HomeMy WebLinkAboutBudget/Finance Committee Minutes 05.16.2017 MINUTES
BUDGET/FINANCE COMMITTEE
MAY 16,2017 5:35 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Emelie Eaton Tom Nelson
OTHERS PRESENT: Heidi Jensen Mayor Mark Mace
Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:41 p.m.
There was no public present.
The next scheduled meeting will be June 6, 2017 at 5:35 p.m.
The minutes of the May 2, 2017 meeting were presented. Tom made a motion to approve the minutes
as presented, seconded by Mark, motion passed.
The Mayor has reviewed and signed the April journal voucher. Tom made a motion to approve the
April journal voucher, Mark seconded, motion passed.
The Utility Billing adjustments were reviewed by the Committee. Bethany noted in writing that there
was nothing unusual about the adjustments. Tom made a motion to approve the UB adjustments, Mark
seconded, motion passed.
The monthly financial statements were reviewed by the Committee. Heidi briefly walked the
committee through the reports. Tom made a motion to accept the financial statements, seconded by
Mark, motion passed.
There were no Purchase Requisition presented to the committee.
Claims received through 05/15/2017,totaling $170,518.34 were presented to the Committee. Tom
made a motion to approve the claims, Emelie seconded the motion, all in favor,motion passed.
The Comp/Overtime report for PPE 05/07/17 was reviewed by the Committee. There were comments
regarding the annual Clean-up Day. The hours this year were less than last year.
The Payroll Register for PPE 05/07/17 totaling $187,771.89 was reviewed by the Committee. Tom
made a motion to recommend approval of the payroll register to the Council, Mark seconded the
motion, motion passed.
Clerk/Treasurer's Comments: None as Bethany was not present at the meeting.
Mayor Comments: The Mayor stated that he and Kurt Markegard, Public Works Director, went to a
meeting about the Yellowstone River Advisory Committee. All appointed members attended the
meeting and Alicia Stickney from the State of Montana facilitated the meeting. It appears that Brad
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Shoemaker will be the Chairman and all meetings will follow Robert's Rules of Order. If projects
outside of the disaster can be identified and tied to the disaster, funds may be used for that project.
Mayor Mace submitted the intake lowering project to the committee. The meetings are scheduled for
Mondays from 5-8 pm at 403 in the Courthouse.
Other:
For the Next Agenda: FEMA Funds Update
The meeting adjourned at 6:18 p.m.
Res ectfully submitted,
Bethany eeler, City Clerk/Treasurer
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