This is not a budgeted item and would require a budget amendment. The Clerk/Treasurer is working to determine if a public hearing will be needed for the budget amendment. These improvements most likely will not be ready for this pool season, but Council will be kept up to date on if this item can move forward in a timely manner. o Written comments on the draft Recreation Project Priority Plan The comment period has been opened for the Recreation Project Priority Plan. The entire document is 137 pages in length; the first 25 have been attached to these minutes. These pages include the scope of each project. Laurel's submitted projects rank number one, number two, and number six on the priority list. If the Council would like to respond as a whole, they would need to do so via resolution by April 30'l'. The Riverside Park campground request was initially $400,000; the conunittee reviewing and ranking each project reduced the potential award amount by $50,000. The Public Works Director asked for consideration to have those funds awarded back to the City. If a project lower on the list fails to meet the requirements, those funds may be reallocated to that project. Some projects may not be able to move forward due to land accusation. The Lions Club project, ranked number six, is planning to apply for a grant through Lions Club international, it requires a 1:1 match. They would like to use these funds to apply for the grant to obtain additional funds to upgrade the park further. Council expressed interest in having a joint letter drafted and brought forward for next weeks City Council meeting. Other Items There were none. Review of Draft Council Agenda for April 17, 2018 Council requested the letter in regards to written comments on the draft Recreation Project Priority Plan be added to next week's Council agenda. 7 Council Workshop Minutes of April 10, 2018 Attendance at the April 17, 2018, Council Meeting All in attendance will be present at the next City Council meeting. Announcements Mayor Nelson stated that the City Planner position is officially closed. The position will be opened this summer to include the job titles of City Planner I to Planning Director, with appropriate wage ranges, in hopes to receive a deeper pool of applicants. Planning services will continue to be performed by the City's Interim Planner, Forrest Sanderson until a replacement is found. The Mayor stated he would be monitoring what the City is spending each month to ensure the best use of funds. Mayor Nelson stated that per Councils interest in repairing the electrical work on the outside of the Horseshoe building he had approved the work to be completed. The cost to complete this work was $170.00. Mayor Nelson reminded Council to let the Administrative Assistant know if they are interested in attending the Elected Officials Boot Camp and Workshop. Please have your registration information to the Administrative Assistant by April 25`h at 5 p.m. Emelie gave kudos to the Laurel Public Library. The Library applied for the ELSA (Excellent Library Service Award) award. They met 31 out 34 criteria for this award, which is eight more than needed to be considered for the award. Emelie stated that a draft agenda had been made for next week's Public Works Committee meeting (April 16"' at 6:00 p.m.). The draft agenda does have eight agenda items currently, if Council has any agenda items, please send thein to the Public Works Director. RecoLynition of Emulovees • Bruce Lefler • Tiro Reiter • Kelly Strecker • Brenda Sell • Jodi Kinn 37 years on April 6`' City Shop 32 years on April 2" WTP 13 years on April 111h City Clerk 13 years on April 281h Police 1 year on April 24"' Police The council workshop adjourned at 8:36 p.m. Respectfully sub 'tted, Brittney Moo n Administrative Assistant NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items. DRAFT YELLOWSTONE RIVER RECREATION PROJECT PRIORITY PLAN Prepared By: THE YELLOWSTONE RIVER RECREATION PROJECT ADVISORY COMMITTEE m THE STATE OF MONTANA NATURAL RESOURCE DAMAGE PROGRAM Table of Contents 1.0 Introduction and Background......................................................................................................1 1.1 Yellowstone River Recreation Project Advisory Committee...........................................................3 1.2 Purpose and Scope of this Recreation Project Priority Plan...........................................................3 2.0 Development of the Recreation Project Priority Plan....................................................................5 2.1 Application Process.........................................................................................................................5 2.2 Public Participation..........................................................................................................................5 2.3 Criteria for Decision Making............................................................................................................7 2.4 Submitted Projects........................................................................................................................ 11 2.5 Prioritization of Restoration Projects, Funding Recommendations and Contingencies...............13 3.0 Project Implementation.............................................................................................................25 4.0 References................................................................................................................................ 27 AppendixA Criteria Evaluations.................................................................................................A-1 Appendix B Environmental Assessment Checklists......................................................................B-1 AppendixC Copy of Project Application......................................................................................0-1 List of Tables Table 2. Applications Submitted for Consideration...................................................................................12 Table 3. Ranking of Projects and Recommended Funding Amounts.........................................................14 List of Figures Figure1. Map of Injured Area......................................................................................................................2 1.0 Introduction and Background On or about July 1, 2011, a 12 -inch diameter pipeline (Silvertip Pipeline) owned by ExxonMobil Pipeline Company ruptured near Laurel, Montana, resulting in the discharge of crude oil into the Yellowstone River and floodplain (Figure 1— map). The discharge is estimated to have been approximately 63,000 gallons (about 1,500 barrels) of oil. The discharge occurred during a high-flow event, with oil affecting approximately 85 river miles and associated floodplain. The discharge, along with associated response activities, adversely affected natural resources within the jurisdictions of the United States and the State of Montana, the Yellowstone River and adjoining shorelines, including, but not limited to, the floodplain, shoreline, wetlands and other riparian areas, islands, fields, pastures, bottomlands, grasslands and shrublands. Overview of Settlement Agreement In September 2016, the United States and the State of Montana announced a settlement with ExxonMobil Pipeline Company and the availability of a restoration plan. The final Programmatic Damage Assessment and Restoration Plan and Environmental Assessment for the ExxonMobil Pipeline Company July 1, 2011 Yellowstone River OH Spill (restoration plan) was prepared by the State of Montana and the U.S. Department of the Interior, collectively acting as Trustees for the restoration of natural resources and public use services that were exposed and/or injured by the Yellowstone River oil spill (February 2017). The restoration plan specifically allocated just over $12 million in natural resource damages, plus interest, to restore, rehabilitate, replace, or acquire the equivalent of injured natural resources from the 2011 Yellowstone River Oil Spill. The Trustees paid particular consideration to the adequacy of the settlement to restore, replace, rehabilitate, or acquire the equivalent of the injured natural resources and services. Sums recovered in settlement, other than reimbursement of Trustees' costs, may only be expended in accordance with the restoration plan. Injured Resources and Restoration Alternatives In the restoration plan, the Trustees identified several categories of natural resource injury and human and ecological service losses that occurred because of the spill and response activities. Injuries to the following resources were described in the restoration plan: • Terrestrial/riparian habitat and supported biota, through exposure to oil and disturbance caused by response and cleanup activities. • Large woody debris piles, through exposure to oil and disturbance by response and cleanup activities. • Riverine aquatic habitat and supported biota, including fish injuries, caused by exposure to oil. • Birds, through exposure to oil and disturbance by response and cleanup activities, specifically injuries to cavity -nesting birds and American white pelican. • Human use service losses, including recreational angling and park use. Figure 1. Map of Injured Area Recreational Human Use Injuries Major impacts to recreational human uses occurred due to the presence of the spilled oil and because of the closure of facilities and river access for response and cleanup activities. Injuries to recreational human use are described in Section 3.3.5 of the restoration plan. More information about recreation injuries and damages is included in Appendix E of the restoration plan, Recreational Lost Use Analysis. Recreational human uses that were identified in the restoration plan include general recreation activities at parks or other recreation areas along the shoreline: walking, dog walking, running, cycling, nature and wildlife observation, photography, horseback riding, environmental education, hunting, picnicking, camping, and sightseeing. Water-based recreational activities identified in the restoration plan include: recreational fishing, motor -boating, paddling, floating, swimming, and boat -based hunting and trapping. Loss of access to the river, river access sites, and parks was the main reason for these recreational human use services losses. 1.1 Yellowstone River Recreation Project Advisory Committee In winter 2017, the Natural Resource Damage Program (NRDP) convened a Yellowstone River Recreation Project Advisory Committee (Committee) to prepare a recreation project priority plan, for approval by the Governor. The priority plan would identify how approximately $2.3 million in natural resource damage settlement funds, earmarked for the recreational human use injury category, will be spent on recreation projects on or along the Yellowstone River related to the spill. The Committee consisted of seven individuals: Appointed by Billings: Jim Ronquillo Appointed by Laurel: Kenneth E. Olson, Jr. Appointed by Yellowstone County: Gary Connelley John Moorhouse Bradley Shoemaker Appointed by the Governor: Kathleen Aragon Ted Lovec 1.2 Purpose and Scope of this Recreation Project Priority Plan This recreation project priority plan identifies preferred projects and funding amounts to meet the restoration plan goal of providing additional recreational human use opportunities to offset those lost due to the oil spill by improving city parks and public lands bordering the Yellowstone River, improving urban fishing opportunities adjacent to the Yellowstone River, and developing additional access locations or preserving existing access on the Yellowstone River. This recreation project priority plan includes compensatory restoration components for recreational human use service losses that address specific injuries associated with the oil spill. The overall goal of this recreation project priority plan is to identify projects that singly or in combination restore, rehabilitate, replace, or acquire the equivalent of injured recreational resources. Following consideration of public comment, the State will recommend a final version of this plan for consideration and recommendations by the Committee; to NRDP and the Governor. The Governor, as Trustee of the natural resources, after considering public input and the recommendations of the Yellowstone River Recreation Project Advisory Committee and the NRDP, will make the final decision on the recreation project priority plan to be implemented. This draft recreation project priority plan is organized as follows: • This introductory Section 1 describes the purpose and scope of this draft document and provides background on the site and the restoration planning steps that led to the development of this draft plan. • Section 2 describes the process used to develop the recreation project priority plan, the application process, public participation, and lists the selected restoration projects in the order of priority assigned bythe Committee. This section also includes a summary of the project evaluation criteria and how they are applied to the projects. • Section 3 is a summary of the recreation project priority plan implementation process. • Appendix A includes the criteria evaluations. • Appendix B includes checklist EAs for each project. • Appendix C includes a copy of the recreation project application. 2.0 Development of the Recreation Project Priority Plan The restoration plan identified the following goal for restoration of recreational human use injuries: Provide additional recreational human use opportunities to offset those lost due to the oil spill. The objectives identified for meeting this goal are: • Improving city parks and public lands bordering the Yellowstone River. • Improving urban fishing opportunities adjacent to the Yellowstone River. • Developing additional access locations or preserving existing access on the Yellowstone River. Recreational human use restoration project types and examples are discussed in Section 4.6.5 of the restoration plan, and include improving public parks and recreation areas, improving urban fishing opportunities, and increasing fishing access to the Yellowstone River. 2.1 Application Process The Committee and the NRDP developed an application process for soliciting recreation projects from the community for consideration. The Committee determined that the best way to solicit recreation project ideas was to request a project abstract application. The application is included in Appendix C. The applications were made available to the public on June 23, 2017 and were due on August 25, 2017. Governmental entities, private individuals, non-government private entities, and other private entities were eligible to apply. Applicants were permitted to submit more than one project proposal, but were required to submit a separate application for each project. Entities who proposed a project during the restoration plan comment period were requested to apply using this project abstract process. Eligible Projects Before submitting an abstract, applicants were encouraged to attend a project development workshop. The Committee and NRDP hosted three workshops in August 2017, described in more detail in the public participation section below. Eligible projects that were submitted for consideration include projects that are conceptual in nature and some that are ready to implement. 