HomeMy WebLinkAboutBudget/Finance Committee Minutes 12.06.2016 MINUTES
BUDGET/FINANCE COMMITTEE
DECEMBER 6,2016 5:30 P.M.
CONFERENCE ROOM
MEMBERS PRESENT: Emelie Eaton Chuck Dickerson
Doug Poehls Tom Nelson
OTHERS PRESENT: Bethany Keeler Mark Mace
Heidi Jensen
Chairman Emelie Eaton called the regular meeting of the Budget/Finance Committee to order at 5:31 p.m.
There was no public in attendance.
The next regular Budget/Finance meeting will be Tuesday, December 20, 2016 at 5:30 p.m.
The minutes of the November 15, 2016 meeting were reviewed. Chuck made a motion to approve the
minutes,Doug seconded the motion. Motion passed unanimously.
Tom made a motion to approve the claims in the amount of$1,738,826.83 for Council consent. Bethany
stated that 3 large claims were paid out of that total amount. They were Great West Engineering in the
amount of$96,917.60 for engineering(intake, SED Basins,etc.), Wilson Brothers in the amount of
$1,434,397.95 for construction work on the intake, and Dorsey& Whitney in the amount of$15,000.00
for services associated with the $1,700,000.00 intake loan. Chuck seconded the motion, all in favor,
motion passed.
No purchase requisitions were presented to the Committee.
The Comp/OT report for PPE 11/20/16 was reviewed by the Committee. Emelie questioned why Sheryl
Phillips was working on a weekend. Heidi stated that she would ask why Sheryl was working on the
weekend.
The Payroll Register for PPE 11/20/16 totaling$180,973.41 was reviewed by the Committee. Doug
made a motion to recommend Council approval of the payroll register, seconded by Tom. Motion passed.
Clerk/Treasurer Comments:
Bethany gave an update on the FEMA receipts. The only outstanding FEMA items are the final payment
for the Boat Ramp and draw#1 for the Temporary Rock Weir. Bethany spoke with Sheri Meadows,with
DES, on Tuesday December 6t',and Sheri stated that FEMA had finally closed out the Boat Ramp
project. Sheri was going to send the information to Fish, Wildlife and Parks for approval and once FWP
had approved the project, DES could issue final payment to the City. No update has been received
regarding payment on draw#1 for the Temporary Rock Weir. Bethany will email Sheri for an update on
the Rock Weir payment.
Bethany gave an update to the committee regarding revenues received for the dumping station. Revenues
are expected to increase now that the new grinder pump has been installed. Emelie asked if there is still
limited access to the site or if dumping may occur without a City of Laurel employee present. Heidi is
going to ask Kurt about the status and report back on the 20th of December. Doug asked if dumping can
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Budget/Finance Committee
December 6,2016
occur outside of the normal business hours and Heidi stated that is not possible because the fence is
locked for safety reasons.
Mayor's Comments:
The Mayor thanked Bethany and the Council Members for asking questions and challenging the change
orders presented by Great West Engineering, on behalf of Wilson Brothers.
Other:
Bethany briefly spoke about the audit findings and said that the audit went very well.
Emelie asked if the money being held in the Crime Victims Assistance Fund could be used to help pay for
the costs associated with the new Marsy's Law. Heidi is going to speak with Sam Painter regarding the
contract or agreement associated with the Crime Victims Assistance Fund.
For next agenda:
Update from Kurt regarding the dumping station revenues
Update from Heidi on Crime Victims Assistance Fund
The meeting adjourned at 6:20 p.m.
Respectfully submitted,
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Bethany Keeler,Clerk/Treasurer
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