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HomeMy WebLinkAboutPark Board Minutes 01.11.2017 City of Laurel Park Board Minutes Wednesday, January 11, 2017 In attendance were Park Board Members: Chuck Dickerson, Scott Stokes,Amy Pollock; and Public Works Director, Kurt Markegard.Absent was Iry Wilke, LuAnne Engh. 1. Public Comment: None (No public attending) 2. Phone Call with Alicia Stickney, Natural Resource Damage Program, Montana Dept of Justice: (Alicia planned to attend meeting but could not due to weather. She agreed to talk to us via a conference call instead.) Alicia informed us that funding could be available the 3rd week of February (around the 21st).The funds would come as a result of a violation of the Oil Pollution Act. Because there was a loss of human use on the Yellowstone River due to the oil spill,there would be a $12 million fine assessed to Exxon. $9.5 million will go to the State and $2.5 million are federal funds. How the money is dispersed depends a lot on the recommendations of the public and public comments received. (See attachments for specific amounts.) The opportunity for public comment may be published late next week. They are considering meeting at the Billings Public Library Meeting Room.The department will be looking for people from various communities to serve on an Advisory Committee in which to advise how the funds are allocated. The committee members would need to commit to probably meeting 4 hrs/month x 6 meetings in the first year,then one,4 hour meeting the next 2 years. Applications can be submitted to the Advisory Committee as though applying for grant funds. The projects will not have to be ready in order to apply,but will probably need to be in place within 2 years. The information required for the applications will include things like name, contact,a proposal of where project will take place including a map, list of goals/objectives, what need it is addressing, and how it will be accomplished. Necessary permits don't need to be obtained,but will need to acknowledge what permits are needed and costs to secure proper permits.Also need to explain uncertainty with mitigation dollars, etc. The NRD Program will be available to help with application submissions. This is important to us since we don't have a hired grant writer. She also mentioned that there may be grant writing funds available for the application process. Fish &Game are NOT excluded.There will be a set amount(maybe$365,000) for fishing access sites as they were affected as well.They may have a different time frame like 5 years. The public WILL be asked where they want access sites. 3. Lease Negotiations: No updates, still waiting... 4. Combining Boards: Kurt presented agendas and minutes explaining how the Billings Park, Recreation,and Cemetery Board work together serving as one board with different specific interests. He presented it as a model for us to look at if we go forward with combining our Park &Cemetery Boards. 5. Board Membership: Currently,we have 2 vacant positions: one for a council member, and one for a community member. Scott may have someone interested. 6. South Pond: No discussion. Move to next month's agenda. Respectfully submitted, Amy Pollock Park Board Member 1 Ah ttarts I)epartrrtertt oj'Itist1(4. 04001110160, Natural Resource Damage Program Natural Resource Damage Program PO Box 201425 Helena, MT 59620-1425 Alicia Stickney Doug Martin 406-444-1346 (w) 406-444-0234 (w) 406-422-9854 (c) 406-465-1131 (c) aliciastickney@mt.gov dougmartin@mt.gov Program Email: NRDP@mt.gov https://doimt.gov/lands/yellowstone-river-oil-spill-July-2011/ Montana's NRD Program 1990, Governor establishes the NRD Program (NRDP) Program represents State and FWP, DEQ, and DNRC Governor's NRD Policy Committee (Gov. Chief of Staff, Directors, and Attorney General) provides NRDP guidance NRDP is administratively attached to MDOJ NRDP Organization -litigation component (recovery damages) and a restoration component (to implement restoration using settlement funds) The Program has 12 FTEs NRDP is funded by settlement funds, not tax funds NRD Law: CERCIA, CECRA, OPA Remediation/Cleanup NRD Restoration ■ Hazardous substances are cleaned • Often picks up where remediation up to protective levels leaves off • Human health • Goal: To restore injured natural • Environment resources to baseline conditions ■ Goal is not to restore • Damages recovered must be used to restore or replace environment injured resources . . z 141;00* y. ,t Remediation r 00. 