HomeMy WebLinkAboutBudget/Finance Committee Minutes 07.01.2008CITY OF LAUREL
BUDGET/FINANCE COMMITTEE MINUTES
JULY 1, 2008 5:30 P.M.
COUNCII, CONFERENCE ROOM
MEMBERS PRESENT: Chairman Mark Mace Kate Hart
Gay Easton Doug Poehls
Mayor Ken Olson
OTHERS PRESENT: Mary Embleton
The Budget/Finance Committee meeting was called to order at 5:35 p.m., by Chairman Mark
Mace. There was no public in attendance.
The minutes of the Tune 17, 2008 meeting were reviewed and approved via motion by Kate,
seconded by Doug, and passed unanimously.
June claims totaling $548,402.52 were reviewed. This includes over $300,000 in debt service
payments. Motion by Doug, seconded by Kate, to recommend approval of the claims by the
council. Motion passed unanimously.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Purchase 10 x 12 storage shed for Thomson Park -park dept. $ 1,555.00
CAPITAL PROJECTS FUND:
2008 Ford F550 Chassis far heavy duty brush truck -fire dept. $31,000.00
Laurel Ford has presented the fire department with a good deal on a slightly used chassis suitable
for a heavy brush truck. DNRC will provide the equipment at no charge. This item was included
in the CIP for $130,000 at year 3. The city saves nearly $100,000 by procuring this item at this
time. Motion by Kate, seconded by Doug to approve the purchase requisitions. Motion passed
unanimously.
The Comp/OT reports were reviewed for pay period ending 6/15/08, along with the quarterly
report listing all employees' leave time. Mary stated that the unused personal leave time for
union employees will be paid out on July 3'~.
The Payroll Register for PPE 6/15/08 totaling $141,424.04 was reviewed. Motion by Kate,
seconded by Doug, to recommend council approval of the payroll register. Motion passed
unanimously.
Clerlt/Treasurer Comments:
Riverside Park revenues transfer to CIP -There was no progress made on this issue, as Mary has
been busy with multiple other projects. Mayor Olson reported that Dan McGee quoted a
rnaxirnum of $5,000 for the survey of the park, and a small services contract will be forthcoming.
Budget process -The remainder of the funds are scheduled for review tomorrow night, but since
Bill is on vacation, this will need to be rescheduled. The budget is still on target, but the process
dates may have to be moved back.
Budget/Finance Committee
July 1, 2008
Mayor's Comraegts:
Impact Fees -Mayor Olson reported that Mary and Bill had a conference call with Carson Bise.
Bill will send information on water and sewer system development fees to Carson, and he will
evaluate them and include them in his final report. The city has paid most of the fee for this
project, and will pay in full when the final report is received and accepted.
CIP - Miral Gamradt will be at the meeting tonight to present the final CIP report. Hopefully the
press will be there so they can report this important process to the public.
TIFD -Mayor Olson stated that he has reviewed the statutes regarding the advisory committee
and came away with more questions than answers. He needs to meet with Sam and possibly
Bruce McCandless from Billings to discuss. Additional consulting maybe needed.
Storm Water Pro'ect and S. 1`` Ave. overl u date: Mary met with Norm Klein on setting up the
funding for this project, and more research is being done. Great West has estimated $80,000 for
the project, and the state will not tie in their engineering to this project, so the city will do their
own. There is approximately $240,000 in CTEP funding available for this project, and the city
would have to come up with about a 15% match. It is being proposed that an SID be created and
have the property owners provide the match through the SID. City staff will talk to owners, and
will be sure to mention the impact this project will have on their parking lots.
West Main Sidewalk SID and overlay: This project is currently slated from 3`d to 8`" Ave. The
clerk/treasurer will research the files to determine if the original scope of this project several
years ago was to be from 1g` to 8`~ Ave., but was later broken up into 2 phases: lg` to 3'~ and 3'~ to
8~'. The city's obligation was originally for curb, gutter, and sidewalk. This needs to be
discussed further with MDOT.
Purchase and Procurement Folicv -The committee did not meet today since Bill was on vacation.
They will meet next Tuesday at 1:30.
Other issues: Kate asked if any of other committee members have heard any comments from the
public on the proposed fire hall. Discussion followed during which other members stated the
comments they have heard have been positive so far. Mayor Olson will meet with Vince Ricci
next Monday and he has received a quote from the owners of the property on the west side of
town. He fiuher stated that he will support the fire department if they are 100% behind the
Ricci's location. He also recommended that the city focus on the fire hall only at this time, but
the council has the final decision.
Mary stated that the system to accept credit card payments is up and running in her office.
The next regular meeting will be on Tuesday, July 15~' at 5:30 p.m.
For next agenda: same as this meeting.
The meeting adjourned at 6:06 p.m.
Respectfully s/u/b/mi~tted,
b~~-!~
Mary K. bleton
Clerk/Treasurer
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