HomeMy WebLinkAboutPublic Works Committee Minutes 02.26.2018 MINUTES
PUBLIC WORKS COMMITTEE
FEBRUARY 26, 2018 6:00 P.M.
COUNCIL CONFERENCE ROOM �
MEMBERS PRESENT: Emelie Eaton
Bill Mountsier joined at 7:01 pm
Marvin Carter
Dan Koch
Richard Herr
Heidi Sparks
Brian Roat joined at 6:14 pm
OTHERS PRESENT: Kurt Markegazd
Public Inaut:None
Review Minutes from December 1 L_2017 meetine
The minutes of the January 22od,2018,meeting were approved as written.
Emereencv Call-outs I
Kurt handed out the current emergency cai(out list and went through and explained each incident that occurred over the last !
couple of weeks. Kurt explained that with the cold weather both sewer lift stations had tow temperature alarms that activated '
and the heaters where having a hard time keeping the electronics inside the lift stations warm. New heatas have been II
purchased and installed in the sewer lift stations.
Kurt also informed the committec that there has bcen some water breaks that have been occurring. Kurt handed out pictures
that showed some of the water breaks and then went on to explain why the break occurred and what was done to make the
repairs. The wate.r break on Woodland Avenue was due to a 4 inch cast iron pipe that cracked open. Kurt brought to the
meeting the section of pipe that had broken in order for the committee to see for themselves the condition of the 4 inch cast
iron pipe. "Ihe water lxeak on 8'�Avenue and West Main Street was also explained by Kurt and he showed the committee a '�
piecc of the 2 inch water service(ine that had ruptured. Dan asked how many houses are connected to the 2 inch water line and
Kurt said that every house past 8'b Avenue that are outside the city Iimits are connected. The last water break that was
discussed was the Foundation Avenue water break and Kurt explained that this break occurred due to a water valve that failed.
The bolts that hold the water valve together had corroded and this cause the water valve to come apart. Kurt showed the
committee one of the water valve bolts that was corroded. Emelie stated that the watex lines on Foundation Avenue are of
recent construction.Kwt told the committee the water valves that were installed on Foundadon Avenue in 2005 are all failing
due to the corrosion of the water valve bolts. Kurt also explau�ed that the rubber"O"rings that are in the water valves have to
be ordered to make the necessary repairs when the valves fait. Richard stated that some"O"rings couid be repaired with super
glue. Kurt stated that the"O"rings aze of(arge diameter. ,
Brian Roat the newest member of the committee joined the meeting and introductions took place.
Kurt also told the committee that there was a water service line leak on lu Avenue. Kurt had contacted Great West
Engineering and discussed that the service line may have been leaking since the is'Avenue Water Replacement Project last
year. Emelie asked what the process was in contacting Great West Engineering and Kurt stated that due to the possibility that
the water leak was a warrantv issue he had contacted Great West Engineering as they oversaw the pr�ject last year. Great
West contacted the contractor that did the water replacement project and that contractor repaired the water leak at their
expense. The water leak was found in a connection the contractor had installed. '
KGT and Great West Eneineeri�Reports
Kurt handed out the KI,J and the Great West Engineering reports for the month. Kurt went over the reports very briefly and
said there are ongoing meetings to discuss the tasks orders that both�gineering firms are working on. Richazd explained to
Brian that the City wcnt out for Engineering Services last fall aad KLJ was selected to go forward for the next few years.
Richard also stated that Great West Engineering wi11 be working on the remaining task orders they have with the City.
1
Task Orders with KLJ and Great West Ensineerine Cont.
Kurt also explained what task orders may be coming forward in the near future like a new street maintenance program.
Richard commented that the Laurel Oudook has reported the KLT On-Call task order that the City Council just approved stated '
that$30,000.00 per month will be spent on the On-Call Task Order. This amount is wrong and Emelie suggested the Richard
bring this up at the next City Council Workshop Meeting and explain that the Task Order is for$3,000.00 per month maximum
and not at the amount reported by the Laurel Oudook.
