HomeMy WebLinkAboutBudget/Finance Committee Minutes 07.03.2007 CITY OF LAUREL
BUDGET/FINANCE COMMITTEE MINUTES
JULY 3, 2007 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Mark Mace Kate Hart
Doug Poehls Gay Easton
Mayor Ken Olson (5:40 p.m.)
OTHERS PRESENT:
Mary Embleton
Sam Painter (5:40 p.m.)
The Budget/Finance Committee meeting was called to order at 5:33 p.ra., by Chairman
Mark Mace. There was no public in attendance.
The minutes oftha June 19, 2007 meeting were reviewed and approved via motion by
Doug, seconded by Kate, and passed unanimously.
June claims totaling $758,004.32 were reviewed. Mary stated that approximately
$300,000 was paid in debt service and $165,000 was paid out in capital. Motion by Kate,
seconded by Doug, to recommend approval of the claims by the council. Motion passed
unanimously.
The following purchase requisition was approved by the committee:
GENERAL FUND:
Plasma cutter - city shop
$ 1,831.00
WATER FUND:
Control unit for valves - water plant
$ 2,000.00
The Comp/OT reports were reviewed for pay period ending 6/17/07.
The Payroll Register for PPE 6/17/07 totaling $138,083.25 was reviewed. Motion by
Doug, seconded by K_ate, to recommend council approval of the payroll register. Motion
passed unanimously.
Clerk/Treasurer Comments:
Mary reported on the budget m'o~ress. The meetings with department heads is complete,
and tabulations are being finished up with revenues and appropriations. After June is
closed, then the available cash can be determined to see how the cash reserves end up.
There may be a need for more meetings with department heads, depending on how the
cash looks as of June 30, 2007. Mary will meet with Mark and Mayor Oison on July 11th
to review the figures.
Mary has not heard back from the auditors as to when thc audit will be scheduled.
Budget/Finance Commi~ee
July 3, 2007
Mayor's Comments:
On~,oing Projects: Mayor Olson stated that the Chio Seal oroiect information is the same
as the last report; the SE 4th turn lane will be finished before Wal Mart opens; the West
Main sidewalk, ctu'b and cutter SID will begin with the approval of Task Order #2 on the
council agenda tonight, but the mayor was unsure of when the MDOT has the overlay
scheduled; the Sewer Trunk Line oroiect is nearly complete, except for the Ccnex parking
lot work; Task Order #3 for the Storm water SID project is on the council agenda for
toni~,~t; and Engineering, Inc. is still waiting to hear from MDOT to see if thc street
narrowing has been figured in to the 8t~ Ave. oroiect. The mayor will contact the MDOT
again to ask about the status of this project. The city needs to determine if money should
be spent on maintaining 8m Ave., and that will depend on whether the project can be done
soon or will have to wait.
Other issues: City Attorney Sam Painter attended the meeting to explain the change of
course in the ordinance proposed for the cable TV franchise. He has been meeting with
the cable company attorney, and some pmvisious of the proposed ordinance may be
trimmed out. Both parties agree that the city's main goal is to receive 5% of the "gross
revenues", but the issue now under discussion is the defining of what is "gross revenues".
Sam asked for mere time to work out the issues and prepare the revisions. This should be
completed by the August 7th council meeting.
The next regular meeting will be on Tuesday, July 17th at 5:30 p.ra.
For next agenda: move Sewer Trunkline to "Future" Rems.
The meeting adjourned at 6:00 p.l~
Respectfully Submitted,
Clerk/Treasurer
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