HomeMy WebLinkAboutCity Council Packet 03.06.2018NEXT RES. NO. R18-10
NEXT ORD. NO. 018-01
CITY OF LAUREL
CITY COUNCIL AGENDA
s i 1
WELCOME ... By your presence in the City Council Chambers, you are participating in the process of representative
government. To encourage that participation, the City Council has specified times for citizen comments on its agenda -- once
following the Consent Agenda at which time citizens may address the Council concerning any brief community
announcement not to exceed one minute in duration for any speaker; and again following Items Removed from the Consent
Agenda, at which time citizens may address the Council on any matter of City business that is not on tonight's agenda. Each
speaker will be limited to three minutes unless the time limit is extended by the Mayor with the consent of the Council.
Citizens may also comment on any item removed from the consent agenda prior to council action, with each speaker limited
to three minutes, unless the time limit is extended by the Mayor with the consent of the Council, If a citizen xauld like to
comment on an agenda item, we ask that you wait until the agenda item is presented to the Council by the Mayor and the
public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes.
Any person who has any question concerning any agenda item may call the City Clerk -Treasurer's offuw to make an inquiry
concerning the nature of the item described on the agenda. Your City government welcomes your interest and hopes you will
attend the Laurel City Council meetings often.
1. Pledge of Allegiance.
2. Roll Call of the Council.
3. Approval of Minutes of February 20, 2018.
4. Correspondence.
5. Council disclosure of ex parte communications.
6. Public Hearing.
7. Consent Items.
NOTICE TO THE PUBLIC
The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will
fust ask the Council members if any Council member wishes to remove any item from the Consent Calendar for
discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of
this Agenda under "Items Removed from the Consent Calendar. " (.See Section 12) The entire Consent Calendar, with the
exception of items removed to be discussed under "Items Removed from the Consent Calendar, " is then voted upon by roll
call under one motion.
a. Claims for the month of February 2018.
b. Approval of Payroll Register for PPE 2/25/2018 totaling $186,280.22.
C. Receiving the Committee/Board Minutes into the Record.
1)
Budget/Finance Committee minutes of February 20, 2018.
2)
Council Workshop minutes of February 27, 2018.
3)
Emergency Services Committee minutes of January 22, 2018.
4)
Public Works Committee minutes of January 22, 2018.
5)
Laurel Airport Authority minutes of January 23, 2018.
6)
Library Board minutes of January 9, 2018.
7)
Library Board minutes of February 13, 2018.
8)
Cemetery Commission minutes of February 13, 2018.
9)
Tree Board minutes of February 22, 2018.
8. Ceremonial Calendar.
9. Reports of Boards and Commissions.
10. Audience Participation (Three -Minute Limit).
Citizens may address the Council regarding any item of City business that is not on tonight's agenda Comments regarding
tonight's agenda items will be accepted under Scheduled Matters. The duration for an individual speaking under Audience
Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not
on the agenda
11. Scheduled Matters.
e Motion to approve the Laurel Rod and Gun Club's Membership Application Event on May 5,
2018, at Riverside Park.
12. Items Removed From the Consent Agenda.
13. Community Announcements (One -Minute Limit)
This portion of the meeting is to provide an opportunity for citizens to address the Council regarding community
announcements. The duration for an individual speaking under Community Announcements is limited to one minute. While
all comments are welcome, the Council will not take action on any item not on the agenda
14. Council Discussion.
Council members may give the City Council a brief report regarding committees or groups in which they are involved
15. Unscheduled Matters.
16. Adjournment.
DATES TO REMEMBER:
Budget/Finance Committee
- Tuesday, March 61h
@ 5:00 p.m.
Council Conference Room
City -County Planning Board - Cancelled
Public Works Committee
- Monday, March 10
@ 6:00 p.m.
Council Chambers
Cemetery Commission
- Tuesday, March 13`s
@ 5:00 p.m.
Council Conference Room
Library Board
- Tuesday, March 1311
@ 6:00 pm.
Laurel Library
Council Workshop
- Tuesday, March 13'h
@ 6:30 p.m.
Council Chambers
Laurel Urban Renewal Agency
- Monday, March 1911
@11:00 a.m.
Laurel Library
Budget/Finance Committee
- Tuesday, March 201h
@ 5:30 p.m.
Council Conference Room
Tree Board
- Thursday, March 15"
@ 9:00 am.
PWD Conference Room
Emergency Services Committee
- Monday, March 2&1
@ 5:30 p.m.
Council Chambers
Council Workshop
- Tuesday, March 27d'
@ 6:30 pm.
Council Chambers
Laurel Airport Authority
- Tuesday, March 27"'
@ 7:00 p.m.
Laurel Airport
Tree Board
- Thursday, March 291'
@ 9:00 a.m.
PWD Conference Room
The City makes reasonable accommodations for any known disability that may interfere with a
person's ability to participate in this meeting. Persons needing accommodation must notify the
City Clerk's Office to make needed arrangements. To make your request known, please call 406-
628-7431, Ext. 2, or write to Bethany Keeler, PO Box 10, Laurel, MT 59044, or present your
request at City Hall, 115 West First Street, Laurel, Montana.
FEBRUARY 20, 2018
A regular meeting of the City Council of the City of Laurel, Montana, was held in the
Council Chambers and called to order by Mayor Tom Nelson at 6:30 p.m. on February 20, 2018.
COUNCIL MEMBERS PRESENT:
COUNCIL MEMBERS ABSENT:
OTHER STAFF PRESENT:
Heidi Sparks
Bruce McGee Richard Hen
Scot Stokes Iry Wilke
Richard Klose Bill Mountsier
Emelie Eaton
Kurt Markegard, Public Works Director
Mayor Nelson led the Pledge of Allegiance to the American flag.
Mayor Nelson asked the council to observe a moment of silence.
Motion by Council Member McGee to approve the minutes of the regular meeting of
February 6, 2018, as presented, seconded by Council Member Mountsier. There was no public
comment or council discussion. A vote was taken on the motion. All seven council members
present voted aye. Motion carried 7-0.
CORRESPONDENCE:
• Laurel Chamber of Commerce minutes of January 11, 2018; Laurel Chamber of
Commerce Agenda of February 8, 2018.
COUNCIL DISCLOSURE OF EX PARTE COMMUNICATIONS: None
PUBLIC HEARING: None
CONSENT ITEMS:
• Claims for the month of February 2018 in the amount of $37,435.70.
A complete listing of the claims and their amounts is on file in the Clerk/ Treasuree s Office.
• Clerk/Treasurer Financial Statements for the month of January 2018.
• ApprovaI of Payroll Register for PPE 2/11/2018 totaling $178,318.24.
• Receiving the Committee/Board/Commission Reports into the Record.
--Budget/Finance Committee minutes of February 6, 2018 were presented.
—Revised Council Workshop minutes of January 30, 2018 were presented.
--Council Workshop minutes of February 13, 2018 were presented.
—Tree Board minutes of January 18, 2018 were presented.
--Safety Committee minutes of December 13, 2017 were presented.
—Park Board minutes of February 1, 2018 were presented.
The mayor asked if there was any separation of consent items. There was none.
Council Minutes of February 20, 2018
Motion by. Council Member McGee to approve the consent items as presented, seconded by
Council Member Herr. There was no public comment or council discussion. A vote was taken on
the motion. All seven council members present voted aye. Motion carried 7-0.
CEREMONIAL. CALENDAR: None.
REPORTS OF BOARDS AND COMMISSIONS: None.
AUDIENCE PARTICIPATION (THREE-MINUTE LIMIT): None.
SCHEDULED MATTERS:
o Confirmation of Appointments.
o Ken Gomer to fill the term ending June 30, 2019 on the City -County Planning
— Board.
Motion by Council Member Stokes to approve Ken Gomer to fill the term ending June 30,
2019 on the City -County Planning Board, seconded by Council Member McGee. There was no
public comment or council discussion. A vote was taken on the motion. All seven council members
present voted aye. Motion carried 7-0.