2.2 Public Participation The Committee and NRDP have engaged the public, local groups and organizations, and State and Federal agencies since starting to prepare this recreation project priority plan. The Committee and NRDP recognize the importance of public input and participation in the restoration planning process to better decision making. The development of this draft recreation project priority plan provided multiple opportunities for meaningful public participation. First, because the Committee members represent the community, input from the Committee serves as an avenue of public input. The Committee met six times between May 2017 and February 2018, and held three project workshops in the community, to solicit, evaluate, and rank the recreation projects included in this draft recreation project priority plan for submission to the public for consideration and comment. The Committee held its first introductory meeting on May 15, 2017, at the Yellowstone County Commission offices, with thirteen members of the public attending. The meeting was announced through emails to the NRDP 2011 Yellowstone oil spill project email list and was posted on the NRDP Yellowstone River 2011 Oil Spill web page. The second meeting to discuss how to solicit the public for recreational projects and an application was held on Monday, lune 12, 2017, at the Billings Southside Community Center at 901 S. 30th St. The Billings Gazette posted an article about the meeting on June 9, 2017. Eight members of the public attended the meeting on June 12. The meeting was announced with emails to the NRDP 2011 Yellowstone Oil Spill project email list and was posted on the NRDP Yellowstone River 2011 Oil Spill web page. On June 23, 2017, the Committee and NRDP solicited proposals from the public for a total of 60 days until August 25, 2017, when applications were due. The proposal application is included in Appendix C. Notification of this request for proposals was sent to the NRDP Yellowstone oil spill project email list, was posted on the NRDP Yellowstone River 2011 Oil Spill web page, and the Billings Gazette posted information about the request for proposals on June 26, 2017. The Committee and NRDP held three workshops at the Billings Southside Community Center, 901 S. 301h St., one on Wednesday, August 9, 2017, from 11:00 AM to 1:00 PM, and two on Tuesday, August 15, from 11:00 AM to 1:00 PM and 4:00 PM to 6:00 PM. These workshops were advertised in the Billings Gazette on August 3 and August 10, the Yellowstone County News on August 4 and August 11, and the Laurel Outlook on August 3 and August 10. The Billings Gazette also announced the workshops in an article on August 8, 2017. The times and dates of the meetings were also posted on the NRDP Yellowstone River 2011 Oil Spill web page. Thirty-six people attended the three workshops. At all of the meetings NRDP provided an informational presentation about the project proposal process followed by an opportunity for the public to ask questions, with NRDP providing answers and guidance to prospective project applicants. The Committee and NRDP were able to connect some workshop attendees with other entities having similar recreational project interests. In addition, Montana Fish, Wildlife and Parks (FWP) staff attended the meetings and provided helpful information to potential applicants. One or more Committee members attended each of the workshops. The Committee and NRDP hosted public meetings at the Billings Southside Community Center, 901 S. 301h St. on October 11 and 12, 2017, for applicants to present their project ideas to the Committee and allow the Committee an opportunity to ask questions. These presentation meetings were advertised with legal ads in the Yellowstone County News and the Laurel Outlook on October 5, and the Billings Gazette on October 10. The Billings Gazette also printed a news article about the upcoming presentations on September 27, 2017. The meetings times and dates were also posted on the NRDP Yellowstone River 2011 Oil Spill web page. More than 41 members of the public attended the presentations on October 11 and 12, 2017. Each applicant was given approximately 15 minutes to present information about their project to the Committee members and the public. The Committee had an opportunity to ask questions of the applicants. In addition, the public was provided time for questions and comments. The Committee and NRDP hosted another public meeting on February 12, 2018 at the Billings Southside Community Center, 901 S. 30th St., attended by 18 members of the public. At this meeting NRDP presented its project criteria evaluation and funding recommendations. NRDP also presented a Google Earth flyover of all the projects, providing the Committee members and the public with an aerial view of each project location. The meeting was advertised in the Yellowstone County News legal ads on January 26 and February 2, and the Laurel Outlook legal ads on February 1 and February 8. The Billings Gazette published an ad announcing the meeting on February 8. There was an opportunity for public comment. On Thursday, February 15, 2018, the Committee and NRPD held a public meeting at the Billings Southside Community Center, 901 S. 301h St, attended by 19 members of the public, and determined the priority and recommended funding for the projects. The Committee discussed each project and made priority and funding recommendations. The public was provided an opportunity for comment prior to Committee's voting on each project. The meeting was advertised in the Yellowstone County News legal ads on January 26 and February 2, and the Laurel Outlook legal ads on February 1 and February 8. The Billings Gazette published an ad announcing the meeting on February 8. The public also had access to information pertaining to this recreation planning and the overall restoration effort via the NRDP web site at https:Hdoimt.gov/lands/. Included on the web site were draft and final documents, status reports, and information related to the Committee meetings, including notices of upcoming meetings. The NRDP also has an electronic mailing address (nrdp@mt.gov) to enhance the public's ability to communicate with the NRDP. 2.3 Criteria for Decision Making The selection of recreation projects must comply with the Oil Pollution Act regulations. This section identifies and discusses the criteria that were used to analyze recreation projects and to decide on the preferred projects. These criteria are discussed further in Chapters 4 and 7, and in Appendix F of the restoration plan. The criteria are either legal criteria or policy criteria. Criteria 1-7 are legal criteria derived from the Oil Pollution Act natural resource damage assessment regulations. The regulations describe specific project evaluation criteria. Criterion 8 is a policy factor the State has used for funding decisions at other natural resource damage sites in the State of Montana and is consistent with Oil Pollution Act requirements regarding cost -benefit and cost-effectiveness. In applying these criteria to evaluate proposed recreation projects, the criteria were evaluated qualitatively rather than quantitatively. The importance of each criterion as applied to individual projects varied depending upon the nature of the project and the unique issues it raised. Given the wide array of potential restoration projects, the State and Committee strove to evaluate what is best for the injured recreational resource services. This non -quantitative process in which the criteria and the proposed projects were balanced and ranked against each other allowed greater flexibility in selecting projects with the highest probability of success to address natural resource injuries and impaired services related in the injured area. The criteria evaluations and NRDP recommendations that were provided to the Committee for review before the project prioritization meeting are included in Appendix A. Oil Pollution Act Legal Criteria Natural Resource Damage Assessment regulations under the Oil Pollution Act require consideration of six criteria when evaluating restoration options (15 Code of Federal Regulations 990.54(a) and (b)). 1) Project cost and cost effectiveness The cost of a project, both implementation cost, long term maintenance, and monitoring were considered against the relative benefits of a project to the injured natural resource service losses. The NRDP and Committee evaluated whether the project would accomplish its goal in the most cost- effective way possible. Projects that return the greatest and longest lasting benefits for the cost will be preferred. The NRDP and Committee considered the time necessary before the project benefits are achieved, and the sustainability of those benefits. Using the Committee and the Montana Environmental Policy Act public review process, projects will be reviewed for their public acceptance and support. Additional consideration was given to projects that leverage other financial resources. Implementation Cost: This information was provided by the applicants. Long term maintenance and monitoring cost: This information was provided by the applicants Benefits to Service Losses: Net Benefits: The project benefits are clearly related to the recreational services losses caused by the oil spill. Uncertain: There are some uncertainties to the project that make it difficult to tell if the stated benefits will occur to the recreational service losses. Cost Effectiveness: • Cost effective: The applicant provided enough information to determine that the selected alternative is most cost-effective. • Likely cost effective: Although the applicant only provided a limited analysis of alternatives, based on available information, the State concludes that the selected alternative is likely to be cost effective. • Potentially cost effective: There are some unknowns regarding the project such that the State cannot definitively conclude whether it is or is not cost-effective, but the applicant proposed an adequate approach to reach a cost effective alternative. • Uncertain cost effectiveness: Insufficient information is available to conclude that the selected alternative is likely to be cost-effective. Time to achieve benefits and sustainability: The applicants provided the expected schedule information. Public Acceptance: This analysis describes how projects were vetted by the applicants and sponsors in the community, public comment at restoration plan meetings, and public comment letters submitted to or received by NRDP. Leveraged Financial Resources: Describes matching funds and in-kind support and the expected percent match contribution. 2) Project goals and objectives This criterion considers the extent to which each restoration project helps to compensate for interim service losses. Projects should demonstrate a clear relationship to the recreational use services lost. Projects located within the area affected by the spill are preferred, but projects located within the Yellowstone River watershed that provide benefit to the resource services lost in the affected area were also considered. Relationship to services lost: The goals of each proposed project were compared to the restoration plan goals to see how they aligned. Location: The restoration plan identified the injured area. All projects were evaluated to determine if they were in the injured area or not. 3) Likelihood of project success The State and Committee considered the technical feasibility of each project in achieving the restoration project goals, including the likelihood the project will be implemented as proposed, and the risk of failure or uncertainty that the goals can be met and sustained. The State trustee will generally not support projects or techniques that are unproven or projects that are designed primarily to test or demonstrate unproven technology. Technical feasibility in achieving restoration plan goals: • Reasonably feasible methods: There is a reasonable degree of confidence that the project methods can be applied to achieve the project goals. The project sponsor demonstrates the management skills needed to implement the project. • Uncertain outcome: Some projects have not fully defined the methods that will be used to complete the projects or the methods defined are unproven. The technical feasibility of these projects is unknown and therefore uncertain. Risk of failure: • Low: Risk of failure is considered low if the sponsor has proposed reasonable methods to accomplish and maintain the goals, the project is likely to be implemented as proposed, and the project has support in the community. • Medium: If the project has proposed reasonable methods but has some uncertainties because of project unknowns regarding the capacity of the sponsor or the project plans. • High: If the project has too many uncertainties or technical difficulties to determine its likely outcome. Certainty that goals can be met and maintained: • High: If the project methods are technically feasible, the sponsor has the capacity to complete the project, the community supports the project, and there is an acceptable plan for long-term maintenance. • Medium: If there are uncertainties about the methods, the sponsor's capacity, community support, or long-term plans. • Low: The project has technical difficulties that would make it impossible to meet the goals. • Uncertain: There are too many unknowns to determine if project goals can be met and maintained. 4) Avoidance of Adverse Impact Projects were evaluated for the extent to which they prevent future injury because of the oil spill and avoid collateral injury as a result of implementing the alternative. All projects shall be lawful and likely to receive any necessary permits or other approvals prior to implementation. Prevent future injury as a result of the spill: The recreation projects compensate for losses during the spill and response, but do not prevent future injury. Collateral injury: Each project is evaluated for the possibility of negative impacts during implementation. 5) Multiple Resource and Service Benefits Projects that provide benefits that address multiple resource injuries or service losses, or that provide ancillary benefits to other resources or resource uses are preferred. 6) Public Health and Safety This criterion is used to ensure that the projects will not pose unacceptable risks to public health and safety. Other Legal Considerations 7) Policies, Rules, and Laws Oil Pollution Act regulations require compliance with worker safety and natural resource protection laws. The NRDP and Committee considered the degree to which each project is consistent with applicable policies of the State of Montana. In addition, projects must be implemented in compliance with all applicable laws and rules, including the consent decree. Montana Policy Criteria 8) Normal Government Function The NRDP will not fund activities for which a governmental agency would normally be responsible or that would receive funding in the normal course of events. With this criterion, the NRDP evaluated whether an alternative would be implemented if recovered natural resource damages were not available. The settlement funds may be used to augment funds normally available to government 10 agencies to perform a particular action if such cost sharing would result in the implementation of a restoration action that would not otherwise occur through normal agency function. Land Acquisition Criteria: Any property acquisitions must be at or below fair market value. The NRDP must determine if the land, easements, or other property interests proposed to be acquired are being offered for sale at or below fair market value. The NRDP will make this determination before proceeding with any acquisitions set forth in the recreation project priority plan. 2.4 Submitted Projects As described above in Section 2.2, the Committee solicited recreation project ideas from the greater community during the summer of 2017. Twenty-eight project abstracts, listed in Table 2, Applications Submitted for Consideration, were submitted for consideration. The goal of the restoration plan recreation projects is to provide additional recreational human use opportunities to offset those lost due to the oil spill. Projects were reviewed according to the criteria described in Section 2.3. Each project was assigned into the broad objectives identified in the restoration plan: • Improve public parks and recreation areas • Improve urban fishing opportunities • Increase fishing access to the Yellowstone River Broad project types that were proposed under those objectives include: developing and improving boat launch sites, development of new fishing access sites, urban fishing opportunity improvement, nature trails, and other park improvements. Three projects did not meet the minimum qualifications of legal and/or location thresholds: • City of Billings Fire Department - Rescue Watercraft River Access • YRPA - John H Dover Memorial Park caretaker cabin • Brennan's Wave - Recreational and Stability Enhancement Project After the proposal presentations from the applicants on 26 projects, the NRDP worked with the project applicants to gather additional information and consolidate the abstracts where there was overlap in project goals and locations. Examples of consolidated projects are listed below. • Matthew Sather's proposed project for a River Front Park Boat Ramp is now included in the City of Billings Riverfront Park Hand Launch project. 