HomeMy WebLinkAboutResolution No. R18-03 RESOLUTION NO. R18-03
A RESOLUTION APPROVING AMENDMENT NO. 8 TO THE PREVIOUSLY ADOPTED TASK
ORDER NO. 26, AUTHORIZING GREAT WEST ENGINEERING TO PROVIDE ADDITIONAL
SERVICES RELATING TO THE NEW WATER TREATMENT PLANT INTAKE FOR THE
CITY OF LAUREL.
WHEREAS, the City of Laurel previously executed an Agreement for Professional Services with
Great West Engineering, Inc. on June 5, 2007, via Resolution No. R07-36, as amended on December 16,
2014 via Resolution No. R14-88; and
WHEREAS, the City of Laurel previously approved Task Order No. 26 via Resolution R12-35
that enabled Great West Engineering, Inc. to assist the City with a new intake at the City's Water
Treatment Plant; and i
WHEREAS, City Staff have learned that the Project will require additional services that were not
included in the previously approved Task Order No. 26 and subsequent amendments; and ,
WHEREAS, the additional services to be provided by Great West Engineering are described in the
attached Amendment No. 8 to Task Order No. 26, for an additional cost of$54,200.00; and i
WHEREAS, the total compensation for the project, with the additional services approved herein, is
$1,643,060.00 as more particularly described on the attached Amendment No. 8 to Task Order No. 26. ,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, I
Amendment No. 8 to Task Order No. 26 is hereby approved and the Mayor is hereby authorized to ,
execute the attached Amendment No. 8 to Task Order No. 26 dated January 17, 2018 on the City's behalf. '
;
Introduced at a regular meeting of the City Council on February 6, 2018, by Council Member
Wilke
PASSED and APPROVED by the City Council of the City of Laurel this 6`h day of February, �I
2018.
APPROVED by the Mayor this 6th day of February, 2018. i
i
CITY OF LAUREL II
--.�.. �����' '��
Thomas C. Nelson, Mayor
A
Bethany, ler, Clerk-Treasurer
APPROV A FORM:
Sam Painter, Civil City Attorney
R18-03 Approve Amendment No. 8 to Task Order No.26—GW Engineering
_ . �
HELENA
PO Box 4817 ■ 2501 Belt View Drive �.�,�p�
Helena, MT 59604 � ��t�
406.449.8627 ■ Fax 406.449.8631
www.greatwesteng.com Gr�tWest ���
engineering�
January 17, 2018
City of Laurel
P.O. Box 10
Laurel, MT 59011
Re: Amendment No. 8 to Task Order No. 26
New Water Treatment Plant(WTP)Intake
Laurel Engineering Services On-Call
Great West Engineering,Inc. Project No. 2-07128
Dear Mayor Nelson:
This letter constitutes Amendment No. 8 to Task Order No. 26 to our Agreement for
Professional Services dated June 5, 2007 for the above-referenced Project.
The goal of this project is to restore the City of Laurel's municipal raw water supply �
that was damaged during the flooding on the Yellowstone River in 2011. This �,
amendment includes Additional Services to complete extra work required by the U.S.
Army Corps of Engineers (USACE) under the authority of the Section 404 and Section
10 permits. Generally,this work includes performing an as-built topographic survey of
wetland areas along the project corridor and at the location of the 1950's intake removal.
The USACE requiring,as part of the permit closeout,a comparison of post-construction
ground elevations to pre-construction ground elevations.
The USACE is also requiring that wetland mitigation effectiveness and compliance
monitoring be completed for jurisdictional wetlands along the project corridor.
Monitoring and reporting must continue until impacted wetlands are reestablished,
which could be up to five(5)years. However,this amendment only includes monitoring
' and reporting through 2019. Great West's wetland ecologist conducted a wetland
mitigation compliance review during and immediately after the construction completed
� '��3 � in 2017. Mitigation compliance monitoring will be limited to vegetation monitoring
�K
�.�"�.����� and photo-monitoring in 2017 and 2018 to document recovery of wetland vegetation.
� � ,� � : Monitoring to document presence of wetland soils and hydrology will be completed in
��� ` � ~ 2019 after wetland vegetation recovery has been documented at wetland impact areas.
