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HomeMy WebLinkAboutCommittee of the Whole Minutes 05.06.1997 MINUTES CITY COUNCIL COMMITTEE OF THE WHOLE MAY 6, 1997 6:30 P.M. COUNCIL CHAMBERS MEMBERS PRESENT: Chairman- Chuck Rodgers Gary Temple Norman Orr Dirk Kroll Gay Easton Miles Walton Donna Kilpatrick Bud Johnson Bill Staudinger OTHERS PRESENT: V. Joe Leckie Andy Loebe Jim Stevens Jim Flisrand Don Hackmann Bud Johnson reported that he had a good compliment about the police officer who was on duty during the Peaks to Prairie race. Bud also commented that someone at Woods Powr' that one of our vehicles was in their parking thanks for their alertness. Grip had reported lot. He expressed Bud said that the workshop which he and other council people attended recently was very interesting and worthwhile. Bud reported the purpose Council. that a water systems task force has been formed for of providing information to the Montana Consumer Norm mentioned that he received a call from Mrs. Guenthner regarding the mess across the alley from her yard. He went down and looked and it is a very bad mess. Chuck said that he had reported it to the Police Department. Miles reported on the same transient problem is back. didn't know exactly what. problems about the mess and also the He said something needs to be done, but Dirk reported the same thing about Guenthner's problem. Bud, Donna, Dirk, Gay, and Gary thanked the City for the opportunity to at~end the local government workshop in Billings recently. Donna will give a report at a later date. Bill said that he received the same complaints as the other council members regarding the property behind Guenthners and also about all of the appliances at Fred Winters place and also the property next to him. He feels that we should push to get all this cleaned up. Joe said that he thought that a pretty good system had been worked out regarding these type of complaints. Citations have been given out to others and they have been taken care of in court. Chuck thanked Andy and Jim for their efforts in working with the Corps of Engineers in building the dike by the water plant. Chuck rePorted that a meeting was club organizations in Riverside regarding flood preparation. held last night with all of the Park, except the Rifle Club, There will be a meeting Thursday night with the Emergency Disaster Team at City Hall at 7:00 p.m. This is not only for floods, but for other emergencies that may arise. Andy reported that work is continuing on the construction of the pole building at the city shop. Two loads of sand have been delivered to Riverside Park in preparation for sand bagging. Jim Flisrand distributed and reviewed the PW Update of 5/6/97 and also the minutes of the emergency planning meeting of 4/30/97. Jim Stevens reported that the new overhead door has been installed at the FAP. The meeting was adjourned at 6:51 p.m. Respectfully submitted, Don Hackmann City Clerk FROM: Jim Flisrand, Director of Public Works TO: Mayor and City Council DATE: May 6, 1997 SUBJECT: Public Works- UPDATE STREET & ALLEY 1. Pothole patching throughout the City, considerable spring breakup. 2. Sweeping with both sweepers, in an attempt to pick up winter sand. 3. S Bar S Construction has not been able to continue work on the Fire Dept/Shop building due to weather and other commitments; HOWEVER, they are working now and plan to continue until completed. PARKS & CEMETERY 1. Pool equipment being prepared for summer use. General park maintenance has begun anticipating hiring seasonal within a week. 0 WATER & SEWER 1. Working with COP Construction, regarding the Bridge Project, Water lines, and traffic movement. 2. Hydrant replacement on E. Main and Washington. SOLID WASTE 1. Garbage collection typical of this year, heavy due to moisture and increased volumes. ADMINISTRATION 1. Building activity increased due to warmer weather. 2. Water plant construction design, water rate study, low service study, and available funding issues continue under study. 3. CTEP activity on city sidewalk project and chamber request. 4. Continuing our efforts to establish a computerized code enforcement program. 5. Working with DES and local entities to establish emergency response team for possible high water concerns. 6. Working with the Union to prepare a final draft of the ratified contract. Reproduction of the agreed contract has been a problem. r EMERGENCY PLANNING MEETING APRIL 30, 1997 PRESENT: Chuck Rodgers, City Jim Stevens, City Fire Susan Blaskovich, City Ambulance Jan Stanford, City Ambulance Andy Loebe, City Bud Johnson, City Larry McCann, City Gay Easton, City Pat Kimmett, Cenex Dave Jany, Cenex Greg Brown, Cenex Russ Lowe, Cenex Roger Heimbigner, School District Roy Zahm, Big Ditch Tom Benson, Montana Rail Link Carl Hollabaugh, Riverside Park Rick Musson, City Police Jim Flisrand, City Public Works I. Mayor - intent of meeting: a. Possible ditch concerns, flooding, railroad issues. b. Action Plan. Public Safety & Health issues major concern. C. Evacuations - transportation, gymnasium to house public. d. Create local plan with small representative team. 1. What areas might be effected. 