HomeMy WebLinkAboutBudget/Finance Committee Minutes 03.06.2018 MINUTES
BUDGET/FINANCE COMNIITTEE
MARCH 06,2018 5:00 P.M.
CONFERENCE ROOM
MEMBERS PRESENT: Emelie Eaton Richard Klose
Scot Stokes
OTHERS PRESENT: Tom Nelson Bethany Keeler
Chairwoman Emelie Eaton called the meeting of the Budget/Finance Committee to order at 5:04 p.m.
The next regular BudgetlFinance meeting will be on Tuesday,March 20,2018 at 5:00 p.m. The
BudgetlFinance meetings will continue to be held at 5:00 p.m.unless the committee felt there was a need to
meet earlier.
Kurt Markegard was present to discuss a purchase requisition that would be presented to the Budget Finance
Committee on March 20t1i. T'he purchase requisition is for a replacement circulation pump needed for aerarion
of the SED Basins. Kurt stated that one of the pumps was broken when ice built up,pulling out the cord.
Another pump was making a grinding noise and had to be taken out of commission. The Mayor asked what
Great West Engineering's stance on the pumps was. Kurt read aloud from Chad Hanson,with Great West
Engineering's email. Kurt stated that the pump had to be replaced in order for the SED Basins to conrinue to
operate. The Committee thanked Kurt for his time and looked forward to reviewing the purchase requisition at
the next meeting.
The minutes of the February 20,2018 meeting were reviewed. Richard made a motion to approve the
minutes, Scot seconded the motion,all in favor,motion passed.
Claims entered through 03/02/2018 which totaled$44,342.00 were presented to the committee. Emelie
reviewed both the Claims Detail Register and the Check Register to ensure accuracy. Scot asked what
Transfirst was. Bethany explained that it was the company responsible for the processing,collection and
depositing of ambulance payments made by credit card. Scot asked why the fees associated with this was so
high. Bethany stated that she did not know and would ask Kara and Brent. Emelie made a motion to approve
the claims,Richard seconded the motion,all in favor,motion passed.
One purchase requisition was presented from the Police Chief to the Committee for updated heating and
cooling at the Police Department. Richard asked if there was anyone local that could perform the services.
Bethany stated that she did not know but would ask the Police Chief. Richard made a motion to approve the
purchase requisition for updated hearing and cooling in the Police Department, Scot seconded the motion,all
in favor,motion passed.
The Comp/OT report for PPE 02/25/2018 was reviewed by the Committee. The Committee questioned the
continued overtime and or comp time accrual by Brittney. Bethany explained that her work schedule was M-F
8am-Spm and attending council meetings fell outside of that time so she would accrue the overtime or comp
time. The Committee asked if her schedule could be changed to reduce the amount of overtime or comp time.
Bethany stated that she would ask our human resources advisor at Avitus Group.
The Payroll Registers for PPE 02/25/2018 totaling$186,280.22 was reviewed by the Committee. Scot made
a motion to recommend Council approval of the payroll register,seconded by Richard,all in favor,motion
passed.
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Clerk/Treasurer Comments:
Bethany stated that there has been some discussion regarding the utilization of interest gained from the money
set aside for a new pool. Bethany stated that she didn't see any financial reason why the interest couldn't be
used for pool shading and seating but wasn't sure about the legalities behind using the interest funds. Sam
Painter would need to give his opinion.
Mayor's Comments:
The Mayor stated that there would be a business meering of the Council to discuss the current ambulance
situation. He would like to have a fully staffed ambulance but was concerned about the funding required to do
so. Scot mentioned that the public voted down the levy which would have made this possible.
Other:
For nezt agenda:
Brittney OT/Comp Time
Transfirst Fees
Local HVAC Vendor
The meeting adjourned at 6:20 p.m.
Res ectfu submitted,
Bethany eeler,Clerk/Treasurer
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