Loading...
HomeMy WebLinkAboutBudget/Finance Committee Minutes 02.19.2008 MINUTES BUDGET/FINANCE COMMITTEE FEBRUARY 19, 2008 5:30 P.M. COUNCIL CONFERENCE ROOM MEMBERS PRESENT: Chairman Mark Mace Doug Poehis Mayor Ken Oison Kate Hart Gay Easton (6:05) OTHERS PRESENT: Mary Embleton Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order at 5:36 p.m. There was no public in attendance. The minutes of the February 5, 2008 Budget/Finance regular meeting were presented and approved via motion by Doug, seconded by Kate, and passed unanimously. January Journal Vouchers g728-731 were reviewed and approved by the mayor. Utility Billing adjustments for January 2008 were reviewed by the committee. The documents were approved via motion by Doug, seconded by Kate, and passed unanimously. The January 2008 Financial Statements were reviewed by the committee. Mary stated that figures are in line with 58% of the year complete. Street Maintenance and Gas Tax are in good financial position for Public Works to bring forward a proposal for street work. The CIP cash balance for ambulance will reflect the Intercap loan monies in February. The new fire tender vacuum truck was delivered today, and the funding will come out of the General Fund, and will be offset bythe Intercap loan plus the sale proceeds from the surplus water tank fi.om the old tender. Motion by Doug, seconded by Kate, to recommend approval of the January Financial Statements to the council. Motion passed unanimously. The following purclmse requisitions were presented for approval: GENERAL FUND: Vertical oxygen cylinder portable lift system- ambulance Transporter cot to replace Care 1 cot damaged by crew - ambulance $ 1,800.00 $ 2,683.00 WATER FUND: 2" compound e-coder meter for Jan's IGA - system Repairs to fire hydrant that froze and broke - system $ 1,551.25 $ 2,171.98 SOLID WASTE FUND: 50 300-gallon containers - collection $13,200.00 Some discussion and explanation followed. Requests were approved via motion by Kate, seconded by Doug. Motion passed unanimously. The committee reviewed the Comp/OT reports for PPE 2/10/08. There was no holiday overtime. Budget/Finance Cornmltteo February 19, 2008 The Payroll Register for PPE 2/10/08 totaling $139,648.25 was reviewed by the committee. Motion by Kate, seconded by Doug, to recommend council approval of the payroll register. Motion passed unanimously. Clerk/Treasurer's Comments: Audit review - Mary reported that she needed to finish the Management Discussion and Analysis (MD&A) portion ofthe Annual Financial Report (AFR) and send it to the auditors. They can then finish their audit and issue the final report. Once that is received, the city has 30 days to respond to their comments. Mary hopes to finish the MD&A by the end of this week. Resolution to tran.~fer Riverside Park revenues to CIP - There was nothing to report on this issue. Mary reviewed the options previously discussed: Enterprise fund, which the auditors did not recommend; Special revenue fund, which would need support from the General Fund; or leave the park in the General Fund and adopt a resolution to send a percentage of the proceeds generated by the park to a CIP fund for Riverside Park improvements. Budoet oroaress unclate: Mary reported that most of the budget worksheets were returned to her on February 15~ for data input. The initial figures will be distributed to the committee on March 14~'. A meeting with Chairman Mark Mace, Mayor Ken Olson, and Clerk/Treasurer Mary Embleton is scheduled for March 19~, and for the following Wednesday evenings to review and discuss the budget requests. The mayor will then meet with department heads beginning April 15t~. Doug asked when the final budget is scheduled for adoption, and was told August 19t~. Mayor's comments: Impact Fees - The city bas had no further discussion from Tischler Bise, and Mayor Olson asked that this be moved to Future Meetings until more information is received. CIP progress - Mary completed the 2007 financial and 2008 budget information needed by Miral Gamradt last week. Miral will work on finishing the report, and then the city will go to the next step. Mayor Olson also asked that this be moved to Future Meetings. Urban renewal - TIF District - Mayor Olson stated that according to Alee Hansen of the Montana League of Cities and Towns, the documents we sent to the DOR met their requirements. We have heard no official word to date. Mayor Olson would like this to be moved to Future Meetings also; until new information is received. Other - Mary reported that the Insurance Committee met last Tuesday. Helen fi'om MMIA made a presentation, and offered city employees their individual choice of staying on the Blue Select plan, or choosing one of the 4 other plans offered by MMIA. Doug questioned the caps, and the mayor stated that the city is currently in union negotiations, and the caps will be an item for negotiations. He stated further that Bill is negotiating with the two unions. Mary stated that the union ~ps at the Insurance Committee meeting expressed that members from both unions would like to have choices in their health plans. Mayor Olson reported on the activities of the Centennial Committee. The city will donate funds only for the activities, and the next meeting is Thursday, February 21~ at 7:00 p.m. The Laurel Revitalization League is providing the 501(c)(3) umbrella for the committee. The council will donate $1,000 from their budget, and the mayor will also donate $1,000. Discussion followed regarding other fund-raising activities planned by thc committee. Riverside Park lessees have been contacted regarding poss~le 2 B~lget/Fillan~e Committee February 19, 2008 scheduling conflicts for August 9th, and there are none. The lessees may be asked to provide food and other services for the celebration, and other wmdors will also be encouraged to participate. The Budget/Finance Committee also discussed the July 4th vendor charges, profit vs. non-profit. The next regular Budget/Financo meeting will be held on Tuesday, March 4t~, 2008 at 5:30 p.m. For next agenda: Move all items under Mayor's Comments to Future Meetings if no new information is received. The meeting adjourned at 6:09 p.m. Respect fully Submitted, eton Clerk/Treasurer 3