HomeMy WebLinkAboutCity Council Minutes 01.16.2018 MINUTES OF THE CITY COUNCIL OF LAUREL
JANUARY 16 2018
A regular meeting of the City Council of the City of Laurel, Montana, was held in the
Council Chambers and called to order by Mayor Tom Nelson at 6:33 p.m. on January 16, 2018.
COiJNCIL MEMBERS PRESENT: Emelie Eaton Heidi Sparks
Bruce McGee Richard Herr
Scot Stokes Irv Wilke
_ Richard Klose Bill Mountsier
COLTNCIL MEMBERS ABSENT: None
OTHER STAFF PRESENT: Noel Eaton, City Planner
Mayor Nelson led the Pledge of Allegiance to the American flag.
Mayor Nelson asked the council to observe a moment of silence.
MINUTES:
Motion b,y Council Member McGee to approve the minutes of the regular meeting of January
2, 2018, as presented, seconded by Council Member Eaton. There was no public comment or council
discussion. A vote was taken on the motion. All eight council members present voted aye. Motion
carried 8-0.
CORRESPONDENCE.
• Laurel Chamber of Commerce minutes of December 14, 2017; Laurel Chamber of
Commerce agenda of January 14, 2018.
COUNCIL DISCLOSURE OF EX PARTE COMMUNICATIONS: None
— Mayor Nelson explained to those new on Council what Ex Parte Communications are. Ex Parte
Communications is any knowledge regarding an item on tonight's agenda that only that Council
Member would know and need to disclose to the rest of Council. Mayor Nelson stated that Council
Members should typically not accept information of this nature, but request to have those individuals
attend to present infortnation to all of Council during that agenda item.
PUBLIC HEARING:
• Riverside Park Master Plan
Mayor Nelson stated this is the time and place set for the public hearing on the City of Laurel's
Riverside Park Master Plan.
Mayor Nelson opened the public hearing and asked Staff to present the item prior to hearing the
public comments.
Noel Eaton, City Planner, attempted to give a PowerPoint presentation on the Riverside Park Master
Plan. Due to technical difficulties, she gave a verbal presentation. The slides of the presentation she
would have given are attached to these minutes. Noel worked with Jerry Gerbenc from Great West
Engineering to create this plan. There is a section of the plan for public comment.Noel explained the
process of creating this plan, items within the plan, and how to implement the plan.
The purpose of the project was to provide a comprehensive vision and framework for the Park's use
_ and redevelopment. The flood in 2011 put the Park in a dormant state. The Park Board had worked
on ideas on possible improvements to the Park but did not have an organized plan on how to
implement those ideas. Funding was available sporadically, but a comprehensive plan for the Park
was not. This plan is based on the input given by residents at the Open House held in August of
2017. These results allow for the setting of realistic goals for the Park.
The City was awarded a grant from Big Sky Trust Fund and the Department of Commerce. The City
partnered with Great West Engineering, specifically Jerry, to create the Master Plan. The process to
create the Riverside Park Master Plan kicked off in April, and an Advisory Committee was
established. The Advisory Committee consisted of inembers of the Park Board, City Council,
Residents, and Member'-at-large, they met from April to November. Great West Engineering
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Council Minutes of January 16,2018
performed site visits in April and July with infrastructure and facility analysis from April through
June. The Open House was held in August 2017. The plan was drafted in October and November
and was reviewed in December 2017. The two critical steps in the process were the appointment of
the Advisory Committee and the Open House held at Jaycee Hall. The open house provided an
opportunity for residents and Park advocates to weigh in on the Park's future. Over 100 people
attended the Open House. Attendees were asked to look over posters showing improvements and
identify their priorities.
The top priorities identified were water and restroom facilities, restore historic buildings, RV Park
and camping, and continuation of shooting sports in the park. The Plan provides a consensus about
the future of the Park, identifies the City's priorities for the property, facilitates a significant redesign
'—' of the Park to accommodate multiple uses and activities, and helps identify partners to help
implement the plan. The Plan creates facilities to serve residents and travelers including; recreation,
picnicking, camping, and a center for the City's civic organizations. The Plan provides a basis for
pursuing funding options such as Exxon-Mobil settlement monies. Some challenges encountered
was the amount of work required to restore the buildings, resolution of shooting activities in the
Park,the time required to implement the Plan, and the costs related to proposed improvements.
