HomeMy WebLinkAboutBudget/Finance Committee Minutes 02.20.2018 MINUTES
BUDGET/FINANCE COMMITTEE
FEBRUARY 20,2018 4:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Bruce McGee '
Richard Klose Scot Stokes
OTHERS PRESENT: Bethany Keeler Mayar Tom Nelson
Bruce called the regular meeting of the Budget/Finance Committee to order at 4:35 p.m.
There was no public present.
The next scheduled meeting will be March 6�`, 2018 at 5:00 p.m.
The minutes of the February 6th, 2018 meeting were presented. Richard made a motion to approve
the minutes as presented, seconded by Bruce, all in favor, motion passed.
The Mayor has reviewed and signed the January journal vouchers. Mayor Nelson made a motion to
approve the January journal vouchers, Bruce seconded, all in favor, motion passed. �
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The Utility Billing adjustments were reviewed by the Committee. Bethany noted that there was '
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nothing unusual about the adjustments. She explained to the Committee that this was how the Capital (
Improvement money is transferred to the correct cash account. It is also how overpayments are �
refunded. Bruce made a motion to approve the UB adjustments, Scot seconded, all in favor,motion
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passed. ,
The monthly financial statements were reviewed by the Committee. Bethany briefly went through '
the reports. Scot made a motion to accept the financial statements, Mayor Nelson seconded, all in
favor,motion passed.
There were two Purchase Requisitions purchase requisitions presented to the Committee. The first
one was from Chief of Police, Rick Musson. The Chief was requesting to purchase new HD body
cameras far his officers. The new cameras would record better quality video and would be replaced at ,
year two. Bruce made a motion to approve the purchase of new HD body cameras for the Police
Department, Richard seconded, all in favor, motion passed. The second requisition was from Fire I;'
Chief Brent Peters. Chief Peters was requesting to purchase nine new sets of turnout gear for the Fire
Department. This is his yearly purchasing, according to a set schedule. Bruce made a motion to
approve the purchase of nine sets of turnout gear for the Fire Department, Scot seconded, all in favor,
motion passed.
Claims entered through 02/16/2018,totaling $37,435.70, were presented to the Committee. Emelie
had previously reviewed the claims detail register and check register. There were a few clarification
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questions submitted by Emelie. Mayor Nelson made a motion to recommend approval of the claims to
Council, Scot seconded the motion, all in favor, motion passed.
The Comp/Overtime report for PPE 02/11/18 was reviewed by the Committee. There were no
questions regarding this Comp/Overtime report.
The Payroll Register for PPE 02/11/18 totaling $178,318.24 was reviewed by the Committee.
Richard made a motion to recommend approval of the payroll register to the Council, Scot seconded
the motion, all in favor,motion passed.
Clerk/Treasurer's Comments: Bethany handed out an email from Chief Peters regarding the meal
pay/drill pay. The Committee reviewed the email and no further questions were asked. Bethany also
handed out a sheet showing the enterprise fund reserves.
Mayor's Comments: The Mayor stated that he now attends Rotary meetings, and speaks on behalf of
the City. He finds the meetings to be very informative and will be utilizing these meetings.
Other:
There was nothing presented under Other.
For the Next Agenda:
The meeting adjourned at 6:18 p.m.
Resp lly submitted,
Beth eeler, City Clerk/Treasurer
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