* Resolution No. R18-06: A resolution of the City Council approving a modification to
the previously approved perpetual easement for CHS Inc. to construct and maintain a
new wastewater outfall across city -owned property and authorizing the mayor to
execute the easement on the City's behalf.
Motion by Council Member Klose to approve Resolution No. R18-06, seconded by Council
Member Sparks. There was no public comment or council discussion. A vote was taken on the
motion. All seven council members present voted aye. Motion carried 7-0.
• Resolution No. R18-07: A resolution approving the on-call task order authorizing
Kadrmas, Lee & Jackson, Inc. to perform miscellaneous engineering and related
services for the City of Laurel.
i Motion by Council Member Mounts ier to approve Resolution No. R18-07, seconded by
-- Council Member Klose. There was no public comment or council discussion. A vote was taken on
the motion. All seven council members present voted aye. Motion carried 7-0.
o Resolution No. R1848: A resolution approving the task order authorizing Kadrmas,
Lee & Jackson, Inc, for hydrogen sulfide remediation for a portion of the City of
Laurel's sewer and wastewater collection systems.
Motion by Council Member Wilke to approve Resolution No. R18-08, seconded by Council
Member Mountsier. There was no public comment or council discussion. A vote was taken on the
motion. All seven council members present voted aye. Motion carried 7-0.
• Resolution No. R18-09: A resolution approving the task order authorizing Kadrmas,
Lee & Jackson, Inc. to design the addition of a sludge screw press and conveyance
system for the City of Laurel's wastewater treatment facility.
Motion by Council Member Herr to approve Resolution No. R18-09, seconded by Council
Member Sparks. There was no public comment or council discussion. A vote was taken on the
motion. All seven council members present voted aye. Motion carried 7-0.
ITEMS REMOVED FROM THE CONSENT AGENDA: None.
COMMUNITY ANNOUNCEMENTS (ONE -MINUTE L.IMM:
`J Council Member Wilke stated that the Laurel Rod and Gun Club had their first turkey shoot this past
Sunday. There were 12 shooters in attendance. It was windy and approximately 12 degrees. There
were 10 rounds and through approximately 250 birds.
Council Member McGee reminded Council that the next Emergency Services Committee meeting is
on Monday February 26, 2018 at 5:00 pm. in Council Chambers.
Council Minutes of February 24, 2018
Council Member Sparks reminded Council that the Public Works Committee meeting has been
moved to February 26, 2018 at 6:00 pm. in the Council Chambers Conference Room.
COUNCIL DISCUSSION: None
UNSCHEDULED MAT'T'ERS: None.
ADJOURNMENT:
Motion by Council Member Sparks to adjourn the council meeting, seconded by Council
Member Mountsier. There was no public comment or council discussion. A vote was taken on the
i
motion. All seven council members present voted aye. Motion carried 7-0.
There being no further business to come before the council at this time, the meeting was adjourned at
— 6:45 p.m.
Brittneg
orm�AdminAstrafie�Assistw�t
Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this Yd day
of March, 2018.
Thomas Nelson, Mayor
Attest:
Bethany Keeler, Clerk/Treasurer
A
'd 01 of 011L nm a YATAI'V"
MEMBERS PRESENT: Bruce McGee
Richard Klose Scot Stokes
OTHERS PRESENT: Bethany Keeler Mayor Tom Nelson
Bruce called the regular meeting of the Budget/Finance Committee to order at 4:35 p.m.
There was no public present.
The next scheduled meeting will be March 61, 2018 at 5:00 p.m.
The minutes of the February 6th, 2018 meeting were presented. Richard made a motion to approve
the minutes as presented, seconded by Bruce, all in favor, motion passed.
The Mayor has reviewed and signed the January journal vouchers. Mayor Nelson made a motion to
approve the January journal vouchers, Bruce seconded, all in favor, motion passed.
The Utility Billing adjustments were reviewed by the Committee. Bethany noted that there was
nothing unusual about the adjustments. She explained to the Committee that this was how the Capital
Improvement money is transferred to the correct cash account. It is also how overpayments are
refunded. Bruce made a motion to approve the UB adjustments, Scot seconded, all in favor, motion
passed.
The monthly financial statements were reviewed by the Committee. Bethany briefly went through
the reports. Scot made a motion to accept the financial statements, Mayor Nelson seconded, all in
favor, motion passed.
There were two Purchase Requisitions purchase requisitions presented to the Committee. The first
one was from Chief of Police, Rick Musson. The Chief was requesting to purchase new HD body
cameras for his officers. The new cameras would record better quality video and would be replaced at
year two. Bruce made a motion to approve the purchase of new HD body cameras for the Police
Department, Richard seconded, all in favor, motion passed. The second requisition was from Fire
Chief Brent Peters. Chief Peters was requesting to purchase nine new sets of turnout gear for the Fire
Department. This is his yearly purchasing, according to a set schedule. Bruce made a motion to
approve the purchase of nine sets of turnout gear for the Fire Department, Scot seconded, all in favor,
motion passed.
Claims entered through 02/16/2018, totaling $37,435.70, were presented to the Committee. Emelie
had previously reviewed the claims detail register and check register. There were a few clarification
questions submitted by Emelie. Mayor Nelson made a motion to recommend approval of the claims to
Council, Scot seconded the motion, all in favor, motion passed.
The Comp/Overtime report for PPE 02/11/18 was reviewed by the Committee. There were no
questions regarding this Comp/Overtime report.
The Payroll Register for PPE 02/11/18 totaling $178,318.24 was reviewed by the Committee.
Richard made a motion to recommend approval of the payroll register to the Council, Scot seconded
the motion, all in favor, motion passed.
Clerk/Treasurer's Comments: Bethany handed out an email from Chief Peters regarding the meal
pay/drill pay. The Committee reviewed the email and no further questions were asked. Bethany also
handed out a sheet showing the enterprise fund reserves.
Mayor's Comments: The Mayor stated that he now attends Rotary meetings, and speaks on behalf of
the City. He finds the meetings to be very informative and will be utilizing these meetings.
Other:
There was nothing presented under Other.
For the Next Agenda:
The meeting adjourned at 6:18 p.m.
RespSxAfplly submitted,
Beth eeler, City Clerk/Treasurer
MINUTES
COUNCIL WORKSHOP
FEBRUARY 27, 2015 6:30 P.M.
COUNCIL CHAMBERS
A Council Workshop was held in the Council Chambers and called to order by Mayor Tom Nelson at
6:30 p.m. on February 27, 2018.
x Emelie Eaton
—x Heidi Sparks
_ Bruce McGee
_x Richard Herr
x Scot Stokes
x� Iry Wilke
x Richard Klose
x Bill Mountsier
OTHERS PRESENT: None
Public Input
Jason Summers, 304 #3 Cedar Avenue, stated that he had a family member who needed an ambulance
at approximately five in the morning. They were unable to find staffing for an ambulance, and the
police took his family member to the hospital. His family member remained on a respirator for
approximately two weeks. After this incident, he did some research and found that this has been an
issue for quite some time. He questioned why the City does not have a full-time staff. He stated that
from his research other communities raised their property taxes approximately $25 per year to fund a
full-time ambulance service. He stated that he is unsure of how to fix this problem, but that it does
need to be addressed.
General items
There were none.
Executive Review
• Motion — Laurel Rod and Gun Club final turkey shoot for the year May 5, 2018
Emelie clarified that the motion should state that this is the membership application shoot.
Herb Stoick, Interim President of the Laurel Rod and Gun Club, stated that this is the appreciation
party for their membership. They have a raffle, dinner, and turkey shoot. The Laurel Rod and Gun
Club are asking for permission to hold the event this year. The event will be May 5, 2018, from 9:00
a.m. to 6:00 p.m.
Emelie asked if this will be the last shoot.
Herb stated that is correct; this is the last event of the year. The contract allows for four shoots each
year.
® Council Issues:
o Update on the 2011 Yellowstone River flooding event
There was no update.
