HomeMy WebLinkAboutBudget/Finance Committee Minutes 04.18.2017 MINUTES
BUDGET/FINANCE COMMITTEE
APRIL 18,2017 5:35 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Emelie Eaton Chuck Dickerson
Doug Poehls Tom Nelson
OTHERS PRESENT: Bethany Keeler
Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:35 p.m.
There was no public present.
The next scheduled meeting will be May 2, 2017 at 5:35 p.m.
The minutes of the April 4, 2017 meeting were presented. Chuck made a motion to approve the
minutes as presented, seconded by Doug, motion passed.
The Mayor has reviewed and signed the March journal voucher. Doug made a motion to approve the
January journal voucher, Tom seconded, motion passed.
The Utility Billing adjustments were reviewed by the Committee. Bethany noted that there was
nothing unusual about the adjustments. Doug made a motion to approve the UB adjustments, Tom
seconded, motion passed.
The monthly financial statements were reviewed by the Committee. Bethany stated that 75% of the
new fiscal year has expired and the City is at 48% revenue collected and 37% of authorized
expenditures spent. She then went briefly through the report. Chuck made a motion to accept the
financial statements, seconded by Doug, motion passed.
There was one Purchase Requisition presented to the committee. Public Works Director, Kurt
Markegard, requested permission to purchase paint to re-paint the City pool. The City workers would
be doing the actual painting to help save money. Chuck made a motion to approve the purchase of the
paint for the pool, seconded by Doug, motion passed.
The Comp/Overtime report for PPE 04/09/17 was reviewed by the Committee. There were no
questions regarding this Comp/Overtime report.
The Payroll Register for PPE 04/09/17 totaling $180,738.22 was reviewed by the Committee. Doug
made a motion to recommend approval of the payroll register to the Council, Tom seconded the
motion, motion passed.
Clerk/Treasurer's Comments:
March Hauling Fees Bethany stated that March hauling fees totaled $1,7668.00 and she was pleased
that the revenues were still increasing.
Council President Poehls Comments:
The Council President had no comments.
Other:
Bethany handed out the Court's collection policy, minutes from Budget Finance minutes on
07/19/2016 and 08/02/2016, and a new graph showing the outstanding Court accounts. The
Committee liked the new graph and it will now be included in the monthly financial statements.
Bethany also told the Committee that she would like to pay claims twice a month now to reduce late
fees and wait times vendors are experiencing. The Committee approved of the new schedule. Tom
made a motion to approve the new claims payment schedule, Chuck seconded the motion, motion
passed unanimously.
For the Next Agenda:
The meeting adjourned at 6:18 p.m.
Respect submitted,
/
Bet. r, City Clerk/Treasurer
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