�
Sewer Manhole Repair Update
Kurt explained the sewer manhole lining proj�t and the need to make a smooth transition when the contractor replaces the
manhole rings and lids. The State Departrnent of Transportation is requiring a maintenance agreement for tfie concrete that
will be installed in their highway and has not provided the agreement to the City. Emelie asked why the State is requiring an
agreement on Main Street but they did not require it for the manholes on is'Avenue. Kurt explained that Main Sheet is a state
highway and In Avenue is not. 151 Avenue is an Urban Route and the State dces not control the pavement surface on that
street. Emelie asked if the manhole repair did not involve having to place concrete around the manhole lids and would we still
have to wait on the State DOT for approval. Kurt replies that we would do nothing wiih the road and simply just complete the
manhole liner. Richard thought the City should save some money and not install the concrete around the manholes. Kurt is
concerned that having a deiay in getting approval from the State is pushing off the project of lining the sewer manholes. The
State DOT has not given Kurt and update when the approval may be forthcoming. Kurt still has to turn in the mix design for
the concrete so this may be delaying the approval but he will be submitting the concrete desi�nn this week. Richard made a
motion that if it takes many more weeks to get the State's approval for the manhole hole project,he would recommended that
City dces not install the concrete around the manholes. Kurt said he wouid like to in touch with the State DOT and get an
understanding when the approval would be coming forward for the City to consider the agreement. Dan seconded the motion
and all committee member agreed. ,
Public Works Committee Binders
Kurt presented the question to the committee if they would want individual binders for keeping the Public Works meeting
dceuments together. Emelie stated that she is in favor of the idea of having binders to keep her notes as she take lots of notes
and she thinks having them available at a later time would be a good thing. Kurt said the binders could be kept at City Hall if
members did not to have to pack them to the meetings. Richard thinks keeping binders for all the meetings is great but he
already has lots of binders. Dan said that he has lots of binders as well and thinks maybe having one binder that the committee
could have to review past items may be better. Kurt said he could bring a computer to the meeting and have electronic files so
we could refer to anything from die past. Emelie said that anyone could k�p what they want and to have a binder if they
wanted to or not. Kurt will put together a binder for Emelie and one for the committce for now.
Brain stated that he could not open the files that were sent to him on his home computer. Kurt indicated that if the dceuments
are sent out in Oi�ce Word and members that do not have that program installed on their computers may not be able to open
the documents. Kurt will send the documents out in a PDF format&om now on so that members can open the files from this
committee.
Other
Emelie informed the committee that now wouid be the time to bring up items that committee members would like to discuss
anything that was not on the agenda tonight and would like iteras to be discussed at the next meeting. Dan wants to discuss
having gravel placed on his streets at the next meeting.
Bill joined the meeting at?:Olpm as the Emergency Services meetin�has just been completed.
_.____ _----._ __.___�_ P . g_.Y ' ty. ___._ _ ---_.�- p._._______. _._. __._. gP - --- - -- -- .._ _ _.. ____ . ____ _ ___.. i
of t12 actaaltmeetin soa the CmeCo ncil can bek�t u nt d te on wfiat is taldn� l�ace�in 11 o mi'ttees�. Kurt w s also sked I!
by the Mayor to see if someone else could take the minutes at these meetings. After discussion Emelie stated that she would
start taking the minutes for the next meeting.
The meeting adjourned at 7:15p.m
R fui�'(submptted,
. �
urt arkegard d�
2
Emergency Overtime Callout List From 1-1-18 thru 6-30-18
Maintenance Shop-628-4773 Ciry Dispatch 628-8737 !
