HomeMy WebLinkAboutLibrary Board Minutes 07.08.2008Minutes of the
Laurel Public Library Board of Trustees
July 8, 2008
Attending:
Margaret Freund (presiding), Gail Brice, Bruce McCullough, Christy Smith and Nancy
Schmidt
Minutes:
The minutes of the June 10, 2008 meeting were read and approved.
Correspondence
Donation of $1,000 was received from Bonnie Priekszas.
Circulation Report
Traffic for June 2008 was down 0.03% over June 2007. Circulation for materials was up
14.8% from June 2007. Circulation of books alone was up 16.9% over last June.
Old Business
Going Live - we had over 700 registered patrons as of July $, 2008. The library has
checked out 3,767 items.
The resurfacing of the parking lot will start next week. The cost is higher than budgeted
for so we are being asked to use about $2,500 of our donations to help with the cost. The
City will use matching funds from the parking lot fund to pay for the balance.
Gail reported on the status of the Library Trust. The Trust will not disband and we will not
sell books for them at this time. If anyone wants to purchase a copy of the book they can
contact Peggy or the Chamber of Commerce. The Trust met at the library to decide what
they wanted to do with the funds collected and the books that are still here. It was decided
that Peggy would take the books home and sell them to individuals that request them or
through the Laurel Chamber of Commerce and Rock Creek Books. The Trust board left 23
books here (15 good, 8 in poor condition) for the library to do with as they please. I was
told that a form would be developed for use in requesting money from the Trust to pay for
items at the library and possibly as a scholarship. Discussion followed the report from Gail
and Nancy. It was decided that the library would not deal with the books after they have
left the premises.
Staff evaluations went really well. A couple staff received excellent marks. The third
evaluation has determined that this staff member needs to be a little bit more proactive on
the job rather than just reactive. In the last evaluation, it was determined that this staff
member needs to spend more time interacting with coworkers as an equal and not as their
superior. We can all use improvement at serving patrons.
New Business
The Montana State Library has sent a form for the director to complete regarding the
Public Library Standards of the Laurel Public Library and our goals to meet state
standards. Nancy will fill this out and return to Helena by the due date.
Geralyn and Nancy worked on the Interlibrary Loan reimbursement for fiscal year 2007-
2008. The forms must be received in Helena by July 16, 2008 to qualify for
reimbursement. They also require a detailed accounting of each loan that we make to other
libraries.
The POS and budget have been submitted but not approved at this time.
Leah had requested Thursday evenings off September 1 through May 30 to participate in a
singing group in Billings. After some discussion it was decided that she should be allowed
to have the evenings off with the understanding that it would only be Thursday and was
not to flow over into another day of the week. Leah also has to be available if we need her
to fill in when someone gets sick or needs to take some time off.
Elections were held for new officers of the Board. Bruce motioned that Gail become the
Board Chair. His motion was seconded by Christy. Motion passed by unanimous vote.
Bruce motioned that Clair be elected Vice-Chair of the Board. Christy seconded. Motion
passed unanimously.
Time to address the Board
No one addressed the board.
Next regular meeting
August 12, 2008 will be the next meeting.