� This contract will be modified to include additional ears of monitorin if wetland
����:. Y g
��� recovery has not been achieved by 2019.
r , �
„��: �
����� � ��}���������! The USACE has indicated that these above work items must take place so they may
�� ` f -r`� certify that the City is in compliance with the Section 404 and Section 10 permits.
°� 1
��� 'l�'
Gr�tWest
engineering m
FEMA must document compliance with the USACE in order for the City to close out
the Public Assistance (PA) Grant and receive full reimbursement of grant funds.
This amendment also includes Additional Services to assist the City closing out the
FEMA Public Assistance (PA) grant.
Services provided by Great West Engineering outside of the scope of work,as described
in the ariginal Task Order and Amendments 1, 2, 3, 4, 5, 6, and 7 that are reflected in
this amendment include: i
• Services as outlined in Additional Services described in Paragraph A2.01 of j
Exhibit "A"of the Agreement for Professional Services as specifically described
below:
Arm.��rps of Engineers Permit Compliance: As-built Topo�raphic Surve ��ing
To document that the ground surface was returned to its pre-construction
contours, the USACE is requiring the City to perform as-built topographic
surveys of the wetland areas. Robert Cole, Project Manager for the USACE,
stated these requirements in his October 4, 2017 letter addressed to Ms. Jensen.
They are also requiring an as-built survey in the area around the removed 1950s
intake.
o Great West will conduct an as-built topographic survey of wetland areas
along the project corridor, as shown in the Wetland Delineation Report,
dated April 27, 2015, as well as the riverbed at the location of the 1950's
intake removal. Survey data will be collected using a survey-grade GPS
instrument. After collection, the data will be imported into AutoCAD and
as-built surfaces created. Up to 15 sheets will be created to compare the pre-
construction contours with post-construction contours. These as-built
drawings, along with the project Record Drawings, will be submitted to the
USACE.
o Great West's ecologist will evaluate the pre-and post-construction contours
in wetland areas to document areas where wetland acreage may have
increased over pre-construction conditions.
o Great West will prepare a letter to respond to the USACE's non-compliance
letter, dated October 4, 2017. This letter will request to modify the Section
404/Section 10 permit for the project to reflect post-construction conditions.
o Great West will respond to up to one additional comment letter from the
USACE. Any additional coordination with the USACE is outside of this
scope.
z
�����:
€yE �Yi
Great�eSt
engineering.
o The compensation for these services in the Additional Services Phase: Army
Corps of Engineers Permit Compliance: As-built Topographic Surveying
included in this amendment is estimated to be $18,700.
Armv Corps of En�ineers Permit Compliance: Wetland Monitoring
In addition to the as-built topographic surveying, the USACE is requiring that
wetland monitoring take place until the wetlands are reestablished. The USACE
issued the Section 404/Section 10 permit on the assertion that the wetland
impacts along the pipeline corridor would be temporary. Monitoring is required
to document the reestablishment of the wetlands and temporary nature of the
wetland impacts from pipeline installation.
o Great West will conduct wetland mitigation effectiveness and compliance
monitoring to document adherence to USACE performance standards as
follows:
• Vegetation will be inspected for appropriate wetland species and
vigor/survival (Performance Standard 1 and 2);
• After vegetation recovery has been documented in most wetland sites,
soil pits will be placed in wetlands not obviously exhibiting full
wetland recovery to document presence of hydric soils and wetland
hydrology; results will be compared to pre-impact conditions,
following standard USACE wetland delineation procedures
(Performance Standard 1);
• Visual inspection of the impact area will be conducted in each wetland
to document wetland vegetation recovery, and estimated cover of
noxious weeds (Performance Standard 4);
• Percent cover of bare ground will be estimated visually to the nearest
ten percent for the entire wetland area(Performance Standard 5).
• Great West's wetland ecologist will conduct wetland monitoring and
will submit a technical report with effectiveness monitoring results to
the USACE district engineer annually to document wetland recovery.
o The compensation for these services in the Additional Services Phase: Army
Corps of Engineers Permit Compliance: Wetland Monitoring included in this
amendment is estimated to be $26,300.
3
. !•'w
,{�C��{?}�
r*,.
GreatWest
engineering.
