Loading...
HomeMy WebLinkAboutBudget/Finance Committee Minutes 07.15.2008MINUTES BUDGET/FINANCE COMMITTEE JULY 15, 2008 5:30 P.M. COUNCIL CONFERENCE ROOM MEMBERS PRESENT Chairman Mark Mace Gay Easton Mayor Ken Olson Kate Hart Doug Poehls OTHERS PRESENT: Bill Sheridan Cathy Gabrian Scott Wilm Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order. There was no public in attendance. The minutes of the July 1, 2008 meeting were presented and approved via motion by Kate, seconded by Doug, and passed unanimously. June Journal Vouchers # 749-753 were reviewed and approved by the mayor. Utility Billing adjustments for June 2008 were reviewed by the committee. The documents were approved via motion by Kate, seconded by Doug, and passed unanimously. The June 2008 Preliminary Financial Statements (prior to year-end adjustments) were reviewed by the committee. Motion by Doug, seconded by Kate, to recommend approval of the June Preliminary Financial Statements to the council. Motion passed unanimously. The following purchase requisition was reviewed and approved: GENERAL FUND Paint the 550 Ford Chassis for Fire Dept. $ 1,800.00 Scott stated the money is in the Fire Department donations. The committee reviewed the Comp/OT reports for PPE 6/29/2008. The Payroll Register for PPE 6/29/08 totaling $158,642.93 was reviewed by the committee. Motion by Kate, seconded by Doug, to recommend council approval of the payroll register. Motion passed unanimously. Clerlc/Treasurer's Comments: Resalutian to transfer Riverside Park revenues to CIP -There was no progress on this issue. Budget progress -Mary is working on a revised calendar. Mayor Olson said he gave charge to the CAO and Clerk-Treasurer to come up with a final draft in a timely fashion. Bill said this will be a top priority. Mayor's Comments: Im act Fees Feasibilit Stud u ate -There was nothing to report on this issue. Budget/Finance Committee July 15, 2008 Page 2 CIP update -- Mayor Olson will ask the council to adopt the CIP and put it under future meetings. (They later decided to move CIP offthe agenda and not to put it under future meetings.) TIFD u date -Mayor Olson and Sam will meet next Tuesday to develop guidelines for the board. He hopes to get the baazd in place soon. We will receive approximately $250,000.00 and should be receiving a statement of this in August. Storm Water Pro'ect & S. 1~ Ave, overla u ate -Great West has prepared all the documents, but they need to be approved by state officials. West Main Sidewalk SID & overla -Staff has been working hard to get the project ready as soon as possible. Mayor Olson said they are still trying to include Main Street from 1~ to 3`~ Avenue, in the project. Purchase and Procurement Policy -Mayor Olson said this will help the department heads manage their budgets and be accountable to the public. Due to the Ernie Davis situation years ago, the policy is too tight and needs to be lessened to allow them to do their jobs and be more ei~icient. Other -Discussion followed regarding the sizable water leak at CHS. Mayor Olson said there is a considerable amount of work to be done and it has not been determined just what responsibility both parties have in this. He will ask the council to allow him to sign a contract with Cop Construction to mitigate the leak. Bill said they are our number one customer and we need to provide for their needs, but we need to work together and they need to pay their fair share in this. Mayor Olson said this brings to light the entire issue of water for CHS. He said our decisions aze spelled out in statute. We will continue to work with them on the issues. The next regular Budget/Finance meeting will be Tuesday, August 5th at 5:30 p.m. The meeting adjourned at 5:53 p.rn. Respectfully Submitted, ~ -~ Cathy Gabrian Deputy Clerk . `~ y INTER-OFFICE MEMO TO: Mayor, Council and Finance Committee FROM: Sheridan SUBJECT: Installation of new water meter to the Cenex Refinery DATE: -07-09-08 Be advised the Water Department has been. approached by Cenex Refinery employees about a leaking water meter, valve and piping at a difficult location, at or adjacent to the Refinery, that provides water service to the Refinery. As a result, there is an expected improvement needed that involves (1.) installation of a meter vault, (2.) reconfiguration of the present location of a 6" meter, (3.) improvement of 6" piping for the service, (4.) installation of a 6" meter saddle (5.) a tap of the piping while the service is live and (5.) an additional 4" meter, on a bypass service main, available when other repairs are needed. The breakdown of costs to the City is as follows: Water meter vault $10,000 6" water meter 4,500 6" saddle 975 Billings Heights Water Live TAF 600 4" meter and saddle 1,500 All construction work by COP Construction $20,000 "Estimated" Total Cost $37,575 I ask that you consider the above improvement and provide approval. END. ~~ ~i ~~~ ~" 1.. ~~~ n~~~ b ~~` ~~ r~ ~e~ ~ ~t Cyr ~~ t` ~' .~' 3~ `' ~si.r. / / C ~ ti /_- ~i r~ ~~t" ~, .c ~ ~o~dp ~ - ~ G,, L4'~ .~ Y~~-by .SS ~ ~~. ~ 7 ` I V~d ! ~ ~U ~ /I F f~ ~~r,r i ~ e /i'IET+rr w/9~r't;~trr' l~ ~ ~ D r (P yy ~,, 4r~r~~~4. yes/~ s 7 ~'a G h ~~~~~ ~ ~ ~~ ~Gt~ r - ,~~,rd,~ l~i~r~ ~~scr7 / ~~D' ~'~~ 9 /tom ~' $'° ~ fem.