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HomeMy WebLinkAboutCouncil Workshop Packet 04.10.2018AGENDA CITY OF LAUREL CITY COUNCIL WORKSHOP TUESDAY, APRIL 10 6:30 P.M. CITY COUNCIL CHAMBERS 1. Public Input: Citizens may address the Council regarding any item of City business that is not on tonight's agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. If a citizen would like to speak or comment regarding an item that is on tonight's agenda, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes. 2. General items • Appointment to Taryn Massa to Emergency Services Committee. 3. Executive Review • Resolution — Accept Easement Agreement from Nutting Drain District • Resolution — Amendment No. 3 to Task Order No. 29 — Water System Improvements Laurel Engineering Services On -Call Great West Engineering, Inc. Project No. 2-07128. Resolution — Pool Fees • Council Issues: o Update on 2011 Yellowstone River flooding event o Sidewalk Program Update -Scot o Sheriff's Community Service Program Update -Scot o Sign at High School Update -Bill o Manhole cover leveling by Post Office -Bill o Emergency Services Survey Idea -Bruce o Purchase benches and shade with interest from the Billie Riddle fund. o Written comments on the draft Recreation Project Priority Plan 4. Other items 5. Review of draft council agenda for April 17, 2018 b. Attendance at the April 17, 2018 Council meeting 7. Announcements 8. Recognition of Employees • Bruce Lefler 37 years on April 6`h City Shop • Tim Reiter 32 years on April 2„d WTP • Kelly Strecker 13 years on April 11th City Clerk • Brenda Sell 13 years on April 28th Police • Jodi Kinn 1 year on April 20 Police The City makes reasonable accommodations for any known disability that may interfere with a person's ability to participate in this meeting. Persons needing accommodation must notify the City Clerk's Office to make needed arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to Bethany Keeler, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items. 3/26/18 Mr. Mayor, I would like to express my interest in volunteering to be on the Emergency Services Committee. I grew up in Laurel and completed high school here, go Class of 94!, and moved to Boise Id for almost 20 years. I then had the opportunity to move back to Laurel and raise my son here. I feel that I have experience and ideas to offer your committee and my hometown. I have previous board experience and I am willing and able to give my time and energy to make this community safe and a wonderful place to raise my son. I do not have all the answers; but feel that working with the members of the committee and community, solutions can be reached. We all want our town to be safe and our community to be healthy, I would like to be a part of the solution. Thank you for yo consideration, Taryn Massa 304 Cedar #3 Laurel, Mt 59044 208-631-0491 I: Y��i[�11ifC�7►i►[l�:iF� A RESOLUTION ACCEPTING AN EASEMENT FROM THE NUTTING DRAIN DISTRICT FOR THE PURPOSE OF CREATING A PUBLICLY DEDICATED EASEMENT OVER DISTRICT OWNED PROPERTY FOR THE CONTRUCTION AND/OR INSTALLATION OF PUBLIC IMPROVEMENTS WITHIN THE IRON HORSE SUBDIVISION. WHEREAS, the City of Laurel and Montana Law requires the creation of certain public easements and rights-of-way within subdivisions for the purpose of the installation and construction of public improvements including roads, water, wastewater and sewer systems which benefit the citizens and residents of the subdivision; and WHEREAS, the development of the subdivision known as the Iron Horse Subdivision currently requires the developer to construct public improvements that will cross property owned by the Nutting Drain District; and WHEREAS, the Nutting Drain District, by and through its Board of Directors authorized and approved the attached Easement Agreement in favor of the City of Laurel for the construction of certain public infrastructure as provided therein; and WHEREAS, the attached Easement Agreement contains the terms, conditions and location of the affected property and is hereby incorporated as part of this Resolution as provided therein. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, that the City Council hereby accepts the Easement attached hereto pursuant to the terms and conditions contained therein. NM Introduced at a regular meeting of the City Council on April 17, 2018, by Council Member PASSED and APPROVED by the City Council of the City of Laurel this 17`h day of April, APPROVED by the Mayor this 17th day of April, 2018. CITY OF LAUREL Thomas C. Nelson, Mayor ATTEST: Bethany Langve, Clerk -Treasurer Approved as to form: Sam Painter, Civil City Attorney R18-_ Accept Easement from the Nutting Drain District Return to: City of Laurel c% Chief Administrative Officer P.O. Box 10 Laurel, Montana 59444 EASE 3831870 10/27/2017 04:05 PM Pages: t of 4 Fees: 38.00 dall Marlln Clerk R Recorder, YalloWStWW MT EASEMENT AGREEWNT - THIS EASEMENT AGREEMENT is entered into effective this 25.thday of October , 2017, by and between NUTTING DRAIN DISTRICT, of 1310 Hillcrest, Laurel, Montana 59044 (the "District"), and THE CITY OF LAUREL, MONTANA, a municipal corporation, c% Chief Administrative Officer, P.O. Box 10, Laurel, Montana 59044 (the "City"). RECITALS: A. The District is the owner of a strip of land 100 feet in width situated in the NE4 of Section 9, Township 2 South, Range 24 East, P.M.M., Yellowstone County, Montana, as described in that Warranty Deed dated March 20, 1931 and recorded June 10, 1931 in Book 159 of Deeds, Page 81, records of Yellowstone County, Montana (the "District Property"), a portion of which is shown and depicted on the plat of Iron Horse Station Subdivision (the "Subdivision"), which plat was recorded April 26, 2005, under Document 3330583, records of Yellowstone County, Montana (the "Subdivision Plat). B. The construction and installation of required public improvements for the Subdivision are governed by a Subdivision Improvements Agreement dated April 26, 2005 and recorded April 26, 2005 under Document No. 3330554, records of Yellowstone County, Montana (the "Improvements Agreement"). C. In the Improvements Agreement, the lots south of the District Property are identified as Phase I and the lots north of the District Property are identified as -Phase 11. C. Iron Horse Station, LLC (the "LLC"), is the subdivider for the approved Subdivision Plat and is the owner of all of the Phase II lots in the Subdivision. D. On the Subdivision Plat, Great Northern Road runs south to north within Phase I to its intersection with the District Property, then crosses the District Property and continues northerly and easterly in Phase II to its intersection with Alder Avenue. EASE 3831870 10/27/2017 04:05 P11 Pages: 2 of 4 Fees: 38.00 Jeff Martin Clerk & Recorder, Yellowstone MT �(�41r� ' P.11�l s E�f !i VARA51l>I ll-aval milli E. In conjunction with the development of the lots in Phase I, the LLC constructed and installed an underground public water main that enters the Subdivision near the northwest corner of Phase II and runs southeasterly and southerly, a portion of water main which is within the dedicated rights-of-way for Short Line Drive and Great Northern Road. The water main then continues under District Property within the proposed right-of-way for Great Northern Road shown on the Subdivision Plat. F. In order to develop the Phase II lots, a public easement and rigbt-of-way is needed for that portion of Great Northern Road crossing the District Property. NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which -- are hereby acknowledged, the Parties agree as follows:- --- -- - The District does hereby grant unto the City, and its successors and assigns, a perpetual easement and right-of-way over, across, under and through the following described tract of real property in Yellowstone County, Montana (the "Easement Area"): A sixty (60) foot wide strip of land within the District Property, being thirty (30) feet on each side of the centerline of Great Northern Roacf as shown and described on the Subdivision Plat, as the Easement Area is illustrated on Exhibit A attached to this Easement Agreement. This perpetual easement and right-of-way to the City, and its successors and assigns, is for the purposes of constructing, reconstructing, maintaining, operating, servicing, repairing and replacing (i) a public street and bridge over the drain ditch