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HomeMy WebLinkAboutDepartment Head Meetings Minutes 02.19.2008 MINUTES DEPARTMENT HF~AD MEETING FEBRUARY 19, 2008 3:00 P.M. COUNCIL CHAMBERS PRESENT: Mayor Ken Oison Sam Painter Rick Musson James Caniglia Bill Sheridan Mary Embleton Jan Faught Scott Wflm Nancy Schmidt Kurt Markegard Council Anenda - February 19~ 2008 Public Hearings: * Resolution No. R08-15: A resolution of intent to adopt an official Schedule of Fees and Charges for the City of Laurel, repealing all previous resolutions that set fees or charges that conflict with the schedule a~ hereto upon its effective date. Mary will introduce the item and explain the changes at tonight's public hearing. · Ordinance No. O08-02: Ordinance adopting annexation regulations for the City of Laurel for incorporation in Chapter 16 of the Laurel Municipal Code. (First reading - 02/05/2008) James will introduce the item at tonight's public heurio~. Scheduled Matters: · Confirmation of Appointments. o Library Board: Christy Smith to a term ending June 30, 2011 Christy Smith will not attend the council meeting. o Laurel Police Reserves: Gabe Zeiler, Palmer Hem'ickson, Michael Lyles, Tammy Harpster, Kermith Bickford, Kenny DeLoach The Police Reserve appointees will not attend the council meeting. · Ordinance No. O08-01: Ordinance amending Section 2.68.100 of the Laurel Municipal Code, amending the Judge's salary. Second reading. · Ordinance No. O08-03: An ordinance amending the zoning map of the City of Laurel, Montana, extending the boundaries of the Central Business District. First reading. · Resolution No. R08-18: Resolution authorizing participation in the Board of Investments of the State of Montana Annual Adjustable Rate Tender Option Municipal Finance Consolidation Act Bonds (INTERCAP Revolving Program), approving the form and terms of the loan agreement and authorizing the execution and delivery of documents related thereto. · Resolution No. R08-19: A resolution authorizing the Mayor to sign a construction agreement with the Momana Department of Transportation for the Federal Aid Project No. UPP 6904(2). · Resolution No. R08-20: Resolution authorizing the Mayor to sign a buy/sell agreement on the City's behalf offering Yellowstone County the opportunity to purchase certain city-owned property for use as part of the County's currently proposed Veterans' Cemetery. Scott will have the new fire truck outside city hall tonight prior to the council meeting. Departmeat Head Meeting Minutes of Fobruary 19, 2008 Draft Council Workshou A~enda - February 26~ 2008 Clerk/T~: · Resolution - Schedule of Fees and Charges (Public Hearing - 02/19/2008) Mary will present the final changes during the public hearing tonight. Executive review: · Arbor Day Proclamation - April 25, 2008 · Paperless council packets Mayor Olson stated that the council is satisfied with the currant process and he just provided the forum for discussion. · Council Issues: o Website (Emelie Eaton) An update will be given to the council. o Drains at intersections in the City of Laurel (Emelle Eston) Kurt stated that the barricades are located over drains where the culverts are scheduled to be replaced soon. o Repair of Railroad Street (Emelie Eaton) Mayor Olson will discuss this with the Public Works Department prior to making an official statement. o Annexation of Riverside Park (Doug Poehls) Rick stated that the issue came up because of the upcoming Centennial celebration and the request for Police Reserves to provide security for the event. Rick stated that Riverside Park is the county's jurisdiction and he does not recol~m~end using the Police Reserves unless special pcinfission is received t~om Sheriff Maxwell Rick said that the city's ordinance allows police officers to make arrests for disturbance of the peace or if there is an arrest warrant. The city's jurisdiction is a fine line and advice is needed from MMIA and/or legal counsel There was a lengthy discussion regarding the city's orclinsr~co, the annexation of Riverside Park, lease agreements with the clubs and organizations that use Riverside Park, and the city's five-mile jurisdiction. Review ofdratt council a~,anda for March 4, 2008 · Public Hearing: o Ordinance No. 008-03: An ordinance amending the zoning map of the City of Laurel, Montana, extending the boundaries of the Central Business District. (First reading - 02/19/2008) Denartment Reports: Ambulance Service Jan found a cot for $2,000, which is $800 less than the purchase requisition for $2,800. Jan stated that they will find cabinets on Wednesday night. Jan asked that the appointment of Eric Rhea be added to the February 26t~ council agenda. City Council President There was no discussion. Clerk/Treasurer · CIP update Mary sent the completed financial information to Miral Gamradt last week. 2 Depm-tment Head Mee~in§ Minutes of February 19~ 2008 · Budgot proems Mary stated that Friday was the deadline for department heads to submit requests. · Website progress Jim Huertas comes home every weekend. · Health insurance report Mary stated that the