HomeMy WebLinkAboutBudget/Finance Committee Minutes 08.21.2007 MINUTES
BUDGET/FINANCE COMMITTEE
AUGUST 21, 2007 $:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Chairman Mark Mace
Doug Poehls
Mayor Olson (5:40)
Kate Hart
Gay Easton
OTHERS PRESENT:
Mary Embleton
Sam Painter
Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order at 5:35 p.m.
There was no public in attendance.
The minutes of the August 7, 2007 BudgeffFinance regular meeting were presented and approved via
motion by Doug, seconded by Kate, and passed unanimously.
July Journal Vouchers #701-705 were reviewed by the committee. Mary reported that Mayor Olson
hadn't had the opportunity to review them yet. She stated that the entries are basically the same, with new
values due to the beginning of the new fiscal year. She recommended approval contingent upon the
mayor's review. Motion by Doug, seconded by Kate to approve the journal vouchers contingent upon the
mayor's approval. Motion passed unanimously. Utility Billing adjustments for July 2007 were
reviewed by the committee. The document was approved via motion by Kate, seconded by Doug, and
passed unanimously.
The July 2007 Financial Statements were reviewed by the committee. Mary stated that the budgeted figures
are preliminary. Motion by Kate, seconded by Doug, to recommend approval of the July Financial
Statements to the council. Motion passed unanimously.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
2 eoiiiplete sets of structure fire fighting gear, and 2 wild land boots - Fire
$5,000.00
STREET MAINTENANCE FUND:
10 totes of emulsion asphalt
12 school signs
$6,310.00
$2,301.00
CAPITAL PROJECTS FUND:
Engineering design and construction plans for parking lot - Library
$4,798.50
WATER FUND:
Rental on specialized excavator to clean settling pond - plant
$2,850.00
SOLID WASTE FUND:
2 cameras for garbage truck hoppers - collection
Repairs to 2004 collection truck - collection
$1,950.00
}~udgct/Fhl~¢¢ Committee
August 21, 2007
**The committee discussed that there were not estimates to this PR. The mayor will discuss with Steve
and report back to the conunittee.
The committee reviewed and briefly discussed the Comp/OT reports for PPE 8/12/07. There were no
holidays this pay period, but there were over 16 hours of police overtime to search for the missing boy.
The volunteer fire department also helped in the search.
The Payroll Register for PPE 8/12/07 totaling $141,811.96 was reviewed by the committee. Mary stated
that this payroll amount was correct, but the amount on the council agenda was incorrect, and will need to be
fixed at the council meeting. Motion by Doug, seconded by Kate, to recommend council approval oftbe
payroll register. Motion passed unanimously.
Clerk/Treasurer's Comments:
Budget p~ocess - Mary will present th~e~prellminary budget at tonight's council meeting. The public hearing
will then be Scheduled for September 4 , with final adoption scheduled for September 18ta.
Audit Dre~aratious - Mary has not heard fi.om the auditors to ask for an alternative date for the audit.
10-year Cash Flows - Mary will be able to begin work on this project as soon as the budget is finished.
GARVEE - There was nothing new to report on this.
Mayor's eommellts:
U~comin~ Projects: Chip Seal - Mayor Olson stated that this will be on Maryland Lane next fall
SE 4t~ turn lane - The new grass near the Subway store marks the edge oftbe turn lane. The drain ditch
will be vaulted, but constmetion will have to wait until the water is out of the ditch.
West Main SID and overlay- The city requested changes for the bulb-outs, and there was some
discussion regarding the number of bulb-outs, end the width of the street for a second lane going east.
Storm water preject - This is going forward, end the city is waiting for figures fi.om engineering on costs,
then will meet with property owners.
8th Avenue Project funding - Figures recently obtained fi.om the MDOT will be distributed to the
Impact Fees - Mayor Olson has reviewed the information on impact fees and has determined that legal,
financial, and planning staffneed to be involved. He recommended waiting until the new city planner
comas on board to have a chance to get involved. More review and discussion will be held at the next
mo~ing.
The next regular Budget/Finance meeting will be held on Tuesday, September 4th, 2007 at 5:30 p.m.
The next agenda: Same as this meeting
The meeting adjourned at 6:04 p.m.
Respectfully Submitted,
Clerk/Treasurer
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