The plan created a project priority and implementation list. A conceptual layout for the Park has
been developed. All identified projects have been given a priority, some are listed as low now but
may become a more significant priority in the future such as garbage disposal. A timeframe for each
potential improvement has been listed in order to complete the plan within ten years. The Plan lists
potential improvements in a logical order of completion and potential funding opportunities. The
Plan is to be reviewed by Park Board and Council each year.
Mayor Nelson opened the floor for public comment and stated that copies of the rules governing the
public hearing were posted in the council chambers.
Mayor Nelson asked if there were any proponents.
John Smith, 600 Roundhouse, suggested that Riverside Park become its own authority like the
Airport is. The authority would then know what money it would receive each year and not be run out
of the General Fund. He stated that he felt the park was a diamond in the rough and that those
— buildings had been here since he was young.
Mayor Nelson asked again if there were any other proponents.
Steve Krum, 249 24th Avenue West, reminded Council of the shooting heritage of the Park. H stated
that he had participated in activities within the Park and has been part of shooting clubs. He is
grateful that shooting sports are being considered. He gave a few examples of those who ha�e shot
down at the Park. Such as Patty Spurgeon, an Olympic Athlete, and a young woman who
participated in small bore team shooting who received a full ride scholarship to Texas A&M, who
was an average shooter before becoming part of the team. The Rifle Club is the only indoor 50-yard
range in the Northwest; it is a unique building and range. He stated he did not know how far into
shooting the plan went but strongly recommended the Council keep it as part of the heritage down
there.
Mayor Nelson asked again if there were any other proponents.
Mathew Ray, from Joliet, stated that his kids are members of 4-H and he is the Shooting Sports
leader. The kids have used the Park for archery and pellet rifle in the past. It was a great option to
shoot indoors, especially during the winter. They currently have no place to shoot during the winter.
He stated there are 30 kids involved in the program and would like shooting sports to be included in
the plan.
— Mayor Nelson asked again if there were any other proponents.
Todd McKeiver, 1702 East Main Street, stated he is a proponent of shooting sports in the Park. He is
the Air Rifle leader for the young 4-H kids; they were taught how to handle a rifle. The Park was a
great central location. He stated he is glad shooting sports is being discussed and would like to have
the Park back the way it was.
Mayor Nelson asked again if there were any other proponents.
Ronnie Baker, Park City, stated she is the Yellowstone County 4-H Extention Agent. She stated that
4-H currently has about 250 kids in the shooting sports program. There is a facility located at the
Metra and in Shepard where the kids can shoot. The facility here is key to allow access for kids on
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Council Minutes of January 16,2018
this side of the county. She stated that this group is great at volunteering. If there are ways, they can
be involved and engaged in any of the upgrades within the Park. She gave an example of a building
located on the fairgrounds in which they were part of bringing the building up to code.
Mayor Nelson asked again if there were any other proponents.
Jaime Krug lives South of Laurel, stated that she grew up in Laurel and has been involved with
shooting sports for the past 14 years. This year marks the first year not being able to use that
building and the program took a huge hit and almost lost the entire program since the kids had to go
into Billings each weekend. She has found another location to shoot archery but is unable to shoot
rifle and shotgun. She stated that she would like Council to consider that youth use that building to
— learn gun safety and the proper way to shoot.
Mayor Nelson asked again if there were any other proponents.
Curtis Lord, 418 W. 12th St., excited to see camping and restrooms come back to the Park. Glad to
see that shooting is being bought up, youth need a place to shoot. He stated that the Rod and Gun
Club has asked the Park Board to review and renew their lease for shooting.
Mayor Nelson asked again if there were any other proponents.
