HomeMy WebLinkAboutResolution No. R17-23RESOLUTION NO. R17-23
A RESOLUTION AUTHORIZING A CONTRACT WITH EVERBRIDGE NIXLE
FOR THE PROVISION OF THE CITY'S REVERSE 911
AND RELATED SERVICES.
BE IT RESOLVED by the City Council of the City of Laurel, Montana:
Section 1: Approval. The City Council hereby approves the proposed contract
with Everbridge Nixle who will provide the City's Reverse 911 and related services
pursuant to the terms and conditions contained in the Contract that is attached hereto and
incorporated herein.
Section 2: Execution. The Mayor and City Clerk/Treasurer of the City of
Laurel are hereby given authority to accept and execute the attached Contract on behalf of
the City.
Introduced at a regular meeting of the City Council on June 6, 2017, by Council
Member Mountsier
PASSED and APPROVED by the City Council of the City of Laurel this 6th day of
June, 2017.
APPROVED by the Mayor this 6th day of June, 2017.
CITY OF LAUREL
Mark A. Mace, Mayor
ATTEST:
C eq&e�
Bethany Keefir, Clerk/Treasurer
App edCV.
Sam Painter, Civil City Attorney
R17-23 Approve Contract with Everbridge Nixle for Reverse 911 and related services
. .... oriage
Prepared for:
Rick Musson
City of Laurel MT
215 W 1st St
Laurel MT 59044-3003
United States
Ph: (406) 628-8737
Fax:
rmusson@laurel.mt.gov
nixle
Quotation
Quote #: Q-03247-1
Date: 4/19/2017
Expires On: 5/19/2017
Confidential
Salesperson: Nathan Russell
Phone:
EMail: nathan.russell@everbridge.com
Contract Summary Information:
Contract Period: 36 Months
Note: **Quantity on this quote represents the population count
Contact Summary:
-Iousehold Count: 11,931
mployee Count:
Year
QTY
DESCRIPTION
PRICE
5,000
Nixie 360
USD 4,500.00
Year 1 TOTAL:
USD 4,500.00
Year
QTY
DESCRIPTION
PRICE
5,000
Nixie 360
USD 4,500.00
Year 2 TOTAL:
USD 4,500.00
Year 3
QTY
DESCRIPTION
PRICE
5,000
Nixie 360
USD 4,500.00
Year 3 TOTAL:
USD 4,500.00
Page 1 of 3
Pricing Summary:
Price:
USD 4,500.00
Year One Fees:
USD 4,500.00
One-time Implementation and Setup Fees:
USD 500.00
Professional Services:
USD 0.00
Total Year One Fees Due:
j USD 5,000.00
Ongoing Fees:
Year Two Fees: USD 4,500.00
Year Three Fees: USD 4,500.00
1. Additional rates apply for all international calls.
2. This Quote and the Service(s) provided are subject to the Everbridge, Inc. —Nixie Solutions Core Platform Service
Agreement ("Service Agreement"), current as of the date of Client's signature below. Please visit http://www.nixlp.com/
wp-content/uploads/2017/02/Nixie-Master-Services-Agreement-v6-lkd-01.29.17-FINAL.pdf to review the Service
Agreement in its entirety. By signing this Quote you represent that you read, understand and agree to the terms of the
Service Agreement, and are authorized on behalf of the Client to execute the Quote and bind Client to the Service
Agreement.
3. Subject to sales taxes where applicable.
4. Except for currency designation, the supplemental notes below, if any, supplied in this Quote are for informational
purposes and not intended to be legally binding or override the language of the Service Agreement.
Supplemental Notes:
Everbridge is providing a promotional period of service free of charge (through June 30th, 2017) in addition to the quote contract period
(July 1st, 2017 through June 30th 2020) and the Contract Start is effective upon signature. Everbridge shall invoice at the close of the
promotional period, not before July 1 st, 2017, for fees on page 1 of the quote. All subsequent periods will be billed annually in advance.