Council Workshop Minutes of February 27, 2018
o Extended absences from the City Reminder
Emelie reminded Council that if they are absent from the City more than 10 days Council Members
need to request permission from Council.
Other Items
There were none.
Review of Draft Council Agenda for March 6 2018
Budget/Finance Committee will be meeting at 5:00 p.m. in the Council Conference Room.
City/County Planning Board has tentatively been moved to March 8"', once the date has been
finalized Council will be notified.
Richard Herr stated that Cemetery Commission has canceled their March and April meetings and will
meet next in May.
Attendance at the March 6, 2018, Council Meeting
Bill will not be in attendance at the next meeting.
Announcements
Richard Herr clarified that the Outlook had printed that the City will spend up to $30,000 per month
on On -Call Engineering services. This is an error; Council approved up to $3,000 per month.
Scot stated that there would be a Park Board meeting on Thursday, March 1St at 5:00 p.m. in Council
Chambers.
The council workshop adjourned at 6:41 p.m.
Respectfully submitted,
a
art
NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the
listed workshop agenda items.
Ememenev Senices Committee N,1cetingj.22_)018
Nlembers Present: Bruce 'I'vIeCiee, Police Cluefot'Pollce I—Ousson, Iry %\Vilke, Bill Mountslef"
Richard Klose.
No others prcsent
Bruce NVIcGee. Comn-iittec Chair. called the ineeting to order at 5- 34 1) in
rl� i I I
0 PuNic 111p 1,
jjoj-
IC,
Approval of last 111011th'S MillLACS
Minutes from September 2-5. 2017
Richard moved to ,accept the minutes fi-om us xvritten. seconded by Irv. Motion carried 5-0.
Minutes fi-om October 23, 201 -1
The ineeting Incid on Octolber 23)"J did tacit have enough member present to have as quorum tile
minutes ti-om this meetill-g. state this Eact. The Cominittec voted to accept the 111i"Utcs is
Motion carried 5-0.
Iry moved to accept the minutes as written. seconded 1,7N1 Richard.
a Review mectim-, dates 161- calendar vear 2018
Comm of'201 8 as there IMc bceIi
ittee diSCUSSCd & incetings --,chedule'd ibr thc calendar nae -
issues with poor attendance M the pa t. 'File nwetillgs scheduled kw this year are as ii liths:
January _121 2018
February 26, 2018
'March 26, 2018
A p r i 1, 2.31, _20 18
May ,8, 'Ol 8 (OtN, 1 jlj "'ll be closed for % ICITIOrial DZlv. It is anticipated that
this 111ceting will 111C cinceled,
June 25. 2018
JUIV 2 1, 2 1
August 2, 2018
September 2' . 201 S
October 22. 2018
0
N o,�
--einber 26. 2018 C17hs m
ieeting tall, a fe", days ticreThank Oving. There is
a chance this mectinmay be canceled.
9 "alls, on Christmas Eve and will be canceled.
December ?4. 201S (Fhis meeting I
There will 1-1c 110 j-fjeetlnttis oil Nlemornall Day or Christmas Eve. In the event, the meeting is
i 'I] be moved kinvardi a week,
nceded the alectng 5'i
ii
previoUS 111101-1th'S 111111LACS VVIll 1-)e, eniailcd vvith the current month's agendas.
* committee missioril!vision statenient
Bruce thought setting a illissionivision statement might be a good start to the year to help keel)
tills group f6cused.
13111 stated that lie agrees with what Rick Mussor has bought up it, the past, there needs runding
,source to), SI)Criding moncy, Without a ibn(fing source., the cot-1111111fec is unable to Bina ke
progress oil any discussions hem.- had.
Bruce questioned ifthat is „haat tile Emergency Services needs to Esus till, idclitil"vill" the 11ced
for funding and hraimstorrililw� ideas ofwa%S to ach'cvc fund'
Ci" ict'N—lusson sta[;Qd that Ile has run into this harrier in the past. where a Ticed is brought to
Council but is told lo find the flunding, The Police Dcpartmcrit uses equitable shat-irn, in order to
meet the nceds. There are nia grants available tel apply for; there may be si-nall gra rits here or
there- Hie gavc the examPle ofradlos: each r�adio costs 55000. They were able to obtain i.2 to I I
older radios so tile City would not incur that cost.. Chief Musson stated that. because there are
lour Council Nilembers on this con-truiltee, Ile use., them as a sounding board Prior to movillo
fbi-w-ard to b.g a Tar 'ect to (7ouncit
l
(,'Ine 1',Musso n gave the mirnple re it ti�.w vear, ago ricc(ling to purclias,.-, AED's fior his
There were three oroup-S of,people Nvlio pL-ave money to this purchase, Furidinzg Caime
departnient. -
fi-Oni Walmart, Tovvil Pump, and Bruce and his wife. The departri-went, was able tel Mil-Cha.Sc tWo
AF -'D's. At hast one lite was saved by those AED's, The Department Nvelit with what ANAR uses
ill their allibulances, so it is compatible Nvith Lilly ambulance ,vithin tile County,
Bill stated that the example of tile AED's showcases the need I*Or additional Aindirl"
opportuintws. Bysittling, through as few Council nleetings. you call see how to Of)' is d Oi t is
no) use discussing the need ,vithout, tile Funding source to go along with i
Chief' Musson stated that Wahriart and Town PLI111P are very generous donors within out-
Community,
Bill questioned if other IIUSMICsses in town arc contacted asking f6r donations.
Chief Nflusson statcd that he Nvis uns a C I as or urc of` many businesses were appro ch le o t Ills
ot'licers -,vr()te the letter to businesses ,111cl approached businesses within the town.
Richajrd questioned ifffic department needs, in AED*s
CIlief N—jusson stated that his department Could use ii -lore, He stated that Cl IS and NIRL were
both contacted went tile. department *vvas loo'k-Ing lbr funding.
Bruce state(,, that donations are „ondcrfiul funding, opl-MIL1111tiCS, these departit-lents cannot be rwn
oil donations alorle. They nced, 1'ei.,ular reoccurr rig ffindin
i g. He stjtcd that one oppo.itunity is to
-now where 'tile
exanillic these departments :are fUnded and what tile tax base is. Nk
?geed to .,
funding Conles fi-oln directly then the committee call rcconuliend appropriate tax increases.
Bill stated that with how tile school is ta,xing this town, it would be -very difficult to pa.,"s as tax
increase of any kind. He stated thal Ile feels lookjjjg, at the. budgets all(! figuring out as wayto
redistribute tile tbilds to he able tel 'accommodate lleW needs.
Bruce responded that while it is hard to ask as City resident to raise their own taxes. the public
does have an expectation for these scr-vices.
Iry stated that Ire i�,cls sometimes tax increases are voted down because tile Public hUIS riot
properly be informed what those additional ftinds rrican. Need each constituent to understand
w-hy, this matters to them. what do they get out of a tax increase.
Bruce stated fl -tat if that is a task this CollfflllittOC 11CC(Is to take or-, it needs to he part cat the mission
statement.
Bill stated that tire ("Itv needs to coordinate with the School when ask ino t6r levies.
n
Z.
Bruce stated that there Marc: Cities a�ho do have "both School levies and bonds passed along with
the municipalities. It comes down to whO can make the best sell. We primarily use the newspaper
S is Still -1
, LISC4
to educate constituents, while IN flul too] it is riot sufficient. Would need to
campaig,ii to achieve- this, using riot only the newspaper, but social media, door to door. etc.
Give vou- ideas ofa mission statement to BRICC R)r consolidation at the next meetin�.
Ambulance Department
ndim-,
0 'Fabled
Restponse Issues
U Tab 1 ed
a Fire Department
�undiiitz ncedsiOppol-tullitics
abled
Police Deparment
-, Funding ncedseoppo 11 till it ies
Chlet'Musson about the needs ot'his departiiient. He stated that the cameras III,, ofticers ware are
at the end oftheir life cvc[c and need to be replaced. Currently looking at a new contract R)r fire.