Res onse Code X In Column Not acce Un Overtime/NA= Not Available/Y= Res ndin B=Phone Bus
Em lo ee Name Tele hone 1-1 1-2 1-15 1-19 1-30 2-4 2-8 2-10 2-12 2-18 2-19 2-25
Bnace Lefler 208-9417 NA1 NA-1 NA1 NA1 NA1 NA1 NA1 NA1 NA-1 NA1 NA1 NA7
Dave Sa lor 812-0274 NA2 NA-2 NA2 NA2 NA2 NA2 NA2 NA2 NA-2 NA2 NAZ NA2
Fran Schwei ert 208-8253 NA3 No1 13 12 11 10 9 8 NA-8 NA6 NA6 NA6
Gu Rolison 633 2336/698-8885 Y14 12 NA1 11 10 9 8 Y14 13 NA11 NA1 Y72
Brian Kline 794-8552 4 NA-3 NA3 NA3 NA3 NA3 NA3 NA3 NA-3 NA3 NA3 NA3
Kevin Bud e 628-2414 5 NA-d NA4 NA4 NA4 NA4 NA4 NA4 NA NA4 NA4 NA4
Ro Voss 860-4837 6 Y-13 Y14 13 12 11 10 9 Y-14 Y14 Y14 Y14 '
Justin Baker 321-0208 T 5 NA5 NA5 NA5 NA5 Y14 13 12 NA1 NA1 NA9 �
Mike Mudd 860-1825 8 6 NA6 NA6 NA6 NA6 5 NA5 NA-5 NA5 NA5 NA5
Ja Hatton 860-7525 9 7 NA7 NA7 NA7 NA7 6 NA6 NA-6 Y12 NA1 A10 '
I Norman Stam er 633-3291 10 8 NA8 NA8 NA8 Y14 13 12 11 NA8 NA9 Y11
'Kevin Hoffman 861-7460 11 9 NA9 Y14 13 12 11 10 9 NA7 NA7 NA7
KEITH GUY 850-5464 12 10 NA1 9 Y14 13 12 11 10 NA8 NA8 NA8
Andrew Arneson 876-4155 13 11 NA11 10 9 8 7 NA7 NA-7 Y13 NA1 Y13
Elm Lift Station 628-7773 Village Lift Station 628-5918 Dia19 after tone to acknowledge alarm
Wastewater T�eatment Plant-628-6474 Autodailer- s28-�tsss
Res onse Code N0= In 1st Column Not acce tin Ove�time/NA= Not Available/ Y=Res ndin
Em lo ee Tele hone
Thomas Hen 855-0831
Brandon Core Chief 579-7112
Cind Caswell 591-9013
Core Nicholson 351-1876
Water Treatm�nt Plant 628-4410
Res nse Code N0=In 1st Column Not acce tin Overtime/NA= Not Available/ Y=Res ndin
Em lo ee Tele hone 1-19 1-21 2-19 2-20
John Volmer 794-6681 Y Y Y
a an erman
uern er er -
David Wa oner 628-2522/2880
D lan Ceaser 861-6620
Josh Sa er 591-3959
CABLE TV down Tim Johnson 698-6254 Mike 545-9435 Steve 545-9455 centu link
Matt Wheeler Cell#208-1885 855�965 One Call Locate-1-800-424-5555 Ci Job#25663
Kurt Ma�ke ard Cell#860-6785 Hm 628-2905 Schessler-OfFce 628-4221, Home 628-2349
Tim Reiter Ce1�860-9209 Hm 628-6846 NW Ene 1-888-467-2353 Mark Cloud 860-7890
GERARD LIFT STATION 696-2199 Centu Link 1-800-573-1311 Sho 62&7707Jeff 694-9097
GORDAN ACE ELECTRIC 860-5464 NorthwestPi e 252-0142-La E.656-2856
MDU 1-800-638-3278/MDT 252-4138 Pace Construction 252-5559 sewer backu s)
MDT Supervisor Tom 655-7903/K e 446-2622 SanitarySystemOvertlows call DEQ withing 24 hours at406-444-3080
Call Out-Date and Incident Location
1-1 ELM LIFT FAIL 2-19 HP sick Water Plant
1-2 2107 Atchison Water Line Break 2-25 H20 BREAK FOUNDATION
1-15 SANDING �
1-19 ICE REMOVAL '
1-2U WATER PLANT
1-30 H20 SHUTOFF
2-4 SANDING
Z-8 SANDING
?-10 VILLAGE LIFT ALARM FAIL ;
2-12 Both Lift Stations low tem alarm �
2-18 WOODLAND WATER BREAK i
?-19 SANDING PLOWING i
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� City of Laurel, Montana
"On-Cali"Engineering Contract G��t
Great West Project No. 2-07128 and 2-14114 engineera�9
MEMORANDUM
Date: February 9, 2018
To: Kurt Markegard, Public Works Director—City of Laurel
From: Chad E. Hanson, PE
Subject: Project Pragress Update
The following sections summarize the current status and recent progress on active task orders
under our "on-call° engineering contract with the City. Please let me know if you have any
questions and/or wouid like more information.
