HomeMy WebLinkAboutPark Board Minutes 04.06.2017 City of Laurel
Park Board Minutes
Thursday,April 6, 2017
In attendance were Park Board Members: Chuck Dickerson, Scot Stokes,Amy Pollock, Iry
Willke, new board member, Phyllis Bromgard; City Civil Attorney, Sam Painter; Sue Taylor
from Beartooth Resource Conservation&Development Area Inc. (BRCD); Howard Rickard
from Laurel Jaycees, &Curtis Lord from Laurel Rod&Gun Club.
1. Public Comment: None
2. Review and Approve Park Board minutes of March 2, 2017: Reviewed and
approved. Chuck moved to accept as written, Iry seconded. Passed 4-0. (Phyllis did not vote
since she had not received the minutes and hadn't attended the previous meeting.)
Phyllis also requested of e minutes be mailed to her or she up at
City Hall if someone IQs her a call. She does not have an email sakes&
3. Combining boards/vacant positions; We now have Phyllis Bromgard as newly
appointed Park Board Member,but are still short a City Council Member.Tom Nelson from
Cemetery Board has been out of town so the two boards haven't had a chance to meet. Scot &
Tom hope to get together when Tom returns. The board asked Sam if the boards could legally
be combined, especially since one is a"board" and the Cemetery is a"commission." Sam
advised that there really isn't a difference between the two titles. We just need to choose one
and stick to it. He said the Park Board could make a recommendation to Council to combine
the boards if that's what we recommend.
Amy mentioned that she and LuAnne had a conversation and LuAnne had mentioned she
would like to keep the Tree Board separate since their responsibilities are more seasonal.
Others agreed that we could recommend combining just the two boards (Park&Cemetery) for
now and recommend the Tree Board attend the meetings to discuss trees when putting them in
the parks or cemetery.
Howard Rickard asked if boards would meet for one hour monthly and split time between the
two areas or how it would run. Chuck said it would depend on the how the board was set up. It
was then asked if the ordinance could be left open ended to add the Tree Board at a later date if
necessary. Sam said that we would have to pass an ordinance and that would be the way it was.
However, a new ordinance to change it could be passed in the future if needed.
Iry moved to recommend to ==4 Council to the Pam Board and
Cemetery Commission.Amy seconded the motion.lgotion passed,unanimously,
5-0.
4. Updates on Dept of Justice&Commerce Funds: No updates. Kurt is out on leave.
However, Sue Taylor updated us on the status of the grant(through the Dept of Commerce)
that we have received in order to set forth a Park Master Plan for Riverside Park. Sue's
company, BRCD, holds the contract, Great Western is the contractor, and the City of Laurel is
the client. Great Western will look and assess the full scope by talking to the Park Board, City
employees, and residents to define the goals for development of Riverside Park. The Master
Plan is scheduled to be complete 1/30/18.When the bill is presented,the city will be
responsible to pay 1/2 ($25,000) and BRCD via Big Sky Trust funds will pay the other 1/2
($25,000). Big Sky Trust likes to see how funds show economic development and job creation.
Chuck mentioned concern of change orders because sometimes it seems like the plan changes
over time and ends of costing more and more. Sue said these types of projects (establishing a
Master Plan) usually don't go over budget. She said they don't usually run out of money,but
might need to add time. BRCD will be with us until the City provides a letter that they are
satisfied. Sue will send specifics which shows the breakdown of how money is being spent.
Sue said that Heidi mentioned the sunset of shooting in the park. She suggested putting in a
mini-golf course as a source of economic development where the current Laurel Rod&Gun
Club and Laurel Rifle Club buildings are. She also mentioned possibly having camping longer
than just a few summer months. Iry wanted to clarify if her intentions were to get rid of
shooting activities. Sue just referenced the sunset on shooting the park and gave the suggestion
based on that information. Sam was then asked if the City gave the building to the Laurel Rod
and Gun Club, could they still have shooting events in those buildings. Sam advised that if the
building is in the City Park which has been annexed in, then the risk would still be there and it
would not be acceptable. He mentioned the possibility of"de-annexing"the portion that is
given away.
5. Leases/Gifting the Laurel Rod&Gun Club Building: It is Chuck&Scot's belief that
the only lease left is the Laurel Rifie Club. ("*Cindy,Is that true??How could we find out?)
