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HomeMy WebLinkAboutCouncil Workshop Minutes 03.25.2008 MINUTES COUNCIL WORKSHOP MARCH 25, 2008 6:30 P.M. COUNCIL CHAMBERS A Council Workshop was held in the Council Chambers and called to order by Mayor Ken Olson at 6:30 p.m on March 25, 2008. COUNCIL MEMBERS PRESENT: _x_ Emelie Eaton _x_ Kate Hart _x__ Gay Easton _x_ Alex Wilkins _x_ Doug Poehls _x_ Mark Mace x Chuck Dickerson _x_ Norm Stamper OTH~.RS PRESENT: Sam Painter Bill Sheridan Krnt Markegard James Caniglia Jan Faught Mike Zuhoski Scott Wilm John Kuper Rebekah Wales, Big Sky EDA Lora Mattox, Historic Preservation Board Chad Hanson, Great West Engineering Pat Murtagh, Great West Engineering Public Inout (three-minute limit): Citi~ns may ,Tdd~ess the Council regarding any item of City business not on the agenda. The duration for an individual speaking under Public Input is limited to three minutes. ~ghile all comments are welcome, the Council will not take action on arty item not on the agenda. Laurel Volunteer Ambulance Service: · Appointment of.assistant Ambulance Director Jan Faught introduced John Kuper. John has worked for the Ambulance Service since September 2000 and spends 45 to 50 hours per week volunteering his services. Jan requested approval of John's appointment as the new Assistant Ambulance Director on April 1 Yellowstone County Historic Preservation Board: Presentation by Lora Mattox Lora Mattox stated that Kevin Kooistra-Manning was unable to attend tonight's meeting. Lora thanked Emelie Eaton for arranging this presentation and stated that she looks forward to working with Emelie as the new chairman of the Historic Preservation Board. Lora explained that the City of Billings, the City of Laurel, Yellowstone County, and the Crow Reservation apply annually for Certified Local Government (CLG) Grant funds through the State Historic Preservation Office. The Certified Local Government is one of the best in the state and otten mirrors how their programs are run in the State. Many of the Historic Preservation Boards activities are geared toward working with the Western Heritage Center. She distributed information that provided a brief overview of last year's projects. The budget cycle for the CLG runs from April Ist to March 31't. In May, the Bricks and Boards project was done with children from several Boys and Girls Clubs in Billings. The children took pictures of things they thought were neat architectural styles in the downtown and put a caption with it to explain why they thought it was unique or Council Workshop Minutes of March 25, 2008 different. The pictures were made into a traveling exhibit that opened in December at the Western Heritage Center and was attended by a thousand people. At the YHPB Roundtable in March, two awards were given. The Eugene Carroll award was given to Richard Clawson, who does a tremendous amount of work in historic preservation and was a key person that worked on the redevelopment of Montana Avenue. The Best Practices Achievement Award went to the Old Maverick Fire Station, which was one of the original fire stations in Billings and has been redeveloped as a reuse project for offices. The Board is always providing technical assistance. Two districts in the City of Billings are currently looking to do historic districts. One is a commercial district along Minnesota Avenue and the other is a residential historic district in the North Elevation area around the two hospitals. About 100 homes are looking to do the first historic residential district. The Laurel Walking Tour Brochure was reprinted, updated, and distn'buted through the assistance of the council. The 2008-2009 Work Plan includes three main projects: 1) Update the existing Historic Preservation Ordinance. To assist developers with development within the historic district, develop and adopt Standards for Construction Ordinance. Incorporate the Secretary of Interior Standards for new construction within the Ordinance; 2) Assist North Elevation Task Force in the development of a Historic Residential District, provide technical assistance as needed; 3) To increase awareness about historic preservation to residents and tourists, complete the construction of the sign boards titled "Billings through the Decades". Lora explained some changes in the CLG funding last year, the funding for the current year, the request for a mill levy, and the need for budget cuts. She asked the City of Laurel for $469 in local match. The contract with the Western Heritage Center will be reduced fi:om $12,000 to $8,000. Yellowstone County Public Works/Big Sky EDA: · Public meeting on April 1 st for TSEP funds to repair the Davis Creek Bridge south of Laurel Rebekah Wales thanked the city council, city staff, and Mayor Olson for allowing the public meeting on the April 1st council agenda. Yellowstone County