Task Order No. 25—Intake Emergency Plan '�
�
Quote packages to remove the temporary weir were received on October 3nd, and Wilson Brother ,
Construction was awarded the base bid to remove the weir. The Army Corps of Engineers has ',
agreed to aliow the weir to remain in place through the winter, so the City is pianning to leave the
weir in unt�l flows m the rnrer are low next spnng or summer.
Task Order No. 26—New Water Intake
, We continue working with City staff to fine tune the operation of the new intake and have been
assisting the City with the projeat close out with FEMA and the State DES programs. We have
aiso been working with the City to respond to additional information and work the Army Corps has
requested in order to comply with the permitting. The required additional field work has been
delayed due to the weather but will be compieted this spring as soon as the snow has melted off
sufficiently.
Task Order No. 29—Phase 3 Water System Improvements I
�
We met with City Staff and the new Mayor on January 16�'to discuss the water and sewer rate
study and the sedimentation basin project. The City would like to rebid the project this spring with
1
City of Laurel, Montana
°On-Cali"Engineering Contract GrCaCWW1.
Great West Project No.2-07128 and 2-14114 �,;9;,,�,;�,�
anticipated debt were aiso discussed.
These items wiii be incorporated into the caiculations and a final draft report prepared after the ,
City determines which di�ection it would like to pursue on the sedimentation basins project. '
�
3 ;
��� KL
�I�:�� City of Laurel Project Status Update ]
� J �
February 15, 2018
WWTP Screw Press(KU#1804-00120)
Project Manager:Travis Jones �
Reason for Project:The City's WWTP does not currently have adequate sludge handling equipment,
which has led to overfilling and backup of the drying beds,digesters,and various other
components of the WWTP.Completion of this project will allow for improved operations and
allow for maintenance of the digesters,which cannot be taken ofFline until this project is
completed.
Project Scope:Complete the design and construction administration for a new screw press to
process WWTP sludge. �
Milestones:(as needed)
• The City desires completion of this project,including construction,by June 30,2018.
I
Current Status: (KU Contrad Pending) � �
• KU to commence work,pending Council approval of the task order at the February 20,2018
meeting.
• The implementation schedule and costs will be the first priority of the task order.
Sanitary Sewer H2S Remediation (KU#1804-00122) .
Project Manager:Travis Jones
Reason for Project: Buildup of H2S within the WW collection system has led to deterioration of
manholes and other system components.
Project Scope: Complete the design and construction administration for the proposed air
injection/diffuser system to address H2S build-up within the system.
Milestones:(As needed)
Current Status: (KU Contrad Pending)
• KU to commence work,pending Council approval of the task order at the February 20,2018
meeting. ,
• While the City wishes to address the remediation quickly,there may be some sampling
required in the spring,which could push the progress on a final solution back.This aspect
will be evaluated with the initial investigation report.
Page 1 of 4
ENGINEERING, REIMAGINED '
I
� ���� KL
� � C�ty of Laure/Pro�ect Status Update ,
February 15, 2018 �
WWTP Digester Rehabilitation (KU#TBD)
Project Manager:Travis Jones
Reason for Project:The City has not taken down the digesters for routine cleaning,inspection,and
repairs for several years.This is due to inadequacy in the sludge handling equipment.
