HomeMy WebLinkAboutBudget/Finance Committee Minutes 11.21.2017 MINUTES
BUDGETfFINANCE COMMITTEE
NOVEMBER 21,2017 5:35 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: EmeIie Eatan Chuck Dickersan Doug Poehls
Tom Nelson �
�THERS PRESENT: Bethany Keeler
Chairman Eaton called the regular rneeting of the Budget/Finance Cornmittee to arder at 5:35 p.m.
There was no public present.
The next scheduled meeting will be December 5, 2017 at 53S p.m.
The minutes of the November 7,201?meeting were presented, Lloug made a motion to approve the
minutes, Chuck seconded, all in favor,motion passed.
The Mayar has reviewed and signed the October journal vouchers. Doug made a rnotion ta approve
the August journal voucher, Chuck seconded,all in favor, motian passed.
The Utility Billing adjustments were reviewed by the Committee. Bethany noted that there was �
nothing unusual about the adjustrnents. Doug rnade a motion to approve the UB adjustments, Chuck
seconded, all in favor, motion passed.
The monthly financial statements were reviewed by the Camrnittee. Bethany briefly walked the
camrnittee through the reports. Tam made a motian to accept the financial staternents, seconded by
Doug, rnotion passed.
There was one Purchase Requisition presented to the cornmittee. The Clerk/Treasurer and CAO
presented the purchase af a replacement server. The replacement server will replace two of the Cities
existing servers. The two servers were purchased in November 2010 and February 20Q9 and are past
their useful life. Ghuck asked if the quote included labor to install the new servers. Bethany explained
that the quote did not and the labor wauld cost an additional $2,700. Daug made a motion ta approve
the purchase requisition, seconded by Chuck. Emelie, Chuck and Doug voted yes and Torn voted no,
motion passed 3-1.
Claims entered through 11117I2Q1'7,tataling $265,079.06 were presented ta the Cornmittee. Tom
went through bath the claims detail and the check register for verification. Tom asked a few questions
regarding the claims, which were answered by the C1erk/Treasurer. Tonn made a motion to approve
the claims, Lloug seconded the motion, all in favor, nnotion passed.
The ComplClvertime report for PPE 11f05117 was reviewed by the Committee. The Cornmittee asked
what Justin Baker stayed late for an 1012'7f201'7. Bethany stated that she would ask the Public VVarks
Director about this.
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The Payrall Register for PPE 11/OSll7 tataling$185,8Q6.55 was reviewed by the Committee. Doug
made a rnation ta recomrnend appraval of the payrall register to the Council, Chuck seconded the
motion,motian passed.
ClerklTreasurer's Comments: Bethany presented the year end jaurnal vouchers to the Comrnittee.
The Cornmittee had no questions regarding the year end journal vouchers. Bethany presented asz
invaice from MES for replacement turnout gear far firemen I7eRudder. Bethany explained that she
thought the Fire Company had possibly received donations to help pay far this gear, and asked the
Comrnittee what they wanted to do with the claim. Doug stated that he wanted Bethany ta ask the Fire
Chief if th�Fire Company had received any donations. Bethany presented a budget amendment,
which will be on the next Council Workshop agenda,to the Cammittee. The budget amendment is far
this current fiscal year and it will affect the revenues for several funds.
Mayor Comments. The Mayor was not in attendance.
Other: Bethany presented an email from the Public Warks Directar regarding the recent purchase of
pumps for the intake and engineering costs r�lated ta the pumps. The replacement pumps are annual
maintenance at the Water Plant and not related to any issues at the intake. Etethany presented an email
from the CAO regarding Promenade purchases, showing all purchases were aufiharized. Bethany
presented an email from the City Planner regarding the update on the intake praject to the LURA
committee. The LURA committee requested the update on the intake project.
For the Next Agenda: Headstart Charges, Fire District#�, Justin Baker OT,Enterprise Fund
Reserves, MES Invoice.
The meeting adjourned at 6:23 p.rn.
Res ectfull submitted,
Bethany eler, City Clerk/Treasurer
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