has decided to submit a TSEP application this year to replace two bridges in the county. One bridge is the Davis Creek Road Bridge, which is four miles south of Laurel. Public meetings have been held in Shepherd and in Billings to get public comment and feedback on the plans to replace the bridge. The application will be submitted the first week in May. The second bridge is located over the BWA Canal near Shepherd. Public Works Department: · Resolution- TSEP Water Grant application Bill Sheridan introduced representatives of Great West Engineering to provide information regarding the project. Pat Murtagh distributed and presented a summary of the Preliminary Engineering Report update. A copy of the information is attached to these original minutes. Great West Engineering was hired to review the engineering study and prepare a Treasure State Endowment Program grant application for the City of Laurel. The grants are due on May 2~. Mr. Murtagh explained some recommendations. The first main change in the engineering study that Great West recommends is to look at a projected year of 2029 for all planning. The current PER goes to 2022 and the grant agencies require a twenty-year planning period. The engineering study calculated water usage per person per day including water used at Cenex, and Great West recommended calculating the water usage without the water used at Cenex. The emergency generator at the Booster Station in Cherry Hills has been changed from the second priority to a primary priority. Instead of being a portable generator as stated in the original PER, the recommendation is to make k permanent. 2 Council Workshop Minutes of March 25, 2008 Pat explained that the first five minutes are critical when power is lost and there is no storage. The water moves fi.om the higher elevation water lines down to the lower and there can be a hack- siphoning effect. This is considered a major hazard, and a permanent generator will kick on within seconds after power is lost. Pat stated that a mixer needs to be added. Right now, polymer, which is a coagulant, just trickles in through the water. To make it more effective, it needs to be m/xed to put some energy into it so that it disperses throughout the water. The low-lift pump was moved up fi.om priority number three to number one. The following were added to the primary priority list: troubleshooting the pipe and valves between the sedimentation basins and filters; new VFDs in lieu of control valves at the high service pumps 3, 4, and 5; new 'shared" VFD for 3,500 gpm high service pumps; replace the 1956 high service pumps with new 2,000 gpm pumps; and improvements for chlorine handling. Pat explained the reasons for the changes. The next priority would be replacement of and expansion of the sedimentation basin and installation of floeculation equipment and additional mixers and filters and possibly adding a new raw pump. The final phase would include creating a third pressure zone to the airport and adding storage to the existing second zone and new third zone. Pat stated that Great West thinks the City and Cenex should discuss the potential to send treated wastewater to the refinery in lieu of raw water. The water would have a much more consistent quality and not have the sediment associated with the raw water. This would be costly and would be a furore project. Pat briefly explained the Phase 1 Water System improvements with a $100,000 cash contribution and with a $750,000 cash contribution. The proposed rate increase depends on the city's cash contribution. Great West Engineering will present additional information at the public hearing on April 1a. · Resolution - Amended Task Order No. 1 with Great West Engineering Bill Sheridan stated that Chad Hanson contacted him about the need to enhance the GIS mapping software. Chad Hanson stated that Great West Engineering's first Task Order was to update the atlas maps. The original scope of work was to take the ex/sting atlas maps, put them into the GIS program, and add any new or revised lines. Kurt and the crew spent a considerable amount of time working on the maps to provide red lines that included numbering six hundred sewer manholes, many new lines, and the length of sewer lines. Chad thought this important data should be captured, but it was outside of the original scope of the task order. After further discussion, Chad and Bill agreed that the important data would help in the day-to-day operations of the city. The information will be available electronically to the city and will be in the county GIS system and can be updated and maintained. The resolution will be on the April 1't council agenda. · Resolution - Street cleaning contract with the Montana Department of Transportation Bill Sheridan stated that the contract with the State of Montana is for street sweeping on state roadways within the City of Laurel. The area includes: from the intersection of Aider and Main Street, westerly along Main Street to the intersection with First Avenue and then southerly along Highway 310 and 212 to the 1-90 overpass; From the south end of I-90 overpass to the southerly end of the Yellowstone River Bridge. The agreement is for a maximum of three times per year for street sweeping of these streets. Bill recommended approval of the agreements and resolutions. The resolutions will be on the April 1~ council agenda. 