2. What equipment is needed. II. General Discussion a. Mutual aid of all entities is important, we need to list support for each other and who to contact. b. Fire Dept. is not capable of swift water rescue, we must rely on Search & Rescue. C. All clubs at Riverside Park have been notified. d. Flisrand discussed Riverside issues, we need to meet next Monday at Riverside Park. e. Andy Loebe indicated what Tom Kelly and Jim Darling indicated they didn't want dike elevations increased. f. Larry McCann is concerned about possible contamination up stream of Water Plant area due to Cenex hazardous pits. g. Tom Benson (MRL) does not see many issues for the railroad other than ditches . y. h. Roy Zahm is concerned more with spring rains, which will cause flooding from rain fall. i. Roy Zahm indicated it will take 12 to 14 hours to shut the ditches down. Roy can submit a list of all of the ditch riders. j. Roger Heimbigner with the school district said that housing and transportation is no problem. k. Larry McCann - discussion on operational guidelines inaccordance with the county plan. To obtain later federal assistance it is important to follow already adopted county emergency plan. 1. Rick - we need books or a list of resources from each entity. M. Mayor suggested we make copies of local resources for each entity and bring list to the next meeting which will be Thursday, May 8th at 7:00 p.m. The meeting was adjourned at 8:00 p.m. Respectfully submitted, Jim Flisrand, Director of Public Works List of ditch riders: Canyon Creek Ditch Company Jim Weber 259-9088 Laurel Office 628-6645 Big Ditch Company & High Ditch Company Roy Zahm 656-1697 Mike Statmiller 670-4477 Laurel Office 628-6645 Cove Ditch Company Russ Cumin 656-7983 Ed Ludington 656-245 Laurel Office 628-6645 h. Roy Zahm is concerned more with spring rains, which will cause flooding from rain fall. i. Roy Zahm indicated it will take 12 to 14 hours to shut the ditches down. Roy can submit a list of all of the ditch riders. j. Roger Heimbigner with the school district said that housing and transportation is no problem. k. Larry McCann - discussion on operational guidelines inaccordance with the county plan. To obtain later federal assistance it is important to follow already adopted county emergency plan. 1. Rick - we need books or a list of resources from each entity. M. Mayor suggested we make copies of local resources for each entity and bring list to the next meeting which will be Thursday, May 8th at 7:00 p.m. The meeting was adjourned at 8:00 P.M. Respectfully submitted, Jim Flisrand, Director of Public Works List of ditch riders: Canyon Creek Ditch Company Jim Weber 259-9088 Laurel Office 628-6645 Big Ditch Company & High Ditch Company Roy Zahm 656-1697 Mike Statmiller 670-4477 Laurel office 628-6645 Cove Ditch Company Russ Cumin 656-7983 Ed Ludington 656-245 Laurel Office 628-6645 r? L? EMERGENCY PLANNING MEETING APRIL 30, 1997 PRESENT: Chuck Rodgers, City Jim Stevens, City Fire Susan Blaskovich, City Ambulance Jan Stanford, City Ambulance Andy Loebe, City Bud Johnson, City Larry McCann, City Gay Easton, City Pat Kimmett, Cenex Dave Jany, Cenex Greg Brown, Cenex Russ Lowe, Cenex Roger Heimbigner, School District Roy Zahm, Big Ditch Tom Benson, Montana Rail Link Carl Hollabaugh, Riverside Park Rick Musson, City Police Jim Flisrand, City Public Works I. Mayor - intent of meeting: a. Possible ditch concerns, flooding, railroad issues. b. Action Plan. Public Safety & Health issues major concern. C. Evacuations - transportation, gymnasium to house public. d. Create local plan with small representative team. 1. What areas might be effected. 2. What equipment is needed. II. General Discussion a. Mutual aid of all entities is important, we need to list support for each other and who to contact. b. Fire Dept. is not capable of swift water rescue, we must rely on Search & Rescue. C. All clubs at Riverside Park have been notified. d. Flisrand discussed Riverside issues, we need to meet next Monday at Riverside Park. e. Andy Loebe indicated what Tom Kelly and Jim Darling indicated they didn't want dike elevations increased. f. Larry McCann is concerned about possible contamination up stream of Water Plant area due to Cenex hazardous pits. g. Tom Benson (MRL) does not see many issues for the railroad other than ditches.