Sam mentioned that actually gifting the buildings to the Laurel Rod&Gun Club and Laurel
Rifle Club with a long-term ground lease are legally preferred over leasing in order to reduce
the City's liability. Iry asked if it would be possible to get the land de-annexed so they could
hold shooting events. Sam said that was a possibility. Iry asked about the process and it was
suggested that the path would be for the City to gift the buildings. Then,the clubs could request
that the buildings be de-annexed.
In order to move forward, it was suggested the City Council needed a recommendation from
the Park Board.Amy expressed that she was uncomfortable making that recommendation so
close to the time we are looking into the Master Plan for Riverside Park. She said she would
rather have the clubs have a lot of members show up for the public meeting letting us know
that is how our citizens feel.As discussion moved on, it was recalled that the Park Board had
already made a recommendation found in the minutes of the April 2, 2015, meeting:
"Recommendation: Bruce recommends to City Council for a workshop to discuss the desire of
the Park Board to transfer ownership or lease to the Laurel Rod and Gun Club,the entire log
building located at Riverside Park. Chuck seconded the motion, all were in favor. Park Board
highly recommends transfer of ownership as detailed in MCA 7-8-4201. See previous minutes
for all the discussion with LRGC and their attendance to the Parks meetings."
Therefore, Chuck moved to re-recommend the City of Laurel discuss the desire of the Park
Board to transfer ownership to the Laurel Rod&Gun Club the building they have leased for
many years. The recommendation was also amended to add gifting the Laurel Rifle Club the
building they have leased for many years. Therefore,the Park Board would like to again
recommend the City Council consider the gifting of the buildings with the understanding there
would be a ground lease and NO City funds for improving the buildings. Iry seconded the
motion. Motion passed 5-0.
6. Pool Update: Amy asked what the status was with the pool this summer. She was told that
the Council had voted to award the contract to YMCA again this year. Members weren't sure
what the amount of contract was.CINDY CAN YOU HELP WITH THIS INFORMATION?
7. Other:Amy mentioned some frustration with not being informed about the appointment of
new Park Board Member,Phyllis Bromgard or the contract with YMCA for the pool. She asked
if there was a way to receive the minutes from Cindy or Council Members the Park Board
items. She recognized they are posted online,but that is often past the time they are needed
since they have to go before Council to be approved before putting online.
Meeting was adjourned at approximately 6:40 pm.
Respectfully submitted,
Amy Pollock
Park Board Member
- State of Niontatut PageI of 10
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Project Information-Economic Impact Statement
.
'.a-pa.-a Statr,rr.-nl
P a a ftTe 'S2 a: •shat log1:a4 step tc enra"rang F:vers:o0='s ;hc'-xr ',r~• eao to a
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••!'y:' t.. ;I ?, lr' .a::',1 e 1: 'ia,Lfenef is as well as^.n, d>Ccsai,e c,.:,'1:'ye,”fTel,
--a.:e - - r•r r -,,1s. n..;r. aire and vl0rant :.:y pa _ala,.,:r. '',lrc it ,1aprrere by
at':ar. r"'1' a'rs a,01).•:-',54,ii e-nia'nt a.troperty va ues Fe ce-• ..n;^,g
Ale - r 5 ,asec:e:enileti 101,7:11,0S rare.;.3l3-S e, '9C P r ;t"O Uroperty
".a f=Qe it Y . 1 S star Cf a f'Uf11E tU a'k.as'Nell as f"y C..a'::•t a E.oo,k tfar^
.a 7 ,I,-1,30 :u'.prr„rrtle a torr,'verre I' "ae Parr, "a 1,, t-,
yl C's 's ,a", '"w,"'a R ,,,i >S,1,, Yf":l or- Ie-b`, es:dent:a't'rOt)e Te_ all,' ,•,aiC to.:end
"ale p - h er:rr::pa'ty taa'evenur.5
^:a .,ey a rna;cr roe Ir:.ire cty's t 1 r n: :cano 'a T Our,1-11,1 r;one of Montana s'Ca.' p mai.SFees
a d a 1 at r, eras d'ae' nrr4:."p n new moray and supportln_lots a"a basrnesses
e l-'" r cs Jerta ape 11 aver 53 ;Icr,n-Montana in t t' Ir:ands un.rcr-resident travel
,.r C 1 s r,- 1 'oi:'s , Mu rt3r..3tar .Tie mdise l and.nd,,ce,:ea,,.r'dn'Ic feeetrf,e•fouas,r suppptl
a '1' 1 r "-R;: a-r e ..orsrn rr a-st a pravtces cppodt,rrtres f-r r r)la-fCarsh:c
'n
a-c:rnc,C' -n1,ra 0,,e rres. eSs •srolessiso, sera,rsrea es:ate a r_1,1,1 °•la"G.'.