3 Council Workshop Minutes of March 25, 2008 · Update on the swimming pool Bill stated that the city will try to improve service, cut costs, and increase revenues by managing the swimming pool this summer. Kart Markegard recently researched the feasibility of the city taking over the operation of the city pool for 2008. He spent time reviewing expenses, how to operate the pool, labor charges, current market demand for employees, and what the city would have to offer. He has had discussions with employees that worked for the YMCA and are interested in working for the City of Laurel to operate the pool. Kurt feels that the city could mn the pool this year by hiring additional personnel for pool manager and lifeguards and could provide a better service for the same cost. He recommended that the council should not approve the pmposed contract with the YMCA for the pool. A copy of the Kurt's recommendation is attached to these council workshop minutes. Mayor Olson stated that adoption of a job description for the pool manager would be the necessary council action to inform the YMCA that the City of Laurel intends to manage the pool this summer. The job description and resolution will be distributed to the council as soon as possible and will be on the April 1 st council agenda. Planning Department: · Discussion of annexation of Riverside Park City Planner James Caniglia exphined that the process for annexation of Riverside Park would be the same as annexation of any other property. The City of Laurel must complete an annexation application with itself and come to terms with the agreement. Water service is already provided at the park. As far as sewer service, the application can state that sewer can be provided when sewer becomes available in that area. The fire and ambulance departments already serve the area, so the only service that would be added would be police, which is one of the driving forces behind annexing the area James stated that the Rod and Gun Club has a lease agreement to use the area until May 2010. The club has no written guarantee for use of the indoor gun range for any extended amount of time. The city has the option to do whatever it wants with regard to that. James stated that Chapter 8 of the Laurel Municipal Code states that a shooting range can take place inside city limits with supervision or if it is a gun contest. Annexation does not automatically end the shooting range. James mentioned that a walking trail behind the area would not be compatible with that. M/MIA would like to get rid of the range. Mayor Oison stated that risk is a priority to MMIA. He stated that the amount of risk that is accepted by any entity should be valued to see if it is an acceptable risk. The city's exposure at and the annexation of Riverside Park are two separate issues. If the council wants to annex, there are several options, including the option to sunset the use of the shooting range. He explained that when MMIA has concerns about exposure to risk, it makes no difference to what degree the risk could be of consequence to the community. He would never venture a guess as to whether the risk is rated high or low. James stated that the legal description of the property is another issue. The city received the property in three different phases as a 20-acre parcel, an 11-acre, and a 5-acre parcel. James spent time at the County Court House last week to find out if the property was properly deeded to the city and recorded by the County. The 20-acre parcel was done correctly, but he has not been able to account for the 4 Council Workshop Minutes of March 25, 2008 remaining sixteen acres. The city may need to have the property surveyed. James stated that this issue could be presented at the Planning Board meeting in May or June. Executive review: · Centennial Committee discussion Mayor Olson stated that he is seeking additional funding in the mayor's budget for the Centennial Committee. Gay Easton stated the council's obligation to provide funding out of the council budget, which represents the four wards and the residents of the City of Laurel. Mayor Olson explained some of the proposed projects that need funding: pamphlets containing historical facts and information; Shekesp,~e~. in the Park on Wednesday, August 27th; a proposed burger, brat, and band celebration on August 8; a parade with