4,0 ".•, NW VIM ex,ModestrCriek - Aerial Requirements for Recovery of Money Damages in an NRD Case The Injured Natural Resources ✓Had to be owned, controlled, or held in trust by the State of Montana or the Federal Trustee ✓Had to be injured by releases of hazardous substances from a responsible party Damages for Lost Services: ✓lost physical and biological functions previously performed by a natural resource ✓lost human use of injured resources, including lost recreation opportunities, is also a lost service ✓Lost human non-use values (existence, option, etc. ) Injured Natural Resources , se , ,,.., 4, 4 ,. , ,. , , y s -44 45t- ♦a. ,434 1 j r . ,. a- r ... .. tom" .2,!,',C,' _ << rs F ''o 4k, t� ''fid *' two o-,` .x , ' C,. . *� r, 7� it July 1, 2011 Yellowstone River Oil Spill • $12 million settlement • $9.5 million State funds • $2.5 million Federal funds • Injured Resources • Terrestrial/riparian habitats • Large woody debris • Riverine aquatic habitat • Pelicans — Federal • Human Use (Recreation) 5 Damage Categories and Funding Allocation for Natural Resource Injuries Damage Category Funding Allocation Terrestrial/riparian habitat (includes habitat $3,560,000 restoration for cavity nesting birds) Large woody debris piles $2,090,000 Riverine aquatic habitat $2,640,000 Birds —American white pelican $400,000 Recreational human use $2,410,000 Planning $900,000 Total $12,000,000 Recreation Advisory Committee • $2.365 million available for recreation projects • Ad hoc, short term, locally based • 7 members appointed by: 3 Yellowstone County, 1 Billings, 1 Laurel, 2 Governor • Solicit, evaluate and rank projects, set priorities in and near injured area • Prepare draft Recreation Project Plan • Provide for public comment • Submit to the Governor who will make final decision as Trustee • NRDP staff support Eligible Project Types • Developing and improving boat launch sites • Nature trails • Other park improvements • Recreation area improvements • Urban fishing opportunity improvement • Development of new fishing access sites or preserve access to existing sites • Provide safe access to the river OPA Selection Criteria Projects must: 1. Relate to the Natural Resource Injuries and Service Losses 2. Cause No Additional Adverse Impact 3. Cost Effective 4. Likely to Succeed 5. Benefit Multiple Resources 6. Not Harm Public Health and Safety Also, other Montana legal considerations and policy criteria ton PARKS, RECREATION, AND CEMETERY BOARD MEETING \, AN January 11, 2017 BILLINGS 11:30AM - 1:OOPM Rr_CREAT ION Billings Parks and Recreation Office 390 N 23'd Street Billings MT 59101 Rick DeVore Jim Ronquillo Mark Wahl Darwin George Tim Warburton Chuck Platt Tom Rupsis Rich Lorenz Lew Morris AGENDA Item Speaker What's Estimated Needed Time I. Meeting Called to Order A. Introductions Chair Information 11:30 to 11:35 AM B. Additions to the Agenda Chair Discussion 11:35 to 11:40 AM C. Minutes for December 7, 2016 II. PRPL Director's Report-Michael Whitaker 11:40 to 11:45 AM III. Public Comment- Items not on the agenda IV. New Business A. Board Elections Rick Action 11:45 to 11:50 AM B. Amend Park Management Agreement Michael Action 11:55 to 12:15 Noon a. Attachment b. Public Comment V. Old Business A.Optimist Park Master Plan Mark Action 12:15 to 12:30 PM a. Attachment b. Public Comment C. Yellowstone River 2011 Oil Spill— Michael Action 12:30 to 12:45 PM Draft Recreation Advisory Committee Plan c. Attachment d. Public Comment D. Update on Projects That Are Michael Information 12:45 AM to 12:50 PM Underway e. Public Comment I.Division Updates A. Recreation Division Kory Questions 12:50 PM to 12:55 PM B. Park/Urban Forestry Division Jon Questions 12:55 PM to 1:00 PM C. Park Planning Division Mark Questions 1:00 PM to 1:05 PM D. Volunteer Report Chris Questions 1:05 PM to 1:10 PM E. Cemetery Division Lee Questions 1:10 PM to 1:15 PM Adjournment Chair Action Action items: Staff recommends action on this item of discussion. Discussion items: Items brought to the board for discussion.The board may choose to take action. Information