situated within the District Property for use by the City and members of the public, and (ii) underground water, sewer, storm drain and other utility lines over, under, across, on and through the Easement Area to serve properties within the vicinity of the Easement Area; together with the right of free ingress and egress at all times for the purpose of constructing, reconstructing, maintaining, operating, repairing and replacing said public street, bridge and underground utilities and appurtenances (collectively, the "Public Improvements"). In connection with the construction of the public street and bridge as part of the Public Improvements, a five and one-half (5%) foot wide concrete box culvert will be installed in order to allow the flow of water in the drain ditch and to facilitate maintenance of the -drain ditch:- - - - - - — - - --- - _ _ -- - - - - The District, and its successors and assigns, shall continue to have the right to use and enjoy the property within the Easement Area, except as to the rights granted herein and subject to the following restrictions: (a) The District agrees not to construct, nor cause to be constructed, within the Easement Area any type of building, structure or other engineering works, nor any other fixed objects of any kind, shape or form, that would interfere with the construction, reconstruction, use, maintenance, operation, service, repair or replacement of the Public Improvements, except as may be expressly allowed in writing by the City. '0"27'2"" EASE 05 PM Peges: 3 of 4 Fees; 38.00 Jeff � lljllor... «rl � nT (b) The District agrees that authorized representatives of the City can freely travel within the Easement Area with their equipment in the performance of their duties at any time, day or night, regardless of outside weather conditions. Although the District and the City understand and agree that the easement and right-of- way granted herein is for the purpose of constructing and installing the Public Improvements, the City is not hereby undertaking any obligation to construct or install any of the Public Improvements. The Public Improvements within the Easement Area are governed by the Improvements Agreement and the construction and installation of the Public Improvements shall be in compliance with the Improvements Agreement and the City codes, rules, regulations and policies regarding improvements to and use of public streets, bridges and rights-of-way. The agreements, easements, rights-of-way, privileges, rights and statements in this Easement Agreement shall run with the land and shall be binding upon the District, and upon its successors and assigns. IN WITNESS WHEREOF, the District has executed this Easement Agreement by and through its duly authorized officer as of the day and year first above written. Attest: Its: STATE OF MONTANA : ss. County of Yellowstone NUTTING DRAIN DISTRICT By: J' Its: 10!7,4 This in. trument was acknowledged ore on ((� Jv , 2017, by . t4 .A f and��Yt,�L!'� . as the andtt?Jp , respectively, ofNUTTING DRAIN DISTRICT. Y87RECKER IARY lsucfor ft �i�� of ub ' Fuary 3, 2010 1UNW)'110 A3UJ7,VjrjOjV,1y N \ � \ % Cb AU651r!!S SMON N'OD2( 51.06 C9RTfP1CXTffl OF -71/RM97 AV. 0'.9 N14, N:00*23'00* E 673.16 191.21' .6 li�6— — N-Q1400'20'3r E vt IMBS-- � - L K CA m 8 N. L M47t39" CI 4 W- 244.OW AD 0 CSS 81 8' -jg L4 L 4,16-j W , bt� !4 m 2. 52.34 C-64 L93 q,9 Cato U4 CAtop. L36w .4 t To d; c 4T CP 01 ..m 1_o-06% 7CF)Sg t7iq C37tL1 N+ 3.W. CA 4, 42 of "W60t IA WO 00 U1.040S 3 100 00 P� SWI Ln (chi 00 -4 cl m 108.60 05*1610- W MA two I&'. "S jCMU 186.42' & w Ito - r -CO - ito 10a Ch p r SOS-,V321w 0 4el ct X 106.30, C 't C.) '4 c w c C KI � .8 x GUS 051610' to CA .14, r32 LQ d SQSAr� Can) CPA UO' 108 60• OD. r Ot S. W m C41 C-4 10mcir m x to Wm '6 = 04 4 ca r'DRIcsi 160" r; -1.0 Ir > qQ C) S12 9 0 w fn 00 '37*32- h3 �QIE Fee17 04:05 PM Pages: 4 of 4s : 36.00 JeffMartin Clerk I 11 11 ,r, Y -11---t-- MT 111H W?,jW, WIL q*KNh III f r j r # t ` r i • A. r 190, r WHEREAS, the City of Laurel previously executed an Agreement for Professional Services with Great West Engineering, Inc. on June 5, 2007, via Resolution No. R07-36, as amended on December 16, 2014 via Resolution No. R14-88; and