a marching band; and a military flyover. There was further discussion. The Centennial Committee meets on the first and third Thursdays of each month at 7:00 p.ra~ The fire, ambulance, and police departments will start attending the meetings. Mayor Olson stated that the 4th of July Committee will meet soon. · Council Issues o Discussion - Historic Preservation Board (Emelie Eaton) Copies ora dra~ ordinance to provide notice to the Yellowstone Historic Preservation Board prior to demolition ora building were distributed to the council. Emelie Eaton stated concern about the three- business-day waiting period in the draf~ ordinance with regard to the timefi'ame for mailing notice to the YHPB and the opportunity to take pictures of a building. There was further discussion. Mayor Olson stated that further review is needed by the Public Works Department, the city's legal counsel, and the Historic Board. The item will be on a future council workshop agenda for further discussion. Other items: Jan Faught presented two additional items for the April 1~t council agenda. The resolutions will be prepared and distributed to the council by Friday. One resolution is needed to set the pay for the stipend and positions for the ambulance. The officer positions within the Ambulance Service are receiving a stipend right now. The monies that each position receives are being rearranged with the appointment ora new assistant director. There will be no budgetary change, but since the stipend and positions have been set by resolution before, it needs to coincide with this appointment. The other resolution is to adopt the new by-laws for the ambulance. The ambulance is currently under the 1999 by-laws, which put limitations on what the ambulance can do. The by-laws have been reviewed by the city attorney. The two resolutions will be on the April 1't council agenda. Review ofdraR council agenda for April 1, 2008: The public hearing for the TSEP Water Grant application is on the council agenda A public meeting for the TSEP Grant for repair oftbe Davis Creek Road Bridge is also on the April 1st council agenda. Three additional resolutions will be added to the council agenda: the job description for the pool manager; the stipends for the Ambulance positions; and the Ambulance by-laws. Attendance at the April 1st council meeting: All council members will attend. Announcements: Mark Mace encouraged the council members to walk around Riverside Park to see the potential of the park. He stated that not all city residents get to use that park as it is currently structured. The Odyssey West event is scheduled at Riverside Park on August 9~. 5 Council Workshop Minutes of March 25, 2008 Norm Stamper stated agreement with Mark's comments regarding Riverside Park and encouraged the council to look at Livingston's park. Gay Easton spoke regarding a study regarding the beneficial use of water in the Yellowstone River which is being done by the Yellowstone Conservation District and the Army Corp of Engineers. He will attend a Conservation District meeting on Wednesday. Kate Hart stated that the Park Board would like to schedule a time for the council and other staffto take a tour of Riverside Park. The Park Board is in the process of getting bids for the master plan and will need public comments. Emelie Eaton stated that it is ironic that the more the council talks about history, the more it talks about the future. She stated that each of the council members has shown a really progressive side and it makes her excited that the council is looking toward positive improvements and positive changes. Mayor Olson stated that the Public Works Depat[ment will schedule a time for the council to tour the city's facilities. The council workshop adjourned at 8:16 p.m. Respectfully submitted, Cindy Allen Council Secretary NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items. 6 2007 Yellowstone Historic Preservation Board Activities Preservation Month (May) activities included the Bricks and Boards Project and speaker programs in Billings and Huntley. ~ Bricks and Boards brought together school age children from Boys and Girls Clubs from Castlerock Middle School, Orchard Elementary School and the Friendship House. Over 20 children participated in document architectural styles they found interesting in downtown Billings. These photos and comments were developed into a presentation that premiered at Western Heritage Center on December 7, 2007. The exhibit is movable and has traveled to various organizations. ~ The YHPB sponsored two speaker events during preservation month During the March YHPB Roundtable, over 40 attendees discussed preservation activities taking place in the region. Also, 2 awards were given, 1 the Eugene Carroll award was presented to Richard Clawson for his contributions towards historic preservation activities not only along