items: Staff is not seeking action,only providing information. MEETING MINUTES RECORDED BY: Melonie Trang MEETING PURPOSE: PRC Board Meeting PARKS AND BILLINGS MEETING DATE November 9, 2016 RFCRraN AND LOCATION: Community Center ATTENDEES: PRC Board Members: Rick DeVore, Catherine Grott, Marcia Clausing, Mark Wahl, Dayton Rush,Rich Lorenz, Lew Morris, Tom Rupsis PRPL Staff Members: Mike Whitaker, Director Kory Thomson, Recreation Superintendent Jon Thompson,Park Superintendent Lee Stadtmiller, Cemetery Superintendent Mark Jarvis, Park Planner Chris Waite, Volunteer Coordinator I. MEETING CALLED TO ORDER Chairman Rick DeVore called the meeting to order at 11:35 am A. INTRODUCTIONS Jeff Gruizenga, Exchange City Golf Cooperation Board President B. APPROVAL OF THE MINUTES A motion was made to approve the October 12, 2016 minutes. Board member Lew Morris approved. Board member Tom Rupsis seconded. On a voice vote, all were in favor and the motion passed. C. ADDITIONS TO THE AGENDA II. DIRECTORS REPORT—Michael Whitaker • A special board meeting is planned for next Wednesday,November 16th at 11:30am to discuss the Mustangs agreement. III. PUBLICBOARD COMMENT None IV. OLD BUSINESS A. Update on Projects That Are Underway or Completed: Michael gave an update presentation on the major projects underway or completed as of today's date. • Yellowstone Kelly Interpretative site construction contract was awarded l October 11. This project should be completed in the summer of 2017. • South Park Sprayground construction contract should be awarded by City Council at the November 28th City Council meeting. • Our consultant for the PRPL Comprehensive Plan will be back in town on November 16 and 17 to go over the preliminary needs assessment survey results,Billings demographics and trends information, facility assessment overview, and the program assessment. • City Council approved to delay our Park District 1 FY17 capital projects to move forward on the construction of the operations and bathhouse buildings at Rose pool. Our consultant is working on the construction documents. Estimated costs is currently around $1,288,437. • Veteran's Park irrigation project should be completed in December, weather permitted. • Community Center Parking Lot improvements are underway. • We were awarded the LWCF grant for$125,000 to assist in purchasing playground equipment for Hawthorne Park. • The City Administrator, City Attorney and Michael Whitaker have met with the Amend Park Development Council to discuss a lease agreement between them and the City. The department hopes to have the revised agreement at next month's board meeting. • The Optimist Park Final Master Plan should be ready to present to the park board next month. B. Funding Undeveloped Parkland: Rick discussed again the possible scenarios for funding undeveloped parkland. He indicated that Michael will talk with City Administrator Tina Volek about scheduling a meeting with her to discuss what are the next steps to take and if we should look at doing bonds. VI. NEW BUSINESS A. PAR3 Golf Course Proposed FY17 Budget: Jeff Gruizenga, Exchange City Golf Cooperation Board President reviewed the proposed PAR3 golf course FY17 budget. • There will be a slight increase in the salaries for the Golf Pro and Superintendent. Due to this increase,there is a slight rise in the general costs from last year's budget but the total operating costs is at a decrease of$8,942. • Proposed FY17 revenue will remain the same as the FY16 budget. Total proposed amount is $434,500. • FY17 proposed fee structure will have an increase in the 18-hole green fee and Xtra 9 green fee by a$1. • FY17 proposed capital improvements, equipment and distributions are as follows: 4 Resurface patio 4- Parking lot patch work 4- Cart path-18 green f 4- Tree work 4- Irrigation intake screen 4- Toro 3150 greens mower 4- Ball picking vehicle 4- Distribution to City of Billings and Exchange Club Total amount in proposed capital improvements is around $20,000. A motion was made to present the proposed FY17 budget to City Council for approval. Board member Rich Lorenze approved. Board member Tom Rupsis seconded. On a voice vote, all were in favor and the motion passed. B. Additional Comments: Tom Rupsis read an email from Mr. Harry Miller