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HomeMy WebLinkAboutLibrary Board Minutes 06.10.2008Minutes of the Laurel Public Library Board of Trustees June 10, 2008 Attending: Margaret Freund (presiding), Gail Brice, Clair Killebrew, Bruce McCullough, Christy Smith and Nancy Schmidt Minutes: The minutes of the May 20, 2008 meeting were read and approved. Correspondence No correspondence received. Circulation Report Traffic for May 200$ was up 1.7% over May 2007. Because of the new system staff may have missed counting some patrons as they came through the library. Circulation for materials was down 3% from May 2007. Circulation of books alone was down 1.2% over last May. This decrease maybe due in part to the paperback exchange books not being counted in the monthly stats. Old Business `Going Live' seems to have been a success. As of June 10, 2008 the library has registered 530 patrons on the new system and checked out 2,246 items. The staff has been very pleased with the way the new system works. There has been some comments from patrons about having to keep their cards with them but for the most part they are very accepting of the decision to change to an automated system. The replacement of the roof has been put into the CIP but is not slated to take place (if approved) until 2010. The replacement of shelving and carpeting is slated for 2009. We have received only one bid on the resurfacing of the parking lot. Winkler Excavating, Inc. has submitted the bid but the library still lacks about $4,000 to complete the project. Mary Embleton has suggested that the funds be taken from the library donation fund. All board members were in disagreement with this idea. They feel that the funds were donated to pay for books and materials for the library, not repaving the parking lot. There was further discussion about the Laurel History books belonging to the Trust. Bruce motioned that Gail write a letter to the Laurel Library Trust regarding the distribution of the books and monies associated with those that have been previously sold. Christy seconded the motion. Motion passed. Summer hours are in full swing and the report from staff is that patrons seem to like the fact that we have not changed our hours. Nancy questioned whether or not we should be open on Saturday, July Sty since the 4tn is a holiday. The unanimous decision was that the library would be closed for the full weekend so that the staff could enjoy their 4th of July with their families. New Business Nancy discussed the CTP proposals that were submitted for the library. The proposals were reviewed by the City Council on Saturday, June 7, 2008. None of the projects submitted were cut from the final proposal but the library roof is not slated to be replaced until 2009. The replacement of book shelves and carpeting is being slated for 2010. The library board is requesting that the roof replacement be completed before the replacement of the shelves and carpeting. Nancy met with the chairperson of the Budget & Finance committee, Mayor Olson, and Laurel Clerk/Treasurer Mary Embleton about the preliminary budget requests. None of the requests were cut and a few items were increased because of possible repair needs in the next budget year. Sam Painter has reviewed a copy of the progress evaluation forms that Nancy would like to use for staff evaluations. He has suggested a few changes be made to them and that we proceed with scheduling evaluations for library staff. Nancy will be scheduled first for evaluation. The rest of the staff will be evaluated soon after so that retraining or adjustments can be made to staff duties before the end of the year. There has been an improvement in the quality of cleaning since Nancy met with the cleaners on May 1St. Another meeting will be scheduled with them to talk about further improvements and possibly increasing the amount of time that they spend at the library working. There was discussion regarding setting up a booth or table to sell the Laurel's History books at the Centennial Celebration. Bylaws were reviewed with suggestions made about changes to some of the sections. The changes will be made and ready for Sam Painter to review. Nancy will schedule a meeting for the board to adopt the bylaws after she receives approval from Sam. Two more chairs and an ottoman have taken up residence at the library. These items were purchased by the Friends of the Laurel Public Library. Time to address the Board None Next regular meeting July 8, 2008 will be the next meeting.