Jennifer Lazloffy, 3165 Hwy 212, stated she has been a 4-H leader for the past 20 years. Her own
children shot at Riverside Park and are awesome marksmen and archers. The Park has offered a
great recreation for her family. She asked those kids who were involved in shoot sports to stand up.
She also stated that they have not been able to shoot this year as they have no place to shoot in
inclement weather.
Mayor Nelson asked three more times if there were any other proponents.
Mayor Nelson asked three times if there were any opponents. There were none.
1Vlayor Nelson asked staff to answer any relevant question brought up by public comment.
Noel stated that she had been asked this week if Riverside Park could become its own authority. She
—' asked the Clerk/Treasurer how the Park Board is managed at this time and if this is something the
City would be interested in. She had included the Clerk/Treasurers response in the handout for
tonight. The City is not interested at this time.
Mayor Nelson clarified that Riverside Park is a park within the City limits and according to LMC
12.28.050 states that Park Board has authority for all parks.
Mayor Nelson closed the public hearing.
CONSENT ITEMS:
• Claims for the month of December 2017 in the amount of$216,349.43
A complete listing of the claims and their amounts is on file in the Clerk/Treasurer's Office.
• Claims for the month of January 2018 in the amount of$100,949.52.
• Clerk/Treasurer Financial Statements for the month of December 2017.
• Approval of Payroll Register for PPE 12/31/2017 totaling$188,936.12.
• Receiving the CommitteeBoard/Commission Reports into the Record.
--Budget/Finance Committee minutes of January 5, 2018, were presented.
--Council Workshop minutes of January 9, 2018, were presented.
--Park Board minutes of January 4, 2018, were presented.
The mayor asked if there was any separation of consent items. There was no separation of items;
there was, however, an addition. Council Member Eaton added the Payroll Register for PPE
12/17/2017 totaling $208,604.22 to tonight's Consent Agenda.
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Council Minutes of January 16,2018
Motion bv Council Member Eaton to approve the consent items as presented, seconded by
Council Member McGee. There was no public comment. Council Member Eaton stated that
recently the Accounts Payable Clerk, Amber Hatton, was dissatisfied with what the City was
spending for the AT&T bill. She was able to reduce the City's bill by over $700 per month. Council
Member Eaton expressed her appreciation for her efforts in lowering this monthly bill. A vote was
taken on the motion. All eight council members present voted aye. Motion carried 8-0.
CEREMONIAL CALENDAR: None.
REPORTS OF BOARDS AND COMMISSIONS: None.
—. AUDIENCE PARTICIPATION (THREE-MINUTE LIMIT): None.
SCHEDULED MATTERS:
• Confirmation of Appointments.
o Appointment of John Beck, David Walters, Jesse Gee, and Jayson Nichols to the
Laurel Volunteer Fire Department.
Motion by Council Member Stokes to approve John Beck, David Walters, Jesse Gee, and
Jayson Nicholson to the Laurel Volunteer Fire Department, seconded by Council Member
Mountsier. There was no public comment. Mayor Nelson clarified that there was a misspelling of
Jayson's name on the letter submitted to the City. His last name is Nicholson, not Nichols. A vote
was taken on the motion. All eight council members present voted aye. Motion carried 8-0.
o Appointment of Johnathan Wayne Simpson and Nick Vito Buciuman to the
Laurel Police Reserves.
Motion bv Council Member Klose to approve Johnathan Wayne Simpson and Nick Vito
Buciuman to the Laurel Police Reserves, seconded by Council Member Mountsier. There was no
public comment or council discussion. A vote was taken on the motion. All eight council members
present voted aye. Motion carried 8-0.
o Mayor's Appointment Memo
■ Mayor Appointment: Budget/Finance Committee: Emelie Eaton, Bruce
McGee, Scott Stokes and Richard Klose.
■ Mayor Appointment: Emergency Services: Richard Klose, Irv Wilke, Bruce
McGee and Bill Mountsier.
■ Mayor Appointment: Public Works Committee: Emelie Eaton, Bill Mountsier,
Richard Herr and Heidi Sparks.
