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HomeMy WebLinkAboutDepartment Head Meetings Minutes 09.09.2008MINUTES DEPARTMENT HEAD MEETING SEPTEMBER 9, 2008 3:00 P.M. COUNCIL CHAMBERS PRESENT: Mayor Ken Olson Mary Embleton Rick Musson Bill Sheridan Kurt Markegard Jan Faught Sarn Painter Gay Easton Scott Wilm James Caniglia Nancy Schmidt Council Workshop A~end~ -; ,September 9, 2008 Laurel Volunteer Ambulance: Appointrnent of Hope Mager and Tammy Cozzens Jan stated that Hope is a nursing student at MSU-B and Tammy is an RN at the Billings Clinic. Neither one will attend tonight's council workshop. Clerk/Treasurer: • Changes to Prelirninary Budget Mary will present the changes to the council tonight. • Final Budget -Tax Resolutions Mary will present the final budget and tax resolutions. • Resolution -Non-union personnel wage increase The non-union personnel wage increase resolution will be presented to the council tonight. Executive review: • Discussion of street maintenance assessment for 2057 East Maryland Lane Sam discussed the issue with the county attorney's office today. The county will review and define the RSID in which the property is located. Sam sees no reason to advise the council to remove the property from the city's Street Maintenance District. Sam will provide an update to the council tonight. • Discussion of Interlocal Agreement Sam stated that the draft interlocal agreement is ready for the council's review and discussion. The draft agreement will go to the county for approval after the council reviews it and prior to the council's approval of the document. • Discussion of tentative agreement between the Police Union and the City of Laurel Bill stated that the longevity issue has not been resolved yet. He left a message for Jason Wells to provide documentation of the issue. • Discussion of ordinance for creation of Urban Renewal Agency Sam stated that the draft ordinance was distributed at a recent council workshop. The ordinance would create the board, and the duties and authorities will be authorized through a resolution. Review of draft council agenda for September 16, 2008 • Public Hearings: 0 2008-2009 Preliminary Budget Department Head Meeting Minutes of September 9, 2008 o Additional Mi11s Levied for Permissive Medical Levy Fund Budget for Fiscal Year 2008- 2009 Mary stated that the permissive medical levy was approved by the 2001 State Legislature and allows the city to levy additional mills to assist with the costs of health insurance premiums. • Ordinance No. 008-08: An ordinance approving the recodification of ordinances adopted by the City Council that have been compiled as the "Laurel Municipal Code" in accordance with MCA § 7-5-107. (1$` reading -- 08/05/2008; Fublic Hearing - 09/02/2008; 2id reading - 09/lb/2008) Ga~ stated that the public hearing was held last week and the second reading is scheduled for September 16 . Department Reports: Ambulance Service • AMR contract Bill will write a letter to AMR. Cit Council President Gay stated that the public needs to be informed about the bond issue for the new fire hall. There will be further discussion. Clerk/Treasurer • Budget process update Mary stated that the public hearing for the preliminary budget is scheduled for September 1 d`~. At that meeting, the council could choose to waive the rule and adopt the final budget or to wait until the next regular council meeting. Fire Department • Report on new brush truck Scott did not have an update on the fire trucks. Scott stated that the information regarding the fire hall needs to be finalized. He asked if the Ricci's lot has been secured yet. Bill stated that the document about the soil test has not been received yet. When the test results are received, Sam will prepare the proper documents to secure the lot. There was discussion regarding the timeframe allowed by statute to begin campaigning prior to the election. Mary will check the statute. Scott will meet with the Cenex representative regarding the mutual aid agreement tomorrow. Since Cenex says they are not trained and will respond if possible, Scott questioned the usefulness of the agreement. Library Nancy stated that updated stets will be available next week, but there has been increased circulation traffic at the library. The library has Tech Tuesday on the second Tuesday of each month. Nancy is still looking for funding options. The library roof did not leak during the recent rain. 2 Department Head Meeting Minutes of September 9, 2008 Police Department • Vehicle replacement Rick stated that the new police car was ordered today and should be delivered in about eight weeks. Industrial Electronics will be hired to remove the equipment from the totaled vehicle. He will contact MMIA to find out if the quote includes removal of the equipment from the old vehicle and installation in the new vehicle. There was discussion regarding the old vehicle. Rick stated that the department has been busy with the shooting incident last week. One of the Laurel Police Reserves is the brother of the victim. City Planner • Annexation of Riverside Park James will contact Dan McGee regarding the land survey. James is working on the match grant application to survey downtown buildings and hopes to obtain funding from some local organizations. The application is due on Friday, September 12~. Public Works D artment • Streets Bill stated that a new computer is needed for installation of the street softwaze. • Cemetery Agreement /irrigation water A meeting is scheduled soon to discuss the procedure for selling and recording lots in the Veterans' Cemetery. Mary, Cathy, Cheryll, and Bill will attend the meeting. The county should finalize the agreement for the city to operate the Veterans' Cemetery soon. The county will provide funding for a backhoe and a recordkeeping system The federal government provides funding for the interment and headstone costs. • Report on progress with South Laurel Business SID Bill stated that the project shauld begin soon. • Potential 6`}' Street SID project Bill mentioned that further work needs to be done on the proposed project. • Cenex water meter system Bill stated that the water meters are in place and the payment issues for the equipment and materials are being addressed with Cenex. Scott asked regarding the need for additional hydrants on the west side of South First Avenue. There was discussion. Bill will tallc to the engineers about it. City Attorney • Purchase and Procurement Policy No work has been done on the policy. • Interlocal Agreement -- City/County Planning Board Discussion of the agreement is on tonight's agenda and should be removed from the department head agenda. 3 Department Head Meeting Minutes of September 9, 2008 Sam will meet with Kurt regarding the operation and enforcement at the container site. Sam asked how the cash is turned over to the city. Bill stated that Mayor Olson is interested in establishing a recycling project. Mayor Olson • Outlook calendars -Training with Bart Haskell on September 16~' at 3:00 p.m. Chief Administrative Officer • Construction of sound wall in Elena Subdivision -Dave Bequette Bill has decided not to install the sound wall and he will inform the property owners of this decision. Other Mary mentioned that MMIA will provide fliers explaining the services offered by the Employee Assistance Program. Mary received information regazding a grant writing workshop in Billings on November 13-14. Tuition is $425. Mary will forward the information to Bill, James, and Rick. The meeting adjourned at 3:43 p.m. Respectfully submitted, ;!? ~~... Cindy Allen Council Secretary 4