HomeMy WebLinkAboutBudget/Finance Committee Minutes 01.17.2017 MINUTES
BUDGET/FINANCE COMMITTEE
JANUARY 17,2017 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Emelie Eaton Chuck Dickerson
Doug Poehls
OTHERS PRESENT: Bethany Keeler Mark Mace,Mayor
Heidi Jensen
Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:34 p.m.
There was no public present.
The next scheduled meeting will be February 7, 2017 at 5:35 p.m.
The minutes of the January 3, 2017 meeting were presented. Doug made a motion to approve the
minutes as presented, seconded by Chuck, motion passed.
The Mayor has reviewed and signed the December journal voucher. Chuck made a motion to
approve the December journal voucher, Doug seconded,motion passed.
The Utility Billing adjustments were reviewed by the Committee. Bethany noted that there was
nothing unusual about the adjustments. Chuck made a motion to approve the UB adjustments, Doug
seconded, motion passed.
The monthly financial statements were reviewed by the Committee. Bethany stated that 50% of the
new fiscal year has expired and the City is at 34% revenue collected and 26% of authorized
expenditures spent. She then went briefly through the report. It was noted that most, but not all, of the
first half of tax revenues had been received. The Planning Department's tax revenues had been
received on January 11th' so that revenue had not been posted at the time the financial reports were ran.
This explains why the Planning Department's cash is lower than expected. The monthly revenue for
the Gas Tax had been posted twice into November causing the revenues to look greater in November
and less in December. The Water Fund's revenues decreased significantly due to no funds received
from FEMA reimbursements. The Sewer Fund's expenses increased by over $200,000 due to debt
service payments. Emelie asked why the Solid Waste Fund's revenue increased by almost $100,000 in
October? Bethany said that she would look into that and report back at the next Budget Finance
meeting. Chuck made a motion to accept the financial statements, seconded by Doug, motion passed.
There were no Purchase Requisitions.
The Comp/Overtime report for PPE 01/01/17 was reviewed by the Committee. There were no
questions regarding the Comp/Overtime report.
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The Payroll Register for PPE 01/01/17 totaling $196,208.17 was reviewed by the Committee. Doug
made a motion to recommend approval of the payroll register to the Council, Chuck seconded the
motion, motion passed.
Clerk/Treasurer's Comments:
SID 118: All 1099's and W2's are complete. Bethany stated that Kelly Strecker worked really hard
on getting out the W2's.
Court Time Pays: Bethany did receive a paper copy of the court's time pays spreadsheet. Heidi
stated that there were no dates on the sheet so you could not get an accurate aging. The committee
would like to see an accurate aging report of all outstanding time pays. Heidi was instructed by the
committee and the Mayor to email Judge Kerr with her request and a date that the committee wants the
information by.
December Dumping Fees: The dumping station revenues for December totaled$488.48.
Mayor's Comments:
The Mayor had no comments.
Other:
Update from Kurt on the Dumping Station: Kurt was not at the meeting due to being ill.
Update from Tom Nelson on the appropriation hearing: Tom was not at the meeting due to travel.
Update from Heidi regarding purchasing policy and Witmer claims: Heidi had not received
information back from the City Attorney regarding the Witmer claims. Heidi will have the information
by the next Budget Finance meeting and has requested that the Fire Chief attend the next meeting.
For the Next Agenda:
Purchasing Policy and Witmer Claims Discussion
The meeting adjourned at 6:24 p.m.
Res.-ct#submitted,
Bethany 'eeler, City Clerk/Treasurer
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