HomeMy WebLinkAboutBudget/Finance Committee Minutes 08.07.2007 CITY OF LAUREL
BUDGET/FINANCE COMMITTEE MINUTES
AUGUST 7, 2007 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Mark Mace Kate Hart
Gay Easton
Mayor Ken Olson (5:40 p.m.)
OTHERS PRESENT:
Mary Embleton
The Budget/Finance Committee meeting was called to order at 5:30 p.m., by Chairman
Mark Mace. There was no public in attendance.
The minutes of the July 17, 2007 meeting were reviewed and approved via motion by
Kate, seconded by Gay, and passed unanimously.
July claims totaling $169,926.82 were reviewed. Mary stated that the approval list also
includes a cancelled June claim of $490.00 which was an overpayment to a vendor. The
net of these two amounts is $169,436.82. Motion by Kate, seconded by Gay, to
recommend approval of the claims by the council. Motion passed unanimously.
The mayor had previously reviewed and approved June Journal Voucher #666, which
was also reviewed and approved by the committee via motion by Gay, seconded by Kate,
and passed unanimously.
The following purchase requisitions were approved by the committee:
GENERAL FUND:
Digital Motorola radio - Ambulance
Sonic wall, support, and installation - Library
Portable toilets rental for 4th of July events - Parks
$ 3,295.73
$ 1,532.00
$ 1,626.50
The Comp/OT reports were reviewed for pay period ending 7/15/07, and which
contained the July 4th holiday overtime figures. The committee questioned the
Clerk/Treasurer office staff overtime, and Mary explained that it was due to the fact that
the holiday fell in the middle of the week, but the payroll deadline still had to be met, so
overtime was required. The committee also reviewed the Comp/OT report for pay period
ending 7/29/07.
The Payroll Registers for PPE 7/15/07 totaling $143,214.94 and PPE 7/29/07 totaling
$148,452.87 were reviewed. Motion by Kate, seconded by Gay, to recommend council
approval of both payroll registers. Motion passed unanimously.
Budget/Finance Committee
August 7, 2007
Clerk/Treasurer Comments:
Mary reported on the budget progress. The Department of Revenue sent the certified
mill values yesterday, and they are incorrect due to the fact that they did not include all of
the city's annexations in 2006. The mill value is $6,192 with $242 of that value coming
from newly taxable property. She presented the budget summary spreadsheets showing
the percentages of cash reserves. Overall, the city had the authority to levy and collect
$839,562 in tax revenue. This year, the authority has increased to $889,498, of which
$34,764 is attributable to newly taxable property, so annexations are very important.
Mary then reviewed the budget schedule, which is as follows: the preliminary budget
will be distributed at workshop on August 14th, with the formal presentation at the
council meeting on August 21st. The notice will be published in the Outlook on August
22nd and 29th for the public hearing to be held September 4th. Final budget adoption will
be scheduled for the September 18th council meeting.
Mary has not heard back from the auditors as to when the audit will be scheduled.
There are no new developments on the GARVEE issue.
Mayor's Comments:
Ongoing Projects: Mayor Olson stated that the Chip Seal project information is the same
as the last report; the SE 4th turn lane was also the same as the last meeting; the West
Main sidewalk, curb and gutter SID - Steve met with Great West Engineering to begin
the SID process. He wants to meet one on one with the major land owners.; the Sewer
Trunk Line proiect is complete. 8th Ave. project - Steve met with Engineering Inc.
regarding finalizing the plan changes to narrow the street surface. The mayor requested
water, sewer, and storm water costs, and any other costs associated with this project.
There has been no new information regarding gap financing, and the mayor will get back
to the committee when there is an update.
Impact fees: The mayor has pulled the letter of engagement from tonight's council
agenda in order to bring this issue through the Budget/Finance Committee. Information
from TischlerBise was distributed to the committee, and it will be on the next agenda.
Other issues: Mayor Olson has instructed the clerkJtreasurer to contact Merle Gamradt
for consulting services, and there is money for this included in the proposed budget. Mr.
Gamradt's expertise is needed to help with growth management, annexations, and related
infrastructure planning.
Chairman Mace suggested updating the 10-year cash flows, originally prepared by
Nathan Tubergen.
Kate Hart reported on the recent Park Board meeting, and asked if Riverside Park could
be set up as an enterprise fund. This park is different from other city parks because it is
out of city limits, has revenue-generating abilities, and probably should not be included in
a city park maintenance district. Gay asked what happened to the annexation process for
this park, as well as the water and sewer plants. Discussion followed regarding other
issues presented at the Park Board meeting. The city clerk was asked to obtain costs
relating to the ball field.
BudgeffFinance Committee
August 7, 2007
The next regular meeting will be on Tuesday, August 21st at 5:30 p.m.
For next agenda: move 10-year Cash Flows from "Future" items.
The meeting adjourned at 6:01 p.m.
Respectfully Submitted,
.
~bleton
Clerk/Treasurer