HomeMy WebLinkAboutCommittee of the Whole Minutes 05.05.1998 MINUTE S
CITY COUNCIL CO1VEMITTEE OF THE WHOLE
May 5, 1998 6:30 P.M.
Council Chambers
MEMBERS PRESENT:
Chairman Chuck Rodgers
Gary Temple Norman (hr
Dirk Kroll Gay Easton
Miles Walton Ken Olson
Bud Johnson William Staudinger
OTHERS PRESENT:
V. Joe Leckie
Jim Stevens
Cai Cumin
Alan Hovious
Don Hackmann
Lm'ry McCann
Gary. Temple reported that the Ward I meeting is scheduled for May 12th at 7:00 p.m. at
South School.
Gay Easton suggested that Community Hope be put on the next agenda.
Bill Staudinger expressed concern about tall weeds throughout the city.
Alan Hovious distributed the April Police Department activities report. A Neighborhood
Watch meeting is scheduled for Thursday, Ma)' 14, at 8:00 p.m. at Graft School. A
meeting regarding the Laurel Youth Center is scheduled for Monday, May 11, at 7:00
p.m. Alan and the Reserves have met with Jack Baync and his assistant about how to
deal with Aviation Week next week. They are proposing to block the parking on First
Avenue from Seventh Street to Maryland. They will reroute the school buses onto First
Avenue since Eighth Street will be completely blocked off for the exhibits. First Avenue
from Seventh Street to Maryland will be closed on Thursday, Ma3, 14, from 11:00 a.m.
until 12:30 p.m. Armed Forces Day Parade will be on Saturday, May 16, at 10:00 a.m.
Registration begins at 9:00 a.m. and man>, participants are expected. Traffic control will
be discussed at the Fourth of July meeting on thc 7th.
Mayor Rodgers reported that he had talked with Bill Kennedy regarding a Council-
Coun_ly Meeting in mid-June. He mentioned that the C-Span bus was in Laurel this
week.
Dave Mosser gave a summary of the re-bid results on the Water Treatment Plant. On
Schedule [ Gray Construction of Billings had the Iow bid of $708,405. On Schedule II,
the treatment plant itself, the low bidder was R. H. Grover of Missoula with a bid of
$2,867,902. The fltree altemates can be added ff the council decides to do so. The total
of those three items came in at $243,114. After reviewing the original bids of February
10 and making some minor modifications, the latest bids came in at about $500,000 less
for both projects. They have had a good working relationship with Gray Construction in
the past. R. I:[ Grover is an older, established mechanical firm and just completed a
project for the City of Missoula on a wastewater treatment plant. They have served as a
mechanical subcontractor on large projects such as university buildings. Although he has
not personally worked with R. H. Grover, he has not heard any complaints about their
work. Dave stated that the recommendation of Morrison Maierle would be to award
Schedule I to Gray Construction and Schedule II to R. H. Grover. He requested time to
check out R. I~L Grover more thoroughly. He did talk to Grover about whether they
would hold the prices if the council decided not to award any of the alternates at this
time. They said that they would if the council would consider any increased direct costs
that they could prove. He stated that the materials for the 18-inch water line arc eight to
ten weeks out from the order date and asked ffwc would be willing to commit $60,000 to
the contractor to get those materials ordered.
Jason Riddle distributed a handout that gave a breakout of the estimated costs for doing
the entire project, with and without the alternates, ff thc whole project is done, the
approximate annual payments will be $362,000. If the alternate bid items are excluded,
the approximate annual payments will be $340,000. He estimated that the first year
revenues would be $1.4 million and that would leave about $350,000 available for debt
service. Hc had attached a letter from Anna Miller with thc SRF Drinking Water
Program outhning what she feels is the timeline for funds for thc City of Lam'el. They
are still waiting for EPA, but ff thc timeline is accurate, there should be funds available
by thc middle of June. Jason recommended that the award be contingent upon a
commitment from SRF.
There was discussion about whether or not the alternates could be held off. Dave Mosser
said that any of them could be added on at a future time.
Bud Johnson and Mayor Rodgers both expressed their thanks to Dave Mosser and Jason
Riddle for their work.
Meeting adjourned at 6:58 p.m.
Respectfully submitted,
Cindy Allen
Secretary