■ Mayor Appointment: Cemetery Commission: Richard Klose, Richard Herr
■ Mayor Appointment: Park Board: Scott Stokes, Irv Wilke, Richard Herr
■ Mayor Appointment: Tree Board: Richard Herr
■ Mayor Appointment: Health Insurance: Bruce McGee, Heidi Sparks
Mayor Nelson read of each of the above appointments. This memorandum was signed and in effect
as of January 3, 2018, to allow for the Budget/Finance Committee to meet and pay bills.
Motion by Council Member Mountsier to approve the Mayor's Appointment Memo,
seconded by Council Member Wilke. There was no public comment or council discussion. A vote
was taken on the motion. All eight council members present voted aye. Motion carried 8-0.
o Resolution No. R18-01: A Resolution Awarding the Bid and Authorizing the
Mayor to Sign an Agreement with Montana Peterbilt for the Purchase of a
Garbage Truck for the City of Laurel's Public Works Department.
-- Motion by Council Member Wilke to approve Resolution No. R18-01, seconded by Council
Member Mountsier. There was no public comment.
Council Member McGee questioned which truck the Public Works Department decided on.
Mayor Nelson clarified that the truck would be a Peterbilt with a Wayne body. He stated that the
Maintenance Superintendent, Matt Wheeler, and an operator attempted to go to Gillette to demo the
truck that the City had no history of. They were only able to make it part of the way before returning
to Laurel due to inclement weather. The Public Works Department recommended the additional
expenditure to purchase the truck that is known to both Operators and Maintenance staff.
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Council Minutes of January 16,2018
Council Member McGee asked for clarification on the final price for this truck.
Council Member Wilke stated that the final price was $279,684 as stated in the resolution.
Council Member Wilke stated that at last week's meeting Maintenance Supervisor, Matt Wheeler,
and spoke highly of the Wayne Curbtender. He reminded Council that Operators and Maintenance
staff do know how to run and fix these machines and have a working relationship with the company.
A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0.
o Laurel Rod and Gun Club's request to hold turkey shoot events on February 18,
._, 2018, and March 18, 2018,with an alternative date of April 1,2018.
Motion by Council Member Hen to approve the Laurel Rod and Gun Club's request to hold
turkey shoot events on February 18, 2018, and March 18, 2018, with an alternative date of April 1,
2018, seconded by Council Member Mountsier. There was no public comment or council
discussion. A vote was taken on the motion. All eight council members present voted aye. Motion
carried 8-0.
ITEMS REMOVED FROM THE CONSENT AGENDA: None.
COMMUNITY ANNOUNCEMENTS (ONE-MINUTE LIMIT):
Noel Eaton, City Planner, announced to Council that the LURA meeting has moved to Thursday,
January 25th at 11 a.m. The location is yet to be determined.
COUNCIL DISCUSSION:
Council Member's Stokes, McGee, and Eaton all reminded Council that there would be no meeting
next week. Council Member Eaton elaborated that the ordinance states that there will be City
Council Meetings on the first and third Tuesday's of the month and Council Workshops on the
second and last Tuesday's of the month.
Council Member McGee stated that Emergency Services Committee would be meeting next
Monday, January 22 at 5:30 p.m. in Council Chambers.
— Council Member Eaton stated that Public Works Committee would be meeting next Monday,
January 22 at 6:00 p.m. in Council Chambers Conference Room. There will be a conflict with
Emergency Services Committee and have moved from Council Chambers to the Conference Room.
UNSCHEDULED MATTERS:
Mayor Nelson announced the current vacancies within the Boards and Committees. There are two
vacancies on the Public Works Committee, one vacancy on the Park Board and one on the
Yellowstone Historic Preservation Board.
ADJOURNMENT:
Motion by Council Member Sparks to adjourn the council meeting, seconded by Council
Member Eaton. There was no public comment or council discussion. A vote was taken on the
motion. All eight council members present voted aye. Motion carried 8-0.
There being no further business to come before the council at this time, the meeting was adjourned at
7:38 p.m.
