HomeMy WebLinkAboutBudget/Finance Committee Minutes 04.15.2008 MINUTES
BUDGET/FINANCE COMMITTEE
APRIL 15, 2008 $:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Chairman Mark Mace
Doug Poeb_ls
Mayor Ken Oison (6:20)
Kate Har~
Gay Easton
OTHERS PRESENT:
Mary Embleton
Chaknmn Mark Mace called the regular meeting of the Budget/Finance Committee to order at 5:35 p.m.
There was no public in attendance.
The minutes of the April 1, 2008 Budget/Finance regular meeting were presented and approved via
motion by Doug, seconded by Kate, and passed unanimously.
March Journal Vouchers #736-740 were reviewed and approved by the mayor. Utility Billing
adjustments for March 2008 were reviewed by the committee. Mary stated that there are normal
adjustments this month. The documents were approved via motion by Doug, seconded by Kate, and
passed unanimously.
The March 2008 Financial Statements were reviewed by the committee. Mary stated that figures are in line
with 75% of the year complete. The committee discussed cash balances in the Comp Insurance and Gas Tax
funds. Motion by Doug, seconded by Kate, to recommend approval of the March Financial Statements to the
council. Motion passed unanimously.
The following purchase requisitions were presented for approval:
GENERAL FUND:
Electrical work for new park restmoms - parks
$ 6,025.00
SOLID WASTE FUND:
24 100-gallon containers - collection
$ 2,232.00
Discussion and explanation regarding the electrical work for the new park restreoms followed. Mary
explained that there was $27,000 and $37,000 respectively allocated for the buildings in the CIP
Resolution No. R07-15. Total costs to date are $25,916.50 and $35,910.50 respectively. In order to
finish the bathrooms, an additional $I 1,852 is needed for the electrical and concrete work. Mary stated
that there is $12,090 in cash for Park Improvements in the Capital Projects fund. Also, there is $2,895.25
in the CDBG Rehab fund that can be used for park improvements. Mary recommended that the council
appropriate $9,000 from the remaining $12,090 CIP cash, via resolution, in order to complete the
bathrooms. Motion by Kate, seconded by Doug to recon-a'nand proceeding with the recommendation.
Motion passed unanimously. Therefore, the approval of the purchase requisition for the electrical work is
contingent on council approval o f the additional appropriation resolution. The committee also discussed
the installation of donated playground equipment in Nutting and Lions parks. There is no appropriation
for this work in the current budget. Kate reported that the Park Board discussed using a portion of the
$20,000 appropriation for the Master Plan in the park budget. Mary explained that the procedure would
Blldget]Financ~ Commi~t~
April 15, 2008
be to have council accept the donated equipment via resolution, then approve a budget amendment to
transfer ~om the General Fund professional services to the Park Improvements CIP for the cost to install
the equipment. This will be a recommendation fi.om the Budget/Finance Committee via motion by Kate,
seconded by Doug. Motion passed unanimously. The appropriate draf~ resolutions will be presented at
the April 29th council workshop.
The committee reviewed the Comp/OT reports for PPE 4/6/08.
The Payroll Register for PPE 4/6/08 totaling $141,660.60 was reviewed by the committee. Motion by
Doug, seconded by Kate, to recommend council approval of the payroll register. Motion passed
unanimously.
Clerk/Treasurer's Comments:
Audit review - Mary reported that she gave the ch'aR responses to the audit to the mayor. They will come
forward to the committee after his review. The city received the audit on March 21~, so the 30-day deadline
to send the responses to the state is April 21s~.
R~olution to transfer Riverside Park revenues to CIP - Mary apologized that she did not have the actual
costs to operate Riverside Park by this meeting. She will try to have it as soon as poss~le.
Bud et ro ess u date - Mary stated that she has met with Mayor Ken Olson, Chairman Mark Mace, and
Director of Public Works Bill Sheridan the last two Wednesdays to review preliminary budgets. They hope
to finish the major funds this Wednesday.
Preliminary Insurance rate~ - Mary went through the preliminary rates sent by MMIA: Workers comp will
have approximately 9% decrease on the rates end MOD factor; Liability will have approximately 2.3%
.increase .on the rates and MOD factor; Properly insurance will have approximately 3% increase due to the
increase m property value; En'0ployee Benefits will have approximately 9% increase through 30% decrease
depending on which plan an employee chooses. Mary is working on setting up meetings next week with
MMIA representatives to explain the employee benefit plan changes to city employees. Both the workers
comp and liability premiums are based on employee wages, so that will have an effect on the overall cost.
Mayor's comments:
Inioact Fees - Mary has contacted Carson Bise, who is willing to review the water and sewer funding. He
still does not believe that the city can do a road impact fee since that fee is based on expansion of traffic
capacity, i.e. changing a street from two lanes to four lanes. Carson stated that road impact fees could be
determined later, as needed. The Impact Fees study refers to a CIP, and since the city's CIP is in process, a
conference call will be scheduled soon between Carson Bise and Miral Gan~adt and city staffto coordinate
the two projects.
CIP prom'ess - Mayor Olson stated that Bill Sheridan has been involved with the meetings last Thursday and
Friday with M~'al Gararedt. Meetings are scheduled for this Thursday and Friday as well, hopefully to finish
going through all requests.
TIFD update- The city received a letter from the Department of Revenue last week verifying that the city
was in coa~oliance, and that the value will be certified in August. Tax revenues will be received in
December. Mayor Olson recognized Mary's efforts in this project, and thanked her.
2
Budgel/Finan ee Committeo
April 15, 2008
Other - None.
The next regular Budget/Finance meeting will be held on Tuesday, May 6m, 2008 at 5:30 p.m. Mary
stated that she may not be able to attend due to the extended classes at Institute this year.
For next agenda: Same as this agenda~
The meeting adjourned at 6:25 p.m.
Respectfully Submitted,
eton
Clerk/Treasurer