N,car", fior about ",,.,40,000. Most ofthe cost is ibr CIOLld storage. The storaile contract ends 11) ),/lav,
Tlic contract will, state that at the 2.5-vear mark nc,�v canicras will be sent to the departnicrit.
Each camera costs S450.
Bill quest loned why the I ife cycle was so short.
Chiet'Musson stated that the camera is attached to a little computer. When the officer needs to
record, they hit the button to start recording, The recordim, will -o back about as 30 Seconds, so
essenttali v the carricra Is al%vays on and recordim-, on a loop. New cameras afire h1uh definition
and require more storage space, This, in turti, increases the Storage cost. The departlilent is only
usinu bodv canwras and no loriger U'Sillj Car cameras.
Bill tjUCSti0T)Cd WhV the dep,117trIlCilt ITIOVed away 1iom car cameras,
Chief iMussoll stated that the car cameras cost more and are stationarv, DDC to funding, the
department moetto only, using body can-icras as they, go with the officer. This systein allows
1Z)r the Chiefand Capitan to view all officers videos, The of can only look at thell, O"Vil
videos. It also allwxs tile City Attorneys office to view the video when preparing all docwlicnts.
III the event there is a complaint then they can revickv the video.
'Ic contract for the video storage expires 11, May. Chief Musson statod. that lie "hopes to have 'hat
brought to the Council in MzIrch. BMILISC this is 'Defore the next budget cycle., they will inost
likcIV UIC COUiShalAll" to obtain these cameras, Currently, Laurcl has one officer on the DEA
Task F"orce. When there Lire ceased assets. the DEA "ask Fo[�ce looks at how irivolved the.
depa,rinlcrlt %vys In determining the percentage cut. Those I'Linds are then used fiklr Merits such as
cameras. Currently_ 9_5% ofthe Police Departments budget is RIr labor. Currently the City does
not have the fijnds to buy a car tbr the department, have used the Capital Irripro,,'ement Prc}sect
ftind or Equisharing..
Chi,ef'MUSSOII 11SO stated the other large need. the department faces is replacing the 911
equipment. The cut -rent equipment is 13 years old. and it is about S1 65,000 to replace this
equipillent. CUrrentiv, the City is paying just under $20.000 a year tfi)r maintenance on the
systein. The plan is to pay this cost over the next five years. The system that the department is
lookim—, at will integrate with the program the officers are using in the vehicles.
Chiel"NI-lusson is also, oil a working pr jcct tel replace the phone system throughout the City. The
4:� Pj
City cul-rel"fly Spends S30,000 a year oil landlines.
I (s,'0111 Would like it) see what the officers do on a daily basis, the department does do ride alongs.
Ir,. asked lif"the police department is still Zgettirig a lot ofdog calls In which they Cailnot re"llond
too
Chicf.,Mussort statcd that they attempt to make it to all calls.
Iry brought up how Billings lits utilized the Volunteer Police Unity. They Mike care ofall
parkln,;,,, issues. They can assi,,,t in traffic control, Fie asked if the possibility ofthe City` could
utilize this program.
ChietAl—lusson stated lie needed more information oil the project.
0 Other items
'Motion to dismiss, - Irv.
RCS,pectffilly' SUbIllitted.
Bruce McGee
VP'U Uniform Policy
The Volunteer Patrol Unit is responsible for maintaining, his or her unifbrm, Volunteers should
al�vays mallitain a neat and professional appearance. 111inifornis should always he clean and
wri
Inkle five, Shirts are to be tuckcd in and the ID badge ShOUld be clearly %lisflflc. Patrol
merilbers are responsible for the care and purchase ofany non -issued uniforill items, ALL
UNIFORINI ITEMS INTAY ONLY BE WORN NVIIEN WORKING AND DIRECTLY
C01MINGTO OR LEAVING A SHIFT. !SSLIC(I iternis shall be returned to the (rime
Prevention Center no later than 10 days, after termination ofslervice volunteering with the BPD,
Ulniforms will be a combinat;on ofthe followima:
* Designated shirts identifying the 1311D or CIT Volunteer
*
Ili tag with first and last, nartic, %vith the title of"" Volunteer-
I_.atti�trcl
Ilat
f"Volunteer-
Hat
* H i(Th visihility, Jacket identit'vint-, the 1411D or (TC Volunteer
* Ali\, r)ins or patches awarded through the program
I -
* Salety vest (available in office)
* Black, closed toe shoes: no open toes or slip-ons (provided by voluntecr-)
* Khaki or black parits (provided by VOIL1111cer)
lf'specific attire is required f6ra shift, volunteers will be notified in advance. otherwise
volunteers are advIscd to use their best judgment when putting ont a unt form based on 1,veather
<lndI expected Shift dutI
es,
Warmweather unitbrm:
• Bright iy colored, short sleeved. identifiably marked polo or dark polo w,141) saf�ty % est
• Black or khaki pants (110 satins or capris)
• Black, closed toe shoes (no sandals oi- slip-ons)
• I D Badge
• \Jarked hat (optional)
• Awarded pals anti patches
Cool v,,eather unifi-mil:
Long sleeved polo with safiety vest or any volunteer shirt with high -visibility ,foluntcer
jacket
Black or khaki pants
Black, closcd-toe shoes (,no sandals or slily -erns}
1 D Badge
Ma
, Aed hat or be (optional)
0 Awarded pins and patches
Volun
lyr Patr I Unij ('ode of Conduct
I. VpU' niembers vill adhere to the policics and procedures as set fbi-th in the Billings
Police Dcpa:tnient's Volunteer Patrol 'U"nit Manuall and Volunteer Agreement.
2. VpLj ineimbers will operate in full cc"npliance ivith me laws, of Stateofmontana� me
0 I'd inaj ices ofthe City of Billings. and any other %vritteti procedures,
3, VIM members "S not conduct boisaic,,s. (), create debts in the name of the City of
Billings, no [lie Billirigs Poll, [k,ar"UML otlietA,> jse they will be sub�ject to disr'nissall,
4. VPU incinbers are not first respondom
1 VPU nionbers are not peace officers. At no thm: shall a rnernber of AN Inognmi
indicate, or AM that henhe has cm y' Imwe amlimly than the average citizen,
6. NO WEAPONS OF ANY KIND ARE TO BE CARRIED WHILE' ON Durn
7. VPU nim-nhers WH behave in a professional manner at all tirnes. Foul Unguage or any
behavior that brings discredit to the City of BiHing
,s or Billings Police Department is
Strictly Prohibited.
it Dongatory comments. ethinei'sexual hunior or other actions regardin_g. age, race. creed,
i-elighm. or any cad person al attribute lire strictly prol-libited.
ct The unikirm nmy he "vni My on duty am', going directly to or ftorri an assignment.
1 10. At tic) tinic will any nionber pursue, rnake contact with. or becollie involvLd in the
physical arrest ofasuspect.
1 1 _ vpl: members shall not enwr private lire perty Witkut permissIn or wh1imn be&.
dispatched.
12, VPU nianbers who are inactive 16w
r to ,j7()jjt1hs or longer can be released di the
program due to inactivity,
13. Leave of absclices will be gi-anted., 1 t ivcG Yx, the four-nionth cap may :Mill apply.
A Should a volunteer resign or he droppecl ftom the prograni, heishe will return all City-
Mued Property within ten days or face legal action,
15. In the event I)j'an on -duty injury, the. Volunteer Coordinwor must be MOM
ininiediatQ.
16. GratuKes AM never be accepted by an VPU y'oluntecr, nor should they Use their
position to seoun-c gitts, materials, or monetary discounts.
17. (,:omfidcntial persomicl issues shall rmt lie discusse(l ZIMCMAU v011111tccrs.
18, VolwitecN will treat oil stab, volunteers, and citizens with respect and consideration,
19, v pU nienibers r,vfll direct and permmml or citizen conjplaijjts, suj�gcstions, or inquiries to
me WnWate supervim)r in respect to me chain of conmmand within the Milings Police
l) partmcnt.