11 • LuAnne Engh's proposal to address the access road at Buffalo Mirage is now included in the Montana FWP proposal Yellowstone River Fishing Access Site (FAS) Acquisition and Development. • Pheasant Forever's proposal for improvements to terrestrial acquisitions is now included in the Montana FWP proposal Yellowstone River Fishing Access Site (FAS) Acquisition and Development. • Woody Wood's proposal for a fishing access site development and trail at Arrow Island was withdrawn. Table 2. Applications Submitted for Consideration Applicant Project Title Amount Requested Big Sky Economic Development Coulson Park Infrastructure $500,000 Big Sky Economic Development Coulson Park Master Planning $30,000 Billings Chamber of Commerce William Clark Recreation Area $762,905 Billings, City of Coulson Park Improvement $110,000 Billings, City of Josephine Lake Fishing Habitat Improvement $150,000 Billings, City of Riverfront Park Hand launch $100,000 Billings, City of Riverfront Park Multiuse Trail $800,000 Billings, City of, Fire Department Rescue Watercraft River Access $50,000 Brennan's Wave Recreational and Stability Enhancement Project $1,300,000 Engh, LuAnne Buffalo Mirage access, Park City $20,000 Laurel, City of Riverside Park Campground & Boat ramp $400,000 Laurel, City of Riverside Park Vault Toilets $37,000 Laurel, City of and Lion's Club Lion Family Park $80,000 Montana Audubon Center Billings Urban River Trail $40,000 Montana FWP Yellowstone River Fishing Access Site (FAS) Acquisition and Development $500,000 Our Montana Clarks Crossing Fishing Access Site $65,000 Our Montana Explore the Yellowstone River $18,000 Our Montana Two Bridges Fishing Access Site $200,000 Our Montana Yellowstone River Private Islands $140,000 Pheasants Forever Improvements to Terrestrial Acquisitions $40,000 Sather, Matthew D. River Front Park Boat Ramp $20,000 Woods, Woody Arrow Island -- Hana Hou Trail $265,700 Yellowstone County Board of Park Commissioners Two Moon Park Recreation Hiking and Emergency Access $25,000 YRPA Joel's Pond $13,900 YRPA John H. Dover Memorial Park caretaker cabin $50,200 YRPA Norm's Island $96,500 YRPA Sindelar Ranch Acquisition $300,000 YRPA Washington St. Bridge $30,000 Total Request $6,144,205 Notes: YRPA—Yellowstone River Parks Association, FWP = Montana Department of Fish, Wildlife and Parks 12 2.5 Prioritization of Restoration Projects, Funding Recommendations and Contingencies The NRDP completed detailed project criteria evaluations for each project, included in Appendix A. Each evaluation presents a proposal summary, an evaluation summary, a funding recommendation, and an evaluation of how each project meets the Oil Pollution Act legal criteria, other legal considerations, and Montana policy criteria. Project proposals that NRDP considered for funding demonstrated strong natural resource-based recreation benefits under the criteria listed in Section 2.3 and demonstrated a clear relationship to the recreation services injured. On February 12, 2018, the NRDP staff presented criteria evaluations for all the projects and made funding recommendations to the Committee but did not identify priorities. The Committee discussed each project and then each Committee member submitted a preliminary draft ranking of the projects to NRDP. The NRDP averaged those preliminary rankings and prepared a preliminary ranking for Committee discussion on February 15, 2018. The Committee evaluated, considered and discussed each project at their February 15 meeting. Consideration was given to the OPA criteria, public comment, recreational benefits, matching funds, and timing of implementation. The final Committee priority ranking and funding recommendations are shown in Table 3. The total amount available for recreation project funding is approximately $2.3 million. It was the Committee's recommendation that if there are any remainder or unused funds from higher ranked projects, after all projects have been funded as recommended in Table 3, the first $50,000 will be offered to the City of Laurel for Project #1 to complete the campground development. If additional funds are left after that, they would be provided to FWP for fishing access site maintenance in the area, subject to NRDP criteria. 13 Table 3. Ranking of Projects and Recommended Funding Amounts, in Order of Priority Priority Rank Project Applicant/Sponsor Project Name Recommended Amount Cumulative 1 Laurel, City of Riverside Park Campground $350,000 $350,000 2 Laurel, City of Riverside Park Vault Toilets $37,000 $387,000 3 Montana FWP Yellowstone River FAS Acquisition & Development $400,000 $787,000 4 Our Montana South Billings Bridge $160,000 $947,000 5 Yellowstone River Parks Association Sindelar Ranch Fishing Access Site $160,000 $1,107,000 6 Laurel, City of & Lions Club Lion's Family Park (Phase 1) $62,000 $1,169,000 7 Big Sky Economic Development & Billings, City of Coulson Park Master Plan $45,000 $1,214,000 8 Billings, City of Josephine Lake Fishing Habitat Improvement (Task 1) $50,000 $1,264,000 9 Billings, City of Coulson Park Infrastructure $250,000 $1,514,000 10 Yellowstone River Parks Association Norm's Island Latrines $68,500 $1,582,500 11 Billings, City of Coulson Park Improvement $110,000 $1,692,500 12 Billings, City of Riverfront Park Multi -Use Trail $420,000 $2,112,500 13 Our Montana & Montana Audubon Explore Yellowstone River App & Billings Urban River Trail Combination $25,000 $2,137,500 14 Yellowstone River Parks Association Washington St. Bridge Acquisition $30,000 $2,167,500 15 Yellowstone River Parks Association Joel's Pond $10,000 $2,177,500 16 Yellowstone County Parks Board Two Moon Park Recreational Access $8,250 $2,185,750 17 Laurel, City of & Lions Club Lion's Family Park (Phase 2) $15,000 $2,200,750 18 Billings, City of Josephine Lake (Tasks 2-4) $100,000 $2,300,750 19 Billings Chamber of Commerce William Clark Recreation Area Construction $358,953 $2,659,703 14 The Committee's final funding recommendations and funding conditions for all projects, in order of priority, are listed below. This list also includes a summary of each project. Project Rank: 1 Project Sponsor: Laurel, City of Project Title: Riverside Park Campground Project Summary: The City of Laurel is the sponsor and the applicant for this project. The application seeks $400,000 to install a 6 -inch heated waterline from the Laurel Treatment Plant or cisterns to accommodate camping in Riverside Park, to create 36 camping/RV sites with hookups for electric, and to replace waterlines throughout the park to current standards. As this project has developed further, the applicant revised the request to $400,000 for eligible park components such as construction of sanitation facilities, a campground, picnic facilities, parking improvement, a trail, tree and shrub plantings, and lighting. These components are part of the 2018 Master Plan for Riverside Park. Funding Recommendation: $350,000 Funding Conditions: NRDP must approve the final project scope of work, schedule, administration, budget and funding package for eligible park improvement projects such as construction of sanitation facilities, a campground, picnic facilities, parking improvement, a trail, tree and shrub plantings, and lighting. Project Rank: 2 Project Sponsor: Laurel, City of Project Title: Riverside Park Vault Toilets Project Summary: The City of Laurel is the sponsor and the applicant forthis project. The application seeks $37,000 to install one or two double stall vault toilets for the river access and boat ramp at Riverside Park. Funding Recommendation: $37,000 Funding Conditions: NRDP must approve the final project scope of work, schedule, administration, budget and funding package. The City of Laurel must coordinate with FWP for the installation of the vault toilets. Project Rank: 3 Project Sponsor: Montana FWP Project Title: Yellowstone River Fishing Access Site Acquisition and Development Project Summary: Montana FWP is the sponsor for this project. FWP requested up to $500,000 to develop fishing access sites along the Yellowstone River between Reed Point and Custer. FWP has identified three priority stretches of river where additional access is a high priority and would strive to locate at least one fishing access site within each stretch, although suitable property acquisitions for new fishing access sites can be very hard to find and complete. The three stretches are: 1 -from Columbus to Park City, 2- between Park City and Huntley Dam, and 3- below Huntley Dam to Custer. FWP can acquire land in fee title, acquire easements, or enter into leases for river access. FWP would like the flexibility, if necessary, to use the funds for either fee title purchase of properties, acquisition of recreation easements at properties, development of fishing access site infrastructure, a combination of development and acquisition, or other means to meet the project purpose. All awarded funds would go 15 to the acquisition and/or development of fishing access sites. Suitable fishing access locations are very hard to find, acquire, and develop. Working with other project partners, the funds would be used for either fee title purchase of properties, acquisition of recreation easements at properties, development of fishing access site infrastructure, a combination of development and acquisition, or other means to meet the project purpose. All awarded funds would go to the acquisition and/or development of fishing access sites. FWP would also work with a bridge engineer to evaluate the engineering needs for the bridge at Buffalo Mirage Fishing Access Site (proposed by Luanne Engh and sponsored by City of Laurel) or work to preserve access at other existing fishing access locations. Funding Recommendation: $400,000 Funding Conditions: FWP must use the funds to acquire and develop three fishing access locations between Columbus and the Big Horn River. FWP will have the flexibility to use the awarded funds for either fee title purchase of properties, acquisition of recreation easements at properties, development of fishing access site infrastructure, a combination of development and acquisition, or other means to meet the project purpose. All awarded funds must go to the acquisition and/or development of fishing access sites or maintenance of existing access. All funding awarded would be contingent on NRDP approval of the final project scope of work, schedule, administration, budget, and funding package. FWP must attempt to maximize the amount of match contributed to these projects. If any funds are used for property acquisition, purchase must follow the NRDP land acquisition process outlined in Section 3, Project Implementation. Funds may also be used for maintaining fishing access at existing fishing access sites. Project Rank: 4 Project Sponsor: Our Montana/ YRPA/FWP Project Title: South Billings Bridge Project Summary: The applicant, Our Montana, seeks $160,000 to help purchase and develop a new fishing access site with a concrete boat ramp on a 15.13 -acre parcel on the south side of the river adjacent to South Billings Bridge. Two entities may sponsor this project. FWP may sponsor this project because the location would be part of the FWP regional fishing access site network, or YRPA may sponsor the project because it is presently working on a deal to purchase the property and is expected to be the property owner. The application originally requested approximately $65,000 to help purchase and develop the new fishing access site. As this project has developed further, the project sponsor is requesting $160,000 to help meet the project purpose. Working with FWP and other project partners, such as YRPA, the funds would be used for either fee title purchase of the property (as proposed in the abstract), acquisition of a recreation easement at the property, development of the fishing access site infrastructure, a combination of development and acquisition, or other means to meet the project purpose. All awarded funds would go to the acquisition and/or development of the fishing access site. At this stage of project planning, Our Montana anticipates that the funds would be used for development of the fishing access site. Funding Recommendation: $160,000 16 Funding Conditions: NRDP must approve the final project scope of work, schedule, administration, budget and funding package. If the funds are used for acquisition, the following contingencies would be required: Any land purchase must follow the NRDP land acquisition process outlined in Section 3, Project Implementation Project Rank: S Project Sponsor: YRPA Project Title: Sindelar Ranch Fishing Access Site Project Summary: The YRPA is both the project sponsor and the applicant for this project. YRPA requested $300,000 to make a down payment on purchase of approximately 289 acres (Dover Island) at the Sindelar Ranch in Billings Heights along Five Mile Road and Dover Road, adjacent to John H. Dover Memorial Park. The project purpose is to develop a public park at the property that will be part of the John H. Dover Memorial Park. The proposal was to use the restoration funds as a down payment to buy the ranch and fund the rest of the purchase through fundraising and long-term commitments from local financial institutions. YRPA states that this acquisition is part of an overall John H. Dover Memorial Park development plan that would take 10 to 20 years. As this project has developed further, YRPA has revised the funding request to $160,000 to help meet the project purpose by developing a fishing access site at the Sindelar property. At this stage of project planning, YRPA anticipates that the funds would be used for fishing access site development at the Sindelar parcel of the John H. Dover Memorial Park. As a contingency, YRPA would like the flexibility, if necessary, to use the funds for either fee title purchase of the property (as proposed in the abstract), acquisition of a recreation easement at the property, development of the fishing access site infrastructure, a combination of development and acquisition, or other means to meet the project purpose. All awarded funds would go to the acquisition and/or development of the fishing access site. Funding Recommendation: $160,000 Funding Conditions: NRDP must approve the final project scope of work, schedule, administration, budget and funding package. The funds for the fishing access shall not be contracted until the YRPA has completed the purchase of the Sindelar Ranch Property, committed in writing to its use as a park accessible to the public, and committed to the construction of a public fishing access at the location. After a more site-specific conceptual plan is drawn up, the award shall be limited to the amount FWP estimates it would cost to develop a fishing access at the site. YRPA must provide a copy of the agreement with FWP to maintain and monitor the property. YRPA has said that it is working with Montana Department of Transportation on a right-of-way agreement for the Billings Bypass project and that the funds used to purchase the right-of-way would be set aside for long-term operations and maintenance of the entire park. YRPA must provide a copy of the agreement with Montana Department of Transportation and document the long-term operations and maintenance plan. If the funds are used for acquisition of the property, the acquisition must follow the NRDP land acquisition process outlined in Section 3, Project Implementation. 