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HomeMy WebLinkAboutCommittee of the Whole Minutes 07.21.1998 MINUTES CITY COUNCIL COMMITTEE OF THE WHOLE July 21, 1998 6:34 P.M. Council Chambers MEMBERS PRESENT: Chairman Chuck Rodgers Dirk Kroll Gary Temple Ken Olson Gay Easton Bill Staudinger Bud Johnson Norman Orr OTHERS PRESENT: V. Joe Leckie Don Hackmann Rick Musson Larry McCann Bud Johnson said that the joint meeting w/th the School Board is scheduled for Wednesday, August 5th, 1998, at 7:00 p.m. in the Laurel Middle School boardroom. He mentioned that the present agenda is a suggested agenda, and he would appreciate any other suggestions. Gary Temple voiced some concerns from residents of the Willow Way area regarding the ditch. He said that the Ditch Company will not do anything even though the ditch is seeping. Doug Marming's basement was flooded the previous day. Larry McCann has been dealing with the problem. The Ditch Company says that they are broke. They did put a patch on the whole bank but water is coming out under it. He suggested that Joe Leckie advise as to how to make the Ditch Company do something about the problem. They cannot lower the water, as there is no water at the end of the ditch. Chuck asked Larry and Joe to continue to monitor the problem. Dirk Kroll mentioned that a joint meeting with the City of Billings, Yellowstone County and School District 2 is scheduled for Thursday, July 23rd at 5:30 p.m. They have put together some recommendations for funded mandates and various other concerns. He will put the information in the mailboxes. Ken Olson reported on the start-up programs that the YMCA is planning to start in Laurel. Peggy Miller is the head of the group. The tentative date for their next meeting is Wednesday, August 5', at 6:30 a.m. at the Locomotive Inn. One of their present concerns is to provide a space for a roller park and they are looking at the possibility of using a private parking lot for this purpose. The city has not been involved in this, but Ken has asked Larry and Joe for their input regarding the city's liability. Bill Staudinger stated that the south side railroad crossing needs work. Larry said that MRL does not want to fund the whole repair project, and the Department of Highways is being approached regarding this because it is a truck route. Bill raised continued concern about the weeds around town. Larry McCann reported on the recent ten-inch water line break on Fifth Avenue. Some southside residents were without water ['or a day, but the work was done as quickly as possible. The final walkthrough of the water storage reservoir has been completed with Morrison-Maierle. Both reservoirs are on line and almost full. Larry said that he is working on the ditch problem and that the county is also involved. He mentioned that the council would be considering a resolution during the council meeting to allow Morrison- Maierle to formulate a policy manual for water, sewer and streets. This is a cooperative project with Big Timber, Columbus and Roundup and Laurel and would provide each community with a generic manual to use to set standards and procedures. The individual cost to each community is $2,500. Rick Musson gave a report and mentioned that the Police Department is still one man short and the workload is getting heavier. Two HRDC workers have started working for the department and no cost is involved. They have a new janitor to do the contract work. He invited the council members to visit the Police Department. Bud read the Double-Tree Project Update for July 21, 1998. Phase I is progressing on the same schedule discussed last month. A pay estimate has been submitted and will go before the council for claims next month. The pay estimate is for $173,324.07. Phase II construction has begun. The INTERCAP loan documents are complete and the first payment should be received by the city on Friday, July 24. The first payment will include the R. H. Grover request and payment of engineering invoices in the amount of $185,493.57. The documents to finalize the SKF financing are bein,gthprepared by the Bond Counsel and the resolution is scheduled to be on the August 4 agenda. If the resolution were passed on August 4th, the tentative closing date would be September 4th. At that time the INTERCAP loan would be retired. The meeting adjourned at 6:52 p.m. Respectfully submitted, Cindy Allen City Council Secretary