HomeMy WebLinkAboutTree Board Minutes 01.26.2017 Planting a Future
Arbor Day—January 26, 2017
Planning meeting: January 26, 2017—City Hall
Attending: Kurt Markegard, Matt Wheeler, Dale Ahrens, Allison Nys, Pat Hart, Sue Carter
By Phone: LuAnne Engh
Aaron conducted the meeting
1. Schedule: Final
8:00 vendors/city set up
9:00 kids arrive
9:15 file to locations/follow teacher/sound horn between sessions/
students attend 6 educational sections (20 minutes with 5 min transition)
11:45 wash hands/move through lunch area/sit down for presentation
As they finish, they can go to the trees and move dirt to fill in
12:30 Presentation—Kurt is in charge of program
Color guard—Richard Klose
Mayor/Vince Ricci
DNRC—award
Ceremonial planting— 7 students selected by teachers
12:45 Load busses and return to school by 1:00
1:00 Vendors cleanup— City finishes plantings
2. Vendors
• Montana Nursey(MNLA)
• Riverstone Health
• Audubon Society
• Bright and Beautiful
• Department of Agriculture
• Master Gardeners
• Yellowstone River Park Association ** (not 100%sure who will cover)
• DNRC—(can you confirm they will come, Kurt?)
3. Food
• Lunch of hot dogs/buns, chips, fruit, water(maybe ice cream)
• City staff to cook—SOW to provide space and washing area
• Garden Club—Hospitality for adults/vendors
• Walmart Grant through either PTA or Laurel Revitalization(Judy Goldsby)
• Water bottles for students- PTA
4. Theme
• Allison's suggestion PLANTING A FUTURE—Laurel Arbor Day 2017
5. Other items—Aaron brought this up after the meeting
• Banner/t-shirts—if extra money is raised
• Dynamic design can do a one color/one print/one side for$6/printed—if we
provided shirts to only the adults—approximately$300 for 50 shirts if we account
for extra charges for larger sizes ($2.50 XXL and $3.00 XXXL)
• Banner would be$125
Responsibilities—please update by email
Kurt:
• Contact speakers and color guard-banner
• Contact DNRC—will they be a vendor?— contact person?
• Outlook notification—verify that they will cover the day
Matt:
• Staff to prepare park
• Pick up trees
• Tables/chairs/Garbage/grill/toilets—possible donation from Cotter?
• Contact Fire Department for truck
Dale:
• SOW trailer and volunteers—wash stations
• Work with PTA or Laurel Revitalization on Walmart Grant
• Purchase food and supplies
Aaron:
• Work with LuAnne on flyer to be sent to donor/vendors
• Contact Home Schooler 4th graders
• In charge of schedule and flow
LuAnne:
• Stay in touch with vendors
•Ja,, .
• Organize set up
• Other donations when needed
Pat/Sue:
• Organize vendor hospitality with Garden Club
Allison:
• Bussing students—school schedule
• PTA contact - water bottles for students
• Organize alternative plan at school if weather dictates
• Check with Matt Kimmet about students working on flyer
Next Meeting: Thursday, March 9th - 9:00 meet at City Hall and site visit to Murray Park