HomeMy WebLinkAboutBudget/Finance Committee Minutes 09.18.2007 MINUTES
BUDGET/FINANCE COMMITTEE
SEPTEMBER 18, 2007 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Chairman Mark Mace
Doug Poehis
Mayor Olson
Kate Hart
Gay Easton
OTHERS PRESENT:
IVlary Embleton
Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order at 5:40 p.rp~
There was no public in attendance.
The minutes oftha September 4, 2007 Budget/Finance regular meeting were presented and approved via
motion by Doug, seconded by Kate, and passed unanimously.
August Journal Vouchers g706-710 were reviewed by the committee. Mayor Olson has also reviewed
thew- Utility Billing adjustments for August 2007 were reviewed by the committee. Mary stated that
there were a lot of shut-offs for the month. The documents were approved via motion by Kate, seconded
by Doug, and passed unanimously.
The August 2007 Financial Statements were reviewed by the committee. Mat~ stated that the budgeted
figures are preliminary until the final budget is adopted. She also stated that the General Fund is into reserves
by nearly $300,000, but that will be resolved next month when the entitlement money is disbursed by the
state. Motion by Doug, seconded by Kate, to recommend approval of the August Financial Statements to the
council. Motion passed unanimously.
There were no purchase requisitions for approval.
The committee reviewed and briefly discussed the Comp/OT reports for PPE 9/9/07. There was a
holiday this pay period (Labor Day) and the police overtime also included reimbursed overtime for the
STEP program, which is typically done durin~ holidays.
The Payroll Register for PPE 9/9/07 totaling $140,450.25 was reviewed by the committee. Motion by Kate,
seconded by Doug, to recommend council approval of the payroll register. Motion passed unanimously.
Clerk/Treasurer's Comments:
Budget oroceas - Mary reported that the tax resolutions are on tonight's agenda New pages will be printed,
as appropriate, for the budget book. Tax and special assessment information will be transmitted
electronically to the county treasurer's office by the end of the week.
Audit orenarafions - There was nothing new to report on this.
10-year Cash Flows - There was nothing new to report on this.
GARVEE - There was nothing new to report on this.
Mayor's comments:
Upcoming Projects: Chip Seal - Mayor Oison stated that this will be on Maryland Lane next fall, and
Steve reported at the Depmtment Head meeting today, that he is trying to extend it to Alder.
Budget/Finance Committee
Sq~t~mber 18, 2007
SE 4t~ turn lane - Wal-Murt's grand opening is scheduled for October 27th, and they will try to complete
this prior to that date. However, there is still water in the ditch, which makes the project more complex.
East Railroad's turn lane should also be done prior to Wal-Mart's opening. Ken also stated that it was
reported at department head that the backup generator for the sewer lift station has had a delayed delivery
date, so that may not be completed by opening. He also reported that Wal-Mart had invited tbe fire and
ambulance representatives to tour the facility. While there, a Wal-Mart spokesperson told Jan that they
have donation monies available for emergency services, and asked them to apply for these funds.
West Main SID and overlay - The MDOT will make the changes for the bulb-outs to be on the north side
&Main Street only. There is on-going discussion as to which entity will obtain the sidewalk construction
pes'afits: MDOT or the city.
Storm water project - Preliminary costs are being prepared by Great West Engineering, and then a
meeting will be set up for the property owners.
8t~ Avenue Project funding - Figures recently obtained from the MDOT were distributed. Mayor Olson
wants to meet with Kirk Spalding of Engineering, Inc., and will report back to the committee.
Impact Fees - The approval for the feasibility study is on tonight's council agenda.
Urban renewal - TIF District - Mayor Olson wants to meet with Josh Middleton of SD#7 to discuss if this
will have any impact on the school district's funding. He also wants to find out ifa TIF district can help
fund additional star especially the fire department. The city may have to fund a paid fire department if
the results from tbe 2010 census determine that Laurel has to be reclassified as a 2na Class city. The city
needs to fully investigate this issue.
Other - Mayor Olson told the committee that he had recently spoken with Miral Gamradt, former Finance
Director for the City of Bozeman, regarding development ofLaurel's CIP. Mr. Gamradt sent the city a
copy of Flathead County's CIP, which he recently prepared for them. Mary will contact him to see when
he would be available to prepare a proposal for the city.
The film crew will be at City Hall on Monday to begin filming the movie, "Fork in the Road".
The Fire Department bas requested application for a low interest loan ti~m USDA for a new fire station.
The cost to the city is approximately $4,000. They are also applying for a grant for a quick attack tender
track with a CAF system. This grant would require no match ii'om the city.
The city auction, held on Saturday, September 8th, cleared approximately $8,700.
Mayor Oison also commented on the parks situation, and that there are still some parks with no restmoms.
The next regular Budget/Financo meeting will be held on Tuesday, October 2"d, 2007 at 5:30 p.m.
For next agenda: Move CIP up firom Future Meetings.
The meeting adjourned at 6:10 p.m.
Respozt fully Submitted,
Clerk/Treasurer
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