HomeMy WebLinkAboutBudget/Finance Committee Minutes 10.03.2017 MINUTES
BUDGET/FINANCE COMMITTEE
OCTOBER 3,2017 5:35 P.M.
CONFERENCE ROOM
MEMBERS PRESENT: Emelie Eaton Tom Nelson
Chuck Dickerson Doug Poehls
OTHERS PRESENT: Mark Mace Bethany Keeler
Chairwoman Emelie Eaton called the regular meeting of the Budget/Finance Committee to order at 5:35 p.m.
The next regular Budget/Finance meeting will be on Tuesday,November 07,2017 at 5:35 p.m.
The minutes of the September 19,2017 meeting were reviewed. Doug made a motion to approve the minutes,
Tom seconded the motion,all in favor,motion passed.
Claims entered through 09/29/2017 which totaled$110,191.47 were presented to the committee. Emelie
reviewed both the Claims Detail Register and the Check Register to ensure accuracy. The Committee asked
several questions regarding claims that were answered by Bethany. Doug made a motion to approve the
claims,Tom seconded the motion,all in favor,motion passed.
A purchase requisition was presented to the committee by Bethany. The Ambulance Department requested
approval to purchase a Knox Box for their narcotics. The Knox Box allows for transportation of narcotics
safely and securely. Only authorized personnel may gain access to the narcotics. Doug made a motion to
approve the purchase requisition, Chuck seconded the motion,all in favor,motion passed.
The Comp/OT report for PPE 09/24/17 was reviewed by the Committee.
The Payroll Registers for PPE 09/24/2017 totaling$155,030.43 was reviewed by the Committee. Tom made
a motion to recommend Council approval of the payroll registers,seconded by Chuck,all in favor,motion
passed.
ClerWTreasurer Comments:
The clerk handed out a letter that she received from Kevan Bryan,Finance and Budget Director for
Yellowstone County. The letter was in regards to Fire District#7's ability to pay for its Fire District contract.
The Committee requested that the Clerk/Treasurer contact Mr.Bryan and ask why the County is not assessing
for the dollar amount of the contract.
Bethany stated that she had not finished comparing SID#114 to SID#118 and requested that it be moved to
next meeting.
Mayor's Comments:
The Mayor stated that he would be absent October 8'h through October 15th.
Other: Chairwoman Eaton requested that Bethany provide a report on the hauling fee income, as there has not
been an update for some time.
Chairwoman Eaton also requested a demonstration of the Roomba usage.
1
Tom Nelson stated that he recently attended the Montana League of Cities and Towns annual conference and
learned a lot. He stated that there was talk about the reserves for enterprise funds and he would like to know
what the enterprise funds reserves for the City of Laurel are currently at.
For next agenda:
Fire Extinguishers in City vehicles
Roomba demonstration
Enterprise fund reserves
SID#114 vs SID#118
Fire District#7
Hauling Fees
The meeting adjourned at 6:20 p.m.
Respectfully submitted,
Bethany er,Clerk/Treasurer
2