HomeMy WebLinkAboutTree Board Minutes 05.18.2017 Laurel Tree Board Meeting
May 18, 2017
Laurel City Hall
Attending: Aaron Christianson, LuAnne Engh, Matt Wheeler, Fran Schweigert,Alyson Nys, Pat
Hart, Kurt Markegard
LuAnne opened the meeting—announcing that we have a new member Pastor Widdis,from
the First Baptist Church. LuAnne will call him and invite him to the next meeting.
We should include anyone that helped with the Arbor Day planning in future Tree Board emails
so they can follow along with decisions. Cindy is retiring this month so the new person will
need to be notified.
Arbor Day review—
• Allison brought thank you cards from the students—All the teachers and students
enjoyed the day. They were tired from the cool weather and watched a movie in the
gym when they returned to school. See attachment of sample card
• Students voted the best displays BEES and WEATHER
• Aaron is going to scan the cards and make a large poster collage which Kurt will upload
on the website. Aaron's poster will be displayed at the Library and then we'll ask our
donors if they would like to display it for a month. Allison noted that students names
can not be used on electronic websites.
• We'd like to see pictures of the day on the city website and face book page. People
should send their photo to Kurt so that he can get those uploaded to an Arbor Day page
• We need an accounting of the Arbor Day fund to attach to the minutes—Bethany was
out of the office. LuAnne will follow up with her.
• Program needs to be more exciting—more interaction with the kids from the stage. It
was suggested that Brian Dennis (Boys and Girls Club) could be that person. The
Superintendent did a good job with her presentation.
• Next year the fireman would like to have a booth as well.
• Home Schoolers should receive an invitation
Dale's notes on the Walmart grant,food, SOW trailer-
WalMart grant was for$400 in which we used $387 for the total cost of food and fuel for the generator to
run electricity at the event.
1.WalMart grant process was time consuming, not with applying, but with the difficulty of the Laurel
WalMart and it's coordination with their corporate office in Arkansas.
Recommendation: if we apply again, the application for a grant should be submitted in January for a May
event. Donnie McVey, Business Manager for Laurel Schools did an outstanding job with the grant. I was
allowed to use the Laurel School District credit card to make all purchases of food and fuel that are
covered by the grant which was sent to Laurel Schools. The process once the money was received by
Laurel Schools ran very smoothly.
For next year, I would recommend approaching Franz bakeries for a donation of all hot dog buns for this
event.
2. Food: I felt the food that we used was appropriate for our students and workers. I would recommend
serving the same types of food in future Arbor Day events. The ice cream was a big hit. I planned for a
quantity of 256 hot dog/buns and we served about 215 plates. I did use some discount coupons which
brought down the per box cost of the chip packs. No more Fritos, not a big "seller"with kids.
Recommendation: bring down the total number of meals planned for from 256 to possibly 230? Purchase
less food which will bring down costs.
3. S.O.W.Trailer: I thought that the use of the S.O.W. Trailer worked well for this event. Depending on
where the trees are to be planted each year, we would need to coordinate where to park the trailer where
it provides safety for the students. The SOW volunteers enjoyed the event and I believe that the trailer
and volunteers could be provided for each year's event.
Next year's location—
• Russell Park (South Side) and South Pond were mentioned as possibilities. Both need
tree care and there is plenty of room for busses and students. We'll meet at South Pond
next month to review that idea.
• Any trees we plant will need a drip line
• Allison mentioned that planting trees on school playgrounds would be an idea
• Aaron reminded us that there can be three parts to Arbor day—
o Education—presentations for students
o Arborist trimming—asking for donations from tree services
o Service Projects—landscaping or clean up
Other business
• West side tree in Veterans Park should be removed...it's diseased
• Fran has watered all the trees in parks that don't have a watering system, regardless of
all the rain the ground is still dry.
Next Meeting—June 15—9:00 Meet at South Pond
Submitted by
LuAnne Engh
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