HomeMy WebLinkAboutPublic Works Committee Minutes 03.19.2018Minutes
Public Works Committee
March 19, 2o18 6:oo P.M.
Council Conference Room
Those present:
Kurt Markegard, Staff Advisor
Carl Jackson, KU
Emelie Eaton, Chair
Heidi Sparks
Bill Mountsier
Karl Dan Koch
Richard Herr
Brian Roat
1. There was no public in attendance.
2. The minutes of the February 26, 2018 meeting were reviewed. Karl Dan Koch
moved the minutes be approved as written. Heidi Sparks seconded. The
motion was approved.
3. Emergency Call -outs
Kurt had supplied all attendees with a copy of the Emergency Overtime Callout List.
He explained that there were only two new callouts since the last meeting. On
February 28 there was a second callout to a new water line break on Foundation
Avenue. He further stated the break was another water valve with corroded bolts.
He explained that the valves and line sit in "hot soil" and stainless-steel materials had
not been used which caused the breaks. Because of the previous break the City
already had the parts on hand to fix this break. The City is also planning to replace all
valves along Foundation Avenue rather than having to react to a call out situation.
On March 4 there was a call out due to a snow plow getting stuck.
4. KU and Great West Engineering Reports
*Kurt had a copy of the March 15, 2o18 Status Update from KU ready for all
members. Carl Jackson stated that the Status Update was given to Kurt the 15th of
every month. Presently KU was looking at options for updates and improvements
for the Waste Water Treatment Press. KU is trying to keep costs down and
anticipates giving the Council information at the March 28 meeting.
*Carl stated KU is reviewing options for Hydrogen Sulphur remediation at the Elm
Street lift station. He and Kurt think there is a likely easy solution. Kurt said this has
been an ongoing problem since the lift station was installed.
*Carl gave an update on the East 6th Street reconstruction project. Kurt repeated
that the project is only between First Avenue and Wyoming Avenues and was chosen
because there is no underlying infrastructure that needed to be updated or installed.
Carl stated they were looking at a possible SID for the property owners along that
area because the sidewalks and private driveway approaches needed to be updated
as well. He said the previous projects on 5th Avenue, Cottonwood, etc. had all
successfully used an SID to fund this aspect of improvements and that KU had
revised the Task Order to reflect the time it would take to institute an SID. Kurt
explained that as the temperatures rose both he and KU had observed a significant
amount of melted snow runoff from Thompson Park and the ball parks flowing over
the sidewalk on the north side of East 6th Street, flowing into the street and going
down to the drainage near Cafd Mabelle's. He said that needed to be better directed
to preserve the improvements KLJ would make and he hoped the TIF District could
participate in funding improvements since all the drainage affects the TIF District.
*Kurt said that there was no new project report from Great West because of the
timing of the Public Works Committee meetings and when Great West issued their
reports. He said that he knew the Mayor had instructed Great West to add a 3%
inflation factor to all costs for the updated Sedimentation Basin project. Kurt also
said he had recommended Great West walk the wet lands they were told by the state
to observe while there was still frost on the ground. Otherwise the soil would be far
too wet to get through without disturbing. Last, Kurt reported the weir was still
under water and is scheduled for removal when conditions are good. He said the
river was presently running so high and turbid that Cenex is presently forced to
purchase treated water and that as a result the City's revenue would be going up as
of Sunday.
5. Sewer Manhole Repair Update -Department of Transportation Memorandum
of Understanding To City Council
The Council had reviewed and passed a resolution approving the MOU which stated
the five Manholes on East Main Street would be raised to the level of the street and
the City would bear the cost. Brian Roat asked why a decision had been made so
quickly. Kurt explained that he had been waiting on the state to inform him and
when he said the project would be pulled if no direction was going to be provided the
City would pull the project.
6. Gravel Placement along streets
This item was referred to Karl Dan Koch since this had been his suggestion. Karl Dan
Koch stated he had wanted to know if the city could add fresh gravel along the 6' of
those streets in town that were only paved in the center of the street. Kurt said that
there was money for gravel in the street funds. He stated that there is a problem
with adding enough gravel to prevent people from having to step in mud in that it
would raise the grade of the streets. Kurt said that what the City will be doing would
be to fill holes with gravel and not change the grade. Kurt also mentioned that once
East 6th Street is fixed construction equipment would have a sturdy street it could
use to move equipment without tearing up more than it fixed. Future projects could
potentially include Montana and Colorado Avenues.
7. Pothole Repairs
Kurt stated that the City is using MC Boo which is pliable in cold weather. He
explained that road mix does not settle if it is wet. He said there is a Facebook site
where people can put in a complaint about potholes. City staff was then
downloading those complaints and responding to them as they came in.