,,cs;,la t sectors d the ecce r'r 3Ca.Lae Ice .ore•oar.
._ a' cdain ,.pp:-moo.nGa TR "I'S'a vasah alre a•':o 'isr"z.oT fo,rsrr
s s..l auc:;e ''Ur,T.,;a ett.late IC`:C a, .hs a mater cernao .1 B,iHtgs.
• .•_L-seers "ice-Lana"nT^ n':cF .he Eastem eaateTLLB JSYNiows!a !',a'r"ra:Pars
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-e ^t' Ca ae+s heft)!he ioca r.c 1t,^.'`,by p,r havnq arccenps rood
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I r a=r. u d Ir rats`"e en^. •inert 'nese - _tier Sale to
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:es dffer,n„ ,r -I v, 'I tI : Y)Si l OCSIn OM$C;react fse'no Orly la-OIl_SS
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; _,.. ,r e^a;3 I"d.'!ter.ance ocal the oar a,',.e1'a5 e'er , hest 'Or' tot
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e se's'r-e'r•OsI I, Maly"e,pe tr+50!to YeP.ow C N,aao r ora 1,^oie r�ity and
• w - •if '' a .,vl l'e'm 't nc'Or re'rsanun A71>wlr-,alar,.nF'-n�-ltlr--,a ,he park
., a'..F,,. tay_c-.:r3:elera pav.n'"'SC Par.. vde 1 w sunlr r
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Project Objectives&Deliverables
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Objectives
k,...4011 are the pbxectoes's
PYY/Ner OW.rit se so sietest,the ob;_erasies Ottba prelect
fOe p-oect a to p,OOdee 011 mpiemereacie ano sahamabe Master Par:for
ee-ude Pir ‘a, neraase SCOeeOaSCAbiLly oopeoi occiorm:aeocet.,,n ane f,,notrtt Sofe0fle
ff'd P7A-oes for Ills Maste P at 51:be aevreclaStlbas.:•ed or bt-tdas,stoat:,atheeed
Aakeree.,de,e,lo 0tr1tr.J1ll meet:egs theed:kdora.310 soNV00 I aOsC..-p,J4 ce 01e5Se.,lora
er: ef0fpte art 303: oe teroageout 510 0eveT,,priC,01 01!be 013
da,cel me Master.r•en 0 111 Cs re .a0/of Rt...^e;eP..i or : 10p-0 `ttt
aa5 a-0 vat10,S al131015 ;:raz,Or Sr 010 0th 0rtfr E ee a::cy-d.rs-ed
;;; nsastirs:: 3e5 `unc-0anit), aodessential 11 p ort'olole 110 pa, lot:^ses a^:alz op
,stfe- 0 7-3" 1.:1 101'11Z 130101100100010 off .gh‘N-y 7 17, •74d-et lo ,000ecent are adfe
aa, 3 Xal sVaie" of-servor sec,- spospf3 t,: • rea,,bd,ly
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sto Os!, 10001,11 !r ropco,e-orahaeon of.froe.tres tart-t -err r ohs ssIsr:sors or os
:es so 's'oW 300•tttrl stIt deteem$ne orcreces lint r0eet the?e' 1:,0' rttt-t,ttttV
too 00 oSO as:Auov Tore to.mste le the arca Wester par air.; a:plteorrnoteol
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Ortiverabies
Mat writ be the.7.ei,veratiesr,
Provide a tatter irSt 3ctaiiing what 34110e deli,e,e3 to the Department trial ae:111.1,tlarrso that the"hjectiveS
oria,-1,01 at tie enit cl the 310501
t,Aastet P•a,, PaaerS:(1,3;a31,
C C oO 100 0,•; ne ti.a3301 -4',3"1031 Wa 13311111,010510 010001, cap to
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I:taee tete.1111 ‘.'s,0 0 ,1 Strptrttttg 0,'s7a.irnents
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Overall Project Budget
DetworatErt Activity 1a5T0 Request Other Funding Source Total Project Cost
Budget Narrative-Other Funding Sources
Otho,FeutUng Source Amount Status
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Budget Narrative-All Funds
Professional Service
F!ividt, oeschtrior ye,th docurnarstation that details tow all project coots were verified specifying now and
whom they are deli:throw,Or rarer prepared.the cost estirnateS aourpmert ists,etc m and describe that
the cost estimates are reasonable and complete
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Estapates
Letters at Commitment
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1 dilwrnt.orgigetApplicatiorlI}rinti-rekie .00?docunlentPk-1476809591331
Scope of Work
City of Laurel Master Plan for Riverside Park
Task Estimated
Cost
Professional Services
KICK OFF MEETING. Conduct a kickoff meeting with the Chief Administrative
Officer, Public Works Director, Planner and Parks Board to discuss the purpose of
the master plan and the desired outcomes of the project and to identify initial
opportunities and issues that Laurel residents would like to address. The City
Council may appoint a citizen's advisory committee to provide guidance to Great $2,140
West Engineering on the development of the master plan outside of public
meetings. The City of Laurel's website and Facebook page will be utilized to
assist with communication and distribution of draft documents.