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CITY OF BILLINGS
POLICE DEPARTMENT
p
PO Box 15'i4
Billinus 'v!lT59 103
-8
(406) '2147-8590 a Fax (406) 247 592
p
arsonskC�r lic
�cj.bjll jigs, int.us o www.bilhngspol e -coni
BILLINGS POLICE DEPARTMENT
VOLUNTEER APPLICATION
Date:
Last
Address:
Numbe'r
Homc Phone.
-
First
Street Apt, T4
E-mail Acldress:
Social Secunly Number Date ofBirill
Place of Eniployment:
Bus 11h:
Please list othcr narnes, 11'any, Used on employinellt Or edUC11tion records:
Phone
11,1(,ase jistspecial Aill,,,. interests. and/or hobbies VoU have -
I , I
I'M i d d I C,
state Zip
I ith org, -oupsand clubs:
LiSt VOUrCUITUlt Or PIVVIOUS CXper ence kN,l anizations.. civic gi
Dist all 1)1'eVIOUS VOILMtCer experiences:
111C'Ise list ducc -ef'crences (only one nla'ybe related to you)
Narne
Awkws
Phone NwiTer
Have YOU CVer I)OCT, al-re'IlCd and or convicted kil'a crinle,., cs. No
If yen Or Mm'! -- - ----- - - ---- -
When?
m-, applicant IN a Munteer psithin with die (Its of Billhigs Police DcPal-tillent- 1 I'Qrct)�
I I Ll
Q.xprQ.ss1y authorize release of any inKnuttion you, as a rH
eference, "aY haVu':0'1Ccr1- i 1 -
me,
ijiclu,dinu, information of a mmUciArd (w priviNged nmure. I hwvby release any organkmAmi,
instianion or pci-son furnishing the initin-mation req, Lies tcd, I authorize the use of
duoinaed cop1s of this docurYlen, til scrVe as the original,
1 For Ke put -pose ofin-Verus security. I consent to a criminal history, check and back-g1round
invv'stig�Lti on prior to oliployment.
3. 1 ceniQ twit Ow lbregAng answers. and ad] sUPI)ICITIC111 are correct and that fidse
n);'onnation muk in dovi& andor disjniss<d, H"Off-cred a volunteer posaWn. 1 W abide by
the CIQ"s Policies. Practices alul I'mcniures.
Ile COy of Billings Palle Crepmonerit reserves the right To refuse serviecs, bascd on ol3 Cctivc Criteria
otlio- than the ibllowin& guider, race, religion. sexual orieritationi and I'M1101,11 status.
Sigimiurc tai`: pjAicant
Date
00 ........ 0.0400 .................. a .... now.*
Record, (11CA, Run, Date: Datc:
Abandoned Vehicles
Abandoned Vehicles -Chalking
I , Pick up blue sheets fi-orn the Report Writing Ccriter and log in to the VM J C&O hook.
Z�
GIo OLA to til '
e vehcle and verii`v [lie locatic-m and add all available vehicle into and
danna"e.
3. lChalk the tread oFthe rear, letl tire.
4� Mark clite of chilking on the blue sheet
Back at the Crin-Ic Prevention Center, file the blue sheet lbr 22-3 days later dependlill, 011
%veekends. holidays, or other conflicts.
Abandoned Vehicles -Tagging
I . Take hities rrom today's (late in the file cabinet. Go back out to the vehicle and verify
chalk is still on the tire signaling that the vehicle has not moved.
2. �`11 outwe the oraisticker with the CS_,O� the date 5 d
1 1ays later, and signature. then place
the sticker on the driver's windo-w,
Paint arroxvs on the tire that align with a 'line �,-OU Paint Orl the street.
4, '\.'cril'Y blue sheet was filled out completely and correctly.
Once you return to tile C,pC, lo:"_, the blue sheet in the C&O book and file lZir the nearest
Check date at least 5 days awa,_
Abandoned Vehicles -Checking
I Grab call tagged vehicle sheets front file and vcrify the tagged date is ai least 5 days prior.
Go out and check 'fvehicles have been rnovod. Return too CPC and Fill out the Tow Lo,,
on 1,11c, Computer ol,vehicles that wcrc not moved. and are due to be towed.
Close out III move vehicles in the C,_1W book and put in the hasket,
4. Call sI tow company
Abandoned N`ehicles-ToNving
Veril'v vehicle has not, nioved
I
�. Call Officer and Tow Company advising them off -your location
3� Have tow, sheet filled out and hand to Officer
4. At the end of towingfax the tow log, to Dispatch
Parking Citations
Volunteers may not vvrite tickets:
in the downtown t6olprint
In thc ho.,,pital cortidoi,
c; On prhate property
%Uunteers have permission to write issue tickets i6r:
* flandicav Zone
* Nswd SQns
* Yell() 1", Zone
* Fire 11 vc-h-unt
(7ab,'Bus Zfme
Trq#ic,
is. loon? Coif -I�
/!V*hwVn k1w Lane
No Parkint,
As of 2016. volunteers also write tickets at the Transwestern Plaza lots and the YMCA
Citations can be stacked.
Ha (tical) tickets:
Handicap citations can be issued if a vehicle is parked in a signed handicap spot without having, a
valid handicap placard or acccimcd handicap plate. Handicap tickets may only be issued in
Imindicap simees. Loading space and Unloading space to the wide of the handicap space is "Tittol
as 15) Parking.
CITY OF BILLINGS
1jilliligs Police Department QW13)
Volunteer Program
posinn'rym:
Voluntccr Patrol t Init kVPL,,) Volunteer
The Prinlary PUITK'01-'thC VOILIMICCr Patrol Unit is to augpnent the Billings Police DPU
erlulcill . S
sc C
patrol Functions. 1,11C VPU will help the BP) i-nect its Assion of improv ink; the quathy of hit in
Billin.es providing an additional problem solving, partiwi-ship with the con"llunitY. VPU is
intended as a sqiplementary unit and will MA be Used as a replacement fior rcgular patrol
ofucem,
The \!olunteer Patrol U'nit is a high-vi.sibi lit y, non -confrontational volunteer unit, VPU
Nplumces will Scus on abandoned vehicle removal, handicap citations. speed U-ailcl% gral"fiti
phows and Quix! bicycles. In addition, they can assist the Bl1D in other duties to achieve its
ox-crail mission as assigned in the future,
Supervision Exercised:
VPU volurneers report to the Volunteer Coo 1-dil 1 Litor
1) tullfii c s:
*
CII alk, check. paint and sticker, then rcchcck abandoncd
* Write illegal parking citati(--ins
* Recover 16und bicycles
* Transport, erect, and disassemble speed trailer
* Record graffli
* %.&I Willy SpeCKI events as re(ILICSICd
* Chher du6cs as asigned
LIM C C I I I -fi 0 11 11 *
* Work a,, teams of two at all times
* Adhere to all. trainint, procedures
* Work K identifiable vehicles and uniforms, as provided by the BPD
* Attend all trAnOg Sessions or, ifUnable, Me reasonable accommodations to stay Up it,)
dare on material
* Excreke paper- handling and maintenance with equipment and property
* 0"Wim Mucle maintenance and saitty, checks at the bcginiling and end ofshift
* Log Al volunteer hours
* Cln#dc "M kV, hqhg all actions taken during parch shill
* Abide by city vehicle policy and volunteel- contract
* Abide try aril traffic laws
Qualincations:
* Have ,in acceptable driving record
* Able to vvork a ininimum o C R)ur hours c,,ach �i eck
* Willing to commit to one year
* COMI)LACr 14UMC
* Successkilly conMAcic A training sessions,
* Mflc to .,alk unassisted
* PKA be Wig any medications .alit h intert'cre with driving aHit
ProAdc councous and cHAvive sen ice
Resnect ancl "ink %vhh the citizcns and vi*,itors orBHHti.,-,s
0 Wapende with police, staff, and other agencies
0 L_TI&ti%,,cly promote a positive irnage and experience with the BPD
0 Speak clearly, accurately and tacttiully to all individuals
4 Propoly and colnpleiQ prepare reports an(! work records
0 Wmain and WHO dicretion wld intcgr4j, at all threes wlicii handling confidential data
0 Work with Ininimurn Supervision xvinile nneetinu, goals and deadlines
a Respectfully Work Vvith other volunteers
0 Asses a skuwion and/or inTrination and respond to it appropriately
F
a L-AerCiSC CaUtiOn. jUdgcrnent, and appropriate problem solving in all situation's
0 PZISS a driVilig 1CSt adMilliStCrCd by designatcd personnel
0 1 We no sukitis inisderneanor or any Wity convictions
e Ab
, ity to stand or sit R)r up to f6ur hours
0 Powess a %whd Tknuana driverl licsise
a Be li-tedically cleared by a physician
Fra i n i n
'pore acceptance Iia o the BPD 'Volunteer AT= all volunteers undcr_go a general orientation
and trainin lie f3i'D %,,olunteer Progralli, E.,ach new volunteer will train with current Vl'[,,'
g about U
voluntcem R) (31mOn handoon expet1swe with guidance. N volunteers vAH be on probation
invil thcy complete the inAll training and are approved by the Volunteer Coordinator
Oversight of Program:
Kallic Parsons, BPE) 'Volunteer Coordinator
W-247-8550
in"WIA � C�Wvq, no�,
%%k w,bi I I in uspolice.corn
MEMBERS PRESENT: Emelie Eaton
Bill Mountsier joined at 6:42pm
Marvin Carter
Dan Koch
Richard Herr
Heidi Sparks
OTHERS PRESENT: Kurt Markegard, Chad Hanson, Carl Jackson, Travis Jones
Public Input: None
Review Minutes from December 11, 2017, meeting
The minutes of the December 111', 2017, meeting were approved as written.
