HomeMy WebLinkAboutBudget/Finance Committee Minutes 10.16.2007 MINUTES
BUDGET/FINANCE COMMITTEE
OCTOBER 16, 2007 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Chairman Mark Mace
Doug Poehls
Mayor Olson
Kate Hart
Gay Easton
OTHERS PRESENT:
Mary Embleton
Miral Gamradt
Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order at 5:40 p.m.
There was no public in attendance.
The minntes of the October 2, 2007 Budget/Finance regular meeting were presented and approved via
motion by Doug, seconded by Kate, and passed unanimously.
Mayor Olson introduced Miral Gamradt to the committee. Miml presented his proposal to prepare a CIP
plan for the city. Miral retired from the City of Bozeman as their Finance Director three years ago. He
has since gone into private consulting and recently prepared Flathead County's CIP. He had done an
extensive search on the intemet to look at governments nation-wide for their CIP plans. He did not find
much, but took their best ideas and produced the plan for Flat_head County, end claims that it is one of the
best documents of its kind. Mayor Olson gave a background oftbe city's CIP efforts and future
considerations, such as impact fees, TIF district, etc. The city has a need for a "tool box" for all these
"tools" and a CIP plan would fill this need. Miral stated that he will do a 5-year analysis of capital
implicated funds, such as the General, Street Maintenance, and Enterprise funds. Mayor Olson stated that
current staff doesn't have the time to put something like this together, and that the clerk/treasurer
recommended Miral when a CIP plan was discussed in the pest few months. Miral described three
approaches that he has seen in establishing CIP needs, and he feels that a practical approach, reminding
department heads of the frugal use of taxpayers' money, is the best introduction to formulating a plan. He
recommended that council convey their philosophy to the department heeds aheed of time. Bozeman's
CIP was created in 1999, and has been implemented and followed since that time. Mark asked if staffing
for a full-time fire department can be included in a CIP. Miml stated that all operational costs need to be
considered when establishing a CIP, so that trends can be analyzed and the city can plan ahead for future
funding of operational as well as capital costs. He recommended that the projections be for 5 years into
the future, but long-term needs, such as a new city hall, fire hall, or l~rary, should be noted in the plan as
goals for 6 to 20 years out. The committee thanked Miral for his presentation. His proposal for $20,000
will be on the next committee agenda (Nov. 6th).
September Journal Vouchers #711-714 were reviewed and approved by the m~yor. Utility Billing
adjustments for September 2007 were reviewed by the committee. Mary stated that there were fewer
shut-offs for the monte The documents were approved via motion by Kate, seconded by Doug, and
passed unanimously.
The September 2007 Financial Statements were reviewed by the committee. Mary stated that the General
Fund is at 24% with 25% of the year expired, and into reserves by over $267,000, which is typical for this
time of year. Mary will complete the loan application for Intercap for the ambulance next week, which will
need to go through council approval. Then the negative cash balance in the ambulance CIP will be corrected.
Blldg~q, tFilla~ Committe~
O~tober 16, 2007
Motion by Doug, seconded by Kate, to recommend approval of the September Financial Statements to the
council. Motion passed unanimously.
There were no purchase requisitions for approval.
The committee reviewed the Comp/OT reports for PPE 10/7/07.
The Payroll Register for PPE 10/7/07 totaling $138,186.61 was reviewed by the committee. Motion by
Kate, seconded by Doug, to recommend council approval of the payroll register. Motion passed
unanimously.
Clerl~dTreasurer's Comments:
Audit urenarations - There was nothing new to report on this.
1 O-veer Cash Flows - There was nothing new to report on this. Perhaps Miral can assist.
Ouarterly Report - Mary stated that she will have the report finished by next week, and in the council's
mailboxes for their review prior to the presentation on October 30~.
Mayor's comments:
Upcomirm Proieets: West Main SID and overlay and Storm water project - Mayor Olson stated that he
will meet with Great West Engineering on these projects and discuss the possible implication of the TIF
District on these projects.
8th Avenue/GARVEE -Mayor Oison will meet with Kirk Spalding o fEngineering, Inc., and will report
back to the committee.
Impact Fees - Carson Bise of TischlerBise will be here on November 14~' to begin data collection for the
feasfoility study. Mayor Olson explained that the city will be offered a "cafeteria plan" in that the city
will be able select which types of fees will be best for the city. Also, Miral Gamradt has offered to
develop Laurel's impact fees once the study is completed.
Urban renewal- TIF District - Mayor Olson stated that there will be more instruction at the council
workshop on the 30t~. He will meet with officials fitom the school district tomorrow.
Other - None.
The next regular Budget/Finance meeting will be held on Tuesday, November 6th, 2007 at 5:30 p.m.
For next agenda: CIP proposal
The meeting adjourned at 6:25 p.n~
Respe,'ct fully Submitted,
Clerk/Treasurer
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