Carl Jackson left at 6:43 P.m.
8. West Railroad Street and Urban Funds
Kurt gave a background on this project saying that there was about $3,000,000 left in
a fund for Urban Route improvements. He stated that if the City were to resubmit
their request to have West Railroad considered for improvement it would be a
secondary project. He also said there was a problem with drainage from west Laurel
going under railroad property and ending up in Schessler's property. Because of
improvements Schessler's has made to their property there now is a serious problem
with no drainage off Schessler. It is now flowing over Railroad Street and slowly
undermining West Railroad Street.
LURA had previously wanted to incorporate improving West Railroad Street with a
"bondable project". This project was likely to not be approved by the state because,
to get enough space to build a roundabout the grain elevators north of Hardee's
would have to be torn down. While this was considered an improvement to the
Cityscape by LURA, the state was unlikely to commit to financing tearing down
something that others could consider historic.
Kurt stated that there are only six streets in Laurel that are considered Urban Routes:
First Avenue North; Maryland Lane; 8t" Avenue; East and West Railroad Street; and
12th Street.
Richard Herr asked about improvements currently underway by the property owners
of the grain elevators. Kurt summarized that the owners want to eventually empty
the buildings and especially the metal grain elevators. Kurt would like to see a turn
lane put in going from East Railroad to First Avenue.
9. Other
Kurt stated that for the April 16 meeting there would be updates on:
® Sewer Manhole Repairs
• Gravel Placement along the streets
• Pothole repairs and
• West Railroad Street being improved with Urban Funds.
Richard Herr wanted clarification on drainage around far East 8t" Street.
He also wanted to know if there was anything the City could do about the Cotter
property that seems to be a collection area for old trailers with sheep eating the tall
grasses.
The next meeting will be April 16, 2ol 8 at 6:oo p.m.
Meeting adjourned at 7:02 P.M.
Respectfully Submitted,
Emelie Eaton
Emergency Overtime Callout List From 1-1-18 thru 6-30-18
Maintenance Shop -628-4773 City Dispatch 628-8737
Response Code
X In Column Not accepting Overtime /NA = Not Available /Y = Responding /B=Phone Busy
Employee Name
Telephone
2-19
2-25
2-28
3-4
Bruce Lefler
208-9417
NA1
NA1
N14
13
Dave Saylor
812-0274
NA2
NA2
NAI
NA1
Fran Schweigert
208-8253
NA6
NA6
NA5
NA5
UTA - .
rtcx�7ixtaffi•7i�l�r�itiri�!•�����������
Thomas HenLy
855-0831
Kurt Markegard Cell# 860-5785 Hm 628-2905
Schessler - Office 628-4221, Home 628-2349
Tim Reiter Cell#860-9209 Hm 628-6846
NW Energy 1-888-467-2353 Mark Cloud 860-7890
GERARD LIFT STATION 696-2199
Century Link 1-800-573-1311 Shop 628-7707Jeff 694-9097
GORDAN ACE ELECTRIC 860-5464
15117 "'M
MDU 1-800-638-3278 / MDT 252-4138
Pace Construction 252-5559 (sewer backups)
MDT Supervisor Tom 655-7903/Kyle 446-2622 IsanitarysystemOverflows
call DEQ withing 24 hours at406-4443080
2-10 VILLAGE LIFT ALARM FAIL
IM 0
2-12 Both Lift Stations low temp alarm
2-18 WOODLAND WATER BREAK
2-19 SANDING PLOWING
PRO w F-91
URN
rXcvnI I iunn1aii vv i -I -ruu wr» 1 wrzi 1 1 a I v
KEITH GUY 850-5464 NA8 NA8 Y10 9
Andrew Arneson 876-4155 NA1 4 Y13 1 NA81 7
Elm Lift Station 628-7773 Village Lift Station 628-5918 Dial 9 after tone to acknowledge alarm
Wastewater Treatment Plant -628-6474 I Autodailer- 628-4866
Response Code I NO= In 1st Column Not acceotina Overtime / NA = Not Available / Y = Resoondina
Water Treatment Plant 628-4410
Response Code NO= In 1st Column Not accepting Overtime / NA = Not Available / Y = Res
Employee Telephone 11.1911-2112-1912-201
John Volmer 794-6681 1 1 Y I Y I Y
CABLE TV down Tim Johnson 698-6254
Mike 545-9435 Steve 545-9455 centurylink
Thomas HenLy
855-0831
Kurt Markegard Cell# 860-5785 Hm 628-2905
Schessler - Office 628-4221, Home 628-2349
Tim Reiter Cell#860-9209 Hm 628-6846
NW Energy 1-888-467-2353 Mark Cloud 860-7890
GERARD LIFT STATION 696-2199
Century Link 1-800-573-1311 Shop 628-7707Jeff 694-9097
Water Treatment Plant 628-4410
Response Code NO= In 1st Column Not accepting Overtime / NA = Not Available / Y = Res