Page 2 of 3
Authorized by Everbridge:
Signature: i�--" �'`'� pate: _06_l�Lt 2017
Name (Print): Phillip E. Huff Title: Vice President & Controller
To accept this quote, sign, date and return:
Signature: Date: 06_! 0(L! 2017
Name (Print): Mark A. Mace Title: Mayor, City of Laurel
155 North Lake Avenue, Suite 900
Pasadena, CA 91101 USA
Tel: +1-818-230-9700
Fax: +1-818-230-9505
THANK YOU FOR YOUR BUSINESS!
Page 3 of 3
LE
SYSTEM INCLUSION 11 Confidential
Nixie 360
Nixle 360 is a complete communication solution delivering maximum community impact. Agencies can engage
their communities through all channels including voice for ultimate engagement.
Usage
✓ Unlimited SMS, Email and Voice messages
✓ Unlimited Web messages
✓ Unlimited Facebook & Twitter notifications
✓ Unlimited contact uploads
✓ includes 5 keywords. Additional keywords may be purchased
Agency Platform Access
✓ One (1) account
✓ Unlimited administrators to initiate messages, manage groups and manage users
✓ Unlimited users with either private or public group permissions
✓ Unlimited administrator and user access to smart phone publishing application, Engage Bridge
✓ Ability to access multiple accounts (alternative to Group Level Permissions)
Message Types
✓ Alerts Messages
✓ Advisories Messages
✓ Community Messages
✓ National Weather Service (NWS) automatic rebroadcast via email and SMS
Publishing Groups
✓ Access to Nixle Wire Group
✓ Unlimited Public Group Creation
✓ Unlimited Private Group Creation
✓ Unlimited usage of CSV Import tool
Location Targeting / Geo Targeting
✓ Point & Radius
✓ City/Town Name or Zip Code
✓ Custom Polygon
Message Formatting
✓ Multiple email attachments of PDF, DOC and image file formats (10 MB maximum)
✓ Scheduled Messaging
✓ HTML email editor
✓ Messaging and Email templates
✓ Spanish translation
WWW.NIXLE.COM
AN''I o X`�L`E
Standard Publishing Channels
✓ Email
SYSTEM INCLUSION 11 Confidential
✓ SMS (with hyperlink to Message Widget and Agency RSS feed)
✓ Reverse 911
✓ RSS Feed
Website Publishing Channels
✓ Agency website via Nixle Message Widget
✓ Registration widget for website integration
✓ RSS feed
Integration Publishing Channels
✓ IPAWS Publishing - EAS
✓ IPAWS Publishing - WEA
✓ Google Public Alerts
✓ Social Media (Facebook & Twitter)
Reporting
✓ Registration reporting
✓ Social media reporting
✓ SMS, Email, Dial Delivery Stats
Voice Message Configuration Options
✓ Upload a voice message
✓ Record a voice message
✓ Text -to -speech
Tipping
✓ Anonymous tip communication tool
✓ Export tip data
✓ Tipping embed buttons
Set-up, Implementation, and Support
✓ Provision customer account including system & user set-up
✓ Up to 3 hours of a dedicated implementation specialist during a standard implementation
✓ 24x7x365 access to the online Nixle Support Portal
✓ 24x7x365 technical support via Email
✓ 9am to 5pm access to live phone support Monday to Friday
✓ Dedicated Account Manager
WWW.NIXLE.COM
510 N. Brand Bivd., Ste. 9110 11111,16649 11 w.uw.avarbride.ccrn
--everbridgeGiendale. cAs1z0sUSA f9984842299 -- - - - ---
CLIENT REGISTRATION FORM
*Required information
*CONTRACTING PARTY / COMPANY NAME:
City of Laurel] Montana
*REQUESTOR / APPROVER OF SERVICE PURCHASE
Contact Name: Phone Number:
Rick Musson 406-628-8737
Email Address:
musson@laurel.mt.gov I
I *INVOICE DELIVERY / REMITTANCE EMAIL(S):
citvclerk@laurel.mt.
