HomeMy WebLinkAboutBudget/Finance Committee Minutes 05.02.2017 MINUTES
BUDGET/FINANCE COMMITTEE
MAY 2,2017 5:35 P.M.
CONFERENCE ROOM
MEMBERS PRESENT: Doug Poehls Chuck Dickerson
Tom Nelson
OTHERS PRESENT: Bethany Keeler Mark Mace
Vice-Chairman Tom Nelson called the regular meeting of the Budget/Finance Committee to order at 5:36
p.m.
The next regular Budget/Finance meeting will be Tuesday,May 16,2017 at 5:35 p.m.
The minutes of the April 18,2017 meeting were reviewed. Doug made a motion to approve the minutes,
Chuck seconded the motion. Motion passed unanimously.
Claims totaling$2,227,644.85 were presented to the committee. Bethany explained that March and April
claims from Wilson Brothers were included in this month's claims total. The total payments to Wilson
Brothers was $1,935,009.21. This is why the April claims total is larger than usual. Doug made a motion
to approve the claims, Chuck seconded the motion, all in favor, motion passed.
Two purchase requisitions were presented to the committee.
• The first purchase requisition was from Matt Wheeler for the annual purchase of 50 new 300-
gallon trash cans. These trash cans are purchased every year and then put out prior to the 4th of
July festivities. Doug made a motion to approve the purchase requisition,Chuck seconded the
motion, all in favor, motion passed.
• The second purchase requisition was from Fire Chief Brent Peters for the purchase of a new air
compressor used to fill SCBA bottles. Doug stated that he knew the fire department was having
to use DXP to fill SCBA bottles during the Helena Chemical fire. Chuck made a motion to
approve the purchase requisition, Chuck seconded the motion,all in favor,motion passed.
The Comp/OT report for PPE 04/23/17 was reviewed by the Committee. There were no questions or
comments regarding the Comp/OT report.
The Payroll Register for PPE 04/23/17 totaling$179,925.38 was reviewed by the Committee. Doug
made a motion to recommend Council approval of the payroll register, seconded by Chuck,all in favor,
motion passed.
Clerk/Treasurer Comments:
Bethany commented that claims will now be paid twice a month. This change was made to reduce the
amount of late fees currently being paid by the City and also to reduce the wait time vendors are
experiencing on payments.
Mayor's Comments:
The Mayor stated that Arbor Day 2017 was very successful. They planted trees,vendors attended and
taught the children and everyone had a good time. Chuck asked if the trees are going to be watered until
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the sprinkler systems are turned on and the Mayor said yes. The Mayor wanted to thank Bruce Lefler and
Fran Schweigert for all of their efforts prior to,during and after the Arbor Day celebration.
Other:
The Planning Department provided a redistribution of grant funds to the committee. These funds were
previously awarded to two grant recipients;however,since the recipients did fulfill the grant
requirements,the funds could not be dispersed to them. This made the redistribution necessary to all
previous grant recipients.
Tom asked that Bethany give an update on FEMA funds at the next Budget Finance committee meeting.
For next agenda:
The meeting adjourned at 6:23 p.m.
' - •- tfull submitted,
Bethany K-- er,Clerk/Treasurer
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