Emergency Call -outs
Kurt stated that there was about four emergency call -outs for the Public Works Department. One call -out was a sewer lift
station alarm that went off when the backup generator failed to switch off after a timer failed. The second call -out was for a
water service line break. The third call -out was for sanding streets and the last one was for a plugged storm water culvert.
Task Orders with KLJ and Great West Endnee_ring
Kurt introduced Chad with Great West Engineering to explain the amendment no. 8 to Task Order No. 26. Chad stated that
Robert Cole with the Army Corp of Engineers has required a survey of the wetlands along the intake pipeline route. Chad
stated that they pushed back as the additional surveying was not in the original Army Corp permit requirements. Chad said that
they had not included it in the original task order with the City as this was a new requirement. Kurt explained that there was
also a culvert that was replaced and the Army Corps is requiring additional survey of the area to make sure that wetlands had
not be effected. The culvert was replaced due to the old one being rusted out. CHS Refinery had purchased the new culvert
and the contractor working for the city installed it where the CHS's lease holder thought it should be installed for his
operations. Moving the culvert was not in the original application for the permit from the Army Corp. Kurt stated that in order
to get the final close out of the intake project the additional conditions must be finished. Great West Engineering has all the
information to complete the additional surveying and Kurt presented the Task Order amendment to the committee. The Army
Corp of Engineers is also requiring monitoring the wetland areas for up to three years and this would be weather dependent on
when the wetlands would be reestablished. It could be this next spring when the wetlands are restored and that would be the
end of the monitoring. Richard asked if after this work is done that would be all that needs to be done. Kurt stated that as far
as with the Army Corp of Engineers that would be the understanding. Kurt also explained that he had called Robert Cole with
the Army Corps numerous times to explain that the City would be moving forward soon with the plan to meet his conditions.
Kurt has never received a call lack and no response to his emails but Kurt has sent the Mayor's Ietter to Robert informing him
of the plan to move forward to complete the survey.
Kurt explained the Water Treatment Plant Sedimentation Basin project and the Water Supply Agreement with CHS Refinery.
CHS has given the City of Laurel 1.8 million for completion of the Sedimentation Basin project. The Mayor has met with
Great West Engineering and given the direction to move forward with the project and look for ways to trim the costs. Chad
and Crystal with Great West met with Tim Reiter, Nathan Herman, and Kurt to look over the construction plans and see what
part of the project could be phased in later or completely eliminated. The Ice Basin was one component that could be added as
an alternate project if the bids for the project came in low enough to afford adding the ice basin back into the project. Kurt
stated that after running the new intake this winter there has be no ice going into the sedimentation basins but if the City had to
use the 2003 intake it may be possible to experience some ice issues. Chad stated that they are working on revising the project
scope, cost estimates and look at the rate study to incorporate the project costs to come up with a budget for the project. Chad
will need information from the City Clerk Treasure to see how much reserves can be used to finalize the rate study and cost
estimates for the project. Dan asked about where the new project would be built and Chad said exactly where the old
uncovered basin are now. Emelie asked if new water rates would have to looked at and possible be raised for this project. Kurt
stated that it was too early to tell yet until the rate study is completed. Kurt stated that the last time the rates were increased
was in 2011 and had a one dollar a month increase for water and a one dollar a month increase for sewer every year for five
years. Kurt also went over not moving the Sewer Plant Road to save money and security fencing changes that would not
include automatic gates. The gates are expensive and if the road is left open then the gates would not be needed.
Kurt also discussed other water systems that needed some maintenance like painting the water reservoir. The paint is peeling
off and needs to be repainted.
Task Orders with KLJ and Great West Eneineerine Cont.
Kurt informed the committee about the task orders that KLJ is being asked to complete. A screw press for the waste water
treatment plant, H'S issues in the sewer system, and on-call engineering services.
The screw press for the Waste Water Treat Plant is to deal with the additional sludge that is being produced due to the new
treatment plant upgrades that makes the waste water cleaner going into the river. This added sludge needs to be dewatered and
sent off to the landfill and the sludge drying beds are running out of room. Kurt also explained the need to repair the digesters
and the lift screws at the waste water treatment plant. Emelie asked about the budget to work on these issues. Kurt explained
that the enterprise funds had 750k to deal with the screw press installation and if the project cannot be completed before the
end of the fiscal year that it would be carried over into the next fiscal year. Richard asked about running he screw press during
the winter. Kurt explained that the drying beds would be used during the winter months and the screw press would be run
when the weather is above 32 degrees and there would be no chance of the sludge freezing before we could haul it to the
landfill. Richard asked if the City would be going out to bid on the screw press. Travis with KLJ said that there is only about
two vendors that have been responsive the city and one has a local representative.
Carl with KLJ explained that they would be presenting task orders well in advance of ever seeking the City Council approval
for any items. KLJ will have milestones to meet as they work with staff on any issue they will be asked to perform. KLJ
would not be working on any task orders until the City Council has approved them. Kurt explained that staff has to make sure
that the scope of the projects must be well thought out so the task orders being asked of KLJ to perform does not change unless
there is something that was not known about prior to KLJ giving the price to complete the task. Travis with KLJ also stated
that if the scope of the task orders is reduced the price would reflect that as well and the City would not be billed for work not
performed.
Street maintenance was discussed and how the State of Montana Department of Transportation requires the city to have a
pavement maintenance program. Kurt presented a power point presentation and explained the current pavement condition
indexing that the city has used since 2005. Kurt also explained that this pavement program helps the City determine where the
City should spend the street maintenance funds that it collects. Kurt also stated that underground utilities should be looked at
before a street project should move forward. The City should not rebuild a street without knowing the condition of all
underground utilities that would also include old natural gas lines. Emelie asked about the balance of the street maintenance
funds and that is why projects are now coming forward. Kurt explained that in order to do street projects that the City must
save up a couple of years in order to be able to afford the projects.
Kurt explained that new streets need to have a sufficient gravel road base under the asphalt for the proper load design. Kurt
and Carl talked about East 61 Street and the current pavement condition of that street. Carl stated that you do not want to
spend anymore maintenance money on that street as the pavement is not in a condition that can be fixed. Heidi asked if the
new streets would be designed to have the proper gravel underneath the streets. Kurt explained that in recent projects the City
has put in more gravel under the streets. Kurt showed the committee the pavement design of the East 81 Street project that was
completed a few years ago.
