HomeMy WebLinkAboutBudget/Finance Committee Minutes 11.07.2017 MINUTES
BUDGET/FINANCE COMMITTEE
NOVEMBER 07,2017 5:35 P.M.
CONFERENCE ROOM
MEMBERS PRESENT: Emelie Eaton Tom Nelson
Chuck Dickerson Doug Poehls
OTHERS PRESENT: Mark Mace Bethany Keeler
Chairwoman Emelie Eaton called the regulaz meeting of the Budget/Finance Committee to order at 5:35 p.m. I
The next regular Budget/Finance meeting will be on Tuesday,November 21,2017 at 535 p.m. '
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The minutes of the October 17,2017 meeting were reviewed. Tom made a motion to approve the minutes,
Doug seconded the motion,a11 in fa�or,motion passed.
Claims entered through 11/06/2017 which totaled$237,251.90 were presented to the committee. Emelie
reviewed both the Claims Detail Register and the Check Register to ensure accuracy. The Committee asked
several questions regarding claims that were answered by Bethany. Emelie made a motion to approve the
claims,Doug seconded the motion,all in favor,motion passed.
A purchase requisition was on the agenda but Bethany stated that due to some continued communication
regarding the replacement server for the City,the requisition would need to be moved to the next meeting.
The Comp/OT report for PPE 10/22/17 was reviewed by the Committee.
The Payroll Registers for PPE 10/22/2017 totaling$180,924.57 was reviewed by the Committee. Doug made
a motion to recommend Council approval of the payroll registers,seconded by Tom,all in favor,motion
passed.
Clerk/Treasurer Comments:
The clerk handed out a printout of an email that she received from Kevan Bryan,Finance and Budget Director
for Yellowstone County. The email was in regazds to Fire District#7's ability to pay for its Fire District
contract. The Committee requested that the Clerk/Treasurer contact Mr.Bryan and ask why the County did
not notify the City of Laurel of the amount the County could assess and who is the proper person to contact
regazding contract negotiations.
Bethany presented the hauling fees from Apri12017 to October 2017 to the committee. The committee was
pleased with the figures. The committee asked what was the estimated monthly hauling fees were at the time
the station build was presented to the committee. Bethany stated that she didn't have the figures but would ask i
the Public Works Director for the figures. '�
The Utility Billing Adjustments for September were reviewed by the Committee. Bethany noted that there Ij
was nothing unusual about the adjustments. Doug made a motion to approve the UB adjustments,Chuck
seconded,motion passed
Mayor's Comments:
The Mayor had no comments.
Other: Chairwoman Eaton requested the committee have a tour of the Water Plant and the control building at
the Water Plant.
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Chairwoman Eaton wanted to know why LURA gets updates on the water intake project. Bethany stated that
she would ask the City Planner this question.
Chuck asked where the City was at on getting new lights for SE 4�'. Bethany stated that the lights the City
wanted were no longer available and the lighting that was offered was not something LURA wanted.
For nezt agenda:
Replacement Pump at the Intake
Headstart Charges
Promenade Charges
LURA updates on the Intake Project
Fire District#'7 Update
The meeting adjourned at 6:20 p.m.
Respectfull submitted,
Bethany Keeler,Clerk/Treasurer
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