SITE VISIT. Spend a half a day visiting Riverside Park to collect information and
photographs about the important features and assets of the Park. The survey
would occur during the initial trip to Laurel for the Kick-Off Meeting. $428
INFRASTRUCTURE & FACILITY ANALYSIS. 1)Assess existing uses,
functionality, and essential improvements to park facilities; 2)Analyze vehicle
parking and the traffic flow coming off Highway 310 in order to provide vehicle
access to the facility more efficiently and safely; 3)Evaluate the water and sewer
services serving the Park and determine the feasibility of year-round water and $11,770
sewer services to the area; 4) Evaluate pedestrian and bike access to and within
the park.
PUBLIC WORKSHOP - IDENTIFYING OPPORTUNITIES, ISSUES AND NEEDS.
Great West Engineering and the City will facilitate a public workshop to gather
public input and guidance about the opportunities, issues and needs that the
residents of Laurel feel are important. The meeting will include the development of
economic goals and opportunities as a result of the Master Plan. Great West will $3,638
develop an electronic survey for distribution via email to gather public input. Great
West Engineering will compile the results of the meeting and surveys.
INTERVIEWS WITH KEY STAKEHOLDERS. Spend a day interviewing key
stakeholders (identified by the City)to gather information on existing opportunities,
and needs at the park. $856
DEVELOP MASTER PLAN GOALS AND OBJECTIVES. Based on public input,
and with assistance from Great West Engineering, the advisory committee will
develop a list of community goals, objectives, and policies for the master plan. $3,638
The advisory committee will communicate the list of goals and objectives to Great
West Engineering via conference call and email.
IMPLEMENTATION STEPS. Implementation steps for achieving the draft goals &
objectives will be provided by the advisory committee. Great West will develop
these steps into a description of the proposed improvements, cost estimates, and $3,638
potential sources of funding. The advisory committee will communicate its list of
preferred implementation measures to Great West Engineering via conference call
and email.
DRAFT MASTER PLAN. Prepare a draft master plan that includes an executive
summary, description of the existing conditions, goals and objectives, maps,
charts, photos and implementation measures, estimated costs and potential
funding sources. The draft plan shall be distributed to the Chief Administrative $8,025
Officer, Public Works Director, Planner, Parks Board, and Beartooth for review and
input. The draft will also be posted on the project website for access by the public.
2"d COMMUNITY WORKSHOP. Conduct a public workshop with the City to
discuss the draft master plan with both the Chief Administrative Officer, Public
Works Director, Planner, Parks Board and the public. Great West will facilitate the $2,140
meeting and document the comments.
EDIT DRAFT MASTER PLAN. Based on the input from workshop participants,
the document will be revised. $2,996
PUBLIC DISTRIBUTION OF REVISED DRAFT. The draft master plan will be
made available to the public for review and comment. Distribution will be done in
an electronic format for the public, and hard copies will be provided to the Chief $856
Administrative Officer, Public Works Director, Planner, Parks Board and Beartooth.
PUBLIC HEARING ON MASTER PLAN POLICY. The draft master plan will be
formally presented to the public at a hearing of the City Council. Great West
Engineering staff will attend the meeting, answer questions and assist with $1,926
documenting public comment.
FINAL DRAFT. Based on the input received at the public hearing on the draft, a
final report will be prepared for the review and approval of the city council. (??)
Hard copies and 1 electronic copy of the final document will be supplied. Additional $2,996
copies will be printed as directed. The cost for additional copies will be the actual
cost of production.
CITY COUNCIL ADOPTION OF THE MASTER PLAN. The final draft master plan
will be formally adopted by the City Council. Great West Engineering staff will $1,926
attend the meeting and answer questions regarding the document.
PROJECT REIMBURSABLE COSTS. Printing, travel, lodging and miscellaneous
costs associated with the preparation of the Master Plan. $3,027
Total Professional Services Cost $50,000