17 Project Rank: 6 Project Sponsor: Laurel, City of Project Title: Lion's Family Park (Phase 1) Project Summary: The City of Laurel is the sponsor and applicant for this project and is acting as a sponsor for the Lion's Club. The application seeks $80,000 to add a handicap 10x20 shaded dock, dredge the pond deeper to improve fish habitat, to add benches, and improve the walking path around the Lions Family Park at South Pond. Funding Recommendation: $62,000 Funding Conditions: The Committee recommended two phases of funding for this project. Phase 1 of funding is for the dock, benches, and walking path. The second phase of funding for the dredging is listed below with a priority rank of 17. If the Lions Club is successful in raising funds for the project, the award would be reduced dollar for dollar by grants or other funds received. Match funding received must be documented. NRDP must approve the final project scope of work, schedule, administration, budget, and funding package. Project Rank: 7 Project Sponsor: Big Sky Economic Development Authority/ Billings Project Title: Coulson Park Master Plan Project Summary: The applicant, Big Sky Economic Development Authority (EDA), seeks $30,000 to $45,000 to write a master plan for Coulson Park, a 56 -acre City of Billings park located on the left (northwestern) bank of the Yellowstone River between the interstate and the river. The City of Billings has agreed to be the sponsor for this project because Coulson Park is a City park. Coulson Park is. The park presently has little development. A 1995 master plan for the park identified the need for parking and sanitary facilities, as well as other park improvements, although these improvements have mostly not been built. The applicant proposes to hire a contractor to write a master plan to identify critical infrastructure needs, to host three public meetings, to host focus group meetings, to create and complete a public use survey, to raise awareness in the community, to prepare a concept design for the park, and to rank priorities for implementation. Funding Recommendation: $45,000 Funding Conditions: NRDP must approve the final project scope of work, schedule, administration, budget and funding package. Documentation must be provided for match funding. If the Big Sky Economic Development Trust Fund grant is not received, the City of Billings and Big Sky EDA must demonstrate that the project can be completed with available funding before the restoration plan funds are contracted. The City of Billings' agreement with Big Sky EDA to complete the project must be submitted to NRDP. NRDP shall approve the scope of work for the master plan to ensure scoping of projects that will directly address the lost recreational use services from the oil spill. Project Rank: 8 Project Sponsor: Billings, City of Project Title: Josephine Lake Fishing Habitat Improvement (Task 1) Project Summary: The City of Billings is the sponsor and applicant for this project. The application seeks $150,000 to improve access to fishing opportunities by implementing the following tasks: 1- installing 18 an on -lake fishing pier (floating dock) and building trails to additional fishing access points, 2- improving the fishery by increasing water depth, 3- improving water flow into and through the lake, and 4 - improving shoreline habitat. Funding Recommendation: $50,000 Funding Conditions: The Committee recommended two phases of funding for this project. Phase 1 is funding for Task 1, the on -lake fishing pier and associated fishing trails. Before starting work on the project, the City of Billings must provide a copy of the lease for use of the State land for Lake Josephine, and document that the proposed improvements were part of the 2008 master plan for Riverfront Park, or that the Riverfront Park master plan will be updated. The second phase of funding for tasks 2 through 4 is addressed below with a project priority of 18. Project Rank: 9 Project Sponsor: Big Sky Economic Development Authority/Billings, City of Project Title: Coulson Park Infrastructure Project Summary: The applicant, Big Sky Economic Development Authority (EDA), seeks $500,000 to construct the priority projects identified in the master plan for Coulson Park. The City of Billings would be the sponsor for this project because Coulson Park is a City park. Funding Recommendation: $250,000 Funding Conditions: The City of Billings must document that match funding of 50% for construction has been secured. NRDP shall review the eligibility of projects selected from the master plan for implementation using restoration funds. NRDP must approve the final project scope of work, schedule, administration, budget and funding package. Project Rank: 10 Project Sponsor: YRPA Project Title: Norm's Island Latrines Project Summary: The applicant, YRPA, seeks $96,500 to purchase and install a permanent double vaulted latrine with handicap concrete access near the Norm's Island trailhead, picnic tables, and a 12x24 shelter at the Montana Audubon Center. The City of Billings is the project sponsor because the improvements would be located on City property. Funding Recommendation: $68,500 Funding Conditions: The Committee recommends funding up to the amount of $68,500 for the double vaulted latrine with handicap concrete access and two picnic shelters, upon NRDP approval of the final project scope of work, schedule, administration, budget and funding package. The City of Billings must agree to sponsor the project, provide a schedule for updating the park master plan, and a schedule for design and construction. The City of Billings must also provide commitment from the Billings City Council for long-term maintenance funds. 19 Project Rank: 11 Project Sponsor: Billings, City of Project Title: Coulson Park Improvement Project Summary: The City of Billings is the sponsor and applicant for this project. The applicant seeks $110,000 to reconstruct the Coulson Park boat launch ramp, make it accessible to 2 -wheel drive vehicles, install a vault toilet near the ramp, enhance the parking lot to accommodate more vehicles and trailers, and add picnic facilities at Coulson Park. Funding Recommendation: $110,000 Funding Conditions: NRDP must approve the project scope of work, schedule, administration, budget, and funding package. The City of Billings must document that these improvements were part of the 1995 Master Plan. The funds for these park improvements will not be contracted until after the master plan is completed. Volunteer labor identified in the budget must be documented. Project Rank: 12 Project Sponsor: Billings, City of Project Title: Riverfront Park Multi -use Trail Project Summary: The City of Billings is the sponsor and applicant for this project. The application seeks $800,000 to build and improve 2.4 miles of paved riverfront recreational trail in Riverfront Park from Josephine Crossing subdivision through Riverfront Park to Washington Street. Funding Recommendation: $420,000 Funding Conditions: The Committee recommends funding for building and improving 2.4 miles of Riverfront Park trail, upon NRDP approval of the final project scope of work, schedule, administration, budget and funding package. This amount is calculated based on construction of 2.4 miles of trail at $33 per linear foot (see discussion in Appendix A about price per linear foot). Restoration plan funds must not be used to protect the river bank from erosion to protect the trail. The City of Billings must document the public's desire for a paved trail versus a trail with a softer surface and the desire to maintain a paved trail. The City of Billings must provide the permit/lease from the Montana DNRC or FWP for the areas where the trail crosses State land. Project Rank: 13 Project Sponsor: Our Montana and Montana Audubon Center Project Title: Billings Urban Trail and Explore the Yellowstone River App Combination Project Summary: The Committee recommended combing two applications. Our Montana submitted an application for up to $18,000 to produce an "App" and website that would provide the public with recreation information such as access, fishing, boating, camping, wildlife /bird viewing, safe swimming areas, historic trails, museums, points of interest, and other activities on the Yellowstone River from Gardiner to the North Dakota border. Putting all this information in an App would make it easier for people to find and use, thus enhancing their experience. This project is part of an ongoing effort by Our Montana to gather recreation information on the river and produce this App. NRDP is the sponsor for this project for the purposes of contracting the funds for the applicant's use. 20 The other application, submitted by the Montana Audubon Center, seeks up to $38,350 to help establish motorized and hand -launch boat ramps and sites including parking, signage, restrooms, etc., to create and distribute a detailed map of boat launch sites including suggested stopover areas, points of interest, recommended routes, hazards and mileage, to develop transportation options for returning to the starting point, and develop and implement facilitated program options like "river rangers" guided canoe float trips, safe boating training, and certification. The applicant also proposes to establish an organization advocating for access and programming on the Yellowstone near Billings, and develop organization goals, objectives and strategies related to conservation and recreational and educational use of the river. The applicant updated the application funding request from $40,000 to $38,350. NRDP is the sponsor of this project for the purposes of contracting the funds for the applicant's use. Funding Recommendation: $25,000 Funding Conditions: The Committee recommended that Montana Audubon and Our Montana work together on a joint project that includes aspects of both the proposals. The funding includes $25,000 for preparation of a printed map and signs and an App, upon NRDP approval of the final project scope of work, schedule, administration, budget and funding package. Our Montana would take the lead on the project. Project Rank: 14 Project Sponsor: YRPA Project Title: Washington Street Bridge Acquisition Project Summary: The YRPA is both the project sponsor and the applicant for this project. The application seeks $30,000 to purchase six acres at the South Frontage Road at the old location of the Washington Street Bridge. The purchase of the property would secure access to the City of Billings island immediately to the south of the property. The former Washington Street Bridge site is blocked and closed to the public. YRPA intends to deed the property to the City of Billings and make it part of the adjacent island the City of Billings owns. Funding Recommendation: $30,000 Funding Conditions: The Committee recommends funding in an amount up to $30,000 for purchase of the Washington Street Bridge property, upon NRDP approval of the final project scope of work, schedule, administration, budget and funding package. Before the funds are awarded, YRPA must document that the property owners are willing to sell the property to YRPA. The City of Billings must document that it is willing to accept property from YRPA. If the City of Billings is not willing to accept the property, YRPA must submit to NRDP a commitment to hold and manage the property to meet restoration plan goals. Any land purchase must follow the NRDP land acquisition process outlined in Section 3, Project Implementation. Any remainder funds must be used for trailhead improvements such as signage, gravel parking, trail work and landscaping. Project Rank: 15 Project Sponsor: YRPA Project Title: Joel's Pond Project Summary: The YRPA is the sponsor and applicant for this project. The application seeks $13,900 to improve the dock ramp handicap accessibility, to import top soil and seed native grasses, and survey 21 and improve the trails at Joel's pond. The project purpose is to continue park build out of this private, publicly -accessible urban pond. As this project developed further, YRPA revised the requested amount to $16,000 for other components of the park buildout that were described in the application abstract, specifically the trail. Montana Dakota Utilities is contributing concrete for the construction of the Heritage trail to the pond. YRPA would use the requested funds to pay for labor to install the donated concrete, to apply a gravel surface to the remaining trails, to update the master plan and park brochure, and to survey the bridge and trail location. Funding Recommendation: $10,000 Funding Conditions: The Committee recommended up to $10,000 for park buildout components, upon NRDP approval of the final project scope of work, schedule, administration, budget and funding package. YRPA must document all match received for this project. Project Rank: 16 Project Sponsor: Yellowstone County Board of Park Commissioners Project Title: Two Moon Park Recreational Access Project Summary: The Yellowstone County Board of Park Commissioners is the sponsor and applicant for this project. The application seeks $25,000 to widen the main trail corridor around Two Moon Park by removing brush and trees for a 12 -foot trail corridor around the park, adding some new trail, adding a gate, and raising the parking lot using road mix and gravel. The project is to improve the perimeter trail, so vehicles can access the park. Funding Recommendation: $8,250 Funding Conditions: The Committee recommended funding for parking area improvements. NRDP must approve the final project scope of work, schedule, administration, budget and funding package. The County must provide a budget for the parking area improvement. Project Rank: 17 Project Sponsor: Laurel, City of Project Title: Lion's Family Park (Phase 2) Project Summary: The City of Laurel is the sponsor and applicant for this project and is acting as a sponsor for the Lion's Club. The application seeks $80,000 to add a handicap 10x20 shaded dock, dredge the pond deeper to improve fish habitat, to add benches, and improve the walking path around the Lions Family Park at South Pond. Funding Recommendation: $15,000 Funding Conditions: This project is phase 2 of funding for the Lions Family Park projects and is for pond dredging. Phase 1 is addressed above with a project priority of 6. The City of Laurel and Lions Club must develop the task beyond the conceptual phase presented in the abstracts and provide NRDP with a viable final scope or work, schedule, administration, and budget. NRDP must approve the project scope, schedule and budget. 22 Project Rank: 18 Project Title: Josephine Lake Tasks 2-4 Project Summary: The City of Billings is the sponsor and applicant for this project. The application seeks $150,000 to improve access to fishing opportunities by implementing the following tasks: 1- installing an on -lake fishing pier (floating dock) and building trails to additional fishing access points, 2- improving the fishery by increasing water depth, 3- improving water flow into and through the lake, and 4 - improving shoreline habitat. Funding Recommendation: $100,000 Funding Conditions: Funding for Task 1 is addressed above with a project priority of S. Task 2 - installing an island and increasing the lake depth, Task 3 - improving water flow, and Task 4 - improving shoreline habitat must be developed beyond the conceptual phase presented in the abstracts. The Billings Parks and Recreation Department must provide NRDP with a viable final scope of work, schedule, administration, and budget for each task. Each of these tasks could be completed independent of the others. The City of Billings must provide a copy of the lease for use of the State land for Lake Josephine and document that the proposed improvements were part of the 2008 master plan for Riverfront Park, or that the Riverfront Park master plan will be updated. Project Rank: 19 Project Sponsor: Billings Chamber of Commerce Project Title: William Clark Recreation Area Construction Project Summary: The applicant, Billings Chamber of Commerce, seeks $762,905 to develop a 47 -acre park with 3,800 lineal feet of Yellowstone River frontage. The City of Billings is the sponsor for this project because the City of Billings is the recipient of the easement on the Western Sugar Property and a new park at this location would be a City park. The applicant proposes a new park that would be open to the public and provide greenway trails, scenic overlooks, and river access. In addition to recreation, the site would be an area for education and tourism. Proposed signs would share the story of the agriculture industry in the Yellowstone Valley because of Western Sugar's donation of a land easement. The park would preserve a historical site recognized by the U.S. Geological Survey as a documented location where Captain William Clark led an expedition across the Yellowstone River. Plans included interpretive signs celebrating the historical significance of the Lewis and Clark Expedition with an emphasis on Clark's return voyage. The park could provide recreational and educational opportunities for residents and visitors alike and be a monumental park addition to the City of Billings community. Funding Recommendation: $358,953 Funding Conditions: The NRDP had recommended funding for a master plan for the William Clark Recreation Area. The Committee recommended no funding for a master plan. However, the City of Billings will require a master plan for the proposed park. After a master plan is completed using other funds, the City of Billings must confirm it will sponsor the construction project. The NRDP must review and approve the projects selected for construction from the master plan for eligibility using the restoration plan criteria. Eligible project components would restore, rehabilitate, replace, or acquire the equivalent of injured recreational human use services and meet the goal of providing additional recreational human use opportunities to offset those lost due to