Brittney Moo a , Administrative Assistant
Approved by the Mayor and passed by the City Council of e City of Laurel, Montana, this 6th day
of February 2018.
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Thomas C. Nelson, Mayor
es :
Beth y ler, Clerk/Treasurer
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115WHALs. City Of Laurel � �
PLANNING:628-4796 � � � �) � �
WATER OFC.:628-7431 � ��--�`-�
COURT:628-1964 P.O.Box 10 y
FAX 628-2241 Laurel,Montana 59044 ���' "r `
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Office of the City Planner
Riverside Park: "Champion" Building Restoration
Proposal Requirements
This form provides the minimum requirements for the submittal of a building restoration
proposal to the Laurel City Council. Applicants must meet with the City Planner prior to
submitting a proposal. Proposals shall be submitted to the Planning Department for a
completeness review before they will be forwarded to the City Parks Board for that Board's
review and recommendation to the Laurel City Council.
A building restoration proposal must include the following;
• General Applicant information (Name of Applicant(s), phone number, address, email)
• Building description and location:
• Describe the current condition of the building including, but not limited to,the roof, bathrooms,
flooring, mold and water damage,furnace/heat supply (include pictures and detailed
descriptions)
• Is remediation for hazardous materials(mold, lead, asbestos) necessary, if so please describe
how this will be done.
• Describe the proposed improvements(include any pictures, drawings, renderings and site plans)
• How will the project comply with the City Floodplain Regulations?
• Has a floodplain permit been applied for with the City's Floodplain Administrator?
• How will the project comply with City Building and Fire Code requirements, as well as ADA
requirements?
• How will the building be supplied with adequate water and wastewater supplies?
• Provide a detailed cost estimate of all proposed improvements and how the improvements will
be funded.
• Provide proposed restoration schedule and the estimated completion date of project
• What entity and organization will be responsible for the overall long-term maintenance of the
building?
• Describe the funding mechanisms for long-term maintenance.
• Proposal for lease agreement with the City (must be reviewed and recommended by City �
Attorney prior to the Parks Board's recommendation to Council)
Noel Eaton �
From: City Clerk
Sent: Tuesday, January 09, 2018 1:46 PM
To: Noel Eaton
Cc: Jerry Grebenc (jgrebenc@greatwesteng.com); City Mayor
Subject: RE: Riverside Park"Authority"
Hello Noel,
At this time, it is rriy opinion, that the City of Laurel is not interested in this. The Airport Authority is not an entity that
the City of�aurel controls or manages. The only financial relationship the City has with the Airport Authority is to accept
the tax revenue associated with the Airport Authority, and then write a check for that revenue directly to the Airport
Authority. The tax revenue for the Airport Authority is set by the City during the budget, as the City sets aside a certain
amount of mills for the Airport Authority. The City doesn't help generate or manage the Airport Authority budget.
Riverside Park i5 a part of the general fund and doesn't have specific mills set aside to fund the park. Riverside Park is
also ane of many parks that fall into the Parks department.
Please be advised that the only people that can speak on behalf of the City are those designated by the Mayor himself
and I would advise anyone asking about this that Dr.Smith doesn't not speak for the City as he has not been granted
that authority.
�etih,cw�.y Kee.�a'
Bethany Keeler
Clerk/Treasurer
City of Laurel, Montana
(406) 62&7431 ext 2
From: Noel Eaton
Sent:Tuesday,January 09, 2018 1:31 PM
To: City Clerk<citvclerk@laurel.mt.�ov>
Cc:lerry Grebenc (j�rebenc@�reatwesten�.com)<i�rebenc@�reatwesten�.com>
Subject: Riverside Park"Authority"
Bethany,
I've been asked the question "why doesn't Riverside Park have an Authority managing it like the Airport has?" a few
times now. Could you give me a little info on how the Airport Authority works and if this is something the City would be
interested in for Riverside Park.
Thank you!
Noel Eaton
City Planner
Phone: 406-628-4796 Ext.5
Fax: 406-628-2241
City Of Laurel
115 W. 1S` St.
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