regarding Swords Park and thanking staff and park board members for their efforts in making Swords Park more safe and secure. C. Billings Mustangs Stadium Agreement: Will be discussed next week Wednesday,November 16th. VII. DIVISION REPORTS A. Recreation Division-Recreation Superintendent Kory Thomson: In addition to his report, Kory said they are wrapping up their fall programs. Staff is getting information together for the winter brochure. He said he will continue to add information to his report about senior services. B. Park/Urban Forestry Division-Park Superintendent Jon Thompson: Jon had no written report for this meeting. He did give an oral update on his division. Update is as follows: ➢ Restrooms are closing for the season. We do have a portable restroom at Pioneer and that will stay through this winter season. ➢ Staff is mulching leaves, not mowing,throughout our parks. ➢ All of our seasonals except for 2 are gone for the season. ➢ Installed a couple park benches at the dog park. ➢ Sweeping trails. ➢ Everything is winterized. ➢ Transitioning into doing our projects. C. Park Planning Division-Park Planner Mark Jarvis: No additions to his written report. D. Volunteer Coordinator's Report-Chris Waite: In addition to his written report Chris said the Refresh the Rims event was a record year. We had over 169 volunteers. He said the volunteer appreciation dinner was also a record year in attendance. This dinner is put on jointly with the Library, Police and this department. E. Cemetery Division-Cemetery Superintendent Lee Stadtmiller: No additions to his report. VII. ADJOURNMENT - 1:18 pm It Parks, Recreation & Cemetery Board \lcctings • 11:30 am • Second Wednesday of every month • Billings Community Center/PRPL Offices-Rooms 1 and 2(unless otherwise noted on the Agenda) • 9 members,4-year term A4cndas & Nleetint s Agendas are available prior to the meetings. Most Recent Agenda I View All Minutes are available following approval. Most Recent Minutes I View All Memher, Chuck Platt First term expires 12/31/20 610 30th Street West Billings, MT 59102 'hone Rupsis First term expires 12/31/17 105 Legends Way Billings MT 59106 Dina Warburton First term expires 12/31/20 3444 Lucky Penny Lane Billings MT 59106 Richard I,c)rcnz First term expires 12/31/17 990 Bionco Circle Billings,MT 59105 Richard DeVore Second term expires 12/31/18* 2614 Park Ridge Ln. Billings,MT 59106 \lark \Vahl - School District 2 Representative First term expires 12/31/18 317 Stewart Court Billings MT 59105 Francis Morris First term expires 12/31/20 3385 Avenue F Billings MT 59102 Jim Ronquillo First term expires 12/31/20 820 South 28th Street Billings MT 59101 D',11.\\ill (eonlc Second term expires 12/31/17* 2113 Alderson Avenue Billings MT 59102 *Cannot be reappointed when term expires CIA 40\ Section 2-51 1-5I5 A parks,recreation and cemetery board is hereby created.The PRC Board shall consist of nine members who will possess the qualifications for office required for the office of Mayor and shall be appointed by the Mayor and the consent of the Council. At least one such member shall be a representative of School District No. 2. The PRC Board shall serve in an advisory capacity to the City Council for the purpose of providing citizen input to the policy decision of the City Council.The primary responsibilities of the board are to review existing and proposed City policies and to review City department activities to ensure that City policies are being implemented and carried out. Further,to report any shortcomings and to make recommendations to the City Council in the following and other related areas; (1)establishment,acquisition,maintenance and management of City parks; (2)establishment,acquisition,maintenance and conduct of playgrounds, swimming pools,baths, gymnasiums,recreation places,recreation centers and athletic activities within the City limits and within four and one-half miles for the City limits together with recommendations to the City concerning entertainment,plays,concerns and celebrations; (3)cooperate with all other governmental and private agencies and entities in the development of recreational activities and opportunities within the City and surrounding areas; (4)establishment,acquisition,maintenance and management of the City cemeteries.