the 2011 oil spill. Construction funding is recommended upon NRDP approval of the final project scope of work, schedule, administration, 23 budget and funding package. Before the funds are contracted, the City of Billings must obtain a permanent easement or fee title on the Western Sugar property and document that the permanent easement or fee title of the property is in the City of Billings' name to protect the investment of public funds. The City of Billings must also provide written documentation of the value of the Western Sugar easement and other committed match with an explanation of how the match will be applied to the project. Projects not recommended for funding: Project Sponsor: Billings, City of Project Title: Riverfront Park Hand Launch Project Summary: The City of Billings is the sponsor and applicant for this project. The application seeks $100,000 to build a hand boat launch site, improve the existing access road, and expand the existing parking area in Riverfront Park. This project was also proposed by Matthew Sather, a member of the public. Funding Recommendation: $0 Project Sponsor: Our Montana Project Title: Yellowstone River Private Islands Project Summary: The applicant, Our Montana, seeks up to $92,488 to attempt to acquire by donation islands on the Yellowstone River that are in private ownership. The original application requested up to $140,000 for this project but was updated in a subsequent submittal. NRDP would be the sponsor for this project for the purposes of contracting the funds for the applicant's use. The process explained in the application starts with selecting priority areas, Billings to Laurel or an area next to Yellowstone River State Park and Wildlife Management Area, because these two areas have already had much technical work done on them and are important environmentally. The applicant intends to hire the technical help of a geomorphologist to prepare an island study and report. The study would look at the fluvial geomorphology overtime, patent records, survey records, aerial photos, channel migration, soil characteristics and vegetation. The process described requires a site visit as well as use of online data. A real estate representative would then make landowner contacts and negotiate and complete donations. Appraisals and surveys of the properties may be required. Funding Recommendation: $0 24 3.0 Project Implementation Upon approval of a recreation project, the project sponsors will be required to enter into a contract agreement with NRDP before any funds can be expended or received. Detailed scopes of works, budgets, and project schedules are required in all agreements, and must be approved by NRDP before any work paid for by Yellowstone River 2011 Oil Spill restoration funds can begin. Expenses incurred by project sponsors before the contract agreement becomes effective will not be reimbursed. The NRDP will ensure that all approved projects implemented by the project sponsors are consistent with scope and budget of the project as approved. NRDP will not fund aspects of projects that are not consistent with the approved project or Oil Pollution Act requirements. NRPD will work with project sponsors to make the funds available for approved projects that are within the available funding. NRDP will also use recreation project funds to ensure that projects are monitored sufficiently to meet the Oil Pollution Act requirements. As provided for in the 2016 Consent Decree, NRDP administrative costs incurred by the State related to the implementation of this plan will be funded from Yellowstone recreation funds. These costs will include, as needed, design, implementation, oversight, operation and maintenance, monitoring, permitting, MEPA analysis, integrating the recreation projects with projects for other injured resources and services, and other related activities, to ensure the selected priority recreation projects meet the restoration plan goals. Other Information for Project Sponsors • Project sponsor costs for project administration activities will be capped at 5 percent of the total estimated project development and design costs. • As part of the project development efforts, project sponsors should pursue opportunities to obtain matching funds or in-kind services for the full project to increase the project's cost- effectiveness. • Procurement for all projects must comply with State procurement requirements, including legal procurement for all environmental consulting, engineering, and design activities. • If a project is completed under budget, the remainder funds will be used for the same restoration project type. Some projects may not reach implementation phase, depending on the results of the project development phase. • All restoration work on private or public land will require landowner agreement to protect projects for a specific length of time. • Specific projects may require additional MEPA review and public participation during project development and implementation. • Entities contracted for project implementation must obtain all required permits. • Projects selected will be required to initiate implementation within two years of the plan finalization. The implementation will take place over a period not to exceed five years. • The implementation will include necessary oversight and review by NRDP, with funds distributed to project partners on a reimbursement basis. 25 City of Laurel Corrected Park Board Minutes Thursday, March 1, 2oi8 In attendance were Park Board Members: Phyllis Bromgard, Amy Pollock, Iry Wilke, & newly appointed member, Ken Gomer; Kurt Markegard, Public Works Director; and Citizens, Curt Lord, Laurel Rod & Gun Club; Nick Kisch, Horseshoe Club; & Kathleen Gilluly, Laurel Outlook. Park Board Member, LuAnne Engh joined via phone call. 1. Public Comment: None 2. Minutes: Reviewed and approved minutes from January meeting. Iry moved to accept, Phyllis seconded, and they were unanimously approved. 3. Lease Negotiations: Horseshoe Club: Kurt has done a lot of research and found the last lease for the Horseshoe Club was renewed until 1997 and he couldn't find anything past that. He feels that the City Attorney will not have them sign a lease until the electrical items on the City buildings are fixed. However, the approximately $700 + $400 light (not Horseshoe Club related) is not in the budget but the mayor could choose to have it fixed. As far as insurance, the MMIA recommends that each group that buildings are leased to are asked to provide their own insurance. Research showed that originally, a certificate of insurance WAS presented in order to provide the lease. This could be a concern because Nick Kisch said the club couldn't afford it. It was left that no lease could be offered until the electrical issues are resolved. Kurt will find out if the Mayor wants to budget for the electrical work. Laurel Rod & Gun Club: The Park Board addressed the most recent letter received by the Laurel Rod & Gun Club (LR&GC) dated January 31, 2018, (attached with February minutes). They requested a lease date to start May 7, 2018, with a few changes. They would like the opportunity to shoot trap every Sunday from loam — 2pm @ a lease cost of $loo/year. They would also like access to the "Club House" to get supplies and to use the kitchen for registration and warm up. Finally, they would like to use it as a place to educate youth and teach firearm safety. They requested a "permanent variance or exception" that allows safety instructed shooting to take place in the back third of Riverside Park. Amy said she was concerned about shooting since the Riverside Park Master Plan includes putting in a campground. She said she is concerned that public camping and shooting don't go together in her mind. Also, there is a risk of whether the insurance company would still cover the city if there is shooting. Iry said they have done it for years without issue. Amy said people today are different than people of the past. Katheleen Gilluly said the insurance company has said they would cover the city. Kurt mentioned they would cover the city but may not provide liability in case of a shooting so the city could be on the hook. Iry said the LR&GC have their own liability policy for that case. Ken said he has a concern of lead contamination. Iry said there is already so much deteriorated lead in the berms back there that more won't make a difference. Iry recommended to enter into the lease for the trap range as presented. Ken seconded the motion but requested finding out more about the lead contamination. Vote passed 3-2 with Amy, and LuAnne via phone, voting "nam Ken also proposed the Park Board request the new Council & Mayor's position on shooting in Riverside Park including BB Guns, archery, and Hunter's Safety field tests. Iry seconded and motion passed unanimously. The Park Board then addressed the January 3, 2018, letter from LR&GC concerning being a "champion" for the LR&GC building. Amy said she would love to see them get the building, but it would have to meet the requirements the city put forth. (Document attached.) Basically, Park Board's hands are tied until the required information is presented to the City Attorney and Park Board receives a recommendation from City Attorney. 4. Sports Teams/Use of Parks: Scot Stokes had requested we discuss the use of Fir Field by the soccer club without paying for it. Kurt clarified that the City does not maintain Fir Field and therefore, does not charge them. The Park Board agreed that if we are not maintaining it, there should be no charge. 5. Swimming Pool: Rates & Billie Riddle Funds: It seems as though our recommendations to Council concerning updating the swimming pool fees and looking into using the interest money from Billie Riddle donation was not passed on to council. Iry said he would help get them brought up at the next Council workshop. We also need to make sure Brittany knows that if it's highlighted in yellow that is often signifying it needs action, possibly to be added to the next Council agenda. Amy also shared some quotes for benches and shade for the swimming pool. She said she was excited because it was a lot lower than originally proposed. (See attached quotes.) Kurt mentioned we would need to get another quote if the Council Oks the purchase. Iry also said he would look into getting a quote for cement benches. The Board agreed that they would like this to go forward as quickly as possible because a public hearing would need to be held if Billie Riddle interest funds were going to be used. Iry said to get the information to him and he would present at next workshop. The Park Board also received a copy of the YMCA proposal to run the swimming pool this summer. The Park Board recommended accepting the proposal but with the request to add dates for first and last days open for swimming. 6. Update on Funds from Dept. of Justice: Kurt reviewed the recommendation of the committee who was asked to give a recommendation on how to allocate funds. Riverside Park was ranked 1St and 2nd priority overall. They recommended giving $350,000 for Riverside Campground and boat ramp and $37,000 for the vault toilet by the boat ramp. It was also recommended Lion's Park receive $62,000 for ADA access and an additional $18,000 for dredging. Kurt also requested that if there are additional funds leftover, that an additional $50,000 be given to Riverside Park. Kurt was originally going to ask for a ton of letters for support be written. However, Alicia informed him that each letter required time which could potentially cause a delay. Therefore, he decided that may not be the best idea. Other: N/A Meeting was adjourned at 7:30 pm. Respectfully submitted by Amy Pollock, Park Board Member Minutes of Laurel Public Library Board of'lrtj�;tees March I 2018 Attending Bill Hanson Dixie feller Clair Killebrew Samantha Barnhart Arthur Vollele z Nancv Schmidt Minutes Clair motioned that the minutes of February 2018 be accepted as read. Samantha seconded the sloth --m. motioll Passed. Cori-espondence A $500 gift card %vas donated to the library through the Washinujon Companies 2018 -Pay It Forward- Charitable Giving Program. Sierra I larhison had submitted a request through her employer. Montana Rai! Link. for the library to be considered for this generous gift, Dixie motioned that we accept the Oft from The Washington Companies with the intent to purchase DVDs and books Ior the library. Sam seconded the motion, IlMotion passed. Circulation Report - compared to same time period last year... 'Traffic: tip 3.8°,'(): circulation: all itClnS Circulated totaled 3.709 (includin- 342 eBooks). book circulation was up 7.)Q,t1, media circulation was up 20.5°%. ef3ook checkouts f'()r this month was 1 0.9'�,�) oftotal book circulation. We Circulated 608 items to partners and 67 items firom other libraries--convlu—tcr�: MU -1 -flet use NV as tip 8.4 /,), children's use was down 45,81:' , «i-fi use kms doNvii I 5.4),o, patron cards: city re,,,istrations made up 58. i 11,1c', of library users, county patrons 29.41��o and non-resident registered patrons 115%. There were 77 tech assists in Februam. Z7 Old Business The P-Jontana State Library has sent our funds for the Library Aid Grant and tile Library Federation. Naricv, will turn the check in to the clerk/treasurer lleNt week. Plans are set for Bill, Dixie. Arthur, and Nancy to attend the annual conference in Bozeman next month. Registrations are paid, room,,; are hooked, and travel is provided. Each will report ori their conference experience in May. Clair and Nancy attended the Federation meeting In I lardin on Saturday. March 10. 2018, Aside from morning, travel being a bit dicey. the incetingo was very and d decisive. Stalffroin Montana State Library explained a hit, about changes conning for the. rcportin,,, of spent funds for each library. The Federation by-lmvs were updated after a great deal of discussion, Plan of Service was adopted a, presented kvith changes to come for each library. and monies available to each library will increase sli-fitly, The budget for the library has been completed and submitted to the clerk/treasurer. Board members had no quest4ms about the amounts budoeted for each line item. They will be available to arlsv�'er questions from Council il-tombers if needed. Nancy has suggested that the light, fixtures in the library building be changed to the new, LF II lm, v Nvatt fixtures, Board niembers su-"Z,ested that outside lighting also be considered for � replacement along with the cost tit' installing lights in the parking loo. Nancy will get a couple quotes, for the next meeting. Discussion about paying for the change fiollowed. Dixie motioned that money- fi-orn library donations be used to cover the cost of'cliangin,, the light fixtures. Samantha Seconded the motion. Motion passed. New Business The ELSA (Excellent Library Service Award) is being, presented at the annual contcrence in Bozeman. NancN has submitted Laurel Public Library for the award. Thc library has rriet I I of '14 criteria for the award. This is 8 more than needed to rricct mininiurn standards. The next upcoming niccting, is going to be the N -Fontana Shared Catalog meeting, in Helena. May 4"'. 2018. Nancy is planning on attending the meeting and training of1cred. Sherry Fenner has presented the idea of creating a play area in memory- of her &LIL111ter. Nfiranda, in the children's section of the library. She is sponsorinowh atever the Board and staffdecide to , create. A mural has been SUOI)ested aloin, kkith, a "chalkboard- and painting of'Bella. After sonic t�c� 11 Z� dISCUSSiOn, it was decided that to mural on the. north wall �,vould be perfect for Our children's section. Claire motioned that the painting ofthe mural be accepted and proceed as planned. Z� Saniantlia seconded the motion. N -lotion passed. Other COMinf' Lip - SiafTiacaiioiis Federalion C'oordinator's inectinji -- August. '1131) Addressing the Board None Next regular meeting April 10., 2018 Dixie motioned the Board meeting be adjourned, Bill seconded the motion. The motion passed, the meeting adjourned at 7:09 pm. Respectfully SUbIllitted, i 11 Nancy L.�rnldt Minutes Public Works Committee March 19, 2o18 6:oo P.M. Council Conference Room Those present: Kurt Markegard, Staff Advisor Carl Jackson, KU Emelie Eaton, Chair Heidi Sparks Bill Mountsier Karl Dan Koch Richard Herr Brian Roat 1. There was no public in attendance. 2. The minutes of the February 26, 2018 meeting were reviewed. Karl Dan Koch moved the minutes be approved as written. Heidi Sparks seconded. The motion was approved. 