Employee Telephone 11.1911-2112-1912-201
John Volmer 794-6681 1 1 Y I Y I Y
CABLE TV down Tim Johnson 698-6254
Mike 545-9435 Steve 545-9455 centurylink
Matt Wheeler Cell#208-1885 855-3965
One Call Locate -1-800-424-5555 (City Job # 25663)
Kurt Markegard Cell# 860-5785 Hm 628-2905
Schessler - Office 628-4221, Home 628-2349
Tim Reiter Cell#860-9209 Hm 628-6846
NW Energy 1-888-467-2353 Mark Cloud 860-7890
GERARD LIFT STATION 696-2199
Century Link 1-800-573-1311 Shop 628-7707Jeff 694-9097
GORDAN ACE ELECTRIC 860-5464
NorthwestPi e 252-0142 - Larry E. 656-2856
MDU 1-800-638-3278 / MDT 252-4138
Pace Construction 252-5559 (sewer backups)
MDT Supervisor Tom 655-7903/Kyle 446-2622 IsanitarysystemOverflows
call DEQ withing 24 hours at406-4443080
1-1 ELM LIFT FAIL
2-19 HP sick Water Plant
1-2 2107 Atchison Water Line Break
2-25 H2O BREAK FOUNDATION
1-15 SANDING
2-28 H2O Break Fondation
1-19 ICE REMOVAL
3-4 Snowplow stuck
1-20 WATER PLANT
1-30 H2O SHUTOFF
2-4 SANDING
2-8 SANDING
2-10 VILLAGE LIFT ALARM FAIL
2-12 Both Lift Stations low temp alarm
2-18 WOODLAND WATER BREAK
2-19 SANDING PLOWING
Alarm Codes for Village and Elm Lift Stations
1 Low Water Level
2High Water Level
3Pump 1Fail
4Pump 2Fail
5Phase Failure
6 Station Door Open
7 Backup Floats Activated
8Low Temp Alarm
9Generator Emergency
R3 E�I� a1�J City of Laurel Project Status Update K
Ll
r
March 15, 2018
WWTP Screw Press (KLJ #1804-00120)
Project Manager: Travis Jones
Reason for Project: The City's WWTP does not currently have adequate sludge handling equipment,
which has led to overfilling and backup of the drying beds, digesters, and various other
components of the WWTP. Completion of this project will allow for improved operations and
allow for maintenance of the digesters, which cannot be taken offline until this project is
completed.
Project Scope: Complete the design and construction administration for a new screw press to
process WWTP sludge.
Milestones: (as needed)
• The City desires completion of this project, including construction, by June 30, 2018.
• Design Memorandum by KU — Design basis, implementation schedule, and costs
memorandum anticipated for City review by March 28, 2018.
Current Status:
City operations staff & KU conducted a meeting on 3/1/2018 to gather existing system
information and identify action items. Minutes were provided on 3/9/2018 to summarize
action items from the meeting.
The City prefers a screw press due to the footprint and O&M procedures. KLJ will keep the
City's preference in mind, and only consider alternative equipment, if issues/concerns are
identified with the preferred equipment.
Piping arrangements and flow diagrams confirmed on-site with City WWTP staff on
3/9/2018. Most of the existing piping is likely to be re -used, with minimal modifications
expected for final installation of the sludge press. Options to reduce costs/schedule were
discussed, including:
o A temporary or mobile unit price "adder" as part of the sludge press contractor bid
package, which may allow the City to draw down the digestors more quickly.
o Piping modifications designed to allow for installation/completion prior to delivery
of the sludge equipment.
o Preparation and use of the drying beds for draw down of the digestors, which
reduces potential schedule impacts to contractors and risk/cost to the City.
KLJ is in the process of confirming the stated design requirements and obtaining
vendor/contractor feedback on pricing and implementation schedules. All components (i.e.
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ENGINEERING, REIMAGINED
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/1�J1 City of Laurel Project Status Update
March 15, 2018 ,
sludge press, digestors, sludge transfer pumps, and screw pump) are actively in
development.
• City staff is attempting to locate prior completed design reports and treatment facility plans
for KU's confirmation of design basis.
Sanitary Sewer H2S Remediation (KLJ #1804-00122)
Project Manager: Travis Jones
Reason for Project: Buildup of H2S within the WW collection system has led to deterioration of
manholes and other system components.
Project Scope: Complete the design and construction administration for the proposed air
injection/diffuser system to address H2S build-up within the system.