Montana Avenue but city-wide. The Best Practices Achievement Award was presented to the Old Maverick Fire Station. This building is an excellent example of reuse. It is currently being used for office and there is a loft apartment. The board is always providing technical assistance as requested from individuals or organizations interested in historic preservation. Two more recent efforts include efforts of property owners along Minnesota Avenue are attempting to get National Historic District status. Efforts have already begun by the property owners on the revitalization of this historic area. The other is an effort by residents of the North Elevation Task Force to place an approximately 100 homes in a Residential Historic District. This area is near Billings Clinic and St. Vincent's Health Care. If successful, it would be the first residential district in the City of Billings. Glimpse 8ack Panel - is a traveling exhibit showing now and then photos of downtown 8illings. MSU-B - History Department Barn Project. Students from Dr. Tom Rust's history class are documenting some of the historic buildings with Yellowstone County. Includes barns, silos, etc. They will be presenting to the board and any interested persons in April. The Laurel City Council will be notified when this event occurs. The Laurel Walking Tour Brochure was re-printed and distributed around Laurel. The board is currently reviewing the existing historic preservation ordinance for amendment. The annual YHPB Roundtable will be held on May 20th this year to correspond with National Preservation Month. In addition to the Roundtable, the YHPB will be hosting 2 speakers. Both speaker events will be held in Laurel at The CrosSings at 7:00 p.m. The first speaker is Allan Mathews who will be speaking about a Sense of Place which will discuss the impact of big box stores on communities. Mr. Mathews will be speaking on May 22nd. The second speaker is Mardell Plainfeather who will be speaking about Clothing as an Art - Crow Tradition which is a discussion on Crow clothing. Yellowstone Historic Preservation Board Work Plan 2008-2009 Goals & Objectives: I. Promote the preservation of historic buildings, sites or neighborhoods. II. Increase community awareness on the benefits of historic preservation activities. IlL Promote increased awareness of preservation activities and the work of the YHPB by the four governing bodies represented on the Board. Comply with the duties and responsibilities of historic preservation organizations under the State Certified Local Government Program and the requirements of the Inter-local Agreement. 2008 Proiects 1. Update the existing Historic Preservation Ordinance. To assist developers with development within the historic district, develop and adopt Standards for Construction Ordinance. Incorporate the Secretary of Interior Standards for new construction within the Ordinance. Time Frame: Who: Status: Begin 2/19/08 YHPB Board and HPO/WHC This project is ranked number 1 for priority. 2. Assist North Elevation Task Force in the development of a Historic Residential District, provide technical assistance ns needed. Time Frame: Who: Status: Begin 2/19/08 YHPB Board, WHC and staff This project is ranked number 2 for priority. 3. To increase awareness about historic preservation to residents and tourist, complete the construction of the sign boards titled "Billings Through the Decades". This sign board will be displayed throughout the downtown. Time Frame: As funding becomes available who: YI-tPB, WHC and HPC Status: Funding will continue to try to be raised to complete this project. Identified Projects for Future Consideration (not in anV order) 1. Prepare a recognition and/or activity for the City of Laurel's Centennial. 2. Complete the inventory and presentation of historic barns, silos and other important structures in Yellowstone County. (MSU-B) 3. Prepare education trunks for area elementary schools. 4. Scan and create a database for site inventory forms that are currently in binders located in the Planning Division. Annual Board Activities 1. Continue the review of building permits submitted for properties located within the designated historic district. Time Frame: Who: Ongoing Committee and HPO 2. Assure existing YItPB products are disseminated in communities (Laurel Walking Tour, Billings Walking Tour, South Side Presentation, and Rural Yellowstone County Presentation, etc). Time Frame: Ongoing Who: WHCfHPO 3. To provide up to date information to the general public, continually update the web site on activities and programs. Time Frame: Ongoing Who: WHC 4. Promote additional nominations to the National Register. Assure resources are available for property owners, such as literature and technical assistance. Look at possible nomination of school sites in conjunction with local school districts. Time Frame: Who: Ongoing YI-IPB Board/HPO/WHC 5. Expand YHPB meetings to alternate locations. To take advantage of some of our many historic venues, the board wishes to expand meetings to alternate locations. This is an event that will take place quarterly. Time Frame: Ongoing Who: HPO/WHC 6. Due to a loss of potential historic buildings within the City of Billings, an effort is being made to notify WHC and a member of the board about 2 upcoming demolitions. The Building Department notifies H_PO on the release of demolition permits, HPO notifies members of the demolition and a determination is made to either document/photograph building. Time Frame: Ongoing Who: HPO/WHCfBoard 7. To provide additional funds to the YI-~B for projects, continue exploration of grant opportunities. Time Frame: Ongoing Who: HPO/WHC 8. To keep the YHPB abreast of Historic Preservation Activities, consultants and the EUPO will attend meetings as needed. Time Frame: Ongoing Who: WHC/HPO 9. To provide a forum for Historic Preservationist to share their successes and discuss projects and to present historic preservation awards, continue to host the 14i.qtoric Preservation Roundtable yearly. Time Frame: Who: Status: Yearly WHC/HPO/Board Preservation Month - May 10. To continually update the local governing bodies of the activities undertaken by the YHPB, annual PowerPoint Presentations will be made to the City of Billings, the City of Laurel and Yellowstone County. Tune Frame: Who: Status: Yearly Chair/WHC/HPO The scheduling of these meetings will take place yearly during spring. 11. Celebrate National Historic Preservation Month. Board will decide on a program, speakers and other events to commensurate this event. Time Frame: Who: Status: Yearly Committee/WHC This event will occur yearly during May. 3 RECOM~NDATION TO: FROM: SUBJECT: DATE: Bill Sheridan Kart Markegard, Deputy Director of Public Works Pool Operation Recommendation March 24, 2008 ! have come to the conclusion that the operation of the City of Laurel pool would be in the best interest of the citizens of Laurel if the Public Works Department took back the management of the pool. The successful management of the pool would be dependant on hiring qualified individuals to fill the position of a Pool Manager and to recruit trained Lifeguards. I have recently spoken to the former pool rnansger that the YMCA employed for Laurel's pool and feel confident that she would apply for the position if we choose to take back the management of the pool. She also stated that recruiting lifeguards would not be a problem and that she knows of at least 8 people inquiring about the lifeguard jobs for this surmner. I am recommending that the City of Laurel does not enter into an agreemem with the Billings YMCA and that the management be put back in the hands-of the Public Works Department. The YMCA's offer to manage the pool is essentially; 1. Pool hours would be Monday-Friday 1:00pm until 6:00pm, and Saturday and Sunday l:00pm until $:00pm for a total of 33 hours per week. 2. YMCA would offer 10 weeks of instructed swim lessons from June 16, 2008 until August 21, 2008 and keep all revenue. 3. YMCA would not be charged for YMCA day camps using the pool. 4. YMCA would hire all employees for tha management, general janitorial of pool facility, and providing qualified lifeguards for a total of $42,000. The City of Laurel Public Works Offioe can provide; 1. Pool Hours would be from Monday-Friday 12:00pm until 8:00pm, and Saturday l:00pm until 8:00pm, and Sunday 1:00 pm until 5 p.m. for a total of 51 hours per week. 2. Two swim instruction classes per day with 18-20 students per session for a total of 8 days per class on Monday thru Thursday for 2 weeks. Total capacity of 120 swhn students for the season at $50 per student which could bring in an additional $6,000 of revenue for the City. 3. YMCA could use the pool but would be charged $2.00 a day per person. City of Laurel Public Works cont. 4. The City of Laurel would have to hire qualified employees to manage and operate the pool under supervision of the Public Works Office. 5. The City of Laurel has 2 Certified Pool Operators currently employed that could supervise the operation of the pool. 6. The City's Clerks Office would have to additional duties of new employee orientation and processing payroll for an estimated 12 new employees. 7. The City of Laurel would be able to provide swimming pool activities that could include installation of the diving boards and other amenities that the State of Montana would allow and not what the YMCA allows. 