Kurt explained that KLJ would be asked to come up with a task order to perform a street construction project and another task
order for street maintained in the next few months. The street project would be East 61 Street from 11 Avenue to Wyoming if
the City has the funds to complete the street construction that distance. The street maintenance project may be dependent of
what available funds the City has to do that work as well. Kurt is working with the City Clerk to identify the funds that can be
used for street reconstruction and street maintenance.
Carl with KLJ discussed a different computer pavement maintenance program. Carl explained that the Pacer Pavement
Maintenance Program is simpler to understand and will show the same information about pavement conditions. Carl also
stated the State Department of Transportation requires the City to submit data from the program in order to be eligible for State
funding of some streets. The Pacer program is a state approved pavement maintenance program and Carl has talked with a
representative with the State Department of Transportation that they both agree that the City needs to update the street data.
Carl thinks that the projects for this year are fine to use the old data program but going into the future they would
recommending changing to the Pacer Program.
Dan asked about the East 6t' Project and if it can be built all the way to Wyoming. Heidi asked if it would start at 11 Avenue
and then work east and Kurt stated that would be the plan. Dan also stated that East 4'h street could be used as a haul route to
get construction equipment to East 61' Street. Kurt explained that haul routes are needed in order to rebuild the streets in
Laurel. Construction haul routes would be needed to prevent more damage to the streets in the area around any street
construction project. Emelie asked if the cost to reconstruct one block of a city street is around a million dollars and Carl
answered that he didn't think so at this point.
Other
Kurt stated the next scheduled meeting is on a Holiday again. The committee discussed what day the meeting should take
place and Mary asked if a meeting was even needed. Kurt and Emelie will discuss the next meeting and let everyone know if
there will be a meeting on the 26'h of February at 6p.m.
Carl with KLJ thanked the committee for being selected to perform engineering services for the City of Laurel. Carl expressed
that he is excited to see projects that are coming forward.
The meeting adjourned at 7:46p.m.
Respectfully submitted,
Kurt Markegard
AaurelAlmort Laurel Airport Rd.
Aggkqgffi� Laurel, MT
January 23, 2018
Meeting called to order @ 19:00 hours by Chairman John Smith. Member's present were
John Smith, Randy Hand, Shane Linse, Brock Williams and Doug Myers
Minutes approved of last meeting. ( 12-19-2017)
Guest present: Craig from KLJ Engineering, Doug Poehis, Bob Miller, JerTy Nelson, Rob
Eflinger.
Claims approved: Normal and recurring for utilities, chemicals for weed control, snow,
removal, accounting and attorney's fees etc. Also draw of $18,234.41 to Riverside
contracting for work on runway project to date, and fire district charge of $2,353.63. Shane
made motion to pay bills, approved unanimously.
Reports:
We had some contract modifications on runway project, which were covered
by the contingency amount of our grant. Motion to pay made by Brock, and
approved unanimously.
Craig noted that we will get a refund of about $14,000 for engineering fees on
land acquisition project, AIP-15, due to not doing the work required for acquisition of
Hale, Fox, Reiter, Ruff and Masonic Temple air space when we decided to focus on
new runway project only.
We will receive a grant of $20,289.00 from the Montana Board of Aeronautics
that we had applied for as part of runway project.
Craig noted we will close out AIP-15 as soon as the final reports are
approved, with some modification of fee's which are FAA reimbursable.
We will need to do AGIS (as built and air control) surveys as part of closeout
of new runway. This is a part of grant already approved. This work will have a cost
of about $160,000, with full FAA participation. A FAA cost analysis (mandatory) has
been requested to be performed by Wrdson Meirle Engineeft.
Old Business:
1. Approved the use of land for the Twine processing facility as requested by
the Audubon Society.
2. Web Page...... pending
3. Date for FAA funding discussion ...... pending
4. Need costs for Maintenance building relocation/construction ... preliminary
quote has been requested, FAA should participate in most of the cost's.
5. Update DVR to send alert from specific locations when recording?
6. Current lease rates in area, need to adjust our lease rates?
January 23, 2018
7. Will need updated signature Gard for check register, Randy to contact
bank..... Pending
New Business:
1. All Weather needs to have maintenance contract issued when their one
year warranty is up. Other options can be explored, but the maintenance
must be performed by FAA regulation. Cost is about $5,500.00 per year
2. Craig will check to see if we can get approval for a ceiling height function
to be added to our weather system. FAA participation is dependent on
some usage factors.
3. Phone and Chart supplements need to be addressed, they are out of date.
Adjourned: 20:20 hrs.
Randy Hand
Secretary
Minutes of the
Laurel Public Library Board of Trustees
January 9, 2018
Attendint:
Bill Hanson Clair Killebrew Arthur Vogele
Dixie Feller Nancy Schmidt
Minutes
Bill motioned that the minutes for December 2017 be accepted as read. Dixie seconded the
motion. Motion passed.
Correspondence
None
Circulation. Report — compared to same time period last year...
Traffic: up 8.1%; circulation: all items circulated totaled 3,434 (including 355 eBooks), book
circulation was up 26.7%, media circulation was up 18%, eBook checkouts for this month was
11.7% of total book circulation, we circulated 514 items to partners and 91 items from other
libraries; computers: internet use was up 8.4%, children's use was way up at 63.64%, wi-fi use
up 47.5%; patron cards: city registrations made up 66.5% of library users, county patrons 30.2%
and non-resident registered patrons 3.3%. There were 50 tech assists in December.
Old Business
The yoga classes continue to be very busy. Jessica reported that her spots sell out and she runs a
list for those wanting to participate in the next class. Her students are asking for more classes if
we want to give her more times/days.
Mike has taken over Patti's position at 30 hours per week. He is scheduled to work Monday,
Tuesday, and Wednesday 10:30 — 7:30 with a one-hour lunch break. He is also scheduled for
Saturday 8:30 — 3:00 with a half hour break.
An email from Tracy Cook at the Montana State Library has stated that there haven't been any
updates for the Federation monies. As soon as she hears anything about our funding she will let
us know.
New Business
The new hire to take Mike's old position should be decided by Thursday. Instead of the 19 hours
per week he was working there will now only be 10 hours per week. We will spend the first few
weeks training before adding them to the schedule permanently.
The list of December expenditures as reviewed by Board members. No questions about these
expenses. All library expenditures are available for review at any time.
There are upcoming meetings in March and April. The Federation meeting is scheduled for
March 24, 2018 in Hardin. The MLA annual conference is scheduled for April I 1-14, 2018.
Dixie, Arthur, and Bill expressed an interest in attending since it is being held in Bozeman.
Nancy will register everyone for the conference and make the motel & travel arrangements
Other
Coming up — Staff vacations:
Nancy will be taking some vacation time at the end of January/beginning of February.
Addressine the Board
Next regular meeting
February 13, 2018
Dixie motioned the Board meeting be adjourned, Arthur seconded the motion. Motion
passed, meeting adjourned at 6:46 pm.
Respectfully submitted,
Nancy L. Schmidt
Minutes of the
Laurel Public Library Board of Trustees
February 13, 2018
Attending
Bill Hanson Clair Killebrew Arthur Vogele
Dixie Feller Nancy Schmidt
Minutes
Bill motioned that the minutes of January 2018 be accepted as read. Dixie seconded the motion.
Motion passed.
Correspondence
None
Circulation Report — compared to same time period last year...
Traffic: up 10.7%; circulation: all items circulated totaled 4,396 (including 365 eBooks), book
circulation was up 13.4%, media circulation was up 27.9%, eBook checkouts for this month was
9.7% of total book circulation, we circulated 627 items to partners and 88 items from other
libraries; computers: internet use was up 25.66%, children's use was also up at 25%, wi-fi use
even with last year; patron cards: city registrations made up 60.6% of library users, county
patrons 3495% and non-resident registered patrons 4.8%. There were 78 tech assists in January.
