HomeMy WebLinkAboutBudget/Finance Committee Minutes 03.18.2008MEMBERS PRESENT:
MINUTES
BUDGET/FINANCE COMMITTEE
MARCH 18, 2008 5:30 P.M.
COUNCIL CONFERENCE ROOM
Chairman Mark Mace
Doug Poehis
Mayor Ken Olson
Kate Hart
Gay Easton
OTHERS PRESENT:
Mary Embleton
Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order at 5:35 p.m.
There was no public in attendance.
The minutes of the March 4, 2008 Budget/F~ce regular meeting were presented and approved via
motion by Doug, seconded by Kate, and passed unanimously.
February Journal Vouchers g732-735 were reviewed and approved by the mayor. Utility Billing
adjustments for February 2008 were reviewed by the committee. Mary stated that there wero few shut-
offs, and one sewer adjustment. The documents were approved via motion by Doug, seconded by Kate,
and passed unanimously.
The February 2008 Financial Statements were reviewed by the committee. Mary stated that figures are in
line with 66% of the year complete. The General Fund expenditures are at 66% which causes some concern,
and Mary would like to see that be a bit lower. It will be closely monitored. The General Fund revenues are
typical, with the entitlement revenue expected in March, and the final tax collections will be received in June.
The CIP cash balance for ambulance reflects the Intercap loan, Motion by Kate, seconded by Doug, to
recommend approval of the February Financial Statements to the council. Motion passed unanimously.
The following purchase requisitions were presented for approval:
SEWER FUND:
DEQ discharge permit - plant
$ 2,500.00
SOLID WASTE FUND:
Insurance deductible for collision w/garbage track _ collection $ 1,500.00
Some discussion and explanation followed. Requests were approved via motion by Kate, seconded by
Doug. Motion passed unanimously.
The committee reviewed the Comp/OT reports for PPE 3/9/08. There was no holiday overtime.
The P~,yroli Register for PPE 2/10/08 totaling $141,322.14 was reviewed by the committee. Motion by
Doug, seconded by Kate, to recommend council approval of the payroll register. Motion passed
unanimously.
l~dgct/Finsmc~ Committee
Match 18, 2008
Clerk/Trensurer's Comments:
Audit review - Mary reported t/mt tho auditors have not issued the final report. Once that is received, the city
has 30 days to respond to their comments. Mary will have draft responses reedy by the April 15~ meeting.
Resolution to transfer Riverside Park revenues to CIP - Mary reported that she will prepare the actual costs to
operate Riverside Park by the April 15~ meeting. Then the Park Board can examine how they want to
proceed. Mary recommended edopting a resolution to establish a CIP fund for Riverside Park improvements.
Bud et ro u date: Mary prepared the initial budget figures, and distn'buted the major funds to Mayor
Ken Olson and Chairman Mark Mace on March 14t~. An additional book was prepared for Bill Sheridan
today. Since Clerk/Treasurer Mary Embleton is scheduled to begin vacation on Mamh 10th th,~ e.nr,! .... *ol
calendar will be revised, and the meetings will begin on April 2~. ........ ' .....~'v ...........
Mayor's enmments:
~- Mayor Olson will meet with Miral Gamradt soon to schedule meetings with department heeds.
Irunaet Fees - Ken and Mary will meet after the council meeting tonight to review the status of the draft
fces~ility study ~om TischlerBise. They way include Miral Gamradt's input to determine how to proceed.
A copy of the report was recently given to Bill Sheridan for review. Mary will forward all related e~maiis on
the issue to the committee. There may be a conference call between the city and TischlerBise scheduled
soon. Doug stated that ho thought this was put "on hold" due to the TIF District, which will be a big
Other- None.
The next regular Budget/Finance meeting will be held on Tuesday, April 1~ 2008 at 5:30 p.ra. Mary
stated that the packets will be distnlmted on Monday, March 31*t, when she returns from vacation.
For next agenda: Review of TischlerBise proposal and CIP possible expansion will be listed under
Mayor's Comraents.
The meeting adjourned at 5:53 p.m.
Respectfully Submitted,
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