HomeMy WebLinkAboutBudget/Finance Committee Minutes 08.05.2008CITY OF LAUREL
BUDGET/FINANCE COMMTI'TEE MINUTES
AUGUST 5, 2008 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Chairman Mark Mace Kate Hart
Gay Easton Doug Paehls
Mayor Ken Olson
OTHERS PRESENT: Mary Embleton Bill Sheridan (6:05)
The Budget/Finance Committee meeting was called to order at 5:35 p.m., by Chairman Mark
Mace. There was no public in attendance.
The minutes of the July 15, 2008 meeting were reviewed and approved via motion by Doug,
seconded by Kate, and passed unanimously.
June Journal Vouchers #754-757 were reviewed and approved by the mayor. Hopefully this is
the last of the yearend June clean-up.
July claims totaling $384,383.21 were reviewed. Motion by Doug, seconded by Kate, to
recommend approval of the claims by the council. Motion passed unanimously.
The following purehase requisitions were reviewed and approved:
WATER FUND:
Purchase a 10-inch and a 6-inch water meters for CHS -system $ 9,781.09
Purchase new turbidimeter to replace old one -plant $ 2,775.00
The Comp/OT reports were reviewed for pay period ending 7/13/08, which includes the July 4~'
holiday overtime, and for pay period ending 7/27/08.
The Payroll Registers far PPE 7/13/08 totaling $153,848.40 and for PPE 7/27/08 totaling
$154,871.73 were reviewed. Motion by Kate, seconded by Doug, to recommend council
approval of the payroll register. Motion passed unanimously.
CIerWTreasurer Comments:
Riverside Park revenues transfer to CIP -There was no progress made on this issue. The park is
going to be surveyed by Dan McGee for less than $5,000.
Bud~pracess -Mary presented a revised budget calendar setting September 16~' for adoption of
the final budget. She has been working on the budget, but there are still some key components
missing, such as wages for the police union and non-union personnel. She also reported that the
certified mill information was received today, but the information is not complete, as it does not
include any figures for newly taxable property. The good news is that the value of the mill
increased from $6,192 to $6,603, but the Market Value decreased, which doesn't make sense.
Also, the increment value for the TIF District came in lower than expected: $266,291 vs.
$375,000. Mary made some phone calls and is doing research an these issues. Discussion
followed. Mayor Olson recommended obtaining additional financial consulting assistance for the
clerk/treasurer. The RFF for audit services closed on July 3181 and the 2 responses need to be
Budget/Finance Committee
August 5, 2008
reviewed this week. The committee recommended pursuing additional financial consulting
services.
Mayor's Comments:
Impact Fees parson Bise is waiting for information on water and sewer system development
fees from Bill.
TIFD -Mayor Olson has been working on the Urban Renewal Agency formation and is getting
ready to put it on the agenda. The council needs to decide if they want an agency, and if so, what
they expect the agency to do. Mayor Olson recommends that this agency should be advisory
only. Criteria for membership will be set, and he would like to see a 5-member board. A
member does not have to be in the district.
Storm Water Pro~ect and S. lg` Ave. overla u te: Bill reported that the pre-bid conference was
held on July 31~` with 8 contractors attending. The bids are due soon (August 7`") and the project
will be awarded as quickly as possible. Construction will take place this fall for the sanitary
sewer and the storm water, to be completed by the end of November. The sidewalks, curb, gutter,
and driveways will be partially funded by CTEP money and this portion of the project has been
incorporated into the state's overlay project.
West Main Sidewalk SID and overla :Bill stated that this project is moving along and is
currently slated for next spring from 3'~ to 8"' Ave. Staff is still working trying to include the 2
blocks of 15` to 3`~. The clerk/treasurer researched the files and found the original scope of this
project several years ago was to be from 1$` to 8`~ Ave., but was later broken up into 2 phases.
Discussion followed, including the fact that the encounter with contaminated soils was the reason
the project was divided.
Purchase and Procurement Policv -Mayor Olson stated that staff has been working on this, and
would like to have the BudgetlFinance Committee's recommendation on certain criteria: 1)
increase the $1,500 cap to what level; and 2) ensuring oversight, and how much authority does
the council want to allow administration in spending and contractual agreements. Other issues
discussed were insurance, Davis-Bacon wage requirements, etc. The committee discussed risk
and budget factor considerations. A draft will be presented at the next meeting.
Other issues: None.
The next regular meeting will be on Tuesday, August 19~' at 5:30 p.m.
For next agenda: Add Chief Administrative Officer comments.
The meeting adjourned at 6:21 p.m.
Res ectfully submitted,
Mary K. mbleton
Clerk/Treasurer
2