Project Scope:Complete the design and construction administration for the cleaning,inspection,
and repairs of the existing digesters.
Milestones:(As needed)
• The City desires completion of this project,including construction, before November 2018.
Current Status: (KU Contract Pending)
WWTP Archimedes Screw Rehabilitation(KU#TBD)
Project Manager:Travis Jones
Reason for Project:The grouting around the existing screw pumps is wearing down,which makes
the pumps less efficient in the transfer of wastewater.
Project Scope:Complete the design and construction administration for the rehabilitation of the
existing screw pumps.
Milestones:(As needed)
Current Status: (KU Contrad Pending)
Page 2 of 4
ENGINEERING, REIMAGINED
, ���:� KL
R3� Cit o Laurel Pro'ect Status Update ,
� : J yf � �.
February 15, 2018 ,
East 6th Street Improvements (KU�1804-00121J
Project Manager:Carl Jackson
Reason for Project:Street reconstruction between lst Ave.and Wyoming Ave.(limits pending
budget availability)is necessary to address failed pavement,saturated subgrade conditions and
surface runoff improvements.
Project Scope:
• Grading, paving,parking,and drainage enhancements(no utilities)
• Potential Special Improvement District(sidewalks,driveways)
• Safety improvements
• Minimize impacts to 4th of July and Graff Elementary School
Milestones:
• Survey and design—Spring 2018 (weather permitting)
• SID process—April-June 2018
• Bidding—ASAP following design&SID resolution (if approved)
• Construction—preferably between July 5 and August 23 (tentative)
Current Status: (KU contract pending)
2018 Pavement Maintenance (KU�1804-00120J
Project Manager: Carl Jackson
Reason for Project:This continues the City's annual pavement maintenance projects.
Project Scope:The scope will primarily entail chip seals,crack seals and pothole repairs. Mill and
overlay are not anticipated for 2018.
Milestones:The intent is to proceed with construction either before or after,but to avoid
construction during the hottest summer weather.
Current Status:This may be delayed a year,if necessary,in order to fund East 6t''Street.
Page 3 of 4
ENGINEERING, REIMAGINED
� � � :��� K L
� ,�.J� C�ty of Laure/Pro�ect Status Update
February 15, 2018 �
On-Cal/Professiona/Services (KU#1804-00347J
Project Manager:Carl lackson
Reason for Project:This contract would enable KU to provide general consulting services that are
not part of an approved task order.
Project Scope:Upon written request by the City, KU may provide engineering,surveying,planning or
government relations services,the scope of which would be determined at the time requested.
Milestones:(as needed)
Current Status: (KU contract pending)
Other Notes and lnformation
�
1. The City of Laurel/KU Master Services Agreement,which was adopted by Resolution No. R17-69,
is fully executed and an original contract will be retained by both parties. It is for a 3-year term
effective December 5,2017.This is a"task order"based Agreement,so each new project will
have a task order prepared and approved by both parties, prior to KU starting work.
2. Upcoming KU milestones:
�eb. 6 Braf��as��.e�s�seate�e-B�get��iaa�e-Geaa�wi#�ee
Feb. 20 City Council for Approval
Feb. 21 KU Notice to Proceed (Screw Press,HzS Remediation,On-Call Services)
3. Upon request, KU is anticipating periodic attendance at City of Laurel Committee and Council
meetings.These may include Budget/Finance, Public Works,Council Workshops and Regular
Council meetings.
4. Future projects have been identified during initial conversations between City staff and KU. As
these are potential projects,the timing and extent of KU's services are TBD.
a. Booster station rehabilitation or replacement
b. Water storage tank re-coating
c. Capital Improvement Plan (CIP)assistance
d. Review of rules and regulations(related to public works and planning)
e. On-call certified planning
f. On-call government relations
Page 4 of 4
ENGINEERING, REIMAGINED