8. Overall better service of citizen's comments and complaints that could be addressed without a third party's involvement. I have investigated the operational cost associated with operating, the pool this year with the help of Mary Embleton and I believe that the City of Laurel can. operate the pool for longer hours and with better sea-vice than the YMCA can currently offer in their' latest agreement offer. I have included supporting documentationfor your review. SUMMARY OF PER UPDATE Project demands are presented tlxrough 2029 instead of 2022 (grant agencies require a 20-year planning period) Demands for future residences does not include Cenex demands (180 gpcd vs 373 gped) Storage to be calculated based on state criteria and worst-case fire flow Change the following from priority g2 to gl · Emergency Generator at the Booster Station (but make it permanent and automatic) · Mixer (mount at location provided) Change the following from priority g3 to gl · Low-lift pump The following were added to priority gl · Troubleshooting the pipe and valves between the sedimentation basins and filters · New VFDs in lieu of control valves at the high service pumps 3, 4, and 5 · New "shared" VFD for 3,500 gpm high service pumps · Replace the 1956 (oldest) high service pumps with new 2,000 gpm pumps · Improvements for Chlorine handling Reasoning for the changes are: · The permanent generator is recommended since the first minute after a power loss is critical to avoid back-siphoning and infiltration of contamination · The Mixer is considered necessary for adequate mixing and potentially using both ~ polymer and a flocculant, which could become necessary if arsenic levels rise. This is relatively inexpensive. · The low-lift pump must be installed as soon as possible as the existing two pumps run 24/7 during the summer, but are beginning to decrease in yield. This is a bottleneck that should be resolved soon. This is the operator's highest priority. · The reconstructed filters will be a great improvement, but their full capacity cannot be realized until the bottleneck in the pipe leading to the filters is corrected. A plan to remove some of the valves and inspect all of the pipe is relatively low-cost. · The new VFDs is a little costly but provides the best protection for the sttrge-plagued* maim. · Since VFDs are being installed, this would be an opportune time to also replace the 52-yr old high service pumps. · The chlorine handling system is not as safe as it should be (see photos) The next priority, to be addressed in the subsequent fimding cycle would be replacement of and expansion of the sedimentation basins and installation of flocculation equipment and additional mixers and filters, and possibly adding a new mw pump. The final, third phase would include creating a third pressure zone to the a/rport, and adding storage to the existing second zone and the new third zone. New major pipelines as described in the PER and additional pipelines would be required for this expansion. The new sludge pond would be considered as a third-priority improvement, as recommended in the PER. The existing intake system has pipe installed for sending water from a boiler to the intake screens that are prone to jamming from slush. Unfortunately the boiler was removed from the intake project due to under-funding of the improvements. As part of the third phase, the City should consider constructing a small building to house a large boiler for keeping slush from clogging the intake. It is also recommended that the City continue dedicating approximately $229,000/yr for continued replacement of leaking pipe, or 4-inch mains that are to serve for fire protection. OTHER FINDINGS No new storage is recommended until it can be added in the higher pressure zone. Special control valves would be placed to allow water to flow fi'om the higher pressure zone tank to the lower zone without loss of pressure to the higher zone. In this manner, the storage is usable for both zones. The PER will include evaluations of tank materials, types and locations. The PER states that the Town would essentially be without water if it was to provide 8,000 gpm to the Cenex refinery. This could not be confirmed and it would appear that if the tank was 3/4tbs full when the fire started, the Town should be able to provide this quantity of water and still have 1 million gallons of storage remaining. This is conservatively assessed, assuming that the high service pumps are only pumping at the rate needed for peak day demand use and not providing added fire flow. In actuality the pumps would be providing about half the flow for the ftre while the tank in the system provided water for the other half of the f~re flow and demands of the City. Great West believes that the City and Cenex should discuss the potential to send treated wastewater to the refinery in lieu of raw water. The water would have a much more consistent quality, and not have the sediment associated with the raw water. The cost to nm a major pipeline such as this to Cenex would be considerable, but the ability to cut back drastically on discharge may save the City considerably in the long mn. >>