Old Business
An email from Tracy Cook at the Montana State Library has stated that the Federation monies
are becoming available via the State budgeting office soon. The target date for receiving them
has moved to early March 2018.
Julia Toma has been hired to take over Mike's old position. Even though the hours are fewer
than previously, the 10 hours per week will work perfectly with Julia's class schedule at MSU -
Billings.
The Montana Library Association annual conference is scheduled for April 11-14, 2018. Bill,
Arthur, Dixie and Nancy are planning on attending the full conference. Conference registration,
meals, motel, and travel will be paid for by the library.
Moon River Couriers (seen as the Roses For Less van) has taken over the Montana Courier
Alliance deliveries for all Montana libraries. Their contract will run until the end of April or until
the Montana State Library issues a contract to a permanent replacement. The courier costs will
remain the same for each library.
New Business
The Spring Federation meeting is scheduled for March 24, 2018 in Hardin at the Big Horn
County Library. The Friends of the Library will provide morning snacks and a lunch buffet for
attendees. Discussions will include FY 18/19 Plan of Service, updating by-laws, state library
report, funding reports, and trustee/director training.
Budgets for FY 18119 have been delivered to all department heads in the City. Mayor Nelson has
asked that all budget requests be completed and turned in to the Clerk/ Treasurer by 5:00 pm on
Wednesday, February 28, 2018. The Mayor is asking that all discretionary spending be cut by
10%. The Board members stated that they trusted library staff to complete the budget without
any difficulties. If there are any questions, Nancy will contact Board members for assistance.
In the interest of saving money, Nancy has suggested that the light bulbs in the library be
changed out from fluorescent bulbs to LED bulbs. This should help with energy savings within
the first year. It will also help with the continued replacement of ballasts.
Other
Coming up — Staff vacations:
It seems that most of the library staff haven't been taking enough vacation days throughout the
year. Geralyn, Mike, Fred and Nancy each have too many hours on the books. Ranging from 12 to 113,
they will be taking some mandatory time off in February and March. Nancy stated that she will be taking
every Friday as vacation through the end of March. Scheduling will reflect time off for other staff as it
can be worked into the calendar.
Addressing the Board
Next regular meeting
March 13, 2018
Clair motioned the Board meeting be adjourned, Dixie seconded the motion. The motion
passed, the meeting adjourned at 7:05 pm.
Respectfully submitted,
n
w�
Nancy L. Schmidt
Cemetery Commission Meeting 2/13/2018
Members present:
Tom Nelson, Richard Klose
Richard Herr, Dave Gausiow
Kenneth Olson Jr., Wallace Hail
Others Present:
Kurt Markegard
Richard Klose opened the meeting at 5:10pm.
No Public comment
Ken Olsen was nominated by Richard and seconded by Wally and unanimously approved.
Reviewed the Cemetery Commission minutes from 9/12/2017 Minutes were moved for approval by Ken
and seconded by Wally and passed unanimously.
Reviewed direction of Cemetery Items and issues discussed in prior meetings along with the Cemetery
master pian which will be brought to the next meeting. The culvert was discussed from the county
property to our property. The Mayor stated this would be one of the agenda items for the upcoming
joint Laurel City/County meeting.
It was discussed to pinpoint one or two items such as section marker signs and or kiosk to decide to
focus on at the next meeting until those items have been completed. There was discussion about
looking into donations once we establish hard costs for the next project or two and perhaps find
someone to champion the cause to work on soliciting donations.
Kurt gave an update on soil being brought in at no cost for burials. The commission generally agreed
that Bruce, the cemetery caretaker should be involved in the roads, kiosk and signage issues as he has
an unique perspective.
The money that is available in the capitol improvement fund for the cemetery will be brought by the
clerk/treasurer for financial considerations at the next meeting.
The meeting concluded with some discussion that the Co -Chair should be a council member on a citizen
member and this will be addressed at the next meeting.
The commission wanted both Sign for Cemetery and Kiosk improvements added under "Future
Meetings". The next meeting will be May 15, 2018 at 5.00pm in the Council Conference room.
Respectfully Submitted,
Tom Nelson
Tree Board Meeting
February 22, 2018#'.
City all
Attending: Dale Ahrens, Walter Widdis, Kurt Markegard, Richard Herr, Phyllis Bromgard,
LuAnne Engh (by phone)
10 WEEKS UNTIL ARBOR DAY!!
Fundraising: (to date) total $1600 — Last year we spent $2100
These are the contacts to far:
• Western Security - $100
• J&M Auto - $200
• Laurel Ford - $50
• NW Energy - $500
• DNRC - $750
• Kings Ace — Aaron to contact Skip King ACE would like to be a presenter
• Yellowstone — Jared said yes — but may need a visit
• Altana — Brent Ranier — could use a personal visit as he prefers to donate to sports at LHS
• First Interstate — no answer yet
• Cenex — Pat Kimmet says let them know where they can help with supplies, people or
funds....they want specifics
• Schesslers — Julie Schessler will help — probably with supplies or materials — just needs to
know
• Exchange Club — would like someone to visit a meeting — March is full — April 4th or
18'h (Wednesdays at 5:30 at the Palace) LuAnne will go the 18`x'
Grants:
• Walmart grant ($450) has been started — Dale said he didn't feel it went through
correctly since he couldn't add any details — he'll check with the store manager or the
website contact.
• No other grants at this time — Next Fall we'll still look at the Urban Forestry Grant for
$10K
• Tree City Growth Award — Aaron and Walter are still researching
Largo/Banner/T-shirts/wristbands:
• Aaron is working with Dynamic — no final logo
• we won't do the fundraising shirts since the school staff doesn't feel it will get much
support
• T-shirts are still going to be Bright Yellow and Blue
• Wristbands should be less than $100 for 250 quanity — only need two weeks
Tree Donations:
• Kurt has the list of trees from Aaron so that the city can go to bid- and solicit various
vendors to give us discounts/donations
• We could use a list of needed supplies and materials (top soil, mulch,equipment, etc) that
would could request from either Cenex, Schesslers, or ACE
PTA —
• Will donate water as last year
• Not interested in sponsoring a tree or t -shirts
Presenters- (to date we have 10)
We will need tables and some awnings for those that don't have them
How many from last year? Kurt (20 Aaron (1) anyone else??
• Sherri Kisch
• MNLA — Jyl Story
• Riverstone Health — Mia Dickerson
• Bright n Beautiful — Audra White
• USDA — Agriculture — Marya Stopa
• DNRC — Jeff Hermanns
• Fish Wildlife Parks — Ken Frazier
• Laurel Fire Department — JW Hopper
• NW Energy — Mark Cloud
• ACE Hardware — Skip King
FFA students — Aaron to contact
• Aaron said there have been recent changes- may not work this year
Volunteers — possible projects
• Altana Credit Union (Tricia Johnson) , Laurel Garden Club and possibly the Laurel
Exchange group would be interested in volunteer work projects if we had a list. Matt was
going to prepare such a work list
Lions Update —
• DOJ confirmation on a fishing dock on South Pond/ Lions Park was approved with
matching funds on Feb. 15th
• Lions International will make a determination in May — Phyllis is getting the paperwork
to the state President to submit on our behalf
• The earliest this project will be started will be this summer
Next Meeting — Thursday, March 15th — 9:30 at City Hall
Honorable Mayor Tom Nelson and Laurel City Council,
The Laurel Rod and Gun Club has been busy putting together plans for
their membership appreciation party. We would also like to have a trap
shooting event in conjunction with the party as done in past years. Our
schedule would be May 5th 2018 and shooting would start at 09:00 until
about 17:00.Dinner starts at 18:00 with raffle drawing to follow. Dinner
at the J. C. Hall already scheduled. Our members look forward to the
event every year. We are asking for permission to hold this event.
As always the protocols set forth in our lease will be followed with
range officers on the range during the shooting. NO alcohol will be
allowed anywhere near the range while shooting is in progress or guns
are on the range.
Respectfully,
Herb Stoick
President of LRGC