HomeMy WebLinkAboutResolution No. R18-16,! ,-411
i 1, { ,! 1. • ! ,1.. r • ,! • '!
WHEREAS, the City of Laurel previously executed an Agreement for Professional Services with
Great West Engineering, Inc. on June 5, 2007, via Resolution No. R07-36, as amended on December 16,
2014, via Resolution No. R14-88; and
WHEREAS, the City of Laurel previously approved Task Order No. 29 via Resolution No. R13-58
that enabled Great West Engineering, Inc. to assist the City with a preliminary engineering report for the
municipal water system; and
WHEREAS, the City previously unsuccessfully sought competitive bids for a portion of the Water
System Improvement Project constituting the replacement of the City's Sedimentation Basins since all of
the bids substantially exceeded the City's budget and available funds for the project; and
WHEREAS, the City has requested additional services to be provided by Great West Engineering
to update the plans for the project and to re -bid the project, and such tasks and services are described on
the attached Amendment No. 3 to Task Order No. 29, for an additional cost of $675,000; and
WHEREAS, the total compensation for the project, with the additional services approved herein, is
$1,316,000 as more particularly described on the attached Amendment No. 3 to Task Order No. 29.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana,
Amendment No. 3 to Task Order No. 29 is hereby approved and the Mayor is hereby authorized to
execute the attached Amendment No. 3 to Task Order No. 29 dated April 5, 2018 on the City's behalf.
Wilke
Introduced at a regular meeting of the City Council on April 17, 2018, by Council Member
PASSED and APPROVED by the City Council of the City of Laurel this 17th day of April, 2018.
APPROVED by the Mayor this 17th day of April, 2018.
dam N. Fainter, Civil City Attorney
CITY OF LAUREL
Thomas C. Nelson, Mayor
R18-16 Amendment No. 3 to Task Order No. 29 — GW Engineering
HELENA
PO Box 4817 - 2501 Belt View Drive
Helena, MT 59604
406.449.8627 - Fax 406.449.8631
www.greatwesteng.com
April 5, 2018
City of Laurel
P.O. Box 10
Laurel, MT 59044
Greaffiest
engineering
Re: Amendment No. 3 to Task Order No. 29 — Water System Improvements
Laurel Engineering Services On -Call
Great West Engineering, Inc. Project No. 2-07128
Dear Mayor Nelson:
This letter constitutes Amendment No. 3 to Task Order No. 29 to our Agreement for
Professional Services dated June 5, 2007 for the above -referenced Project. Services
provided by Great West outside of the original scope of work that are reflected in this
amendment include:
Services as outlined in the Construction Phase described in Paragraph A.1.05 of
Exhibit A to the Agreement for Professional Services. Estimated costs are based
upon a 38 week construction period and providing a fulltime RPR as described in
Paragraph D.1.01 of Exhibit D for up to 50 hours onsite a week through
Substantial Completion and up to 40 hours onsite per week following Substantial
Completion until the Contractor is ready for final payment.
Services as outlined in the Post Constructions Phase described in Paragraph A.1.06
of Exhibit A to the Agreement for Professional Services to assist City personnel
with startup and commissioning of the WTP upgrades, address warranty issues,
and perform an 11 month warranty walkthrough with City staff and the Contractor.
In addition to services identified in Paragraph A.1.06, services to be provided
under the Post Construction Phase will include the preparation of record drawings
for the City's use and meeting Montana DEQ requirements and the preparation of
an operation and maintenance (O&M) manual, instead of as an Additional Service
as indicated in Paragraph A2.01.17 of Exhibit A.