Insurance Committee met with Helen Gonsowski, MMIA, and Dave Allen last week. Last year, the city had to remain with Blue Select or choose one of the plans for all employees, but this year there will be no restrictions and MMIA will make all four plans plus the Blue Select plan available to every ealJloyee. Representatives from both unions attended the meeting and commented that the members want choices. Open enrollment will be from May 15t~ to June 15~h. A high deductfole health plan would be eligible for a Health Savings Account. Mary stated tbat discussion and education is needed soon. Preliminary premium rates will be mlensed on April 1't. There was discussion regarding the city policy for the $700 and $1,100 caps on premiums, the possibility of putting the premium difference in a Health Savings Account, and the need to schedule education sessions. Mary will schedule a series of educationul opportunities for the cn¥1oyees. Fire Department · Cenex contract update Mayor Olson will talk to Doug Poetds regarding the status of the Cenex contract tonight. Nancy stated that the Lforary Board approved hiring Marcia Hafner. Bill Sheridan attended the board meeting to answer questions. Nancy is looking for a substitute lforary clerk. Police Denm~anent · Bus parking zones at schools Rick is working on this. Rick explained some information regarding NIMS (National Incident Management System) training opportunities. The information will be distributed to the department heads. Charlie Hanson, the Montana DES Coordinator is willing to teach a class in Laurel City Planner · Update on annexation policy James stated that the annexation policy is ready to go forward on the next council workshop agenda. James explained the issue with the sound wall barrier in Elena Subdivision. The developer did not build the wail by the January 2008 deadline. James suggested that the city should not grant any building l~mits in the subdivision until the barrier is completed. The developer told James that the city was supposed to maintain the parks through a park maintenance district, but that has not been done. A lengthy discussion followed. Sam stated that the developer donated the park to the city, and the city is obligated to maintain the parks. There is no correlation between the issues regarding the parks and the barrier. Kurt stated that park maintenance districts are formed for construction of the parks. A park maintenance district has not been formed and no construction b. as been done. There was further discussion regarding covenants, enforcement, standards for the sound wall barrier, how to place a restriction on the sale of property, letters of credit, and the bond requirement in the proposed annexation policy. Further review of the SIA will be done by staff 3 Depar~ent Head Meeting Minutes of February 19, 2008 James stated that the Legates want the city to take back the south alley and give them the west alley located at the comer of Maryland and 12th Street. There was discussion and Kurt provided a history of the issue. James, Sam, Kurt, and Mayor Olson will have further discussion of this issue. Public Works D~_ artment There was no discussion. City Attorney There wes no discussion. Mayor Olson · Mid-Year Reports due to Mayor Olson by February 29th Mayor Olson asked the department heads to submit mid-year reports by February 29th. The reports will then be scheduled for presentation at council workshops. · Parking ordinance changes - old Middle School Rick stated that the ordinance changes needed for parking by the old Middle School will be incorporated into the ordinance for bus parking zones. · Retention ponds at The Crossings Kurt will do the mosquito test in the retention ponds. Mayor Olson asked Kurt to inform Mr. Robinson for citizen input. Other Rick stated that the Montana Safety Services Council and the Local Emergency Planning Committee are hosting the annual safety conference on March 4t~ through 6th. He plans to attend the full training this year. The information will be distributed to the department heads. Mayor Olson stated that the city's safety program is one of his goals and he encouraged the department heads to review the conference information. Mary asked regarding the status of Wal-Ma~'s letter of credit. Bill stated that some items need to be addressed and the letter of credit should be held until that is done. Mary asked for a check list to give to the Wal-Mart representative. There was further discussion. Mayor Olson told Mary to inform the representative that the letter of credit cannot be released until the mayor authorizes her to do so. Kurt stated that a certain portion of the money needs to be retained until the one-year warranty period ends. Mary stated that Aaron Rudio, from D. A. Davidson, would be available on Thursday at 10:00 a.m. for discussion regarding bonds. Since Bill will be in Helena at the Rural Water Conference, the meeting will be rescheduled for Tuesday, February 26th. Mayor Olson would also like to attend the meeting. The meeting adjourned at 4:33 p.m. Respectfully submitted, Council Secretary 4