Loading...
HomeMy WebLinkAboutDepartment Head Meetings Minutes 09.11.2007 MINUTES DEPARTMENT HEAD MEETING SEPTEMBER 11, 2007 3:00 P.M. COUNCIL CHAMBERS PRESENT: Mayor Ken Olson Jan Faught Scott Wilm Cathy Gabrian James Caniglia Peggy Arnold Gay Easton Sam Painter Rick Musson Steve Klotz Council Workshop Agenda - September 1 Iq 2007 Laurel Volunteer Ambulance Service: · Appointment of DJ Poolet as an Ambulance Attendant Big Sky EDA, Steve Zeier: · Presentation on Urban Renewal Plan for Tax Increment Finance Districts Police Department: · Resolution - Laurel Middle School SRO contract · Resolution - Laurel High School SRO contract Rick said the final dmtts are here but he has not heard back from Josh Middleton. We will go forward with them tonight. Public Works Department: · Resolution - Change order for Small Services Contract with Concrete R Us · Resolution - Canyon Creek Crossing Agreement Clerk/Treasurer: · Tax resolutions Executive review: · Ordinance- Temporary use permit Sam said it is ready and there were no further changes. · Resolution - Revisions to code enforcement job description and hiring additional staff · Discussion- Laurel City Track Route Discussion regarding a 12,000 lb. restriction and how enforceable it will be. Some of the bigger 4-door/ 1-ton pickups could fall in this range. Rick said they would like to hear from others as they do not want to hurt the delivery drivers such as UPS and Fed-Ex. It was stated Billings has an 8,000 lbs. limit but it was not known if they enforce it. Sam said it would be nice to hear from those in the business. Sam said there is a provision to get a special permit to deliver within the city. If UPS and Fed-Ex have a permit, they can deliver. They are not the group we are aRer. We are after the group who is taking short-cuts and tearing up our streets. Rick cautioned about special pvtmitS. Years ago Laurel had a delivery permit and it fell by the wayside. If we write them, we need to be able to enforce them. Gay said we will be dealing with moving vans also. Sam said this ordinance does not prohibit them. It states that when they come into the city, they need to use the track mute until they get to a location that is the shortest mute to their destination. Sam said the weight limit is still open for negotiation. It was the consensus of the group to send out the information to the public and get their comments. Department Head Meeting Minutes of September 11, 2007 · Ward 4 council seat vacancy There are two application requests, Lisa Scribner and Alex Wilkins. They will be invited to address the council at the September 18~ meeting. Sam stated that in the past, the council has been given a paper ballot and the results are read orally into the minutes. · Council issues: o Report on patcher machine Steve said Kurt will report to the council tonight on what has been covered so far, how the patching is holding up, the material and quantity we have put down and where we expect to end up at the end of this season. o Report on traffic light at SE 4th and S. 1st Avenue Steve said the light is up and blinking and they hope to have it operational on September 24th' The Outlook will be running a story on it this week. o Request for street closure and use of city buildings for filming crew The film crew was in Laurel today and looked at city hail. They were interested in using the Mayor's office, the old court clerks' office, and the lobby and council chambers. They will be in contact with more details. Steve said the film crew put in a request, thru Gary, for closure of the parking lane so they can park their vehicles and equipment by Steve Cosncr's office. They were told we would like to grant the request but they need to get permission t~om the affected businesses. Steve said there may be other options for parking. Department Reports: Ambulance Service · AMR contract update Jan said Art McKiernan and Jim Webber may have reached some solutions on the ETAs and intercept locations. AMR has not resolved any contract negotiations with Joliet and Warden. City Council President City Court The Mayor said he will reschedule a meeting with Jean next week. Clerk/Treasurer Fire Department · Fire truck update Scott did not have an update but hopes to get to Bozeman soon to check on it. · Tender truck No discussion · Cenex contract Scott said Doug has not read it yet. They will bring it to an Emergency Services meeting. · Siren Scott contacted Industrial Communications and they will send information. It can mn from $4,000 to $12,000, depending on what you want. Scott said the fire department is getting a monthly charge fi.om the phone company for the siren. We need to decide if we want to disconnect it or what we are going to do. Department Head Meeting Minutes of September 11, 2007 Scott said new siren would have to go on a building; it would not fit on an antenna. Ken feels that with our volunteer service, we need to have a functional siren to alert the public and Scott agreed. Library · Website progress Peg said she has been unable to open the website to work on it. Steve said we paid Zee Creative to build the web page and it just needs to be expanded. He is under the impression that we can go into this site with a secure password and the right address and edit. Peg said she can look but has very little ability to edit with the logins she was given. Steve will meet with Peg and they will try to get access the way Zee Creative showed him. Peg said we need to he able to add some PDF files. Ken said that once we are able to access and edit the site, we will build a process to do it. Steve said Cindy's computer has a full version of adobe so she can take any document and change it to PDF. If was felt that Peg's computer should also have it so she can convert files ~om other departments. · Parking