3. Emergency Call -outs Kurt had supplied all attendees with a copy of the Emergency Overtime Callout List. He explained that there were only two new callouts since the last meeting. On February 28 there was a second callout to a new water line break on Foundation Avenue. He further stated the break was another water valve with corroded bolts. He explained that the valves and line sit in "hot soil" and stainless-steel materials had not been used which caused the breaks. Because of the previous break the City already had the parts on hand to fix this break. The City is also planning to replace all valves along Foundation Avenue rather than having to react to a call out situation. On March 4 there was a call out due to a snow plow getting stuck. 4. KU and Great West Engineering Reports *Kurt had a copy of the March 15, 2o18 Status Update from KU ready for all members. Carl Jackson stated that the Status Update was given to Kurt the 15th of every month. Presently KU was looking at options for updates and improvements for the Waste Water Treatment Press. KU is trying to keep costs down and anticipates giving the Council information at the March 28 meeting. *Carl stated KU is reviewing options for Hydrogen Sulphur remediation at the Elm Street lift station. He and Kurt think there is a likely easy solution. Kurt said this has been an ongoing problem since the lift station was installed. *Carl gave an update on the East 6th Street reconstruction project. Kurt repeated that the project is only between First Avenue and Wyoming Avenues and was chosen because there is no underlying infrastructure that needed to be updated or installed. Carl stated they were looking at a possible SID for the property owners along that area because the sidewalks and private driveway approaches needed to be updated as well. He said the previous projects on 5th Avenue, Cottonwood, etc. had all successfully used an SID to fund this aspect of improvements and that KU had revised the Task Order to reflect the time it would take to institute an SID. Kurt explained that as the temperatures rose both he and KU had observed a significant amount of melted snow runoff from Thompson Park and the ball parks flowing over the sidewalk on the north side of East 6th Street, flowing into the street and going down to the drainage near Cafd Mabelle's. He said that needed to be better directed to preserve the improvements KU would make and he hoped the TIF District could participate in funding improvements since all the drainage affects the TIF District. *Kurt said that there was no new project report from Great West because of the timing of the Public Works Committee meetings and when Great West issued their reports. He said that he knew the Mayor had instructed Great West to add a 3% inflation factor to all costs for the updated Sedimentation Basin project. Kurt also said he had recommended Great West walk the wet lands they were told by the state to observe while there was still frost on the ground. Otherwise the soil would be far too wet to get through without disturbing. Last, Kurt reported the weir was still under water and is scheduled for removal when conditions are good. He said the river was presently running so high and turbid that Cenex is presently forced to purchase treated water and that as a result the City's revenue would be going up as of Sunday. 5. Sewer Manhole Repair Update -Department of Transportation Memorandum of Understanding To City Council The Council had reviewed and passed a resolution approving the MOU which stated the five Manholes on East Main Street would be raised to the level of the street and the City would bear the cost. Brian Roat asked why a decision had been made so quickly. Kurt explained that he had been waiting on the state to inform him and when he said the project would be pulled if no direction was going to be provided the City would pull the project. 6. Gravel Placement along streets This item was referred to Karl Dan Koch since this had been his suggestion. Karl Dan Koch stated he had wanted to know if the city could add fresh gravel along the 61 of those streets in town that were only paved in the center of the street. Kurt said that there was money for gravel in the street funds. He stated that there is a problem with adding enough gravel to prevent people from having to step in mud in that it would raise the grade of the streets. Kurt said that what the City will be doing would be to fill holes with gravel and not change the grade. Kurt also mentioned that once East 6th Street is fixed construction equipment would have a sturdy street it could use to move equipment without tearing up more than it fixed. Future projects could potentially include Montana and Colorado Avenues. 7. Pothole Repairs Kurt stated that the City is using MC Boo which is pliable in cold weather. He explained that road mix does not settle if it is wet. He said there is a Facebook site where people can put in a complaint about potholes. City staff was then downloading those complaints and responding to them as they came in. Carl Jackson left at 6:43 P.m. 8. West Railroad Street and Urban Funds Kurt gave a background on this project saying that there was about $3,000,000 left in a fund for Urban Route improvements. He stated that if the City were to resubmit their request to have West Railroad considered for improvement it would be a secondary project. He also said there was a problem with drainage from west Laurel going under railroad property and ending up in Schessler's property. Because of improvements Schessler's has made to their property there now is a serious problem with no drainage off Schessler. It is now flowing over Railroad Street and slowly undermining West Railroad Street. LURA had previously wanted to incorporate improving West Railroad Street with a "bondable project". This project was likely to not be approved by the state because, to get enough space to build a roundabout the grain elevators north of Hardee's would have to be torn down. While this was considered an improvement to the Cityscape by LURA, the state was unlikely to commit to financing tearing down something that others could consider historic. Kurt stated that there are only six streets in Laurel that are considered Urban Routes: First Avenue North; Maryland Lane; 8th Avenue; East and West Railroad Street; and 12th Street. Richard Herr asked about improvements currently underway by the property owners of the grain elevators. Kurt summarized that the owners want to eventually empty the buildings and especially the metal grain elevators. Kurt would like to see a turn lane put in going from East Railroad to First Avenue. 9. Other Kurt stated that for the April 16 meeting there would be updates on: • Sewer Manhole Repairs ® Gravel Placement along the streets • Pothole repairs and ® West Railroad Street being improved with Urban Funds. Richard Herr wanted clarification on drainage around far East 8th Street. He also wanted to know if there was anything the City could do about the Cotter property that seems to be a collection area for old trailers with sheep eating the tall grasses. The next meeting will be April 16, 2018 at 6:0o p.m. Meeting adjourned at 7:02 P.M. Respectfully Submitted, Emelie Eaton lEmeEoency Overtime CalloutFrom 6-30-18 Maintenance Shap -628-4773 City Dispatch 628-8737 Response Code X In Column Not accepting Overtime /NA =Not Available /Y =Responding /B=Phone Busy Employee Name Telephone 2-1912-25ANA1 3-4 Bruce Lefler 208-9417 NAI NA113 Dave Saylor 812-0274 NA2 NA2NA1 Guy Rolison 633 2336/698-8885 NAIII Y12 I Y12 11 Brian Kline 794-8552 NA31 NA3 NA2 NA2 Kevin Budge 628-2414 NA41 NA4 NA3 NA3 Roy Voss 860-4837 Y14 Y14 Y13 12 Justin Baker 321-0208 NAIG NA9 Y11 10 Mike Mudd 860-1825 NA5 NA5 NA4 NA4 Jay Hatton 860-7525 NA1 2 MAII0 NA6 Y14 Norman Stamper 633-3291 NA9 Y11 NA7 6 Kevin Hoffman 861-7460 NAT NA7 Y9 8 KEITH GUY 850-5464 NA8 NA8 Y109 Andrew Arneson 876-4155 NA1 Y13 NA8 7 Elm Lift Station 628-7773 Village Lift Station 628-5918 Dial 9 after tone to acknowledge alarm Wastewater Treatment Plant -628-6474 I Autodailer- 628-4866 Response Code I NO= In 1st Column Nnt arcentinn nvPrtimP / NA = KIM Availahip / Y = Rasnnnriinn water I reatment Piant UZU-4410 Response Code NO= In 1st Column Not acce ting Ov( Employee Telephone 11-1911-2112-1912-20 John Volmer 794-6681 1 1 Y I Y I Y Nathan Herman / NA = Not Available / Y = CABLE TV down Tim Johnson 698-6254 Mike 545-9435 Steve 545-9455 centurylink Thomas Henry 855-0831 MMMMMMMMMMMMMMM Kurt Markegard Cell# 860-5785 Hm 628-2905 Schessler - Office 628-4221, Home 628-2349 ra NW Energy 1-888-467-2353 Mark Cloud 860-7890 GERARD LIFT STATION 696-2199 Century Link 1-800-573-1311 Shop 628-7707Jeff 694-9097 water I reatment Piant UZU-4410 Response Code NO= In 1st Column Not acce ting Ov( Employee Telephone 11-1911-2112-1912-20 John Volmer 794-6681 1 1 Y I Y I Y Nathan Herman / NA = Not Available / Y = CABLE TV down Tim Johnson 698-6254 Mike 545-9435 Steve 545-9455 centurylink Matt Wheeler Cell#208-1885 855-3965 One Call Locate - 1-800-424-5555 (City Job # 25663) Kurt Markegard Cell# 860-5785 Hm 628-2905 Schessler - Office 628-4221, Home 628-2349 Tim Reiter Cell#860-9209 Hm 628-6846 NW Energy 1-888-467-2353 Mark Cloud 860-7890 GERARD LIFT STATION 696-2199 Century Link 1-800-573-1311 Shop 628-7707Jeff 694-9097 GORDAN ACE ELECTRIC 860-5464 NorthwestPipe 252-0142 - Larry E. 656-2856 MDU 1-800-638-3278 / MDT 252-4138 Pace Construction 252-5559 (sewer backups) MDT Supervisor Tom 655-7903/Kyle 446-2622 Sanitary System©verflows call DEQ withing 24 hours at406-4443080 Gall Out - Date and Incident Location 1-1 ELM LIFT FAIL 2-19 HP sick Water Plant 1-2 2107 Atchison Water Line Break 2-25 H2O BREAK FOUNDATION 1-15 SANDING 2-28 H2O Break Fondation 1-19 ICE REMOVAL 3-4 Snowplow stuck 1-20 WATER PLANT 1-30 H2O SHUTOFF 2-4 SANDING 2-8 SANDING 2-10 VILLAGE LIFT ALARM FAIL 2-12 Both Lift Stations low temp alarm 2-18 WOODLAND WATER BREAK 2-19 SANDING PLOWING Alarm Codes for Village and Elm Lift Stations 1 Low Water Level 2High Water Levo 3Pump 1Fail 4Pump 2Fail 5Phase Failure 0Station Door Open 7Backup Floats Activated 8Low Temp Alarm 9Generator Emergency r-� City of Laurel Project Status Update , l �f March 15, 2018 WWTP Screw Press (KU #1804-00120) Project Manager: Travis Jones Reason for Project: The City's WWTP does not currently have adequate sludge handling equipment, which has led to overfilling and backup of the drying beds, digesters, and various other components of the WWTP. Completion of this project will allow for improved operations and allow for maintenance of the digesters, which cannot be taken offline until this project is completed. Project Scope: Complete the design and construction administration for a new screw press to process WWTP sludge. Milestones: (as needed) • The City desires completion of this project, including construction, by June 30, 2018. • Design Memorandum by KU — Design basis, implementation schedule, and costs memorandum anticipated for City review by March 28, 2018. Current Status: • City operations staff & KU conducted a meeting on 3/1/2018 to gather existing system information and identify action items. Minutes were provided on 3/9/2018 to summarize action items from the meeting. The City prefers a screw press due to the footprint and 0&M procedures. KU will keep the City's preference in mind, and only consider alternative equipment, if issues/concerns are identified with the preferred equipment. Piping arrangements and flow diagrams confirmed on-site with City WWTP staff on 3/9/2018. Most of the existing piping is likely to be re -used, with minimal modifications expected for final installation of the sludge press. Options to reduce costs/schedule were discussed, including: o A temporary or mobile unit price "adder" as part of the sludge press contractor bid package, which may allow the City to draw down the digestors more quickly. o Piping modifications designed to allow for installation/completion prior to delivery of the sludge equipment. o Preparation and use of the drying beds for draw down of the digestors, which reduces potential schedule impacts to contractors and risk/cost to the City. • KU is in the process of confirming the stated design requirements and obtaining vendor/contractor feedback on pricing and implementation schedules. All components (i.e. Page 1 of 5 ENGINEERING, REIMAGINED �-�� City of Laurel Project Status Update %✓ KLI A March 15, 2018 sludge press, digestors, sludge transfer pumps, and screw pump) are actively in development. • City staff is attempting to locate prior completed design reports and treatment facility plans for KLJ's confirmation of design basis. Sanitary Sewer H2S Remediation (KLJ #1804-00122) Project Manager: Travis Jones Reason for Project: Buildup of H2S within the WW collection system has led to deterioration of manholes and other system components. Project Scope: Complete the design and construction administration for the proposed air injection/diffuser system to address H2S build-up within the system. Milestones: (As needed) Current Status: • City operations staff & KLJ conducted a meeting on 3/1/2018 to gather existing system information and identify action items. Minutes were provided on 3/9/2018 to summarized action items from the meeting. • City staff provided KU with some prior sampling data collected from the wastewater system. KLJ is reviewing and considering the need for additional sampling. • KU is in the process of developing a listing/summary of the H2S treatment/remediation options to be further evaluated. WWTP Digester Rehabilitation (KLJ #TBD) Project Manager: Travis Jones Reason for Project: The City has not taken down the digesters for routine cleaning, inspection, and repairs for several years. This is due to inadequacy in the sludge handling equipment. Project Scope: Complete the design and construction administration for the cleaning, inspection, and repairs of the existing digesters. Milestones: (As needed) • The City desires completion of this project, including construction, before November 2018. Current Status: (KLJ Contract Pending) • While this project is not yet underway/contracted; the screw press memorandum will identify much of the basis of design for this future project as part of the screw press project scope. Page 2 of 5 ENGINEERING; RElMAG INED A= K L A�J City of Laurel Project Status Update , March 15, 2018 WWTP Archimedes Screw Rehabilitation (KLJ #TBD) Project Manager: Travis Jones Reason for Project: The grouting around the existing screw pumps is wearing down, which makes the pumps less efficient in the transfer of wastewater. Project Scope: Complete the design and construction administration for the rehabilitation of the existing screw pumps. Milestones: (As needed) Current Status: (KLJ Contract Pending) • While this project is not yet underway/contracted; the screw press memorandum will identify much of the basis of design for this future project as part of the screw press project scope. East 6th Street Improvements (KLJ #1804-00121) Project Manager: Carl Jackson Reason for Project: Street reconstruction between 1st Ave. and Wyoming Ave. (limits pending budget availability) is necessary to address failed pavement, saturated subgrade conditions and surface runoff improvements. Project Scope: • Grading, paving, parking, and drainage enhancements (no utilities) • Potential Special Improvement District (sidewalks, driveways) • Safety improvements • Minimize impacts to 4`h of July and Graff Elementary School Milestones: • Survey and design —Spring 2018 (weather permitting) • SIDprocess— April -June 2018 • Bidding — ASAP following design & SID resolution (if approved) • Construction — preferably between July 5 and August 23 (tentative) Current Status: (The KU contract is pending, tentatively scheduled for 4/3/2018 Council approval.) Page 3 of 5 ENGINEERING, REIMAGINED K L L City of Laurel Project Status Update , March 15, 2018 2018 Pavement Maintenance (KLJ #1804-00120) Project Manager: Carl Jackson Reason for Project: This continues the City's annual pavement maintenance projects. Project Scope: The scope will primarily entail chip seals, crack seals and pothole repairs. Mill and overlay are not anticipated for 2018. Milestones: The intent is to proceed with construction either before or after, but to avoid construction during the hottest summer weather. Current Status: This may be delayed a year, if necessary, to fund East 6`h Street. On -Call Professional Services (KLJ #1804-00347) Project Manager: Carl Jackson Reason for Project: This contract would enable KLJ to provide