WHEREAS, the City of Laurel previously approved Task Order No. 29 via Resolution No. R13-58 that enabled Great West Engineering, Inc. to assist the City with a preliminary engineering report for the municipal water system; and WHEREAS, the City previously unsuccessfully sought competitive bids for a portion of the Water System Improvement Project constituting the replacement of the City's Sedimentation Basins since all of the bids substantially exceeded the City's budget and available funds for the project; and WHEREAS, the City has requested additional services to be provided by Great West Engineering to update the plans for the project and to re -bid the project, and such tasks and services are described on the attached Amendment No. 3 to Task Order No. 29, for an additional cost of $675,000; and WHEREAS, the total compensation for the project, with the additional services approved herein, is $1,316,000 as more particularly described on the attached Amendment No. 3 to Task Order No. 29. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, Amendment No. 3 to Task Order No. 29 is hereby approved and the Mayor is hereby authorized to execute the attached Amendment No. 3 to Task Order No. 29 dated April 5, 2018 on the City's behalf. Introduced at a regular meeting of the City Council on April 17, 2018, by Council Member PASSED and APPROVED by the City Council of the City of Laurel this 17`h day of April, 2018. APPROVED by the Mayor this 17`h day of April, 2018. ATTEST: Bethany Langve, Clerk -Treasurer APPROVED AS TO FORM: Sam S. Painter, Civil City Attorney CITY OF LAUREL Thomas C. Nelson, Mayor R18-_ Amendment No. 3 to Task Order No. 29 — GW Engineering HELENA PO Box 4817 m 2501 Belt View Drive - Helena, MT 59604 406.449-8627 m Fax 406.449.8631 MMEMS99= April 5, 2018 City of Laurel P.O. Box 10 Laurel, NTr 59044 MEEMEREM GrQffiest' engineeiing . Re. Amendment No. 3 to Task Order No. 29 — Water System Improvements Laurel Engineering Services On -Call Great West Engineering, Inc. Project No. 2-07128 Dear Mayor Nelson: This letter constitutes Amendment Mo. 3 to Task Order No. 29 to our Agreement for Professional Services dated June 5, 2007 for the above -referenced Project. Services provided by Great West outside of the original scope of work that are reflected in this amendment include: Services as outlined in the Construction Phase described in Paragraph A.1.05 of Exhibit A to the Agreement for Prqpssional Services, Estimated costs are based upon a 38 week construction period and providing a fulltime RPR as described in Paragraph D.1.01 of Exhibit D for up to 50 hours onsite a week through Substantial Completion and tip to 40 hours onsite per week following Substantial Completion until the Contractor is ready for final payment. Services as outlined in the Post Constructions Phase described in Paragraph A.1.06 of Exhibit A to the Agreement far Professional Services to assist City personnel with startup and commissioning of the WTP upgrades, address warranty issues, and perform an 11 month warranty walkthrough with City staff and the Contractor. In addition to services identified in Paragraph A.1.06, services to be provided under the Post Construction Phase will include the preparation of record drawings for the City's use and meeting Montana DEQ requirements and the preparation of an operation and maintenance (O&M) manual, instead of as an Additional Service as indicated in Paragraph A2.01.17 of Exhibit A. BILLINGS IV Additional services as described in Paragraphs A.2.01 of Exhibit A to the 6780 Trade Center Ave Agreement for Professional Services to revise the final Project Manual and Billlngs, MT 59101 Drawings for the project based upon direction from the City, update the Opinion of 406.6W 5000 1 Fax 406248 1363 Probable Cost based upon bids received in 2017, work with City staff to prepare a BOISF new project budget, and assist the City in rebidding the project in the spring of 3050 N Lakeharbor Ln 2018. Specific changes to the proposed project for rebidding requested by the City suite 201 Boise, ID 83703 that require changes to the final plans and specifications (including "domino 208.576 6646 effects" to structural, mechancical, and