HomeMy WebLinkAboutBudget/Finance Committee Minutes 11.20.2007 MINUTES
BUDGET/FINANCE COMMITTEE
NOVEMBER 20, 2007 ~:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Chairman Mark Mace
Doug Poelfls
Kate Hart
Mayor Olson
OTHERS PRESENT:
Mary Emblcton
Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order at 5:30 p.n~
There was no public in attendance.
The minutes of the November 6, 2007 Budget/Finance regular meeting were presented and approved via
motion by Doug, seconded by Kate, and passed unanimously.
October Journal Vouchers g715-718 were reviewed and approved by the mayor. Utility Billing
adjustments for October 2007 were reviewed by the committee. The documents were approved via
motion by Kate, seconded by Doug, and passed unanimously.
The October 2007 Financial Statements were reviewed by the committee. Mary stated that the fund
balance~ are all typical for this time ofyenr. There was discussion regarding the need for street lighting in the
South Laurel Business District. Options include expanding the current commercial Lighting District #3,
forming a new district via property owners' request, and poss~ly using TIFD funding to create a new district.
Motion by Doug, seconded by Kate, to recommend approval of the October Financial Statements to the
council. Motion passed unanimously.
The following purchase requisitions were approved:
GENERAL FUND:
Zebra P1101 - Fire Dept.
$ 1,500.00
STREET MAINTENANCE DISTRICT FUND:
34 tons De-icer for sanding streets
$ 4,200.00
SOLID WASTE FUND:
Repairs to route truck - fuel injection problem
$ 7,000.00
The committee reviewed the Comp/CT reports for PPE 11/4/07.
The Payroll Register for PPE 11/4/07 totaling $139,909.10 was reviewed by the committee. Motion by
Kate, seconded by Doug, to recon-anend council appwval of the payroll register. Motion passed
tmanirnously.
Clerk/Treasurer's Comments:
Audit preparations - There was nothing new to report on this.
Budg~Fhla~ce Committee
November 20, 2007
Resolution to transfer Riverside Park revenues to CIP - Mary stated that this type of instrument has been used
to transfer portions of General Fund revenues to the CIP: a portion of tho sale of cemetery plots goes to the
CIP for cemetery improvements, and recently, the council adopted a resolution allowing a portion of tho fire
distr/ct revenues to be transferred to tho CIP for capital replacement. The same concept was apphed to the
draft resolution recently presented to Park Board. However, the draft specified all revenues generated at
Riverside Park would be transferred, and Mary stated that this would leave no revenues in tho General Fund
to offset operations and maintenance costs at the park. She recommended a portion of the revenues, rather
than 100% be transferred. Discuss/on followed. This item will be on the next Budget and Finance agenda.
Helena meeting: Mary reported on her recent trip to Helena to attend the Executive Board meeting of the
Montana League of Cities and Towns as Secretary/Treasurer of the League. The board met in the morning to
discuss topics such as Water Quality issues, TIFD issues, and MMIA issues. The board then met jointly with
tho MMIA Executive Board to discuss topics such as oversight of MMIA operations by the MLCT, revising
tho 2000 Memorandum of Understanding, reviewing the franchise fee, and health insurance commissions.
Mayor's enmments:
Upcomin~ Proiects: 8t~ Avenue/GARVEE - Mayor Olson asked that this be moved to Future Meetings
as no new information has been received.
Impact Fees - Carson Bise of TischlerBise was here on November 14th to begin data collection for the
feasibility study. The meetings with the department heads went very well, but initial information showed
there may not be much opportunity for the city to initiate impact fees. A report will be issued in the next
2-3 weeks.
CIP Pwnosal - This item is on tonight's council agenda. Mayor Olson thanked the committee for their
favorable comments at last week's council workshop.
Urban renewal - TIF District - Mayor Olson stated that the Public Hearing is on tonight's council agenda.
The figures provided at last week's workshop will help the council's decision, as these revenues will
benefit the proposed district. The mayor stated that he hoped there will be public attendance and
participation.
Other- Mayor Olson announced that the Hiring Committee conducted interviews, and recommended a
candidate, with whom he is negotiating the offer of employment.
The next regular Budget/Finance meeting will be held on Tuesday, December 4th, 2007 at 5:30 p.rn.
For next agenda: continue discussion of Riverside Park revenue transfers; remove completed items.
Tho meeting adjourned at 6:06 p.m.
Respectfully Submitted,
Clerk/Treasurer
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