consulting services that are not part of an approved task order. Generally, this would apply to situations where KLJ's fees are small enough that a separate task order is not necessary, or for time -sensitive matters. Project Scope: Services may include engineering, surveying, planning or government relations. Milestones: (as needed) Current Status: The task order was approved 2/20/2018. Planning Services (KLJ #1804-00554) Project Manager: Forrest Sanderson Reason for Project: KU has been retained to provide City of Laurel planning services during the interim period, while the search for the new City Planner is ongoing. Project Scope: Planning services may include: subdivision, zoning, development, floodplain hazard management, miscellaneous reviews and other related work. KU will prepare staff reports, recommendations, and attend meetings upon request. Milestones: (as needed) Current Status: The task order is scheduled to be approved at the 3/20/2018 Council meeting. Page 4 of 5 ENGINEERING, REIMAGINED 1} U City of Laurel Project Status Update <;, KLI March 15, 2018 Other Notes and Information 1. The City of Laurel/KLJ Master Services Agreement, which was adopted by Resolution No. R17-69, is fully executed and an original contract will be retained by both parties. It is for a 3 -year term effective December 5, 2017. This is a "task order" based Agreement, so each new project will have a task order prepared and approved by both parties, prior to KLJ starting work. 2. Future projects have been identified during initial conversations between City staff and KLJ. As these are potential projects, the timing and extent of KLJ's services are TBD. a. Booster station rehabilitation or replacement b. Water storage tank re -coating c. Capital Improvement Plan (CIP) assistance d. Review of rules and regulations (related to public works and planning) e. On-call government relations f. Laurel Urban Renewal Authority (LURA) infrastructure improvements Page 5 of 5 ENGINEERING, REIMAGINED Emergency Services Committee Meeting 3.26.2018 Members Present: Bruce McGee, Police Chief Rick Musson, Iry Wilke, Richard Klose, Pat Kimmet, and Clete Knaub Others Present: Clerk/Treasurer to take minutes 1. Iry Wilke called the meeting to order at 17:33, as the Committee Chair Bruce McGee was running late. 2. Public Input: Vince Ricci at 1231 5' Ave. He wanted to address the concern of how does the City fix the ambulance issue. He witnessed an incident at Walmart and was concerned if the City had a crew available. The City needs to find some ways to fix this issue. The Committee asked if Mr. Ricci had heard any good suggestions on how to fix the ambulance issue. Mr. Ricci stated that he had not, but it comes down to how the fix is going to be funded. That is the big question, where is the money going to come from? The Committee asked if there was any help that Mr. Ricci could provide at the State level. Mr. Ricci stated that the state is no different than the City in that they are searching for money too. Mr. Ricci could bring a bill to the house floor, and if it's approved, it will go to the appropriations committee and be voted down because there is no money. Mr. Ricci feels this is an issue for the citizens of Laurel and the citizens need to find a way to fund a fix. The Committee asked Mr. Ricci if he remembered the results of the safety mill levy, which 75% against and 25% were for. Mr. Ricci stated that given recent events the citizens might realize the need for the safety mill levy, and it may pass now. This safety mill isn't a luxury; it's a necessity. Mr. Ricci stated that it seems as though people do not trust the government and that needs to change. With the safety mill levy, how was the message relayed to the public? Maybe there needs to be more communication regarding a levy, to the public, so they understand the importance. The Committee stated that the City could not use taxpayer dollars for that. Mr. Ricci stated that a citizen could offer to help provide those services. Jason Summers 304 Cedar Ave., stated he is going to keep coming to these meetings until an answer is found to the ambulance problem. The City has a major problem that gets worse and worse every day. Last week there were three calls, no answer. He doesn't know where the funds were going to come from, but he did know that only 17 percent of the mill levy was going to the ambulance. His main concern is the Ambulance Department. If he has to buy bottled water because the intake doesn't work, he doesn't care, but if he dials 911, he wants an ambulance to show up. He doesn't want any more excuses. He wants the City to start figuring out something. He's going to keep coming to the meetings and calling the news stations until it's fixed or someone dies, and the City gets sued; then the City will really be worried about money. Taryn Massa 304 Cedar Ave #3, stated she would like to volunteer for the committee to help get things done. The Committee stated that when there is an opening on any committee the public is notified. They then have to submit a letter of interest to the Mayor. Taryn asked if there were any current openings. The Committee stated that there were none at this time. Joseph Loether 712 6h Ave, stated he is a paramedic for AMR and volunteers for the City of Laurel Ambulance. He wanted to attend the meeting to see what it is all about. He is part of the solution. There are lots of great things going on in the Ambulance Department. He is willing to be the Ambulance Director for the Ambulance Department, but the City would have to pay him. He gets paid $3.50 an hour when he is on call. If he transports, he is then paid $15.00. He puts in time every week, and he is the EMS Captain. His heart is in Laurel, and he wants to make this ambulance department great. The ambulance is starving and needs money. The committee asked if he had any suggestions for fixing, the ambulance problem. Mr. Loether stated that it was his job to provide suggestions to the Chief and the Chief could present them to the Committee. 3. Motion made by Iry to approve the minutes from the February 26, 2018 meeting. Richard seconded the motion, all in favor, motion passed 5-0. 4. Old Business: Presentation by Kallie Parsons regarding a Volunteer Program. Kallie Parsons is the coordinator for the Billings Police Department Volunteer Program. Every year the Volunteer Program saves the City of Billings roughly $100,000. The Volunteer Program can offset most costs to the City, and the volunteers are invested in the community and willing to train and do anything they can. For a city the size of Laurel, five volunteers would be appropriate. It could be less or more depending on the services needed. The volunteers are trained with seasoned volunteers and are held to the same standards as officers. The volunteers do not require weapons or any other training. If the City is looking at parking, then two volunteers daily would probably eliminate any problems. That is putting in 3-4 hours a day every day. The Committee wanted to know where the authority to create the program came from. Kallie stated that the City Administrator gives them the authority to write parking tickets. The Committee asked if the program was created by a resolution through City Council. Kallie said that was most likely the case. The Committee wanted to know about the liability issues. The volunteers are covered under workers compensation. The City is responsible for the liability of anything else. The Committee wanted to know how volunteers differed from reserve officers. The Police Chief stated that volunteers are difficult to get and keep. The reserves are required to put in 8 hours a month. This program would be a whole different program. The volunteers could help with vehicle issues. The reserves are required to attend a local academy whereas the volunteers would not be. The Committee asked what the hour requirements of the volunteers are. The volunteers are required to work four hours a week for one year. Since most of the volunteers are retired, there is a lot of flexibility. The volunteers go out in teams of two for safety reasons. The Committee asked if the scope of the volunteer's work was only parking tickets and abandoned vehicles. Kallie stated that Billings has several different departments. It would be dependent upon the needs of the City. Chairman McGee asked for thoughts on the idea of the Committee has a mission statement. Iry stated that the idea sounded good. Pat asked if it was going to be an effort that was carried out across the board. Bruce stated that he thought it would be helpful to define what the EMS Committee should be doing. He knows the Committee is a sounding board but what else can they provide the community. A mission statement would help the committee stay on track with what they should be doing. The committee meets and talks but does anything productive come out of those meetings and discussions. The committee agreed that a mission statement would be good and Bruce will bring some examples to the next meeting. Chairman McGee stated that the Committee still needed to elect a co-chair. Iry Wilke stated that he would be willing to be the co-chair. Pat made a motion to elect Iry Wilke as the co-chair of the EMS Committee. Richard seconded the nomination, all in favor; motion passed 5-0. S. New Business: The Committee had a brief discussion regarding Neighborhood Watch programs in the City. The Police Chief, Rick Musson, stated that Neighborhood Watch programs are great tools if the citizens are willing to put in the time. A good Neighborhood Watch program requires a leader who is willing to put together meetings and schedules. Also, the homeowners involved in the program need to pool together resources in order to purchase signs for the neighborhood. The Police Chief reminded everyone that there is a Crime Stoppers program that receives one call annually. 6. Clete Knap stated that this meeting would be his last. He has enjoyed serving on the EMS Committee but feels it is time for new members to come on board and bring new ideas to the table. He stated that the Committee is filled with a great group of men and women that can do great things. He thanked everyone for their commitment to the City Chairmen McGee adjourned the meeting at 18:28. 3/26/18 Mr. Mayor, I would like to express my interest in volunteering to be on the Emergency Services Committee. I grew up in Laurel and completed high school here, go Class of 94!, and moved to Boise Id for almost 20 years. I then had the opportunity to move back to Laurel and raise my son here. I feel that I have experience and ideas to offer your committee and my hometown. I have previous board experience and I am willing and able to give my time and energy to make this community safe and a wonderful place to raise my son. I do not have all the answers; but feel that working with the members of the committee and community, solutions can be reached. We all want our town to be safe and our community to be healthy, I would like to be a part of the solution. Tha7T7i--- Taryn Massa 304 Cedar #3 Laurel, Mt 59044 208-631-0491 0 4' _._ A RESOLUTION ACCEPTING AN EASEMENT FROM THE NUTTING DRAIN DISTRICT FOR THE PURPOSE OF CREATING A PUBLICLY DEDICATED EASEMENT OVER DISTRICT OWNED PROPERTY FOR THE CONTRUCTION AND/OR INSTALLATION OF PUBLIC IMPROVEMENTS WITHIN THE IRON HORSE SUBDIVISION. WHEREAS, the City of Laurel and Montana Law requires the creation of certain public easements and rights-of-way within subdivisions for the purpose of the installation and construction of public improvements including roads, water, wastewater and sewer systems which benefit the citizens and residents of the subdivision; and WHEREAS, the development of the subdivision known as the Iron Horse Subdivision currently requires the developer to construct public improvements that will cross property owned by the Nutting Drain District; and WHEREAS, the Nutting Drain District, by and through its Board of Directors authorized and approved the attached Easement Agreement in favor of the City of Laurel for the construction of certain public infrastructure as provided therein; and WHEREAS, the attached Easement Agreement contains the terms, conditions and location of the affected property and is hereby incorporated as part of this Resolution as provided therein. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, that the City Council hereby accepts the Easement attached hereto pursuant to the terms and conditions contained therein. Mr.] Introduced at a regular meeting of the City Council on April 17, 2018, by Council Member PASSED and APPROVED by the City Council of the City of Laurel this 178' day of April, APPROVED by the Mayor this 17`h day of April, 2018. CITY OF LAUREL Thomas C. Nelson, Mayor ATTEST: Bethany Langve, Clerk -Treasurer Approved as to form: Sam Painter, Civil City Attorney R18-15 Accept Easement from the Nutting Drain District Return to: City of Laurel C/o Chief Administrative Officer P.O. Box 10 Laurel, Montana 59044 EASE 3831870 10/27/2017 04:05 PM Pauos: 1 of 4 Fees: 38.00 Jeff Martin Clark & Raoordar, Yellowstone M7 Rol 11111 EASEMENT -AGREEMENT THIS EASEMENT AGREEMENT is entered into effective this 25-thday of October , 2017, by and between NUTTING DRAIN DISTRICT, of 1310 Hillcrest, Laurel, Montana 59044 (the "District"}, and THE CITY OF LAUREL, MONTANA, a municipal corporation, c% Chief Administrative Officer, P.O. Box 10, Laurel, Montana 59044 (the "City'*). RECITALS: A. The District is the owner of a strip of land 100 feet in width situated in the NEk of Section 9, Township 2 South, Range 24 East, P.M.M., Yellowstone County, Montana, as described in that Warranty Deed dated March 20, 1931 and recorded June 10, 1931 in Book 159 of Deeds, Page 81, records of Yellowstone County, Montana (the "District Property"), a portion ofwhich is shown and depicted on the plat of Iron Horse Station Subdivision (the "Subdivision"), which plat was recorded April 26, 2005, under Document 3330583, records of Yellowstone County, Montana (the "Subdivision Plat"). B. The construction and installation of required public improvements for the Subdivision are governed by a Subdivision Improvements Agreement dated April 26, 2005 and recorded April 26, 2005 under Document No. 3330584, records of Yellowstone County, Montana (the "Improvements Agreement"). C. In the Improvements Agreement, the lots south of the District Property are identified as Phase I and the lots north of the District Property are identified as -Phase 11. C. Iron Horse Station, LLC (the "LLC'), is the subdivider for the approved Subdivision Plat and is the owner of all of the Phase II lots in the Subdivision. D. On the Subdivision Plat, Great Northern Road runs south to north within Phase I to its intersection with the District Property, then crosses the District Property and continues northerly and easterly in Phase II to its intersection with Alder Avenue. EASE 3831870 10!2712817 04:05 PM Pages: 2 of 4 Fees: 38.00 Jeff Martin Clark & Recorder. Yellowstone MT 111Kirer NHINIh 11 YAW �NAMA Id 11111 E. In conjunction with the development of the lots in Phase I, the LLC constructed and installed an underground public water main that enters the Subdivision near the northwest comer of Phase II and runs southeasterly and southerly, a portion of water main which is within the dedicated rights-of-way for Short Line Drive and Great Northern Road. The water main then continues under District Property within the proposed right-of-way for Great Northern Road shown on the Subdivision Plat. F. In order to develop the Phase II lots, a public easement and right-of-way is needed for that portion of Great Northern Road crossing the District Property. NOW, 'THEREFORE, for valuable consideration, the receipt and sufficiency of which -- are hereby acknowledged, the Parties agree as follows:- The District does hereby grant unto the City, and its successors and assigns, a perpetual easement and right-of-way over, across, under and through the following described tract of real property in Yellowstone County, Montana (the "Easement Area"): A sixty (60) foot wide strip of land within the District Property, being thirty (30) feet on each side of the centerline of Great Northern Road as shown and described on the Subdivision Plat, as the Easement Area is illustrated on Exhibit A attached to this Easement Agreement. This perpetual easement and right-of-way to the City, and its successors and assigns, is for the purposes of constructing, reconstructing, maintaining, operating, servicing, repairing and replacing (i) a public street and bridge over the drain ditch situated within the District Property for use by the City and members of the public, and (ii) underground water, sewer, storm drain and other utility lines over, under, across, on and through the Easement Area to serve properties within the vicinity of the Easement Area; together with the right of free ingress and egress at all times for the purpose of constructing, reconstructing, maintaining, operating, repairing and replacing said public street, bridge and underground utilities and appurtenances (collectively, the "Public Improvements"). In connection with the construction of the public street and bridge as part of the Public Improvements, a five and one-half (5%z) foot wide concrete box culvert will be installed in order to allow the flow of water in the drain ditch and to facilitate maintenance of the -drain ditch-.