electrical components) we: MISSOULA 112W Front street Missoula, MT 59802 406 493.0312 SIR 41� engineenng,,,. • Removing the additive alternate for a new access road; • Removing the slush ice basin and all related piping, valve, structures, and sludge removal equipment from the Base Bid and including it as an additive alternate; • Removing the demolition of the covered portion of the existing sedimentation basin and associated site restoration fi-om the Base Bid and including it as an additive alternate; © Removing security cameras from the project; • Revising the layout of the security fencing and eliminating the automatic lift gates; • Removing the loading dock from the sedimentation basin building design and providing an at grade drive -way instead, including necessary revisions to site grading plans; and • Updating the electrical plans and specifications to reflect the retirement of Clint Camper from Rosebud Engineering, who was sole sourced for the SCADA system work. The compensation for the services included in this amendment is estimated to be $675,000. The total compensation for services, as described in the original Task Order and Amendments 1, 2, and 3 has been revised and is estimated to be $1.316,000, based on the following assumed distribution of compensation: a. Study and Report Phase $ 95,000 b. Preliminary Design Phase $ 63,000 c. Final Design Phase $,_ 375,O00 d. Bidding Phase $ 45,000 e. Construction Phase (Including RPR) $ 580,000 f. Post -Construction Phase $ 45,000 g. Additional Services: TSEP Grant Application 7,000 h. Additional Services: DNRC Grant Application $-1,000— i. Additional Services: Grant Administration $ 53.000 j. Additional Services: Land Acquisition $ 10.000 k. Additional Services: Revise Project Manual and Rebid $ -50,000 Engineer may alter the distribution of compensation between individual phases of the work noted herein to be consistent with services actually rendered, but shall not exceed the total estimated compensation amount unless approved in writing by Owner. The total estimated compensation for Engineer's services included in the breakdown g -Q,, M, S!, 0 A lu G=Wm engineering by phases incorporates all labor, overhead, , profit, Reimbursable Expenses and Engineer's Consultant's charges. Please have an authorized representative sign both originals of this letter and return one executed original to Great West Engineering at the following address: Great West Engineering, Inc. 115 N Broadway.. Suite 500 Billings, MT 59101 Acknowledgement. This,4niendmenl No. 3 to Task Order No. 29 is agreed to by the parties and is effective as o -F the date of this letter, BE Title: Thoinas C Nelson, Mayor Great West Engineering,, Inc. By: Title: Daniel 7M. McCaulfpresi e s i Date: Date: A RESOLUTION OF THE CITY COUNCIL ESTABLISHING FEES AND CHARGES FOR THE CITY'S SWIMMING POOL FOR THE 2018 SEASON WHEREAS, the City of Laurel's Park Board is recommending the City Council raise the fees for the City's Swimming Pool for 2018; and WHEREAS, the Park Board met and is recommending the following fees and/or charges: s Under five (5) years of age with a paying adult: No Charge • Ages 5 and over: $3 per day ® Summer Individual Membership unlimited swimming: $40.00 per person o Summer Family Membership unlimited swimming: $75.00 up to 6 immediate family members. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel that the City Council hereby approves and adopts the charges for use of the Swimming Pool as follows for the 2018 Season or until further Resolution of the City Council: ® Under five (5) years of age with a paying adult: No Charge m Ages 5 and over: $3 per day ® Summer Individual Membership unlimited swimming: $40.00 per person e Summer Family Membership unlimited swimming: $75.00 up to 6 immediate family members. Introduced at a regular meeting of the City Council on April 17, 2018, by Council Member PASSED and APPROVED by the City Council of the City of Laurel this 17'11 day of April, 2018. APPROVED by the Mayor this 17`h day of April, 2018. CITY OF LAUREL Thomas C. Nelson, Mayor ATTEST: Bethany Langve, Clerk -Treasurer Approved as to fon-n: Sam Painter, Civil City Attorney R18 --Setting Swimming Pool Charges