HomeMy WebLinkAboutBudget/Finance Committee Minutes 03.04.2008 CITY OF LAUREL
BUDGET/FINANCE COMMITTEE MINUTES
MARCH 4, 2008 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
OTHERS PRESENT:
ChaMuan Mark Mace
Gay Easton
Mary Embleton
Kate Hart
Doug Poehls
The Budget/Finance Committee meeting was called to order at 5:33 p.ro~, by Chairman
Mark Mace. There was no public in attendance.
The minutes of the February 19, 2008 meeting were reviewed and approved via motion
by Kate, seconded by Doug, and passed unanimously.
February claims totaling $297,122.79 were reviewed. This total includes a $137,500
manual check issued for the new fire vacuum truck, and a $27,200 SRF loan pre-payment
to account for the reimbursement of $19,365 made to the city by Morrison Maierle on the
sewer trunk line project. The auditors found that this amount was drawn from the loan,
when it should not have beem Motion by Doug, seconded by Kate, to recommend
approval of the claims by the council. Motion passed unanimously.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Election services for mail-in ballots from Nov. election - General
Deduct~le to repair 2005 Ford Crown Vic - Police
Remodel office and bay area in FAP - Ambulance
$ 4,600.00
$ 2,500.00
$ 4,500.00
Mary explained that the ambulance remodel is considered a "project" and that it appears
multiple vendors will be used to procure supplies and services to complete the project.
The Comp/OT reports were reviewed for pay period ending 2/24/08, which included a
holiday.
The Payroll Register for PPE 2/24/08 totaling $115,994.85 was reviewed. Mary
explained that the low amount was due to the fact that this is the third payday in
February, and therefore, not all deductions are takea out. This happens two times per
year. Motion by Doug, seconded by Kate, to recommend council approval of the payroll
register. Motion passed unanimously.
Clerk/Treasurer Comments:
Audit review - Mary reported that she finished the Managament's Discussion and
Analysis for FY 2007, and had it reviewed by the auditors. Olness and Associates can
BudgetYFinance Commi~
March 4, 2008
now issue the final audit. Once that is received, the city has 30 days to prepare the
responses. Mary also sent the completed Annual Financial Report to Helena on Friday.
Riverside Park revenues transfer to CIP - There was no progress made on this issue, as
Mary has been working on thc budget and audit tasks.
Budget process - Mary stated that she has begun inputting the department requests. She
still needs a couple of budgets ~om departments. She also developed a supplemental
calendar for review of the budgets, beginning March 19th. However, the dates may need
to be revised, as Mary will be on vacation beginning the end of the week.
Mayor's Comments:
Mayor Olson was not in attendance, so there was no report.
Other issues: Mary updated the committee on the issue of Public Defenders being
required to pay for costs of duplicating electronic evidence. Alec Hansen of the Montana
League of Cities and Towns contacted her today, and stated that the issue is a contentious
one all across the state, and that it was going to district court very soon. There should be
another update in a couple of weeks.
Mary has also sent word again to Carson Bise regarding questions about the Impact Fees
Fensfoility drat~ report. The city has not yet made payment for this report.
Mark asked about the status of the Rob Quist contract. Mary stated that she gave it to
Mayor Olson to take to the Centennial Committee for signing. Kate will follow up on
this.
The committee asked when the city would see the first revenues fi'om the TIF District.
Mary stated that the first payment will be received by the city in December. The DOR
will include the district as part of the certified mills, which will be issued in August. The
city needs to start planning the use of the funds.
The next regular meeting will be on Tuesday, March 18th at 5:30 p.m.
For next agenda: same as this meeting.
The meeting adjourned at 5:55 p.m.
Respactfully~
Clerk/Treasurer
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