- -- - - - — - ---_ _ -- -- - - - The District, and its successors and assigns, shalt continue to have the right to use and enjoy the property within the Easement Area, except as to the rights granted herein and subject to the following restrictions: (a) The District agrees not to construct, nor cause to be constructed, within the Easement Area any type of building, structure or other engineering works, nor any other fixed objects of any kind, shape or form, that would interfere with the construction, reconstruction, use, maintenance, operation, service, repair or replacement of the Public Improvements, except as may be expressly allowed in writing by the City. EASE 3831870 10/27/2017 04:05 P! Pages: 3 of 4 Fees; 38.00 f Jett Martin Clerk t Reaerder, Yal1. One nT (b) The District agrees that authorized representatives of the City can freely travel within the Easement Area with their equipment in the performance of their duties at any time, day or night, regardless of outside weather conditions. Although the District and the City understand and agree that the easement and right-of- way ight-ofway granted herein is for the purpose of constructing and installing the Public Improvements, the City is not hereby undertaking any obligation to construct or install any of the Public Improvements. The Public Improvements within the Easement Area are governed by the Improvements Agreement and the construction and installation of the Public Improvements shall be in compliance with the Improvements Agreement and the City codes, rules, regulations and policies regarding improvements to and use of public streets, bridges and rights-of-way. The agreements, easements, rights-of-way, privileges, rights and statements in this Easement Agreement shall run with the land and shall be binding upon the District, and upon its successors and assigns. IN WITNESS WHEREOF, the District has executed this Easement Agreement by and through its duly authorized officer as of the day and year first above written. NUTTING DRAIN DISTRICT By:'. Its:a--- Attest: —� - �t e. Its: ��ta STATE OF MONTANA : ss. County of Yellowstone This instrument was acknowledged ore on4! , 2417, by andf M . as the and 11m_rt��.t'' , respectively, ofNUTTING DRAIN DISTRICT. YSTRECKER w of mmwa * EAL * oiMa at �� 46tub fY3.! % AW" SfIBBI Ll , j I N. c*12( 91.46 'reRTI RIelf re Op 191IRVIrr cm, N xw� 1:2W5.6 11 04 6 Imss— — SM68, L 0 a C K CA co. m 7 SO 1 C I .... clt 14A!4 59?'4- tam CA 24808' o, ('68 A4. 0, 42 .2 C54 fi np -44' L93 rs QLD 1, 62,34 vi cn po 0. 0. 0%, Ink L tj 0 LA HO 4r 1%0 ?eel. A 3 C57lip 3..-.Gvz tc) W -4 -a !ffi ; p "Z m 3 05 3.8(.06.005 ,a 0 (A 04 OD* cj, 0 .1j Oa SOSIS732-W CD -4 41 cc) a 4 26 7. IOD.Oir SOW' lit I 2 .2. S(15 �! 2 5D 05100" W to a Sh. .4-- - 186-42' cm 0) ch �ms 10a 14 10a r- 1 4 .,r 60 p Ir 0 -4 m o, I c: C-) Ocn fm! MOO. maspv 01 01 :x a I I Eto d 7.8W Cit Q, hs ie m 2'f . 22- L Co. toaz`ra 3 00, •160 q ROSS7'32 W lie W 0• Ir cdt Q 41 I 04 NQS - m 32 DRI 32- fA SOS's r 10MOO, 40 11 .06cic to W L OR y 18t 1e' N05!5r, 70 C11 T Tr ItAbt joa0tv 10/21/2817 04:05 PM Pages: 4 of 4 Fees: 38.00 Jeff Martin Clark 4 Recorder, Yellowstone MT RESOI.,UTION NO. R18-16 WHEREAS, the City of Laurel previously executed an Agreement for Professional Services with Great West Engineering, Inc. on June 5, 2007, via Resolution No. R07-36, as amended on December 16, 2014, via Resolution No. R14-88; and WHEREAS, the City of Laurel previously approved Task Order No. 29 via Resolution No. R13-58 that enabled Great West Engineering, Inc. to assist the City with a preliminary engineering report for the municipal water system; and WHEREAS, the City previously unsuccessfully sought competitive bids for a portion of the Water System Improvement Project constituting the replacement of the City's Sedimentation Basins since all of the bids substantially exceeded the City's budget and available funds for the project; and WHEREAS, the City has requested additional services to be provided by Great West Engineering to update the plans for the project and to re -bid the project, and such tasks and services are described on the attached Amendment No. 3 to Task Order No. 29, for an additional cost of $675,000; and WHEREAS, the total compensation for the project, with the additional services approved herein, is $1,316,000 as more particularly described on the attached Amendment No. 3 to Task Order No. 29. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, Amendment No. 3 to Task Order No. 29 is hereby approved and the Mayor is hereby authorized to execute the attached Amendment No. 3 to Task Order No. 29 dated Abril 5. 2018 on the Citv's behalf. Introduced at a regular meeting of the City Council on April 17, 2018, by Council Member PASSED and APPROVED by the City Council of the City of Laurel this 17`x' day of April, 2018. APPROVED by the Mayor this 17`1' day of April, 2018. ATTEST: Bethany Langve, Clerk -Treasurer F-13 ••ra . _. • _ �P Sam S. Painter, Civil City Attorney CITY OF LAUREL Thomas C. Nelson, Mayor R18-16 Amendment No. 3 to Task Order No. 29 — GW Engineering HELENA PO Box 4817 -2501 Beit View Drive Helena, MT 59604 406.449.8627 6 Fax 406.449.8631 www.greatwesteng ram April 5, 2018 City of Laurel P.O. Box 10 Laurel, MT 59044 GrQtWest engineering Re: Amendment No. 3 to Task Order No. 29 — Water System Improvements Laurel Engineering Services On -Call Great West Engineering, Inc. Project No. 207128 Dear Mayor Nelson: This letter constitutes Amendment No. 3 to Task Order No. 29 to our Agreement for Professional Services dated June 5, 2007 for the above -referenced Project. Services provided by Great West outside of the original scope of work that are reflected in this amendment include: Services as outlined in the Construction Phase described in Paragraph A.1.05 of Fxhibit A to the Agreement for Professional Services. Estimated costs are based upon a 38 week construction period and providing a fulltime RPR as described in Paragraph D.1.01 of Exhibit D for up to 50 hours onsite a week through Substantial Completion and up to 40 hours onsite per week following Substantial Completion until the Contractor is ready for final payment. Services as outlined in the Post Constructions Phase described in Paragraph A.1.06 of Exhibit A to the 4b7eement for Professional Services to assist City personnel with startup and commissioning of the WTP upgrades, address warranty issues, and perform an 11 month warranty waU- cough with City staff and the Contractor. hi addition to services identified in Paragraph A.1.06, services to be provided under the Post Construction Phase will include the preparation of record drawings for the City's use and meeting Montana DEQ requirements and the preparation of an operation and maintenance (O&M) manual, instead of as an Additional Service as indicated in Paragraph A2.01.17 of Exhibit A. BILLINGS Additional services as described in Paragraphs A.2.01 of Exhibit A to the 6780 Trade Center Ave Agreement for Professional Services to revise the final Project Manual and Billings, MT 59101 Drawings for the project based upon direction from the City, update the Opinion of406.652 5000 Fax 406.248 1363 Probable Cost based upon bids received in 2017, work with City staff to prepare a BOISE new project budget, and assist the City in rebidding the project in the spring of 3050 N Lakeharbor Ln 2018. Specific changes to the proposed project for rebidding requested by the City Suite Boise, ID 83743 that require changes to the final plans and specifications (including "domino 208.576 6644 effects" to structural, mechanical, and electrical components) are: MISSOULA 112W Front Street Missoula, MT 59802 406 493.0392 �- GraW6t engineering o Removing the additive alternate for a new access road; o Removing the slush ice basin and all related piping, valve, structures, and sludge removal equipment from the Base Bid and including it as an additive alternate; o Removing the demolition of the covered portion of the existing sedimentation basin and associated site restoration from the Base Bid and including it as an additive alternate; o Removing security cameras from the project; o Revising the layout of the security fencing and eliminating the automatic lift gates; o Removing the loading dock from the sedimentation basin building design and providing an at grade driveway instead, including necessary revisions to site grading plans; and o Updating the electrical plans and specifications to reflect the retirement of Clint Camper from Rosebud Engineering, who was sole sourced for the SCADA system work. The compensation for the services included in this amendment is estimated to be $675,000. The total compensation for services, as described in the original Task Order and Amendments 1, 2, and 3 has been revised and is estimated to be $1.316,000, based on the following assumed distribution of compensation: a. Study and Report Phase $ 85,000 b. Preliminary Design Phase $ 63,000 c. Final Design Phase $ 375,000 d. Bidding Phase $ 45,000 e. Construction Phase (Including RPR) $ 530,000 f. Post -Construction Phase $ 45.000 g. Additional Services: TSEP Grant Application $ 7,000 h. Additional Services: DNRC Grant Application $—_ 3 000 i. Additional Services: Grant Administration $ 53,000 j. Additional Services: Land Acquisition $ 10,000 k. Additional Services: Revise Project Manual and Rebid $ 50,000 Engineer may alter the distribution of compensation between individual phases of the work noted herein to be consistent with services actually rendered, but shall not exceed the total estimated compensation amount unless approved in writing by Owner. The total estimated compensation for Engineer's services included in the breakdown Greatest engineering f, by phases incorporates all labor, overhead; profit, Reimbursable Expenses and Engineer's Consultant's charges. Please have an authorized representative sign both originals of this letter and return one executed original to Great West Engineering at the following address: Great West Engineering, Inc. 115 N Broadway, Suite 500 Billings, MT 59101 Acknowledgement. This Amendment No. 3 to Task Order No. 29 is agreed to by the parties and is effective as of the date of this letter. City of Laurel 0 Title: Thomas C. Nelson, Mayor Date: 3 Great West Engineering, Inc. By: Title: Daniel M. McCauley, Presi Date: RESOLUTION NO. R18-17 0; R] ta V101 INTITENT.f WHEREAS, the City of Laurel's Park Board is recommending the City Council raise the fees for the City's Swimming Pool for 2018; and WHEREAS, the Park Board met and is recommending the following fees and/or charges: • Under five (5) years of age with a paying adult: No Charge • Ages 5 and over: $3 per day • Summer Individual Membership unlimited swimming: $40.00 per person • Summer Family Membership unlimited swimming: $75.00 up to 6 immediate family members. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel that the City Council hereby approves and adopts the charges for use of the Swimming Pool as follows for the 2018 Season or until further Resolution of the City Council: • Under five (5) years of age with a paying adult: No Charge • Ages 5 and over: $3 per day • Summer Individual Membership unlimited swimming: $40.00 per person • Summer Family Membership unlimited swimming: $75.00 up to 6 unmediate family members. Introduced at a regular meeting of the City Council on April 17, 2018, by Council Member PASSED and APPROVED by the City Council of the City of Laurel this 17`h day of April, 2018. APPROVED by the Mayor this 17`h day of April, 2018. CITY OF LAUREL Thomas C. Nelson, Mayor ATTEST: Bethany Langve, Clerk -Treasurer Approved as to form: Sam Painter, Civil City Attorney R18-17 Setting Swimming Pool Charges RESOLUTION NO. R18-18 A RESOLUTION AUTHORIZING THE MAYOR TO SUBMIT COMMENTS ON THE CITY OF LAUREL'S BEHALF REGARDING THE DRAFT YELLOWSTONE RIVER RECREATION PROJECT PRIORITY PLAN. WHEREAS, the Natural Resource Damage Program is currently accepting comments regarding the Draft Yellowstone River Recreation Project Priority Plan which has been published for public comment; and WHEREAS, the City of Laurel submitted proposed projects for consideration which are currently contained within the Project Plan with proposed funding for the plans; and WHEREAS, it is appropriate for the City of Laurel's Mayor to prepare and submit comments on the Draft Yellowstone River Recreation Project Priority Plan on the City's behalf. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, that the City Council hereby authorizes the Mayor to submit comments on the City's behalf to the Natural Resource Damage Program regarding the Draft Yellowstone River Recreation Project Priority Plan. oil] Introduced at a regular meeting of the City Council on April 17, 2018, by Council Member PASSED and APPROVED by the City Council of the City of Laurel this 17`h day of April, APPROVED by the Mayor this 17`h day of April, 2018. CITY OF LAUREL Thomas C. Nelson, Mayor ATTEST: Bethany Langve, Clerk -Treasurer Approved as to form: Sam Painter, Civil City Attorney R18-18 Authorize City Comments to the Draft Yellowstone River Recreation Project Priority Plan CITY HALL • W. . . it of La r 1 PUB WORKS:628-4796 � ei PWD FAX:628-2241 � � ������ � P.O. BOX lO WATER OFFICE: 628-7431 �I �1 _.�. wTx FAx:6zs-2as9 Laurel,Montana 59044 MAYOR:628-8456 ��` April 17, 2018 DEPARTMENT Natural Resource Damage Program PO Box 201425 Helena, MT 59620-1425 Re: City of Laurel's Comments regarding the Draft Yellowstone River Recreation Project Priority Plan To the Natural Resource Damage Program: Please accept this letter as the City of Laurel's Comments regarding the Yellowstone River Draft Recreation Project Priority Plan. In addition to this letter, please find the enclosed City Council Resolution authorizing the submission of the same. Initially, I would like to express the City's gratitude for all the members' time, effort and work ranking the projects that had applied for funds derived from the settlement entered into by ExxonMobil for the 2011 oil spill that occurred in the Yellowstone River, near Laurel, Montana. The oil spill had a substantial negative impact on the City of Laurel and its residents, and I and the City Council, appreciate the sincere efforts to restore the recreation opportunities that were lost as a consequence ofthe oil spill in 2011. In regard to the Committee's proposed rankings, the City of Laurel has no objection to them as provided on Table 3 of the Draft Yellowstone River Recreation Project Priority Plan. However, the City is disappointed that the Committee's recommendation is to reduce the Riverside Park Campground & Boat Ramp's $400,000 request to $350,000. While the City understands not all projects can be fully funded, it is unfortunate that the project the City � considers the highest priority is the one project selected for a$50,000 reduction. On behalf of the City, I would suggest rather than reducing the City's Riverside Park Campground & Boat Ramp Project by$50,000, the entire list of projects be reduced proportionately if the intention is to fund all the projects. That way, the City will not be left scrambling to come up with the $50,000 to fully support the project. Frankly, the City of Laurel's financial condition has not improved since we are still recovering from the substantial damages caused by the 2011 Yellowstone River Flood. In the event that one or more of the City's supported projects are reduced by an amount or amounts equaling a total of$50,000, the City would ask that it have these funds reimbursed should there be an amount up to the $50,000 left unused at the term of project implementation. Sincerely, Thomas C. Nelson Mayor City of Laurel City of Laurel is an EEO Employer Equal Housin�Opportunity