lot progress Steve is ready to shoot the grades on the parking lot this week. Peg commented that the Library now has wireless internet for the public's use. There is a firewall but they need to warn users that they are responsible for their own firewall and antivirus protection. They cannot send any print jobs to Library printers. Peg said the main problem is finding places for them to plug into electricity and it is only available during Library hours. The provider is Cable Montana with a monthly charge of $86 and Technical Edge configured the set up. Police Department Rick stated there was a large turnout for the auction. They handed out 111 numbers and took in $8671. Ken asked and Rick stated he and Sam are working on getting the cars sold. They need to get the paperwork to the courts, file letters with registered owners, post in the paper, then hold auction. They hope to hold auction this fall and will set projected date at~er court papers come back. Public Utilities · 8t~ Avenue project - update regarding sewer, water, storm water costs Steve said he forwarded the updated numbers to Mary. · Update on restrooms at parks The ground is being leveled for restmoms today. The buildings will be here and set on Friday. The following week concrete work will be done. The buildings are concrete with stainless steel fixtures. They will be closed during the winter. · Report on fire hydrants at Wood's Powr-Grip Steve said this has been left to Gary and Scott to make a request regarding what they want then the figures will be determined. The city owns the ROW that goes back to the railroad ROW on 8th Avenue. One of the hydrants they were looking at requires extension of the main. The Mayor asked if the RV dump at Cenex is operational. Steve said they did demo it but they are putting in a new one. We are facing the issue of how we charge them sewer when we don't know what is being dumped. The Mayor asked if any cities support an RV dump. Steve said it is the same issue as the water stand pipe. It is a public service but we do not want to be in competition with private business. Department Head Meeting Minutes of September 11, 2007 The Mayor said at community development meetings, you're always looking at ways to bring traffic into your community. This is a recreational area and it may be worth looking into as a way to bring traffic into Laurel. Public Works · Report on progress with South Laurel Business SID and Main Street, 3~d to 8t~ We have the numbers back fi.om Gary Nevel. · Update on request for street closure - First Avenue between Main and First Streets Steve said Jo Young has gone beyond the PWD and he would like everyone to be consistent in what they are telling her. He wants the film company to get the affected businesses to sign often any street closures before they are granted. Steve reported that Walmart would like to move their sign from what was in their original site plan. A current billboard would obscure their sign so they would like to move it to the west. Steve gave the information to James and he will check it out. The Mayor said when the Entryway Zoning was passed, there was a seven year moratorium to allow compliance or be taken down. He asked if this sign is in compliance with the zoning requirements. Steve was not sure but went on to explain the purpose of the entryway zoning. City Attorney · Truck mute issue This was discussed earlier in the meeting. · Draft annexation ordinance He passed copies to everyone and asked them to read and comment. removed by mistake. He felt we should tweak it before putting back. This is the section that was Sam said he has been working with Rick on the street closure form. They have added time of event, hours of closure and a line that states businesses and residents in the permit area were contacted and whether they objected. If there is an objection, the city can follow up. Sam said if Departments Heads are comfortable with it, we will use it. Rick stated one location should be responsible for distributing the information so it is consistent. The ordinance says City Clerk so the form needs to be changed to reflect this. He said the police need to know when the event starts and ends and that is what they will cover, not the time the event is being set up and taken down. Sam said that at Steve's request, he is bringing forward major revisions to the parking area in school zones. He distributed copies for everyone to look over and comment. James Caniglia said he has been looking for the annexation ordinances that were deleted. James brought up issues with a plat brought forward by Brit Remain several months ago. He wants to be annexed but Steve and Sam said there are major issues that would prevent it at this time. James spoke briefly with him, told him he would look up the file and get back to him. More discussion on annexation problems. Mayor Olson · Impact Fees Depar~ent Head Meeting Minutes of September 11, 2007 Ken said the information on impact fees is with the Chairman of Budget/Finance and he may bring it forward tonight. · Johnson Controls - discussion regarding service during project Johnson Controls has the opportunity to give a presentation at the League of Cities and Towns meeting and they would like to discuss our satisfaction with the meter reading system They will be in town next week for a meeting. Peg said the lighting has been improved at the Library but she has not seen any savings. It may be keeping ahead of rate increases. Steve said there are no performance contracts on the lights. The lights were also changed at the FAP and shop. Steve said an inspector came to cheek the new boiler and it does not meet code. We will not accept it until it passes inspection. The meeting adjourned at 4:45 p.n~ Respectfully submitted, Cathy Gabrian Deputy Clerk 5