FEMA Grant Coordination
o Amendment No. 3 to Task Order No. 26 included Grant Coordination
services extending through December 2016 (contract amount was $20,000 I
for FEMA Grant Coordination in Amendment No. 3). This amendment is 'I
for grant coordination and closeout (i.e. drawdowns and conference calls)
from January 2017 through project closeout (assumed May 2018). Great '
West will compile documents for the project record and assist the City in
submitting the data to FEMA to close out the PA grant. The paperwork
includes: construction contracts, permits, and invoices.
The compensation for these services in the Additional Services Phase:
FEMA Grant Coordination included in the amendment is estimated to be
$9,200.
The total compensation for these services included in the amendment is estimated to be
54 200. The total compensation for Services, as described in the original Task Order
and Amendments l,2,3,4, 5, 6,and 7 has been revised and is estimated to be 1 643 060
based on the following assumed distribution of compensation:
a. Study and Report Phase $ 190,000
b. Preliminary Design Phase $ 174,000
c. Final Design Phase $ 527,000
d. Bidding Phase $ 23,000
e. Construction Phase $ 471,700
f. Post-Construction Phase $ 22,000
g. Additional Tasks: Easement Acquisition $ 93,000
h. Additional Tasks: FEMA Grant Coordination $ 29,200
i. Additional Tasks: Wetland Delineation $ 37,200
j. Additional Tasks: Water Rights Assistance $ 15,000
k. Additional Tasks: Cultural Resources $ 3,460
l. Additional Tasks: O&M Manual $ 12.500
m. Additional Tasks: Army Corps of Engineers Permit Compliance:
As-built Topographic Surveying $ 18,700
n. Additional Tasks: Army Corps of Engineers Permit Compliance:
Wetland Monitoring $ 26,300
Engineer may alter the distribution of compensation between individual phases of the
work noted herein to be consistent with services actually rendered, but shall not exceed
4
��m'��
�.x.;
�. s�,
Gr�tW�st
engineering m
the total estimated compensation amount unless approved in writing by Owner. The
total estimated compensation for Engineer's services included in the breakdown by
phases incorporates all labor, overhead, profit, Reimbursable Expenses and Engineer's
Consultant's charges.
Please have an authorized representative sign both ariginals of this letter and return one �
executed original to Great West Engineering at the following address: ;
Great West Engineering, Inc.
PO Box 4817
Helena, MT 59604
Acknowledgement. This Amendment No. 8 to Task Order No. 26 is agreed to by the
parties and is effective as of the date of this letter.
City of Laurel (Owner) Great West Engineering(Engineer) �
BY� r'�,��Z,�`�6 ��i�i�� By� �
Title: Thomas C.Nelson,Ma or Title: Daniel M.McCauley,Presiden
Date: � (cJ ��g Date:���, � 7�2p� �
5
115 N Broadway
Suite 500
Billings MT 59101
r�- 1� �� PHONE: 406.652-5000
1 a t FAx: 406.248-1363 ,
engineering � �•qreatwestenq.com
LETTER OF TRANSMITTAL
To: Thomas Nelson, Mayor Date: January 17, 2018 ',
Of: City of Laurel Project: Laurel On-Call I
Address: P.O. Box 10 Project No.: 2-07128
Laurel, MT 59044 Subject: Amendment No. 8 to Task No. 26
Phone: Fax:
We transmit: ❑ As requested � Attached ❑ Under separate cover
Via: � Mail ❑ e-Mail ❑ Courier ❑ Overnight delivery ❑ Fax '
�
#of Co ies Descri tion
2 Amendment No. 8 '
Our action: ❑ Reviewed ❑ Not approved � Approved � See remarks
Action requested: ❑ Review and comment � Approve/Accept
❑ Make corrections noted ❑ Revise and resubmit
� For your information and use j
Remarks:
Please find enclosed two signed copies of Amendment No. 8 to Task Order No. 26 for the above referenced
project. If acceptable, sign both copie ,retain one for your records and return one to our office. Please contact
me if you have any questions.
From: Jonathan Weaver e-mail address: jweaver@greatwesteng.com
Phone: 406-495-6171 cc: Project f'�le '
If enclosures are not as noted,p/ease notify the sender immediately.
1:\2-07128-Laurel On Call\Contract\LOT Task#26 Amendment#8.doc