Alternate Phone:
406-628-7431
*IS PURCHASE ORDER REQUIRED FOR PAYMENT? Yes X No
If Yes, P.O. must be submitted at time of purchase. Failure to do so may result in processing delays. Forward to Final.Documents@everbridge.com
I (U.S. Clients only)
*IS YOUR ORGANIZATION EXEMPT FROM PAYING SALES AND USE TAX? Yes— No
If YES, please submit Tax Exemption Certificate to Final.Documents@Everbridge.com
If your organization utilizes Direct Pay, please submit Direct Pay Permit to Final.Documents@Everbridge.com
*FAILURE TO PROVIDE PROOF OF EXEMPTION OR DIRECT PAY PERMIT WILL BE SUBJECT TO SALES TAX, WHERE APPLICABLE
*BILL -TO ADDRESS:
Contact Name:
Rick Musson
Address:
P.O. Box 10— _
City: State/Province/Region:
Laurel, —
Postal/Zip Code: Country:
59044 USA
*ACCOUNTS PAYABLE CONTACT:
PURCHASER CONTACT INFORMATION:
Contact Name:
Email Address:
Contact Name:
Email Address:
Heidi .seylhkelsey@laurel.mt.gov
e
Rick Musson
rmusson@laurel.mt.go
Phone Number:
Fax Number:
Phone Number:
Fax Number:
406-628-7431
406-628-2289
406-628-8737
406-628-4641
Department:
Department:
Clerk Treasurer
Police Department
NOTES / SUBMIT INSTRUCTIONS:
VENDOR REGISTRATION FORMS / REQUIREMENTS (EX: W9, ACH/WIRE INSTRUCTIONS)
Forms requiring completion must be emailed to VendorRequests@Everbridge.com
I
Final. Documents everbridge.com or Fax to 818-484-2299
Farm W'9
Request for Taxpayer
Give Form to the
(Rev. December 2014)requester.
Identification Number and Certification
Do not
send to the IRS.
Department the Treasury
internal Revenofrx Service
1 Name (as shown on your intone tax return). Name is required on this line; do not leave this line blank.
Everbridge, Inc.
N
2 Business name/disregarded entity name, it different from above
m
to
to
a
c
3 Check appropriate box for federal tax classification: check only one of the following seven boxes:
4 Exemptions (codes apply only to
certain entitles, not Individuals; see
❑ Individuattsole proprietor or ❑✓ c Corporation ❑ S Corporation ❑ Partnership ❑ Trust/astate
instructions on page 3):
m c
C
single -member LLC
❑ Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=partnership) ►
Exempt payee code (if any)
02
Note. For a single -member LLC that is disregarded. do not check LLC; check the appropriate box In the line above for
Exemption from FATCA reporting
« y
the tax classification of the single -member owner.
code (d any)
C
a
❑ Other (see instructions) ►
44FP`-10--is mai W -do Wd. it' US)
5 Address (number. street, and apt or suite no.)
Requester's name and address (optional)
v
a
155 North Lake Ave., Floor 9
N
m
6 Cit state, and ZIP code
Y.
Pasadena, CA 91101
7 List account number(s) here (oplionaq
93
Mit Taxpayer Identification. Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid
Social security number
backup withholding. For individuals, this is generally your social security number (SSN). However, for a
resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other
-M-FUJI
entities_ it is vour emnlover identification number (FIM_ If you do not have a number. see How to aet a
TIN on page 3. or
Note. If the account Is in more than one name, see the instructions for line 1 and the chart on page 4 for Employer identification number
guidelines on whose number to enter.
2 6 - 2 1 9 1 1 1 9 1 3 1 1 1 2
Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. 1 am a U.S. citizen or other U.S. person (defined below); and
The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage
interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and
generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the
instructions on page 3.