Milestones: (As needed)
Current Status:
• City operations staff & KLJ conducted a meeting on 3/1/2018 to gather existing system
information and identify action items. Minutes were provided on 3/9/2018 to summarized
action items from the meeting.
• City staff provided KU with some prior sampling data collected from the wastewater system.
KU is reviewing and considering the need for additional sampling.
• KLJ is in the process of developing a listing/summary of the H2S treatment/remediation
options to be further evaluated.
WWTP Digester Rehabilitation (KLJ #TBD)
Project Manager: Travis Jones
Reason for Project: The City has not taken down the digesters for routine cleaning, inspection, and
repairs for several years. This is due to inadequacy in the sludge handling equipment.
Project Scope: Complete the design and construction administration for the cleaning, inspection,
and repairs of the existing digesters.
Milestones: (As needed)
• The City desires completion of this project, including construction, before November 2018.
Current Status: (KLJ Contract Pending)
• While this project is not yet underway/contracted; the screw press memorandum will
identify much of the basis of design for this future project as part of the screw press project
scope.
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ENGINEERING, REIMAGINED
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City of Laurel Project Status Update -'
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March 15, 2018
WWTP Archimedes Screw Rehabilitation (KU #TBD)
Project Manager: Travis Jones
Reason for Project: The grouting around the existing screw pumps is wearing down, which makes
the pumps less efficient in the transfer of wastewater.
Project Scope: Complete the design and construction administration for the rehabilitation of the
existing screw pumps.
Milestones: (As needed)
Current Status: (KLJ Contract Pending)
• While this project is not yet underway/contracted; the screw press memorandum will
identify much of the basis of design for this future project as part of the screw press project
scope.
East 6th Street Improvements (KLJ #1804-00121)
Project Manager: Carl Jackson
Reason for Project: Street reconstruction between 1st Ave. and Wyoming Ave. (limits pending
budget availability) is necessary to address failed pavement, saturated subgrade conditions and
surface runoff improvements.
Project Scope:
• Grading, paving, parking, and drainage enhancements (no utilities)
• Potential Special Improvement District (sidewalks, driveways)
• Safety improvements
• Minimize impacts to 4th of July and Graff Elementary School
Milestones:
• Survey and design —Spring 2018 (weather permitting)
• SIDprocess— April -June 2018
• Bidding — ASAP following design & SID resolution (if approved)
• Construction — preferably between July 5 and August 23 (tentative)
Current Status: (The KLJ contract is pending, tentatively scheduled for 4/3/2018 Council approval.)
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I� ./a1J1 City of Laurel Project Status Update
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March 15, 2018'
2018 Pavement Maintenance (KLJ #1804-00120)
Project Manager: Carl Jackson
Reason for Project: This continues the City's annual pavement maintenance projects.
Project Scope: The scope will primarily entail chip seals, crack seals and pothole repairs. Mill and
overlay are not anticipated for 2018.
Milestones: The intent is to proceed with construction either before or after, but to avoid
construction during the hottest summer weather.
Current Status: This may be delayed a year, if necessary, to fund East 6th Street.
On -Call Professional Services (KU #1804-00347)
Project Manager: Carl Jackson
Reason for Project: This contract would enable KLJ to provide consulting services that are not part of
an approved task order. Generally, this would apply to situations where KLJ's fees are small
enough that a separate task order is not necessary, or for time -sensitive matters.
Project Scope: Services may include engineering, surveying, planning or government relations.
Milestones: (as needed)
Current Status: The task order was approved 2/20/2018.
Planning Services (KLJ #1804-00554)
Project Manager: Forrest Sanderson
Reason for Project: KU has been retained to provide City of Laurel planning services during the
interim period, while the search for the new City Planner is ongoing.
Project Scope: Planning services may include: subdivision, zoning, development, floodplain hazard
management, miscellaneous reviews and other related work. KU will prepare staff reports,
recommendations, and attend meetings upon request.
Milestones: (as needed)
Current Status: The task order is scheduled to be approved at the 3/20/2018 Council meeting.
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City of Laurel Project Status Update
March 15, 2018
Other Notes and Information
1. The City of Laurel/KLJ Master Services Agreement, which was adopted by Resolution No. R17-69,
is fully executed and an original contract will be retained by both parties. It is for a 3 -year term
effective December 5, 2017. This is a "task order" based Agreement, so each new project will
have a task order prepared and approved by both parties, prior to KLJ starting work.
2. Future projects have been identified during initial conversations between City staff and KLJ. As
these are potential projects, the timing and extent of KLJ's services are TBD.
a. Booster station rehabilitation or replacement
b. Water storage tank re -coating
c. Capital Improvement Plan (CIP) assistance
d. Review of rules and regulations (related to public works and planning)
e. On-call government relations
f. Laurel Urban Renewal Authority (LURA) infrastructure improvements
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