HomeMy WebLinkAboutBudget/Finance Committee Minutes 01.16.2018 MINUTES
BUDGET/FINANCE COMMITTEE
JANUARY 16,2018 5:35 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Emelie Eaton Bruce McGee
Richard Klose Scot Stokes
OTHERS PRESENT: Bethany Keeler Mayor Tom Nelson
Chairperson Eaton called the regular meeting of the BudgedFinance Committee to order at 5:35 p.m.
T'here was no public present.
The next scheduled meeting will be February 6�', 2018 at 5:35 p.m.
The minutes of the January 5�', 2018 meeting were presented. Richard made a motion to approve the
minutes as presented, seconded by Bruce, all in favor,motion passed.
The Mayor has reviewed and signed the December journal vouchers. Bruce made a motion to
approve the December journal vouchers, Richard seconded, all in favor,motion passed.
The Utility Billing adjustments were reviewed by the Committee. Bethany noted that there was
nothing unusual about the adjustrnents. Bruce made a motion to approve the UB adjustments, Richard
seconded, all in favor, motion passed.
The monthly financial statements were reviewed by the Committee. Bethany briefly went through
the reports. Scot made a motion to accept the financial statements, Tom seconded, all in favor, motion
passed.
There were no Purchase Requisitions presented to the committee.
Claims entered through O1/12/2018, totaling$82,326.40, were presented to the Committee.
Chairperson Eaton had previously reviewed the claims detail register and check register. There were
no questions regarding the claims. Chairperson Eaton made a motion to recommend approval of the
claims to Council, Scot seconded the motion, all in favor,motion passed.
The Comp/Overtime report for PPE 12/31/17 was reviewed by the Committee. There were no
questions regarding this Comp/Overtime report.
The Payroll Register for PPE 12/31/17 totaling$188,936.12 was reviewed by the Committee.
Richard made a motion to recommend approval of the payroll register to the Council, Scot seconded
the motion, all in favor, motion passed.
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Clerk/Treasurer's Comments: Bethany presented the Fiscal Year 2017 audit findings to the
Committee. She briefly went over each finding and the associated correction. Bethany also gave the '
Committee an update on Karen Courtney's overtime from pay period ending 12/17/2017. Bethany
requested that the enterprise fund reserves be put on the next agenda.
Mayor's Comments: The Mayor commented on several projects that are upcoming for Fiscal Year
2018. There will be road work done on E 6�'St., several chip seal projects throughout the City,the
SED Basin's and some work done at the Solid Waste Plant. The Mayor explained that the SED Basin
project is a high priority because the City is risking roughly$2 million in funding if the project is not
started by December 2018. He is hoping that we can get some more competitive bids this time. Great
West Engineering will complete the project, not KLJ. The Mayor would still like to have two
engineering firms under contract.
Other:
There was nothing presented under Other.
For the Next Agenda:
T'he meeting adjourned at 6:18 p.m.
Respectfull submitted, '
Beth ler, City Clerk/Treasurer '
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