Additional services as described in Paragraphs A.2.01 of Exhibit A to the
Agreement for Professional Services to revise the final Project Manual and
Drawings for the project based upon direction from the City, update the Opinion of
Probable Cost based upon bids received in 2017, work with City staff to prepare a
new project budget, and assist the City in rebidding the project in the spring of
2018. Specific changes to the proposed project for rebidding requested by the City
that require changes to the final plans and specifications (including "domino
effects" to structural, mechanical, and electrical components) are:
/CT
Greaffiest
engineering
o Removing the additive alternate for a new access road;
o Removing the slush ice basin and all related piping, valve, structures, and
sludge removal equipment from the Base Bid and including it as an
additive alternate;
o Removing the demolition of the covered portion of the existing
sedimentation basin and associated site restoration from the Base Bid and
including it as an additive alternate;
o Removing security cameras from the project;
o Revising the layout of the security fencing and eliminating the automatic
lift gates;
o Removing the loading dock from the sedimentation basin building design
and providing an at grade driveway instead, including necessary revisions
to site grading plans; and
o Updating the electrical plans and specifications to reflect the retirement of
Clint Camper from Rosebud Engineering, who was sole sourced for the
SCADA system work.
The compensation for the services included in this amendment is estimated to be
$675,000. The total compensation for services, as described in the original Task
Order and Amendments 1, 2, and 3 has been revised and is estimated to be
$1,316,000, based on the following assumed distribution of compensation:
a.
Study and Report Phase
$
85,000
b.
Preliminary Design Phase
$
63,000
c.
Final Design Phase
$
375,000
d.
Bidding Phase
$
45.000
e.
Construction Phase (Including RPR)
$
580.000
f.
Post -Construction Phase
$
45,000
g.
Additional Services: TSEP Grant Application
$
7.000
h.
Additional Services: DNRC Grant Application
$
3,000
i.
Additional Services: Grant Administration
$
53.000
j.
Additional Services: Land Acquisition
$
10,000
k.
Additional Services: Revise Project Manual and Rebid
$
50.000
Engineer may alter the distribution of compensation between individual phases of the
work noted herein to be consistent with services actually rendered, but shall not
exceed the total estimated compensation amount unless approved in writing by Owner.
The total estimated compensation for Engineer's services included in the breakdown
by phases incorporates all labor, overhead, profit, Reimbursable Expenses and
Engineer's Consultant's charges.
Please have an authorized representative sign both originals of this letter and return
one executed original to Great West Engineering at the following address:
Great West Engineering, Inc.
115 N Broadway, Suite 500
Billings, MT 59101
Acknowledgement. This Amendment No. 3 to Task Order No. 29 is agreed to by the
parties and is effective as of the date of this letter.
City of Laurel
Title: Thomas C. Nelson, Mayor
Date:
3
Great West Engineering, Inc.
By: e
�7Title: Daniel M. McCauley, Presid
Date:
engineering
0
To: Kurt Markgard
Of: City of Laurel
Address: P.O. Box 10
Laurel, MT 59044
Phone:
We transmit: ❑ As requested
Via: ® Mail ❑ e -Mail
i
Date:
Project:
Project No.:
Subject:
Fax:
® Attached
❑ Courier
2 1 Amendment No. 3 to Task No. 29
115 N Broadway
Suite 500
Billings MT 59101
PHONE: 406.652-5000
Fax: 406.248-1363
www.greatwesteng.com
April 5, 2018
Laurel On -Call
2-07128
Amendment No. 3 to Task No. 29
❑ Under separate cover
❑ Overnight delivery ❑ Fax
Our action: ❑ Reviewed ❑ Not approved ® Approved ® See remarks
Action requested: ❑ Review and comment ® Approve/ Accept
❑ Make corrections noted ❑ Revise and resubmit
❑ For your information and use
Remarks:
Please find enclosed two signed copies of Amendment No. 3 to Task Order No. 29 for the above referenced
project. If acceptable, sign both copies, retain one for your records and return one to our office. Please contact
me if you have any questions.
From: Chad Hanson e-mail address: chanson@greatwesteng.com
Phone: 406-4281-8585 cc: Project file
if enclosures are not as noted, please notify the sender immediately.
1:\2-07128 - Laurel On Call\Contract\LOT Task #29 Amendment 3.doc.docx