HomeMy WebLinkAboutBudget/Finance Committee Minutes 01.03.2017 MINUTES
BUDGET/FINANCE COMMITTEE
JANUARY 3,2017 5:30 P.M.
CONFERENCE ROOM
MEMBERS PRESENT: Emelie Eaton Chuck Dickerson
Doug Poehls Tom Nelson
OTHERS PRESENT: Bethany Keeler Mark Mace
Heidi Jensen
Vice President Tom Nelson called the regular meeting of the Budget/Finance Committee to order at 5:30
p.m. There was no public in attendance.
The next regular Budget/Finance meeting will be Tuesday,January 17, 2017 at 5:35 p.m.
The minutes of the December 20,2016 meeting were reviewed. Tom Nelson made the statement that on
the December 20,2016 minutes it stated that Kurt Markegard sent an email,regarding the dumping
station, and Tom did not receive a copy of the email. The Clerk/Treasurer apologized for the omission
and has since forwarded the email directly to all council members, and the Mayor. Doug made a motion
to approve the minutes,Chuck seconded the motion. Motion passed unanimously.
Claims totaling$934,167.32 were presented to the committee. Bethany stated that the claim for US
Bank,totaling 390,898.05 was for payment of multiple loans. Tom asked what loans were paid and
Bethany stated that SRF, WRF,and SID loans were due at year end. Committee members questioned a
claim to Witmer,totaling$3,762.25. The question was raised if the items purchased were equipment or
gifts. The Clerk/Treasurer stated that the CAO and City Attorney were already working on the rules and
regulations surrounding those purchases. Until the rules and regulations are sorted out by the CAO and
City Attorney the committee removed the claim from approval and will consider for payment at the next
meeting. Doug made a motion to approve the claims,with the exception of the Witmer claim. Chuck
seconded the motion,all in favor,motion passed.
No purchase requisitions were presented to the Committee.
The Comp/OT report for PPE 12/18/16 was reviewed by the Committee. The question was raised as to
whether or not Monica Salo could get comp time being a part time employee. Heidi will look into the
question and update at the next meeting.
The Payroll Register for PPE 12/18/16 totaling$181,872.58 was reviewed by the Committee. Tom
made a motion to recommend Council approval of the payroll register, seconded by Doug. Motion passed.
Clerlk/Treasurer Comments:
Bethany gave a review of the audit findings from the 2015-2016 fiscal year audit. No additional
questions were raised by the committee.
Mayor's Comments:
The Mayor had no comments
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Budget/Finance Committee
December 6,2016
Other:
Emelie asked if the Budget/Finance meetings could be moved to a start time of 5:35 p.m. The committee
members agreed that would be fine. Starting January 17, 2017 the Budget/Finance meetings will begin at
5:35 p.m.
Bethany stated that she has asked for the spreadsheet,created by Sheri,to track outstanding time pays
from the Court. She has yet to receive any answer back from Judge Kerr.Emelie stated that since Sheri
and Monica are City employees,Heidi needs to request the information from them directly with a"by this
date"on the request. The Mayor instructed Heidi that at his request she is to ask for the spreadsheet and
include a"by this date"on the correspondence. The Budget/Finance committee and the Mayor want to
see the aging of these outstanding time pays.
Tom stated that he received communication from Nathan at Steve Daines' office regarding a response
from FEMA,to the 25%match on the intake project. Nathan said that FEMA doesn't have a preference
for who pays the 25%match. It could be the State or the City that provides the 25%match.
For next agenda:
Update from Kurt regarding the dumping station revenues
Update from Heidi regarding purchasing policy,claims and spreadsheet
Update from Tom regarding the appropriation committee
The meeting adjourned at 6:20 p.m.
Respectfully submitted,
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Bethany Keeler, Clerk/Treasurer
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