SignI Signature of 1.✓ w..r �..,... _
Here U.S. person to- Vice President Date ► S .13 . 167
General Instructions
Section references are to the Internal Revenue Code unless otherwise noted.
Future developments. Information about developments affecting Form W-9 (such
as legislation enacted after we release it) is at www.bs.gov/fw9.
Purpose of Form
An individual or entity (Form W-9 requeste4 who is required to file an Information
return with the IRS must obtain your correct taxpayer identscation number (TIN)
which may be your social security number (SSN), individual taxpayer identification
number (ITIN). adoption taxpayer identification number (ATIN), or employer
Identification number (Ell), to report on an information return the amount paid to
you, or other amount reportable on an information return. Examples of information
returns include, but are not limited to, the following:
• Form 1099ANT (interest earned or paid)
• Form 1099 -DN (dividends, including those from stocks or mutual funds)
• Foran 1099-MISC (various types of income, prizes, awards, or gross proceeds)
• Form 1099-B (stock or mutual fund sales and certain other transactions by
brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions)
• Form 1098 (home mortgage interest). 1098-E (student ban interest). 1098-T
(tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S. person (including a resident alien), to
provide your correct TIN.
ff you do not return Form W-9 to the requester with a TIN, you might be subject
to backup withholding. See What is backup withholding? on page 2.
By signing the filled -out form, you:
1. Certify that the TIN you are giving is correct (or you are waiting for a number
to be issued).
2. Certify that you are not subject to backup withholding, or
3. Claim exemption from backup withholding if you are a U.S. exempt payee. If
applicable, you are also certifying that as a U.S. person, your allocable share of
any partnership Income from a U.S. trade or business is not subject to the
withholding tax on foreign partners' share of effectively connected income, and
4. Certify that FATCA code(s) entered on this form (f any) indicating that you are
exempt from the FATCA reporting, Is correct. See What is FATCA reporting? on
page 2 for further information.
Cat. No. 10231X Foran W-9 (Rev. 12-2014)
Rick Musson
From: Nathan Russell <Nathan.Russell@everbridge.com>
Sent: Wednesday, April 19, 2017 2:50 PM
To: Rick Musson
Subject: City of Laurel I Nixie
Chief Musson,
It was great speaking with you, Michelle and Susan. Thanks again for your time. Here's a link to the slides from our call
yesterday: Nixie Slides
• Ease of Opt -ins: Residents can opt -in to receive alerts by texting their Zip Code or a Custom Key Word to
888777, complete a form on your website, sign up at Nixle.com, or download the Nixie OneBridge application.
Traditional mass notification systems require you to fill out a form online.
• Use Cases: Nixie can be used across multiple agencies within the City of Laurel, ie: Police, Fire, Public Works,
Parks and Rec, Utilities, etc. Nixie can be used for emergency alerts, but also for more day to day occurrences,
such as traffic, construction, boil orders, water main breaks, law enforcement activity, etc. Additionally, you can
create Private Groups that enable two-way communication for internal notifications.
• Goode Public Alerts: Nixie is the sole emergency notification vendor on the Google Public Alert network. When
you send a Nixie message categorized as an "Emergency" alert, it will be rebroadcasted through Google. If a
resident isn't opted -in and they go to Google Maps or Google Search and enter 'Laurel MT' or 'missing person',
etc. your message will be at the top of the search results.
• Ease of Use: Nixie was built with ease-of-use and the agency and resident experience in mind. Sending out a
message can be done on a single screen and doesn't require multiple pages or launch codes.
For a community of roughly 5,000 residents like the City of Laurel, the Nixie system will cost $4,500/year with a one-time
setup of $500.
I'm working on generating a formal proposal and will send it over shortly.
All the best,
Nathan Russell I Account Executive
Direct: 818.230.9599 1 Mobile: 508.934.9935
594 Howard St. #200, San Francisco, CA 94105